San Gabriel — 2025-01-21

A. INTRODUCTION OF NEW EMPLOYEES – POLICE AND PUBLIC WORKS

B. COMMUNITY EMERGENCY RESPONSE TEAM (C.E.R.T.) PROGRAM\nCOMPLETION RECOGNITION

C. RETIREMENT OF K-9 OFFICER BENTLEY

B. MATERIAL DEMANDS\nThe most recent Material Demands from the Finance Department are presented\nto the City Council for review and approval.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council approve Material Demands as\npresented.

C. CASH AND INVESTMENT REPORT – DECEMBER 2024\nIn accordance with the City of San Gabriel’s 2024-2025 Adopted Investment\nPolicy (Resolution No. 24-35) and California Government Code Section 53646,\nthe Finance Director is to render an investment report to the City Council, City\nTreasurer, City Manager, and the City Attorney. The Cash and Investment\nReport is presented to receive and file in accordance with the City’s adopted\n2024-2025 Investment Policy.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council receive and file the Cash and\nInvestment Report for December 2024.

D. FISCAL YEAR 2024-2025 BUDGET UPDATE AS OF DECEMBER 31, 2024, FOR\nTHE GENERAL FUND AND MISSION PLAYHOUSE FUND\nThe budget update incorporates the actual revenue received and expenditures\nthat have occurred through December 31, 2024, and projects the financial\nresults for the year ending on June 30, 2025. There is no fiscal impact related to\nthis item.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council receive and file the report.

E. AGREEMENT WITH WILLDAN FINANCIAL SERVICES TO PERFORM A\nNEXUS STUDY AND UPDATE THE CITY’S DEVELOPMENT IMPACT FEES IN\nTHE AMOUNT OF $70,500\nThe City issued a Request for Proposals (RFP) to select a firm to analyze and\nupdate the City’s development impact fees and conduct a nexus study in\naccordance with Assembly Bill (AB) 1600 (the California Mitigation Fee Act) and\nAB 602, effective January 1, 2022. Following the RFP process, City Staff\nevaluated three proposals and identified Willdan Financial Services as the firm\nbest suited to meet the project’s criteria. The total cost for Willdan Financial\nServices to prepare a nexus study and update the City’s development impact\nfees is $70,500. The 2024-2025 General Fund budget includes $60,000 for this\nproject, and the additional $10,500 in funding will come from current\nappropriations in the General Fund Finance Department budget.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council authorize the City Manager to enter\ninto a Professional Services Agreement with Willdan Financial Services to\nperform a nexus study and update the City’s development impact fees.

F. APPROVAL AND ACCEPTANCE OF DONATIONS FOR $10,000 FROM\nDESERT COMMUNITY FOUNDATION FOR THE PURCHASE OF AN 8-FOOT\nWURLITZER POST HORN RANK, AND FOR $400 FROM THE BOARD OF\nSUPERVISORS REVOLVING FUND FOR HOLIDAY PROGRAMMING; AND\nADOPTION OF RESOLUTION NO. 24-04 FOR A TOTAL BUDGET INCREASE\nOF $10,400\nThe City Council has been requested to accept two different donations for the\nCommunity Services Department. One is the acceptance of a donation of\n$10,000 from the Peter Lloyd Crotty Fund through the Desert Community\nFoundation for the purchase of an 8-foot Wurlitzer Post Horn Rank for the\nMission Playhouse. The second is for the acceptance of a $400 donation from\nSupervisor Solis for holiday programming. The generous donation from the\nDesert Community Foundation of $10,000 combined with the previous\ndonation overage of $500 from Mr. Crotty will entirely cover the cost of the 8\nFeet Wurlitzer Post Horn Rank (61 pipes), as well as the shipping cost from\nCentury Pipe Organs. There will be no additional installation cost as the\ninstallation will be done in-house by Maintenance Leadsperson Josh Fairman\nand expert Wurlitzer restoration volunteers. The donation of $400 from the Los\nAngeles Board of Supervisors will be allocated to the Community Services\nDepartment to help offset the costs for the senior holiday programming.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council:\n1. Accept the donation of $10,000 from the Desert Community Foundation\ninto the Donation Account #152-329 and increase appropriations in the\nExpenditure Account #124-712-35-96-840 for the same amount. Staff\nfurther recommends, noting the unique nature this project and the rarity of\nthe equipment needed, that the City Council waive the formal bid process\nand authorize the purchase of the Wurlitzer Post Horn Rank from Century\nPipe Organs. This would be consistent with the San Gabriel Municipal Code\nSection 34.35 C, which exempts certain specialty items from the normal\nprocurement policies.\n2. Accept the donation of $400 from the Los Angeles Board of Supervisors\nrevolving fund into Donation Account #173-3920 and increase\nappropriations in Community Services expenditures account #173-850-18-\n23-048 for the same amount.\n3. Adopt Resolution No. 25-04 memorializing the above budget adjustments.

G. PURCHASE OF NEW POLICE MOTORCYCLE IN THE AMOUNT OF\n$39,984.02\nThe Police Department has planned to replace a 2018 BMW motorcycle (with\nover 160,000 miles on the speedometer) during the Fiscal Year (FY) 2024-2025\nbudget process. The proposed replacement for the 2018 BMW 1200 is the 2024\nHarley Davidson FLTRXP which is more reliable, has lower maintenance costs,\nand has been tested and proven a reliable police motorcycle. The funding\nsource for the purchase of this motorcycle will be provided by the Office of\nTraffic Safety (OTS) Selective Traffic Enforcement Program (STEP) Grant\n#PT25056. The impact to the grant funding is slightly lower than the budgeted\namount of $40,000 in the current grant fiscal year.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council approve the purchase of one 2024\nHarley Davidson from Laidlaw Harley Davidson utilizing Office of Traffic Safety\n(OTS) Selective Traffic Enforcement Program (STEP) Grant #25056 funds from\naccount #124-751-52-99-201.

H. APPROVAL OF A VEHICLE LEASE AND REPLACEMENT PROGRAM BY\nENTERING INTO A MASTER EQUITY LEASE AGREEMENT WITH\nENTERPRISE FLEET MANAGEMENT AND APPROVAL FOR THE LEASE OF\nFOUR PATROL VEHICLES\nThe Police Department purchases needed replacement police vehicles annually\nwith City funds and utilizes them until their end-of-service lifecycle. Approval\nof this Master Equity Lease Agreement through Enterprise Fleet Management\n(EFM) will implement a Vehicle Lease and Replacement Program for the Police\nDepartment. The program will allow the Police Department to lease and trade\nin aging fleet vehicles every three to five years, and to be sold by EFM to offset\nthe costs of the leasing program. The Police Department is also seeking\napproval to lease four vehicles scheduled and budgeted for fleet replacement\nin Fiscal Year 2024-2025 under this agreement. Over the 36-month lease period,\nthe total lease payments for the four vehicles are $295,425. The estimated\ntrade-in value of the vehicles at the end of the lease term is $88,000.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council authorize the City Manager to:\n1. Execute the Master Equity Lease Agreement with Enterprise Fleet\nManagement (EFM) for the leasing of new police fleet vehicles and\nProfessional Consulting Services Agreement;\n2. Execute an Assignment to Sell Agreement with EFM for the sale of City-\nowned vehicles replaced through the lease program.\n3. Add, remove, or trade-in fleet vehicles as appropriate with surplus to be sold\nby EFM pursuant to the Assignment Agreement; and\n4. Approve the leasing of four front-line patrol vehicles and disposition of old\npolice fleet vehicles at the City Manager’s discretion consistent with\noperational needs and budget allocation.

