Santa Monica — 2024-03-19

A. Award Request for Proposal and enter into Agreement with Hollywood Community Housing\nCorporation (HCHC) as the Selected Development Team for Affordable Housing on Three City-owned\nSites Adjacent to Wilshire Boulevard\nRecommended Action\nStaff recommends that the City Council:\n1. Award RFP #365 to Hollywood Community Housing Corporation (HCHC) for the future\ndevelopment of affordable housing on City-owned property at 1217 Euclid Street, 1211-\n1217 Fourteenth Street and 1146 Sixteenth Street; and\n2. Authorize the City Manager to negotiate and execute an Exclusive Negotiating\nAgreement with HCHC; and\n3. Adopt a finding of no possibility of significant effect on the environment for selection of a\ndevelopment team pursuant to Section 15061(b)(3) (Common Sense Exemption) of the\nCalifornia Environmental Quality Act (CEQA) Guidelines and find that future development\nof affordable housing on the City-owned properties at 1217 Euclid Street, 1211-1217\nFourteenth Street, and 1146 Sixteenth Street is consistent with the certified 6th Cycle\nHousing Element Environmental Impact Report (State Clearinghouse No. 2020100575).\nStaff Report Printout\na. Housing Element _Appendix F_Figure F-7\nb. Housing Element Program 2.E\nc. Housing Commission Meeting Minutes, December 1, 2022\nd. Euclid, Fourteenth St. and Sixteenth St. Sites\ne. Adoption of Resolution Declaring Surplus Properties - March 14, 2023 Staff Report (Web Link)\nf. 1217 Euclid St., 1211-1217 14th St., 1146 16th St. RFP\ng. City of Santa Monica Housing Trust Fund Plan\nh. Housing Element_Appendix B_Housing Needs Assessment\ni. Abode Communities Proposal\nj. BRIDGE Housing Corporation Proposal\nk. Cesar Chavez Foundation_Step Up on Second Proposal\nl. Community Corporation of Santa Monica Proposal\nm. EAH Housing Proposal\nn. Hollywood Community Housing Corporation Proposal\no. Housing Diversity Corporation Proposal\np. Menorah Housing Foundation Proposal\nq. W.O.R.K.S._CTY Housing Proposal\nr. Harris & Associates Summary of Proposals\ns. Follow-Up Questions and Answers, Hollywood Community Housing Corporation\nt. Audit and Inspection Summary, The People Concern (May 20, 2021 Information Item)\nu. Oaks Initiative Disclosure Form\nv. Levine Act Disclosure Form

A. Appointment to one unscheduled vacancy on the Arts Commission for a term ending on June 30,\n2027. New Item Received. 3/15/2024\nStaff Report Printout\na. List of Applicants

B. Appointment to one unscheduled vacancy on the Housing Commission for a term ending on June 30,\n2025. New Item Received. 3/15/2024\nStaff Report Printout\na. List of Applicants

C. Appointment to one unscheduled vacancy on the Disabilities Commission for a term ending on June\n30, 2026. New Item Received. 3/15/2024\nStaff Report Printout\na. List of Applicants

D. Recommendation to accept Sam Jagger's resignation from the Transient Occupancy Tax Advisory\nCommittee and authorize the City Clerk to publish the vacancy.\nNew Item Received. 3/15/2024\nStaff Report Printout\na. Resignation Letter

E. Recommendation to accept Alexandra Sokol's resignation from the Commission on Sustainability,\nEnvironmental Justice, and the Environment and authorize the City Clerk to publish the vacancy.\nNew Item Received. 3/15/2024\nStaff Report Printout\na. Resignation Letter

F. Request of Council Members Davis, Torosis, and Zwick that the City Council allocate a total of\n$22,500 out of its Discretionary Fund to Pico Improvement Organization, Montana Merchants, and\nMain Street Business Improvement Association, with each organization receiving $7,500. The money\nshall be used for programs and events that promote local businesses and build community.\nNew Item Received. 3/15/2024\nStaff Report Printout\na. Discretionary Funds as of 3.11.24

G. Designation of City's voting delegate and alternate to Southern California Association of\nGovernments (SCAG) 59th Annual Regional Conference and General Assembly Business Meeting\nfrom May 2-3, 2024 at the JW Marriott Desert Springs Resort & Spa in Palm Desert, CA\nNew Item Received. 3/15/2024\nStaff Report Printout

