Santa Monica — 2023-06-27

A. Adoption of the First Year and Approval of the Second Year of the FY 2023-25 Biennial Budget\nAdoption\nRecommended Action\nStaff recommends that the City Council, Housing Authority and Parking Authority:\n1. Adopt a Resolution of the City Council of the City of Santa Monica adopting the first year\nand approving the second year of the FY 2023-25 Biennial Budget and adopting the\nsecond year of the FY 2022-24 Biennial Capital Improvement Program Budget at\nAttachment A, as amended by Final Changes described in this report;\n2. Adopt a Resolution of the Housing Authority of the City of Santa Monica adopting the first\nyear and approving the second year of the FY 2023-25 Biennial Budget and adopting the\nsecond year of the FY 2022-24 Biennial Capital Improvement Program Budget at\nAttachment B, as amended by Final Changes described in this report; and\n3. Adopt a Resolution of the Parking Authority of the City of Santa Monica adopting the first\nyear and approving the second year of the FY 2023-25 Biennial Budget and adopting the\nsecond year of the FY 2022-24 Biennial Capital Improvement Program Budget at\nAttachment C, as amended by Final Changes described in this report.\nStaff also recommends that the City Council:\n4. Adopt a Resolution of the City of Santa Monica establishing new classifications and\nadopting salary rates for various listed positions (Attachment D) and approve the position\nand classification changes (Attachment E);\n5. Adopt a Resolution of the City Council of the City of Santa Monica revising the City’s\nmaster fee schedule to establish and revise certain permit and user fees and charges\n(Attachment F);\n6. Adopt a Resolution of the City Council of the City of Santa Monica revising the City’s\nmaster fine schedule to establish and revise the administrative citation schedule of fines\nfor certain violations of the Santa Monica Municipal Code (Attachment G);\n7. Adopt a Resolution of the City Council of the City of Santa Monica establishing parking\nrates and permit fees for all City parking facilities and resources (Attachment H);\n8. Adopt a resolution to establish the Runoff Reduction Fee rate for FY 2023-24 through FY\n2027-28 as authorized in SMMC Chapter 7.10, Runoff Conservation and Sustainable\nManagement (Attachment I);\n9. Adopt a Resolution of the City of Santa Monica establishing the Gann appropriations limit\nfor FY 2023-24 (Attachment J);\n10. Adopt a Resolution incorporating a project funded by SB1: The Road Repair and\nAccountability Act (Attachment K);\n11. Authorize the City Manager to accept a grant award in the amount of $1,500,000 from the

U.S. Department of Health and Human Services Substance Abuse and Mental Health\nServices Administration (SAMHSA) to support the behavioral health needs of vulnerable\nresidents and people experiencing homelessness, and to execute all necessary\ndocuments to accept the grant and all grant renewals;\n12. Authorize the City Manager to accept a grant award in the amount of $1,500,000 from the\nCalifornia Department of Health Care Services (DHCS) to support the behavioral health\nneeds of vulnerable residents and people experiencing homelessness, and to execute all\nnecessary documents to accept the grant and all grant renewals;

A. Annual Appointments to the following Boards and Commissions.\nBoard/Commission No. of Term End Special Requirements\nSeats Date\nAirport Commission 2 6/30/2027 Reside in the City.\nArchitectural Review Board 1 6/30/2027\nArts Commission 3 6/30/2027 Reside or work in the City.\nCommission on Sustainability, 2 6/30/2027 Reside or work in the City.\nEnvironmental Justice and the\nEnvironment\nDisabilities Commission 2 6/30/2027 Two must be self-identified\npersons with a disability and\nreside in the City.\nHousing Commission 2 6/30/2027 Two must be affordable housing\nprogram participant where one is\n62-years or older and the other is\nunhoused or formerly unhoused.\nAudit Subcommittee 1 6/30/2027 Reside in the City.\nPersonnel Board 1 6/30/2027 Reside in Santa Monica or LA\nCounty that is employed within the\nCity, own property or hold\nbusiness licenses in the City\nPlanning Commission 3 6/30/2027 Reside in the City.\nPublic Safety Reform and 3 6/30/2027 At least one shall be between 18-\nOversight Commission 22 years.\nRecreation and Parks 1 6/30/2027 Reside in the City.\nCommission\nSanta Monica Library Board 1 6/30/2027 Reside in the City.\nUrban Forest Task Force 7 6/30/2027 Three must be current or past\ncertified arborist. All must reside,\nwork or hold business licenses in\nthe City\nStaff Report Printout

B. Request of Mayor Davis that Councilmember Torosis be designated as her alternate to the Clean\nPower Alliance Board of Directors.\nStaff Report Printout

C. Request of Mayor Davis that the City Council direct staff to reappropriate the amount of unspent FY\n2022-23 individual Councilmember travel budgets at the end of the year to the FY 2023-24 Council\nbudget, to supplement existing Council Discretionary funds. The reappropriation will occur as part of\nthe FY 2022-23 Year End Budget review staff report.\nStaff Report Printout\nADJOURNMENT\nPowered by Granicus

A. City Manager's Report\nStaff Report Printout

A. Award RFP #349 to Corporate Realty Group for Airport Commercial Real Estate Brokerage and\nConsulting Services\nRecommended Action\nStaff recommends that the City Council:\n1. Award RFP #349 to Corporate Realty Group (CRG), a California-based corporation, to\nprovide commercial real estate brokerage services and related consulting services for\nnon-aviation properties at the Santa Monica Airport.\n2. Authorize the City Manager to negotiate and execute an agreement with CRG in an\namount not to exceed $298,608 for three years, with two additional one-year renewal\noptions of $134,877 for renewal option one and $333,962 for renewal option two, for a\ntotal amount not to exceed $767,447 (including a 10% contingency) over a five-year\nperiod, with future year funding contingent on Council budget approval.\n3. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines.\nStaff Report Printout\na. Airport Leasing and Licensing Policy 2018-08\nb. Oaks Initiative Form - Corporate Realty Group (CRG)

B. Approval of Reinstatement and 2nd Modification of Agreement with ChargePoint, Inc. for EV\nCharging Equipment Software and Maintenance Services\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of categorical exemptions pursuant to Section 15301 (Existing Facilities)\nof the California Environmental Quality Act (CEQA) Guidelines.\n2. Authorize the City Manager to negotiate and execute a reinstatement and second\nmodification of agreement #10507 with ChargePoint, Inc. to extend the term of the\nagreement for an additional five years and increase the total compensation by $304,425\nfor EV charging equipment, software, and maintenance services. This would result in a\nten-year reinstated and amended agreement with a new total amount not to exceed\n$970,797 with future year funding contingent on Council budget approval.\nStaff Report Printout\na. ChargePoint Award (Web Link)\nb. EV Action Plan (Web Link)\nc. ChargePoint Modification (Web Link)\nd. SCE Charge Ready - 2019 (Web Link)\ne. SCE Charge Ready - 2021 (Web Link)

C. Award Contract to PCI for the Airport Runway Rubber Removal, Crack Seal, and Restripe Project\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of Categorical Exemption pursuant to Sections 15301 (Existing Facilities)\nand 15302 (Replacement/Reconstruction), of the California Environmental Quality Act\n(CEQA) Guidelines.\n2. Award Bid # SP2462 to WGJ Enterprises Inc., dba PCI, for the Airport Runway Rubber\nRemoval, Crack Seal, and Restripe for the Public Works Department.\n3. Authorize the City Manager to negotiate and execute a contract with PCI, in an amount\nnot to exceed $1,044,280 (including a $94,935 contingency).\n4. Authorize the Director of Public Works to issue any necessary change orders to complete\nadditional work within contract authority.\nStaff Report Printout\na. Oaks Initiative Form - WGJ (dba PCI)

D. Approval of Fifth Contract Modification with Carahsoft/Granicus for Electronic Agenda Management\nServices\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines; and\n2. Authorize the City Manager to negotiate and execute a fifth modification to Agreement\n9784 (CCS) in the amount of $19,132 with Carahsoft/Granicus for an agenda\nmanagement software system for the Records and Election Services Department. This\nwill result in a 10 year and 6 month amended agreement with a new total amount not to\nexceed $207,746, with future year funding contingent on Council budget approval.\nStaff Report Printout\na. August 13, 2013 Staff Report (Weblink)\nb. June 14, 2022 Staff Report (Weblink)\nc. Oaks Initiative Form\nd. Contract 9784 (CCS)

E. Award Bid #4445 to Bound Tree Medical for purchase and delivery of Microflex Disposable gloves\nRecommended Action\nStaff recommends that the City Council:\n1. Award Bid #4445 to Bound Tree Medical, an Ohio-based company, for the purchase and\ndelivery of Microflex disposable gloves to be used by staff citywide;\n2. Authorize the Procurement Manager to issue annual purchase orders to Bound Tree\nMedical, for the purchase and delivery of Microflex disposable gloves for a total amount\nnot to exceed $720,000 over a five-year period, with future funding contingent on Council\nbudget approval; and,\n3. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines.\nStaff Report Printout\na. OAKS Form

F. Award Contracts to Beacon Mortuary, Inc., for Mortuary Services and Decedent Transportation\nServices and to Farmscape, Inc., for Specialized Landscape Maintenance Services for Woodlawn\nCemetery\nRecommended Action\nStaff recommends that the City Council:\n1. Award RFP #352 to Farmscape, Inc., for specialized landscaping services for the Eternal\nMeadow area of Woodlawn Cemetery, Mausoleum & Mortuary, for the Public Works\nDepartment.\n2. Authorize the City Manager to negotiate and execute an agreement with Farmscape,\nInc., in an amount not to exceed $150,000 over a five-year period with future year\nfunding contingent on Council budget approval.\n3. Award RFP #353 to Beacon Mortuary for providing decedent transportation services for\nWoodlawn Cemetery, managed by the Public Works Department.\n4. Authorize the City Manager to negotiate and execute an agreement with Beacon\nMortuary for decedent transportation services in an amount not to exceed $200,000 over\na five-year period with future year funding contingent on Council budget approval.\n5. Award RFP #354 to Beacon Mortuary for providing mortuary services for Woodlawn\nCemetery, managed by the Public Works Department.