I. AWARD CONSTRUCTION CONTRACT NO. 24-03 TO ONYX PAVING\nCOMPANY, INCORPORATED, FOR THE COMMUNITY DEVELOPMENT\nBLOCK GRANT (CDBG) LOCAL STREETS SLURRY PROJECT FISCAL YEAR\n2024-2025 IN THE AMOUNT OF $414,000 PLUS A 10% CONTINGENCY\n[RESOLUTION NO. 25-02]\nThe Community Development Block Grant (CDBG) Local Streets Slurry Seal\nProject for Fiscal Year 2024-2025 is designated for low-and moderate-income\nresidential areas. This item is seeking Council’s approval to award a\nConstruction Contract No. 24-03 to Onyx Paving Company, Inc. (Contractor) as\nthe lowest responsive bidder for the CDBG Local Streets Slurry Project Fiscal\nYear 2024-2025. Slurry seal will be applied over 1.40 lane miles of street\nsegments with a pavement condition index between 60 and 80 and repave the\nparking lot area of the Vincent Lugo Park. Weed removal and crack-sealing\nwork will be performed in advance by City crews. This project is primarily funded\nthrough the Los Angeles County CDBG Funds. The required cost for the CDBG\nLocal Streets Slurry Seal Project, Fiscal Year 2024-2025 is $414,000 plus an\nadditional 10% contingency amount of $41,400 for a total project budget of\n$455,400.\nCalifornia Environmental Quality Act (CEQA) Determination: This project is\ndetermined to be Categorical Exempt per CEQA section 15301 – Existing Facilities.\nThe project will improve the existing condition of local streets.\nRecommended Action:\nStaff recommends that the City Council adopt Resolution No. 25-02 to\nappropriate an additional $55,754 from the Gas Tax Fund to account 122-800-\n41-97-704; approve plans and specifications for the Community Development\nBlock Grant Local Streets Slurry Seal Project, Fiscal Year 2024-2025; award the\ncontract to Onyx Paving Company, Incorporated and authorize the City\nManager to execute Construction Contract No. 24-03 and approve a purchase\norder in the amount of $455,400 which includes a 10% construction\ncontingency.

J. AMENDMENT TO CENTRAL SQUARE PERMITTING SOFTWARE CONTRACT\nTERMS\nThe City of San Gabriel Community Development Department seeks Council\napproval to amend the previously-approved Central Square permitting\nsoftware contract, transitioning from a generic professional services agreement\nto a software-specific agreement. This amendment better aligns with the\nunique requirements of software licensing, data management, and technical\nsupport associated with Central Square’s permitting system. There is no change\nto the previously-approved contract cost of $30,344.49 as a result of this\namendment. The updated agreement terms focus on improving service\nspecificity rather than altering the financial commitment. The amount is\nbudgeted within the Community Development Department’s annual operating\nbudget, and no budget adjustment is necessary.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council approve the amendment to transition\nthe Central Square permitting software contract from a generic professional\nservices agreement to a software-specific agreement and authorize the City\nManager or his designee to sign the amended agreement.

A. ORDINANCE NO. 716 AMENDING CHAPTER 153 OF THE SAN GABRIEL\nMUNICIPAL CODE RELATING TO HEDGE HEIGHTS IN THE RESIDENTIAL\nZONES (ZTA24-004) – INTRODUCTION AND FIRST READING\nAt the July 2, 2024, City Council meeting, a comment was provided for the City\nto consider reviewing its hedge height regulations in the residential zones to\neither allow for additional heights or to not regulate hedge heights. At the\nmeeting, the City Council voted to place the matter on an agenda for future\ndiscussion. On September 17, 2024, the City Council discussed the matter and\ndirected staff to return with an ordinance to remove height limits in the\nresidential zones and maintain maintenance requirements per San Gabriel\nMunicipal Code (SGMC) Section 98.02. The City Council observed the hedge\nheight inconsistencies existing throughout the City and agreed that good\nmaintenance is more important than height.\nCalifornia Environmental Quality Act (CEQA) Determination: The proposed\namendments were reviewed for compliance with the California Environmental\nQuality Act (CEQA). This project is exempt from the requirements of CEQA, per\nGuidelines Section 15303, Class 3 (New Construction or Conversion of Small\nStructures. Accessory structures including garages, carports, patios, swimming\npools, and fences).\nRecommended Action:\nStaff recommends that the City Council:\n1. Conduct the public hearing and discuss proposed Ordinance No. 716;\n2. Waive full reading and introduce Ordinance No. 716 by title only:\nAN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN GABRIEL,\nCALIFORNIA, AMENDING CHAPTER 153 (ZONING CODE) OF THE SAN\nGABRIEL MUNICIPAL CODE RELATING TO HEDGE HEIGHTS IN\nRESIDENTIAL ZONES\n3. Waive future reading of the Ordinance and schedule the second reading\nand adoption of the Ordinance for the next regular City Council meeting.\nThe Ordinance would then become effective 30 days after adoption.\nOTHER OPTIONS FOR CONSIDERATION\nThe action of the City Council may be to approve, approve with modifications\nor deny the proposed zone text amendment.\nIf the City Council determines that the proposed ordinance or any part of the\nordinance should be denied, the appropriate motion should be adopted.

B. ORDINANCE NO. 717 AMENDMENT TO CHAPTER 153 OF THE SAN\nGABRIEL MUNICIPAL CODE RELATING TO DEFINITIONS (ZTA24-005) –\nINTRODUCTION AND FIRST READING\nSection 153.003 of the San Gabriel Municipal Code (SGMC) provides definitions\nfor terms used throughout the Zoning Code to create consistency in the\napplication of those terms when considering development standards and\npermitted uses. Due to changes in housing trends, new businesses, and a lack\nof definitions for terms found in the Zoning Code, staff is proposing this text\namendment to improve the understanding and interpretation of zoning\nregulations. Prior to drafting the new definitions, staff created a list of terms\nthat are not currently found in Section 153.003 of the SGMC and surveyed\nnearby cities to gain an understanding of how those terms are defined in\nsurrounding areas. Using this information, staff has drafted definitions that are\ntailored to San Gabriel and applicable to several sections of the Zoning Code.\nThe Fiscal Year 2024-2025 Adopted Budget includes the cost for required legal\npublication (Account #121-702-00-65-000) and codification (Account #121-\n702-00-22-000) of the ordinance, if adopted by the City Council.\nCalifornia Environmental Quality Act (CEQA) Determination: The proposed Zone\nText Amendment is categorically exempt from the California Environmental\nQuality Act (CEQA) pursuant to Section 15061(b)(3) because it is covered by the\ncommon-sense exemption, where it can be seen with certainty that there is no\npossibility that the proposed amendment would have a significant effect on the\nenvironment, therefore it is not subject to CEQA.\nRecommended Action:\nStaff recommends that the City Council:\n1. Conduct the public hearing and discuss proposed Ordinance No. 717;\n2. Waive full reading and introduce Ordinance No. 717 by title only:\nAN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN GABRIEL,\nCALIFORNIA, AMENDING CHAPTER 153 (ZONING CODE) OF THE SAN\nGABRIEL MUNICIPAL CODE RELATING TO DEFINITIONS\n3. Waive future reading of the Ordinance and schedule the second reading\nand adoption of the Ordinance for the next regular City Council meeting.\nThe Ordinance would then become effective 30 days after adoption.\nOTHER OPTIONS FOR CONSIDERATION\nThe action of the City Council may be to approve, approve with modifications,\nor deny the proposed zone text amendment.\nIf the City Council determines that the proposed ordinance or any part of the\nordinance should be denied, the appropriate motion should be adopted.

A. SIDEWALK VENDING AND POTENTIAL REGULATIONS DISCUSSION\nIn 2018 and 2022, the State passed Senate Bills 946 and 972, respectively, legalizing\nsidewalk vending with limited government regulations. Government Code Sections\n51038 and 51039 prohibits cities and counties from adopting regulations that restrict\nsidewalk vendors from certain consent and approvals, and restrict the location for\nsidewalk vending. Cities may only adopt restrictions if such activities are found to\ninclude health, safety, or welfare concerns. There are no known fiscal impacts for this\nproject.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends City Council discuss the matter of sidewalk vending and\ndirect staff to proceed with a Zone Text Amendment to provide regulations for\nsidewalk vending. The City Council may direct staff to draft an ordinance that\naddresses specific regulations consistent with Senate Bill 946.