Rancho Palos Verdes — 2023-02-21

CITY MANAGER REPORT:

B. Registers of Demands (Mata)\nRecommendation: 1) Adopt Resolution No. 2023-__, A RESOLUTION OF\nTHE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES,\nALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS\nFROM WHICH THE SAME ARE TO BE PAID.\nRegister of Demands

C. Consideration and possible action to accept Gifts for Parks donations. (Hirsch)\nRecommendation: Accept Gifts for Parks donations and direct Staff to\nprepare donor letters of appreciation for the Mayor's signature.\nAgenda Report

D. Consideration and possible action to amend an existing professional service\nagreement with Renne Public Policy Group (RPPG) for state lobbying\nservices. (Bright)\nRecommendation: 1) Approve Amendment No. 1 to the Professional Services\nAgreement with RPPG to increase the contract sum by $56,000, thereby\nincreasing the not-to-exceed total agreement amount from $56,000 to\n$112,000 and extending the term by one year for state lobbying services; and,\n2) Authorize the Mayor and City Clerk to execute the amendment in a form\napproved by the City Attorney.\nAgenda Report

E. Consideration and possible action to approve Amendment No. 3 to the\nemployment agreement with Mr. Ara M. Mihranian, AICP, as City Manager.\n(Bañales)\nRecommendation: 1) Approve Amendment No. 3 to City Manager\nEmployment Agreement, thereby extending the terms for an additional three\nyears with a term date of February 18, 2026, and increasing the annual salary\ncompensation of the City Manager by 3% to an annual salary of $232,800 and\nauthorize the Mayor to execute the same on behalf of the City of Rancho\nPalos Verdes, the Successor Agency to the Dissolved Rancho Palos Verdes\nRedevelopment Agency and the Rancho Palos Verdes Improvement Authority\neffective February 19, 2022, the first pay period after the amendment is\napproved; 2) Approve an employee retention payment, not otherwise subject\nto CalPERS, to the City Manager of approximately 4.5% of his salary in the\namount of $10,500 to be paid directly to the City Manager; and, 3) Authorize\nthe Mayor and City Clerk to execute the amendment in a form approved by the\nCity Attorney.\nAgenda Report

F. Consideration and possible action to authorize Amendment No. 1 to a\nprofessional services agreement with McGee Surveying Consulting to perform\nlandslide movement surveys. (Dragoo)\nRecommendation: 1) Authorize Amendment No. 1 to the Professional\nServices Agreement with Michael R. McGee, PLS, dba McGee Surveying\nConsulting, increasing the contract sum by $19,020 for a total not-to-exceed\namount of $44,019 for landslide movement surveys and associated reports,\nwith a 15% contingency of $2,850; and, 2) Authorize the Mayor to execute the\nagreement in a form approved by the City Attorney.\nAgenda Report

G. Consideration and possible action to authorize a professional services\nagreement with Dudek, Inc. for the preparation of compliance measures\nrelated to the City’s 2021-2029 Housing Element Update. (Silva)\nRecommendation: 1) Approve a professional services agreement with\nDudek, Inc. for a term of three years and at a total contract sum of $366,000,\nthat is not to exceed $122,000 annually, for the preparation of compliance\nmeasures related to the City's 2021-2029 Housing Element Update; and, 2)\nAuthorize the Mayor and City Clerk to execute the professional services\nagreement in a form approved by the City Attorney.\nAgenda Report

H. Consideration and possible action to approve Amendment No. 1 to the\nAgreement for Public Works Services with Hardy & Harper for roadway repairs\nwithin the landslide. (Dragoo)\nRecommendation: 1) Approve Amendment No. 1 to the Agreement for Public\nWorks Services with Hardy & Harper, Inc,. to increase the contract sum by\n$250,000 during Fiscal Year 2022-23, thereby increasing the not-to-exceed\ntotal Agreement amount from $3,300,500 to $3,550,500, to provide\nmaintenance repairs on roads within landslide areas of the City; 2) Authorize\nthe Mayor and City Clerk to execute Amendment No. 1 to the Public Works\nServices Agreement, in a form approved by the City Attorney; and, 3) Approve\nan additional appropriation of $143,000 in Fund 215, Proposition C Landslide\nArea Resurfacing Program.\nAgenda Report

I. Consideration and possible action to approve Amendment No. 2 to the\nContract Services Agreement for City Attorney Legal Services with Aleshire &\nWynder, LLP. (Bañales)\nRecommendation: 1) Approve Amendment No. 2 to the Contract Services\nAgreement for City Attorney Legal Services with Aleshire & Wynder, LLP\nincreasing all rates for all legal services by the annual CPI-U or three (3)\npercent, whichever is less effective July 1, 2023; and, 2) Authorize the Mayor\nand City Clerk to execute the amendment in a form approved by the City\nAttorney.\nAgenda Report

