San Clemente — 2025-05-06

A. CLOSED SESSION WITH SHERIFF AND AGENCY COUNSEL ON MATTERS\nPOSING A SECURITY THREAT\nClosed session with the Orange County Sheriff’s Department and the City Attorney\npursuant to Government Code section 54957(a) on matters posing a threat to the\nsecurity of public buildings, a threat to the security of essential public services, a threat to the public’s right of access to public services or public facilities, or a threat\nto critical infrastructure controls.\nBUSINESS MEETING (5:30 P.M.)

A. City Council Minutes\nStaff Recommendation:\n(1) APPROVE THE CITY COUNCIL REGULAR MEETING MINUTES OF\nAPRIL 15, 2025.

B. Commission/Committee Minutes\nStaff Recommendation:\nReceive and file the following:\n(1) APPROVE THE INVESTMENT ADVISORY COMMITTEE REGULAR\nMEETING MINUTES OF JANUARY 27, 2025.\n(2) BEACHES, PARKS AND RECREATION COMMISSION REGULAR\nMEETING MINUTES OF FEBRUARY 11, 2025.\n(3) PUBLIC SAFETY COMMITTEE REGULAR MEETING MINUTES OF\nMARCH 25, 2025.\n(4) DESIGN REVIEW SUBCOMMITTEE REGULAR MEETING MINUTES\nOF APRIL 9, 2025.\n(5) ZONING ADMINISTRATOR REGULAR MEETING MINUTES OF APRIL\n17, 2025.

C. Warrant Register\n(1) APPROVE WIRE TRANSFER NO.\n3226 AND WARRANT NOS.\n603880 THROUGH 604020, PAID ON\n4-11-25, IN THE AMOUNT OF $3,886,911.08\n(2) APPROVE WIRE TRANSFER NOS.\n3227 THROUGH 3232 AND WARRANT NOS.\n604021 THROUGH 604267, PAID ON\n4-18-25, IN THE AMOUNT OF $1,636,316.88\nTOTAL WARRANT REGISTER $5,523,227.96\nPayroll Register\nAPPROVE AUTOMATIC DEPOSIT ADVISES\n102286 THROUGH 102631, FOR THE PERIOD\n3-31-25 THROUGH 4-13-25, PAID\nON 4-18-25, IN THE AMOUNT OF $531,663.24\nTOTAL PAYROLL REGISTER $531,663.24

D. CONSIDERATION OF A RESOLUTION ACCEPTING A DONATION FROM\nPIERPRIDE FOUNDATION, APPROVING THE REPLACEMENT OF THE\nMUNICIPAL PIER TOP RAIL MATERIAL, APPROVING A ONE-TIME EXPENSE\nAND FINDING THE PROJECT EXEMPT FROM THE CALIFORNIA\nENVIRONMENTAL QUALITY ACT\nStaff Recommendation\nAdopt Resolution No. 25-49, which will:\n1. Find the project categorically exempt from the California Environmental\nQuality Act (CEQA) under Class 2 (Replacement or Reconstruction, 14 CCR\n§15302) of the State CEQA Guidelines.\n2. Approve the replacement of the wooden pier railing with composite material.\n3. Authorize the one-time use of funds from Capital Improvement Project No.\n24102, General Pier Maintenance.\n4. Accept a $20,000 donation from the PierPride Foundation to be dedicated\ntowards the project.

E. ADOPTION OF CITY INVESTMENT POLICY\nStaff Recommendation\nAdopt Investment Policy Number 202-1, effective January 27, 2025.

F. NOTICE OF COMPLETION - WATER RECLAMATION PLANT (WRP) SODIUM\nHYPOCHLORITE TANK REPLACEMENT\nStaff Recommendation\nAdopt Resolution No. 25-50, which will:\n1. Accept the Water Reclamation Plant Sodium Hypochlorite Tank\nReplacement, CIP Project No. 23405, from the contractor, Jennette\nCompany, Inc.\n2. Authorize the City Clerk to execute and record the Notice of Completion for\nthe Water Reclamation Plant Sodium Hypochlorite Tank Replacement.\n3. Authorize the City Clerk to release the Payment Bond 35 days from the\nrecordation of the Notice of Completion upon verification with the\nEngineering Division that no liens have been levied against the contractor,\nJennette Company, Inc.\n4. Authorize the City Clerk to release the Performance Bond for this project\nupon receipt of a warranty bond in a form acceptable to the Public Works\nDirector/City Engineer in the amount of 25% of the total construction cost.