H. Request of Councilmembers Davis, Torosis, and Zwick that the City Council approve City Sponsorship\nof the LGBTQ+ Pride on the Pier Event taking place on June 15, 2024 on the Santa Monica Pier by\ndirecting the City Manager to waive half of all associated permit and security fees associated with\ngetting their required event permit and promote the event via city communications and social media\nas well as allocate up to $10,000 to Crow Comedy, Inc., a Santa Monica-based non-profit, to\nproduce an LGBTQ+-focused storytelling class & showcase as part of Santa Monica Pride.\nNew Item Received. 3/15/2024\nStaff Report Printout\na. Discretionary Funds as of 3.11.24

I. Request of Councilmembers Zwick, Torosis, and Davis that the City Council direct the City Attorney\nto draft an ordinance to prohibit the harassment of cyclists. In drafting, the City Attorney’s Office\nshould consider the prohibited activities and remedies within Los Angeles’ cyclist anti-harassment\nstatute (LAMC 45.96 et seq.), as well as consult additional available legislation and best practices.\nNew Item Received. 3/15/2024\nStaff Report Printout

J. Request by Mayor Brock, Vice Mayor Negrete, and Councilmember Parra to direct the City Manager\nand City Attorney to prepare and return for Council approval within 30 days a resolution expressing\nthe City’s disapproval of the County’s implementation of the “Harm Reduction Services” program, or\n“needle exchange program,” in the City of Santa Monica. The resolution should reflect the City’s\nopposition to the program in Santa Monica, as it is misguided and does not achieve the goal of\nreducing harm. The program encourages continued use of illegal and dangerous drugs, and people\nare dying as a result. Residents should not have to see people shooting up in our neighborhood\nparks, nor the behavior that results from illegal drug use. Drug use and needles simply do not\nbelong in our parks and other public spaces. New Item Received. 3/15/2024\nStaff Report Printout

K. Request by Mayor Brock and Councilmember Parra to direct the City Manager and City Attorney to\nprepare and return for Council approval amendments to existing ordinances to prohibit excessive\nnoise as it may affect City residents in their homes; the ordinance should include time restrictions,\nreasonableness limits, and objective decibel limit standards. New Item Received. 3/15/2024\nStaff Report Printout

L. Request of Councilmembers Torosis, Zwick and Davis to direct the City Manager and City Attorney, in\nconsultation with relevant departments, to report back to the Council in 90 days with: 1)Historical\nrecords documenting Silas White’s interest in the Ebony Beach Club Property at 1811 Ocean Avenue\nincluding chain of title and a record of any lease-to-purchase agreements that may exist, as well as\nthe record of actions taken by the City of Santa Monica to seize this property by eminent domain.\n2)Contemporaneous public writings, government communications, court documents, and other\nevidence that indicates the City of Santa Monica exercised racial animus in its decision to seize the\nproperty at 1811 Ocean Avenue. 3)Recommendations that include, at a minimum, steps the City of\nSanta Monica should take to repair past harm that the City perpetuated against Silas White and his\ndescendants related to the Ebony Beach Club property at 1811 Ocean Avenue. Recommendations\ncould include, as appropriate: a. Options for financial compensation for the closest living\ndescendant(s) of Silas White inclusive of wealth lost since the property was seized by the City of\nSanta Monica; and b. An outline of steps that may be required to transfer the parcel(s) of land\nreferred to as “Ebony Beach Club” at 1811 Ocean Avenue or equivalent parcels in the portion of land\nwithin the area currently occupied all or in part by the Viceroy Hotel. Priority factors to be analyzed\nas part of the next steps should include: i. Any needs to amend the deed to the property to allow for\nsuch a transaction; ii. Identifying and addressing land and zoning restrictions; iii. Performing due\ndiligence to determine the rightful legal heirs; iv. Understanding the tax implications upon the heirs\nin the event of transfer; and v. Assessing the operational and fiscal impact to the City and the\nViceroy hotel, if any. New Item Received. 3/15/2024\nStaff Report Printout\na. Returning Ebony Beach Club Property to Its Rightful Owners_Final

M. Request of Vice Mayor Negrete, Councilmember Parra, and Councilmember de la Torre that the City\nAttorney and City Manager should evaluate the use of eminent domain by the City to acquire\nproperty where Silas White intended to open the Ebony Beach Club and report back to the City\nCouncil. This analysis should include a review of historical ownership of the property, a review of City\nCouncil actions, and a review of court proceedings on the matter.\nNew Item Received. 3/15/2024\nStaff Report Printout

