Santa Monica — 2023-11-14

A. Introduction and First Reading of an Ordinance Modifying Santa Monica Municipal Code Chapter\n4.04.390 to Prohibit Feeding Animals or Birds on the Pier and the Beach.\nNew item Received 11/10/2023\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding that the proposed ordinance is categorically exempt under Section\n15061(b)(3) (Common Sense Exemption) of the CEQA Guidelines.\n2. Introduce for first reading the attached ordinance amending Santa Monica Municipal\nCode Section 4.04.390 in its entirety to clarify specific areas and to restrict feeding\nanimals and birds on the Santa Monica Pier and the beach.\na. Attachement A - 4.04.390 Proposed Ordinance\nb. Attachement B- Beach-Report-Card-2022-2023\nc. Attachement C - Ordinance No. 1027\nd. Attachement D - Ordinance No. 2137

A. Recommendation to accept Jonathan Kaplan's resignation from the Landmarks Commission and\nauthorize the City Clerk to publish the vacancy.\nStaff Report Printout

B. Request of Councilmember Torosis, Councilmember Zwick and Mayor Davis that the City Council\nsupport California Proposition 1. New item Received 11/10/2023\na. Support Prop 1_20231114

C. Request of Councilmember Zwick, Councilmember Torosis, and Mayor Davis to strengthen the City’s\nVision Zero commitment to eliminate all fatal and severe-injury crashes from Santa Monica’s roads\nin light of the recent tragic fatal crash involving a cyclist on Idaho Avenue. Santa Monica has made\ngreat strides in advancing this ambitious goal, yet more work remains to fully realize the initiative.\nTo that end, the City Council directs the City Manager to work with staff to implement the following\ninitiatives to improve roadway safety through what are commonly referred to as the three E’s of\ntransportation safety: engineering, enforcement, and education.\nNew item Received 11/10/2023\na. Strengthening Vision Zero commitment_20231114

A. Public Employee Evaluation – Gov. Code Section 54957(b): Performance evaluation of a public\nemployee; Title: City Manager; Gov. Code Section 54957.6: Conference with labor negotiator; City\nNegotiator: Mayor; Unrepresented employee: City Manager. New item Received 11/10/2023\nThe following is the order of business for items to be heard no earlier than 7:00 p.m.

A. Proclamation: United Against Hate Week\nStaff Report Printout

B. Transgender Day of Remembrance New item Received 11/10/2023

C. City Manager's Report Item moved down to 4.C. Formerly Listed as 4.B.\nStaff Report Printout

A. Award Agreement to ACTIVE Network, Inc. for a Recreation Management Software System\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines.\n2. Award RFP #351 to The ACTIVE Network Inc. for Recreation Management Software\nSystem for the Recreation and Arts Department.\n3. Authorize the City Manager to negotiate and execute an agreement with ACTIVE\nNetwork, in the amount not-to-exceed $218,265 for the first year, including system\nenhancements, for an initial term of three years and up to three additional one-year\nextensions with a not-to-exceed amount of $740,515 over the life of the contract.\nStaff Report Printout\na. FY2324_OAKS_Initiative_Form

B. Authorization to Enter into License Agreements for Independent Spirit Awards and LA Wine & Food\nFestival\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of categorical exemption pursuant to Section 15323 (Class 23 Normal\nOperations of Facilities for Public Gatherings) of the California Environmental Quality Act\n(CEQA) Guidelines; and\n2. Authorize the City Manager to negotiate and execute license agreements with Film\nIndependent (Spirit Awards) and IMG (LA Wine & Food) to use a portion of Lot 1N from\nFebruary 12, 2024, to March 8, 2024, and again in 2025 during the same time period.\nStaff Report Printout\na. Film Independent_Signed_OAKS INITIATIVE_2023\nb. IMG OAKS INITIATIVE FORM

C. Adoption of a Resolution Authorizing the City Manager to accept the awarded Sustainable\nTransportation Planning Grant and execute an agreement with the California Department of\nTransportation for the Santa Monica Boulevard Safety Enhancement Study\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of categorical exemption pursuant to Section 15252 of the California\nEnvironmental Quality Act Guidelines.\n2. Adopt a resolution authorizing the City Manager to accept a grant awarded in the amount\nof $522,327, with a required local match of $67,673, from the Caltrans Sustainable\nCommunities Planning Grant Program for the Santa Monica Boulevard Safety\nEnhancement Study (Attachment A).\n3. Authorize the City Manager to execute all necessary documents to accept the grant and\nall grant renewals.\n4. Authorize and appropriate the required local match of $67,673 from Transportation\nImpact Fee revenues, for a total project cost of $590,000, as outlined in the Financial\nImpacts & Budget Actions section of this report.\nStaff Report Printout\na. Santa Monica Local Roadway Safety Plan (Web Link)\nb. Wilshire Boulevard Safety Study (Web Link)\nc. DOT Grant Acceptance Resolution

D. Award Request for Proposal to CPS Consulting, Koff and Associates, Inc., and Sloan Sakai Yeung &\nWong for As-Needed Classification and Compensation Services\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines;\n2. Award RFP #362 to CPS Consulting, Koff and Associates, Inc., and Sloan Sakai Yeung &\nWong LLP for classification and compensation services on an as-needed basis for the\nHuman Resources Department;\n3. Authorize the City Manager to negotiate and execute an agreement with CPS\nConsulting, Koff and Associates, Inc, and Sloan Sakai Yeung & Wong LLP for\nclassification and compensation services on an as-needed basis, for a total aggregate\namount for the three agreements, not to exceed $2,000,000 over a five-year period, with\nfuture year funding contingent on Council budget approval.\nStaff Report Printout\na. Gallagher Benefit Services, Inc- OAKS\nb. Sloan Sakai Yeung & Wong- OAKS\nc. CPS HR Consulting- OAKS

E. Award Purchase Orders to Avista Technologies as Primary and King Lee Technologies as Backup for\nAntiscalant and CIP Chemicals\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of categorical exemption pursuant to Section 15301 (Existing Facilities)\nof the California Environmental Quality Act (CEQA) Guidelines.\n2. Award Bid #4461 to Avista Technologies Corporation as the primary vendor for the\npurchase of antiscalant and clean-in-place (CIP) chemicals; and to King Lee\nTechnologies as the secondary vendor for the purchase of CIP chemicals for the Public\nWorks Department.\n3. Authorize the Procurement Manager to issue a purchase order with Avista Technologies\nCorporation for antiscalant and CIP chemicals for a total amount not to exceed\n$4,205,000 over a five-year period, with future year funding contingent on Council budget\napproval.\n4. Authorize the Procurement Manager to issue a purchase order with King Lee\nTechnologies for CIP chemicals for a total amount not to exceed $1,600,000 over a five-\nyear period, with future year funding contingent on Council budget approval.\nStaff Report Printout\na. Oaks Initiative Form - Avista Technologies Corporation\nb. Oaks Initiative Form - King Lee Technologies

F. Award RFP No. 380 and Enter into an Agreement with Hinderliter, de Llamas & Associates to Provide\nSales and Use Tax Audit and Information Services\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines.\n2. Award RFP 380 to Hinderliter, de Llamas & Associates to provide sales and use tax audit\nand information services for the Finance Department.\n3. Authorize the City Manager to negotiate and execute a professional services agreement\nwith ­Hinderliter, de Llamas & Associates, a California Corporation, in an estimated\namount of $516,000 for five years with one three-year renewal option, with future year\nfunding contingent on Council budget approval.\nStaff Report Printout\na. HdL OAKS Initiative Form

G. Approval of Police Canine Retirement\nRecommended Action\nStaff recommends that the City Council:\n1. Authorize the retirement of police service dog Arko from Police service.\n2. Authorize Arko be sold to Santa Monica Police Officer Louis Marioni for the sum\nof one dollar.\n3. Adopt a finding of no possibility of significant effect pursuant to Section\n15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act\n(CEQA) Guidelines\nStaff Report Printout

H. Authorize a Purchase Order for the Purchase of Ford Police Interceptor Utility Vehicles for the Police\nand Fire Departments\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of Categorical Exemption pursuant to Section 15302 (Replacement or\nReconstruction) of the California Environmental Quality Act (CEQA) guidelines.\n2. Authorize the Procurement Manager to issue a purchase order with Folsom Lake Ford\nfor the purchase of forty-two Ford Interceptor Utility Vehicles for the Police and Fire\nDepartments. This recommended award is made as an exception to the competitive\nbidding process pursuant to Section 2.24.250 (c) and is for a total amount not to exceed\n$3,175,000 (including a 10% contingency) with future year funding contingent on Council\nbudget approval.\nStaff Report Printout\na. Oaks Initiative Form - Folsom Lake Ford

I. Award Agreement to Lien On Me, Inc. for Workers’ Compensation Medical Bill Review Services\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines.\n2. Award RFP# 367 to Lien On Me Inc. (Lien On Me) for workers’ compensation medical bill\nreview services for the Finance Department;\n3. Authorize the City Manager to negotiate and execute an agreement with Lien On Me, in\nan amount not to exceed $485,000 over a five-year period, with future year funding\ncontingent on Council budget approval.\nStaff Report Printout\na. Oaks_Initiative_Form_Signed

J. Second Reading and Adoption of an Ordinance Amending Santa Monica Municipal Code Section\n2.24.110 and 2.24.220(g)(Master Services Agreements)\nRecommended Action\nStaff recommends that the City Council adopt the attached Ordinance.\nStaff Report Printout\na. ORD-Master Services Agreement 2d

K. Second Reading and Adoption of an Interim Zoning Ordinance amending the text of the Zoning\nOrdinance to replace the term “Medical Marijuana Dispensary” with “Medicinal Cannabis Retailer”, to\nremove certain requirements for Medicinal Cannabis Retailers for consistency with State law, and to\npermit Medicinal Cannabis Retailers to deliver, cultivate, and sell adult-use cannabis or adult-use\ncannabis products to persons 21 Years of Age and Over\nRecommended Action\nStaff recommends that the City Council adopt the attached Ordinance.\nStaff Report Printout\na. ORD-Cannabis IZO 2d

L. Second Reading and Adoption of an Ordinance amending Section 6.203.010 of the Santa Monica\nMunicipal Code to allow medicinal cannabis retailers with medicinal cannabis permits issued before\nOctober 10, 2023, to deliver, cultivate, and sell adult-use cannabis and adult-use cannabis products\nto persons 21 years of age and over, subject to Santa Monica Municipal Code Section 9.31.185\nRecommended Action\nStaff recommends that the City Council adopt the attached Ordinance.\nStaff Report Printout\na. ORD-Cannabis Amending Section 6.203.010 2d

M. Second Reading and Adoption of an Ordinance to Amend Santa Monica Municipal Code 7.04.880 to\nRequire Wastewater Capacity Studies for New Developments\nRecommended Action\nStaff recommends that the City Council adopt the attached Ordinance.\nStaff Report Printout\na. ORD-7.04.880 Wastewater Capacity Study

N. Second Reading and Adoption of an Ordinance to Amend Santa Monica Municipal Code 7.12.180 to\nRequire Water Capacity Studies for New Developments\nRecommended Action\nStaff recommends that the City Council adopt the attached Ordinance.\nStaff Report Printout\na. ORD-7.12.180 Water Capacity Study

O. Second Reading and Adoption of an Ordinance replacing Santa Monica Municipal Code Chapter\n7.04.800 (Access and Street Improvements) in its Entirety\nRecommended Action\nStaff recommends that the City Council adopt the attached Ordinance.\nStaff Report Printout\na. ORD-7.04.800 Access and Street Improvements 2d

P. Adoption of a Resolution to Accept Tentative Agreement and Authorize Execution of MOU with\nAFSCME Local 4819 New item Received 11/10/2023\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of categorical exemption pursuant to Section 15324 (Class 24\nRegulations of Working Conditions) of the California Environmental Quality Act (CEQA)\nGuidelines;\n2. Adopt the proposed Resolution (Attachment A) accepting the Tentative Agreement\n(TA) and authorizing the City Manager to execute a Memorandum of Understanding\n(MOU) with the AFSCME Local 4819, Management Team Association (AFSCME);\n3. Adopt the salary schedule (Attachment B); and\n4. Authorize budget changes as outlined in the Financial Impacts & Budget Actions\nsection of this report.\na. COLA FY22-23 MTA Salary Schedule 3.0% 7.1.23\nb. AFSCME-MTA TA RESO 11.14.23

Q. Minutes of Oct 10, 2023 5:30 PM New item Received 11/10/2023