G. NOTICE OF COMPLETION - DIGESTER NO. 2 CLEANING, RESIDUAL\nDISPOSAL AND INSPECTION\nStaff Recommendation\nAdopt Resolution No. 25-51, which will:\n1. Accept the Digester No. 2 Cleaning, Residual Disposal and Inspection, CIP\nProject No. 21203, from the contractor, M.P. Environmental Services, Inc.\n2. Authorize the City Clerk to execute and record the Notice of Completion for\nthe completed Digester No. 2 Cleaning, Residual Disposal and Inspection.\n3. Authorize the City Clerk to release the Payment Bond 35 days from the\nrecordation of the Notice of Completion upon verification with the\nEngineering Division that no liens have been levied against the contractor,\nM.P. Environmental Services, Inc.\n4. Authorize the City Clerk to release the performance bond for this project\nupon receipt of a warranty bond in a form acceptable to the Public Works\nDirector/City Engineer in the amount of 25% of the total construction cost.

H. CONTRACT AWARD - FY 2025 MAJOR STREET MAINTENANCE, APPROVING\nA 15% PROJECT CONTINGENCY, AND FINDING THE PROJECT\nCATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL\nQUALITY ACT\nStaff Recommendation\nAdopt Resolution No. 25-52, which will:\n1. Find the FY 2025 Major Street Maintenance, CIP Project No. 25303,\ncategorically exempt from the California Environmental Quality Act (CEQA)\nunder Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA\nGuidelines.\n2. Award the FY 2025 Major Street Maintenance contract to Roy Allan Slurry\nSeal, Inc.\n3. Approve, and authorize the City Manager to execute, Contract No. C25- 18,\nby and between the City of San Clemente and Roy Allan Slurry Seal, Inc.,\nproviding for the FY 2025 Major Street Maintenance, in an amount not to\nexceed $370,517, in a form substantially similar to Contract No. 25- 18\n(Attachment 3).\n4. Approve a 15% construction contingency of $55,577 for this project.

I. CONTRACT AWARD - SOUTH EL CAMINO REAL LANE\nRECONFIGURATION AND BUFFERED BIKE LANE PROJECT FROM\nAVENIDA MENDOCINO TO SOUTH CITY LIMIT, APPROVING A\nSUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $848,900 AND\nMAKING FINDINGS UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY\nACT\nStaff Recommendation\nAdopt Resolution No. 25-53, which will:\n1. Make findings under the California Environmental Quality Act that no further\nenvironmental review is required.\n2. Approve a supplemental appropriation of $848,900 from the Gas Tax Fund\ninto Account No. 012-861-45300-000-11308.\n3. Reject Diamond Construction & Design, Inc.'s bid as non-responsive and\nAward the South El Camino Real Lane Reconfiguration & Buffered Bike\nLane Project, Federal Project No. CML-5274(039), FTIP No. ORA\n190914, City CIP Project No. 11308, contract to ONYX Paving Company,\nInc. as the lowest responsive and responsible bidder.\n4. Approve, and authorize the City Manager to execute, Contract No. C25- 19,\nby and between the City of San Clemente and ONYX Paving Company, Inc.,\nproviding for for the South El Camino Real Lane Reconfiguration & Buffered\nBike Lane Project, in an amount not to exceed\n$1,639,000, in a form substantially similar to Contract No. C25-\n19(Attachment 6).\n5. Approve a 10% construction contingency of $163,900 for this project.

J. CONTRACT AWARD - COST-OF-SERVICE STUDY FOR THE CITY’S WATER\nUTILITY, AND APPROVING AN 8.9% PROJECT CONTINGENCY\nStaff Recommendation\nAdopt Resolution No. 25-54, which will:\n1. Award a Professional Services Agreement to Water Resources Economics,\nLLC for a Cost-of-Service Study for the City’s Water Utility for an amount not\nto exceed $73,465.\n2. Approve, and authorize the City Manager to execute, Contract No. C25- 20,\nby and between the City of San Clemente and Water Resources Economics,\nLLC, providing for a Cost-of-Service Study for the City’s Water Utility, in\nan amount not to exceed $73,465.\n3. Authorize the City Manager to approve amendments for additional services\nup to an 8.9% project contingency of $6,535, if needed.