N. Request of Mayor Brock that the City Council direct the City Manager to develop a park signage\nprogram that celebrates the history of the City’s parks that includes elements such as: (1) City of\nSanta Monica’s name and logo (2) Park name and (3) Narrative of Park History. The signs that are\ndesigned for each park pursuant to this program shall enliven the experience of residents and\nvisitors to our parks modeled after the attached photo. New Item Received. 3/15/2024\nStaff Report Printout\na. Park Signage Program

A. Proclamation: Red Cross Month\nStaff Report Printout

B. City Manager Report\nStaff Report Printout

A. Conference with legal counsel, existing litigation; Gov. Code §54956.9(d)(1): Murcia v. City of Santa\nMonica, et al.; U.S. Dist. Court, Central District of California, Case No. 22-cv-05253-FLA-MAR\nNew Item Received. 3/15/2024

B. Conference with legal counsel, significant exposure to litigation; Gov. Code §54956.9(d)(2),(4):\nSovereign Restoration Partners, Ltd., 205 Washington Ave. New Item Received. 3/15/2024\nThe following is the order of business for items to be heard no earlier than 7:00 p.m.

A. Approval of First Modification to Agreement with Olympos Construction Inc. for 2800 Airport Avenue\nRenovation Project\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of Categorical Exemption pursuant to Section 15301 (Existing Facilities),\nof the California Environment Quality Act (CEQA) Guidelines;\n2. Authorize the City Manager to negotiate and execute a first modification to agreement\n#11449 (CCS) in the amount of $1,746,250 (including contingency) with Olympos\nConstruction Inc. (Olympos) for costs associated with additional scope related to the\nmultiple buildings at 2800 Airport Avenue for the Public Works Department. This will\nresult in an amended agreement with a new total amount not to exceed $5,058,350, with\nfuture year funding contingent on Council budget approval;\n3. Authorize the Director of Public Works to issue any necessary change orders to complete\nadditional work within contract authority; and\n4. Authorize budget changes as outlined in the Financial Impacts and Budget Actions\nsection of this report.\nStaff Report Printout\na. Staff Report July 25, 2023 (Web Link)\nb. Olympos Oaks Form\nc. Olympos_Levine ACT Disclosure\nd. Construction contract_Olympos

B. Adoption of Resolution to Vacate Public Right-of-Way on 1717 19th Street Parcel\nItem Pulled at the Request of Staff. 3/14/2024\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of Categorical Exemption pursuant to Section 15301 and Section\n15305 of the California Environmental Quality Act (CEQA) Guidelines; and\n2. Adopt the attached resolution to vacate public right-of-way on the 1717 19th Street\nparcel.\nStaff Report Printout\na. Resolution No. R866 - State Relinquishment of ROW to City of Santa Monica\nb. Deed No 1543 - Grant Deed to State (portions of 1717 19th St)\nc. Resolution of Vacation and Drawing #4828

C. Award Professional Services Contract to Arcadis U.S. for Site Security Analysis & Updates to the\nCity's Water, Wastewater, & Recycled Water Facilities\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of Categorical Exemption pursuant to Section 15262 of the California\nEnvironmental Quality Act (CEQA) Guidelines;\n2. Award RFP #381 to Arcadis U.S., Inc. to analyze and design updates to the City’s current\nwater, wastewater, and recycled water facilities’ physical security systems; and\n3. Authorize the City Manager to negotiate and execute an agreement with Arcadis U.S.,\nInc. in the amount not to exceed $845,000 over a 3-year period, with future year funding\ncontingent on Council budget approval.\nStaff Report Printout\na. Oaks Initiative (Arcadis)\nb. Levine Act Disclosure Form

D. Award Contract Walker Parking Consultants Engineers, Inc. for Comprehensive Citywide Parking\nSupply, Demand, and Rate Analysis Study\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section 15262 (Feasibility\nand Planning Studies) of the California Environmental Quality Act (CEQA) Guidelines.\n2. Award RFP# 386 to Walker Parking Consultants Engineers, Inc., a California-based\ncompany, for consulting services to prepare a citywide comprehensive parking supply,\ndemand, and rate analysis for the Department of Transportation, Parking Division.\n3. Authorize the City Manager to negotiate and execute an agreement with Walker Parking\nConsultants Engineers, Inc. in an amount not to exceed $280,000 (including a $50,225\ncontingency) over a five-year period.\nStaff Report Printout\na. Walker_Oaks_Signedv2\nb. Levine Act Disclosure Form 022424