J. Consideration and possible action to declare an emergency for the sinkhole\nand associated repair on Hawthorne Boulevard near Seamount\nDrive/Eddinghill Drive. (Dragoo)\nRecommendation: 1) Adopt Resolution No. 2023-__ "A RESOLUTION OF\nTHE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES FINDING\nAND DECLARING, BY A FOUR-FIFTHS VOTE OF THE ENTIRE CITY\nCOUNCIL, THAT AN EMERGENCY EXISTS WHICH WILL NOT PERMIT THE\nCOMPETITIVE SOLICITATION OF BIDS TO REPAIR A SINKHOLE LOCATED\nAT HAWTHORNE BOULEVARD NEAR SEAMOUNT DRIVE/EDDINGHILL\nDRIVE, AND AUTHORIZING THE CITY MANAGER TO AWARD A\nCONTRACT TO REPAIR AND REMEDIATE THE SAME"; 2) Approve an\nappropriation of $480,000; 3) Based on the competitive solicitation of on-call\nbids performed by the Los Angeles County Flood Control District, authorize the\nCity Manager and Director of Public Works to finalize negotiations for the\nemergency repairs not-to-exceed $350,000, with a 20% contingency of\n$70,000 that can be authorized by the City Manager to execute change orders\nfor unforeseen work during the performance of the emergency repairs; 4)\nAuthorize a Professional Services Agreement in the not-to-exceed amount of\n$50,000 with Sunbeam Consulting, Inc., with a contingency of $10,000, for\nrelated sinkhole repair construction management and inspection services; and,\n5) Authorize the emergency repairs to commence upon final negotiations to\nthe scope of work and authorize the Mayor to execute the Sunbeam\nagreement in a form approved by the City Attorney.\nAgenda Report

1. Consideration and possible action to conduct the 2022 Annual Review of\nGreen Hills Memorial Park’s compliance with the Conditions of Approval of\nConditional Use Permit No. 155 and to approve revisions to CUP No. 155 on\nproperty located at 27501 S. Western Avenue (Planning Case No. PLCU2022-\n0009). (Seeraty) (45mins)\nRecommendation: 1) Receive and file a report finding that Green Hills\nMemorial Park is in compliance with its Conditional Use Permit; and, 2) Adopt\nResolution No. 2023-__, A RESOLUTION OF THE CITY COUNCIL OF THE\nCITY OF RANCHO PALOS VERDES APPROVING REVISION "F" TO THE\nAPPROVED CONDITIONAL USE PERMIT NO. 155 THEREBY AMENDING\nCONDITION NO. 7 AND APPROVING A MAJOR GRADING PERMIT TO\nALLOW THE CONSTRUCTION OF A 2,800 FT2 CREMATORIUM BUILDING\nWITH 193.4 YD3 OF ASSOCIATED GRADING TO REPLACE THE\nCEMETERY'S EXISTING CREMATION FACILITY; AND AMENDING\nCONDITION NO. 12.C, TO REDUCE THE TOTAL NUMBER OF EXISTING\nPARKING SPACES IN THE ADMINISTRATIVE BUILDING PARKING LOT\nFROM 95 TO 93.\nAgenda Report

2. Consideration and possible action to receive an update on a proposed Palos\nVerdes Historical Society museum. (Waters) (45 mins)\nRecommendation: 1) Receive and file a status update report on a proposed\nPalos Verdes Historical Society (PVHS) museum based on City Council\ndirection at its November 15, 2022 meeting; and, 2) If desired, provide Staff\ndirection on how to proceed with the proposed PVHS museum including, but\nnot limited to, if and where the requested building should be located at a City\nPark, whether the City should consider incurring operating and maintenance\ncosts, whether the City Council-adopted Parks Master Plan should be\namended, initiate discussions with the National Park Service, and initiate\ndiscussions with Department of Toxic Substances Control, among other things.\nAgenda Report

3. Consideration and possible action to receive a report on resources available\nfor wildfire residential property insurance coverage for Rancho Palos Verdes\nresidents. (Villalpando) (45 mins)\nRecommendation: 1) Receive and file a report on resources available for\nwildfire residential property insurance coverage for Rancho Palos Verdes\nresidents; 2) Direct Staff to pursue the City's participation in the National Fire\nProtection Association's "Firewise USA" program and the Fire Risk Reduction\nCommunity designation developed by the state's Board of Forestry and Fire\nProtection; 3) Coordinate with the City's Emergency Preparedness Committee\nin the drafting and mailing of a residential fire insurance information and\nresources letter to all households, including a survey of residents regarding\nthe affordability and availability of homeowner insurance for future City Council\nconsideration.\nAgenda Report

4. Consideration and possible action to receive an update on maintenance and\nrepair issues at U.S. Coast Guard properties in Rancho Palos Verdes.\n(Waters) (45 mins)\nRecommendation: 1) Receive and file a report on maintenance and repair\nissues at the two U.S. Coast Guard properties in Rancho Palos Verdes; and,\n2) Direct Staff to send a letter, under the Mayor's signature, expressing a\ncontinued interest in acquiring both U.S. Coast Guard Properties that are\ncurrently under divestiture consideration.\nAgenda Report

MAYOR’S ANNOUNCEMENTS:\nRECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING:\nAPPROVAL OF AGENDA: