Placentia — 2025-04-15

1.a Consideration to Waive Reading in Full of all Ordinances and Resolutions\nFiscal Impact:\nNone\nRecommended Action: It is recommended that the City Council:\nApprove.

1.b\nzCity Fiscal Year 2024-25 Registers for April 15, 2025\nCheck Register\nFiscal Impact: $ 1,115,990.55\nElectronic Disbursement Register\nFiscal Impact: $ 135,889.89\nRecommended Action: It is recommended that the City Council:\nReceive and file.

1.c Amendment No. 3 to Maintenance Service Agreement with Houston and Harris PCS, Inc.,\nfor Sewer Maintenance Services\nFiscal Impact:\nExpense: $246,437.98 Annual Contract Amount\nBudget: $246,497.98 FY25-26 Sewer Maintenance Fund (484356-6120)\nRecommended Action: It is recommended that the City Council take the following actions to:\n1. Approve Amendment No. 3 to the Maintenance Services Agreement with Houston and\nHarris PCS, Inc., for sewer maintenance services to extend the contract term by one\nyear and increase the cumulative contract not-to-exceed amount by $246,437.98 for a\nrevised cumulative contract amount of $1,055,596.15 for the entire contract term; and\n2. Authorize the Interim City Administrator and/or his designee to execute all necessary\ndocuments, in a form approved by the City Attorney.

1.d Memorandum of Understanding (MOU) with Cities and HOPE Center of Orange County for\nNational Opioid Statement Funds\nFiscal Impact:\nExpense: $ 15,000 (910000-6290)\nRevenue: $151,924 (910000-4299)\nRecommended Action: It is recommended that the City Council take the following actions to:\n1. Authorize the Interim City Administrator to execute an Agreement between the HOPE\nCenter and the Cities of Placentia, Brea, Buena Park and Fullerton, for a three-year\nterm using the respective cities’ National Opioid Settlement Funds, including an\nexpenditure of $15,000 for Placentia’s portion to fund one Street Outreach Case\nManager position; and\n2. Approve Resolution R-2025-12 amending the FY24/25 budget by adding an\nappropriation and revenue in the amount of $151,924 for National Opioid Settlement\nfunds received and expected to be received; and\n3. Authorize the Interim City Administrator and/or his designee to execute all necessary\ndocuments, in a form approved by the City Attorney.

1.e Placentia Public Safety Communications - Audio Recorder Replacement\nFiscal Impact:\nExpense: $ 77,927.28 Total Purchase Price of Equipment\nBudget: $750,000.00 DOJ COPS Grant Funding (105213-6840)\nRecommended Action: It is recommended that the City Council take the following actions to:\n1. Approve the purchase of the EVENTIDE Recording System from Capture\nTechnologies, Inc. for a total amount not to exceed $77,927.28; and\n2. Authorize the Interim City Administrator and/or his designee to execute all necessary\ndocuments, in a form approved by the City Attorney.

1.f Placentia Public Safety Building - Technology Package Purchase and Infrastructure\nDeployment\nFiscal Impact:\nExpense: $371,391.33 Total Purchase Price of Equipment\nBudget: $750,000.00 DOJ COPS Grant Funding (105213-6840)\nRecommended Action: It is recommended that the City Council take the following actions to:\n1. Approve the Professional Services Agreement with VectorUSA for the implementation\nof computer servers, storage arrays, fiber channel switches, network infrastructure,\nand backup solutions for the new Public Safety Building; and\n2. Approve the purchase of the proposed systems from VectorUSA for a total amount not\nto exceed $371,391.33; and\n3. Approve a 5% contingency in the amount of $18,569.57 to cover unforeseen project-\nrelated expenses, bringing the total not-to-exceed amount to $389,960.90; and\n4. Authorize the Interim City Administrator and/or their designee to execute all necessary\ndocuments, subject to City Attorney approval.

1.g Resolutions to Amend the 2024-25 Position Allocation Plan and Amend the Management\nUnit Compensation Plan Establishing and Revising Various Classifications and Salary\nRanges\nFiscal Impact:\n1. Reclassification of one (1) Director of Finance to one (1) Deputy City Administrator/\nDirector of Finance in the Finance Department. The impact of the reclassification is\napproximately $20,700 for a full fiscal year; and\n2. Reclassification of one (1) Building Supervisor to one (1) Building Inspection Manager\nin the Development Services Department. The impact of the reclassification is\napproximately $49,000 for a full fiscal year; and\n3. Eliminate the Sr. Management Analyst position in the City Administrator’s Department\nfrom the position allocation plan. The impact of the elimination of this position is a cost\nsavings of $149,000 for a full fiscal year.\nThe net effect of the action will generate a net savings of $(79,300)\nRecommended Action: It is recommended that the City Council take the following action to:\n1. Adopt Resolution R-2025-14, a Resolution of the City Council of the City of Placentia,\nCalifornia amending the Position Allocation plan for fiscal year 2024-25; and\n2. Adopt Resolution R-2025-15, amending the unrepresented mid-management and\nexecutive management employee’s compensation plan establishing and revising the\nvarious classifications and salary ranges; and\n3. Authorize the Interim City Administrator and/or his designee, to execute all the\nnecessary documents, in a form approved by the City Attorney.

1.h Reject Proposal for Public-Private Ambulance Subcontracting Partner - RFP NO. AD 2024-\n01\nFiscal Impact:\nNone.\nRecommended Action:\n1. Reject the proposal received from Lynch EMS, and cancel the RFP process.

2.a Public Hearing and Consideration of the Ordinance of the City Council of the City of\nPlacentia, California amending the Municipal Code to establish a comprehensive regulatory\nframework for city special events on public property. Determination that the adoption of the\nOrdinance is exempt under the California Environmental Quality Act.\nFiscal Impact:\nThere is no fiscal impact to the City's General Fund for this item.\nRecommended Action: It is recommended that the City Council take the following actions to:\n1. Open the Public Hearing to consider proposed Special Event Permit and Application\nProcedure Ordinance; and\n2. Received the Staff report, consider all public testimony, ask any questions of Staff; and\n3. Close the Public Hearing; and\n4. Determine that the adoption of Ordinance No. O-2025-03 is exempt from the California\nEnvironmental Quality Act pursuant to CEQA Guidelines section 15061 (b)(3); and\n5. Waive full reading, by title only, and introduce for first reading of Ordinance No. O-\n2025-03, an Ordinance of the City Council of the City of Placentia, California\namending Title 1 (general provisions), Chapter 14 (temporary suspension of regulatory\nordinances) amending Section 10.28.010 (drinking in public) of Chapter 10.18\n(intoxication) of Title 10 (peace, morals and safety), repealing Chapter 13.60 (parades\n- assemblages) of Title 13 (vehicles & traffic) and amending Title 14 (public property)\nwith the addition of Chapter 14.18 (special events permit), to establish a\ncomprehensive regulatory framework for city special events on public property; and by\ntitle only, and introduce for first reading of Ordinance No. O-2025-03, an Ordinance of\nthe City Council of the City of Placentia, California amending Title 1 (general\nprovisions), Chapter 14 (temporary suspension of regulatory ordinances) amending\nSection 10.28.010 (drinking in public) of Chapter 10.18 (intoxication) of Title 10\n(peace, morals and safety), repealing Chapter 13.60 (parades - assemblages) of Title\n13 (vehicles & traffic) and amending Title 14 (public property) with the addition of\nChapter 14.18 (special events permit), to establish a comprehensive regulatory\nframework for city special events on public property; and\n6. Authorize the Interim City Administrator to execute all necessary documents, in a form\napproved by the City Attorney.

2.b Public Hearing and Adoption of Proposed Comprehensive Fee and Rate Schedule for FY\n2025/26\nFiscal Impact:\nThe proposed fee changes as of July 1, 2025, are intended to recover the cost of providing\nexisting services associated with those fee-related regulatory functions and other programs.\nRecommended Action: It is recommended that the City Council consider the following\nactions:\n1. Open the Public Hearing to consider amending the Placentia Comprehensive Fee\nSchedule for certain fees, rates, and charges for various City user services; and\n2. Receive the Staff Report, consider all public testimony, and discuss the proposed fees;\nand\n3. Close the public hearing; and\n4. Adopt Resolution No. R-2025-13, a Resolution of the City Council of the City of\nPlacentia, California, establishing and adopting certain City fees, rates, and charges\nfor various City services with an effective date of July 1, 2025, for Fiscal Year 2025-26.

3.a Annual Comprehensive Financial Report and Single Audit of Federally Assisted Grant\nPrograms for the Period Ending June 30, 2024\nFiscal Impact:\nNo fiscal impact.\nRecommended Action: It is recommended that the City Council take the following actions to:\n1. Receive and file the Annual Comprehensive Financial Report for the period ending\nJune 30, 2024, as recommended by the Financial Audit Oversight Committee; and\n2. Receive and file the Single Audit of Federally Assisted Grant Programs for the period\nending June 30, 2024, as recommended by the Financial Audit Oversight Committee.

3.b 9-1-1 Advanced Life Support Emergency Medical Services\nFiscal Impact:\nExpense $740,000 Fiscal Year 2025-26; if second year option exercised, up to a possible\n10% increase based on negotiations of parties\nRecommended Action: It is recommended that the City Council take the following actions to:\n1. Approve a Professional Services Agreement with Emergency Ambulance Service, Inc.\nfor the provision of 9-1-1 Advanced Life Support Emergency Medical Services for a\nterm of one (1) year, with an option for one (1) additional year, for a total compensation\nof $740,000 during the first year; and\n2. Authorize the Interim City Administrator and/or his designee to execute all necessary\ndocuments, in a form approved by the City Attorney.