K. CONTRACT AWARD - AS-NEEDED CONTRACTUAL PLANNING STAFF\nSUPPORT SERVICES\nStaff Recommendation\nAdopt Resolution No, 25-55, which would:\n1. Award a professional services agreement to Community Counterpart\nServices Corp. and award a professional services agreement to The Code\nGroup, Inc. dba VCA Code for as-needed contractual planning staff support.\n2. Accept grant revenues in the amount of $131,000 to Account No. 001-000\n-33446 (Coastal Grant Revenue).\n3. Approve a supplemental appropriation of $131,000 to Account No. 001- 433-\n43890 (other contractual services) which will supplement existing budgeted\nfunds for contract planning services.\n4. Approve, and authorize the City Manager to execute, Contract No. C25\n21, by and between the City of San Clemente and Community\nCounterpart Services Corp., providing for for as-needed contractual\nplanning staff support, for a term of two (2) years, in an amount not to exceed\n$50,000 annually.\n5. Approve, and authorize the City Manager to execute, Contract No. C25- 22,\nby and between the City of San Clemente and The Code Group, Inc. dba\nVCA Code, providing for for as-needed contractual planning staff support,\nfor a term of two (2) years, in an amount not to exceed $50,000 annually.

L. CONTRACT AWARD - DESIGN SERVICES FOR THE VISTA HERMOSA\nSPORTS PARK MEADOWS DEVELOPMENT, APPROVING A 10% PROJECT\nCONTINGENCY, AND MAKING FINDINGS UNDER THE CALIFORNIA\nENVIRONMENTAL QUALITY ACT\nStaff Recommendation\nAdopt Resolution No. 25-56, which would:\n1. Make consistency findings under the California Environmental Quality Act\n(CEQA).\n2. Award a professional services agreement to Hirsch & Associates, Inc. for\ndesign services for the Vista Hermosa Sports Parks Meadows\nDevelopment, PN 15108.\n3. Approve, and authorize the City Manager to execute, Contract No. C25-23, by\nand between the City of San Clemente and Hirsch & Associates, Inc.,\nproviding for design services for the Vista Hermosa Sports Parks Meadows\nDevelopment, in an amount not to exceed $143,873.\n4. Approve a 10% project contingency.

M. CONTRACT AMENDMENT - AUDIT SERVICES\nStaff Recommendation\nAdopt Resolution No. 25-57, which will:\nApprove, and authorize the City Manager to execute, Amendment No. 2 to\nContract No. C18-23, by and between the City of San Clemente and Lance, Soll\n& Lunghard, LLP, extending the auditor services for the next two fiscal years, in\nan amount no to exceed $134,750.

N. CONTRACT AMENDMENT - SUNDAY FARMERS MARKET, AND FINDING THE\nPROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA\nENVIRONMENTAL QUALITY ACT\nStaff Recommendation\nAdopt Resolution No 25-58, which will:\n1. Find the project categorically exempt from the California Environmental\nQuality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR § 15301),\nSection 15301 of the state CEQA Guidelines.\n2. Approve the First Amendment to Professional Services Agreement Contract\nNo. C20-28 with Introductions Unlimited, Inc.\n3. Approve, and authorize the City Manager to execute, Amendment No. 1 to\nContract No. C20-28, by and between the City of San Clemente and\nIntroductions Unlimited, Inc., for the operation of the San Clemente Sunday\nFarmers Market.

O. CONTRACT AMENDMENT - WASTE DISPOSAL AGREEMENT, AND FINDING\nTHE AGREEMENT CATEGORICALLY EXEMPT FROM THE CALIFORNIA\nENVIRONMENTAL QUALITY ACT\nStaff Recommendation\nAdopt Resolution No. 25-59, which will:\n1. Find the project is categorically exempt from the California Environmental\nQuality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR 15301) of the\nState CEQA Guidelines.\n2. Approve, and authorize the City Manager to execute, Amendment No. 2 to\nContract No. C97-93, by and between the City of San Clemente and the\nCounty of Orange, for the Waste Disposal Agreement.

A. Council Member Reports

B. City Attorney

C. City Manager