E. Approval of First Modification to Agreement with Swinerton Builders for 3200 Airport Avenue\nRenovation Project\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of Categorical Exemption pursuant to Sections 15301 (Existing Facilities)\nand 15302 (Replacement/Reconstruction), of the California Environmental Quality Act\n(CEQA) Guidelines;\n2. Authorize the City Manager to negotiate and execute a first modification to agreement\n#11365 (CCS) in the amount of $500,000 (including a $50,000 contingency) with\nSwinerton Builders Corporation for the additional costs related to unforeseen conditions\nand electrical upgrades, for the Public Works Department. This will result in an amended\nagreement with a new total amount not to exceed $9,584,792, with future year funding\ncontingent on Council budget approval; and\n3. Authorize the Director of Public Works to issue any necessary change orders to\ncomplete additional work within contract authority.\nStaff Report Printout\na. Staff Report February 28, 2023 (Web Link)\nb. Oaks Initiative Disclosure_Swinerton\nc. Swinerton_Santa Monica Levine Act Disclosure\nd. ConstructionContract_Swinerton

F. Approval of Fourth Modification to Agreement with Origami Risk, Inc. for Claims Management\nSoftware Subscription Services\nRecommended Action\nStaff recommends that the City Council:\n1. Authorize the City Manager to negotiate and execute a fourth modification to agreement\n#10275 in the amount of $810,525 with Origami Risk, Inc., an Illinois-based company, for\nRisk Management Information System software subscription services for the Finance\nDepartment. This will result in a thirteen-year amended agreement with a new total\namount not to exceed $1,764,278 with future year funding contingent on Council budget\napproval; and\n2. Adopt a finding of no significant effect pursuant to Section 15061(b)(3) (Common Sense\nExemption) of the California Environmental Quality Act (CEQA) Guidelines.\nStaff Report Printout\na. Attachment A - Origami Original Contract\nb. Attachment B - Origami Third Modification\nc. 3-22-16 Staff Report\nd. 4-27-21 Staff Report\ne. Oaks Initiative Form\nf. Levine Act Disclosure Form

G. Approval of First Modification to Agreement #11295 (CCS) with Arcadis U.S., Inc. for Updating the\nCity's Water and Sanitary Sewer Master Plans.\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of Categorical Exemption pursuant to Section 15301(b)(3) of the\nCalifornia Environmental Quality Act (CEQA) Guidelines; and\n2. Authorize the City Manager to negotiate and execute a first modification to Agreement\n11295 (CCS) in the amount of $105,550 with Arcadis U.S., Inc and extend the agreement\nto June 30, 2026, for updating the City’s Domestic Water and Wastewater Master Plans.\nThis will result in a four-year amended agreement with a new total amount not to exceed\n$910,710, with future year funding contingent on Council budget approval.\nStaff Report Printout\na. Award Bid and Enter Into an Agreement with Arcadis U.S., Inc. to Update the City's Domestic\nWater and Wastewater Master Plans\nb. Award Bid and Enter Into an Agreement with Badger, Inc. for AMI Smart Water Meter & Cloud-\nBased Interface\nc. CT 11295 (CCS) - Arcadis U.S.\nd. Oaks Initiative (Arcadis U.S.)\ne. Levine Act Disclosure Form

H. Adoption of Resolution Authorizing Receipt of State of California Cannabis Equity Grant Funding for\n$40,000 for Preparation of a Cannabis Equity Assessment and Authorization for City Manager to\nExecute All Necessary Associated Documents\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines.\n2. Adopt the attached resolution authorizing the acceptance of a grant awarded in the\namount of $40,000 from the Governor’s Office of Business and Economic Development\nfor the Cannabis Equity Grants Program for Local Jurisdictions.\n3. Authorize the City Manager to execute all necessary documents to accept the grant and\nall grant renewals.\n4. Authorize budget changes as outlined in the Financial Impacts & Budget Actions section\nof this report.\nStaff Report Printout\na. June 13, 2023 Council Meeting Adult-Use Cannabis Study Session (Web Link)\nb. Resolution Authorizing State of California Cannabis Equity Act Grand Funding

I. Award Bid and Enter into Agreement with Convergint Technologies LLC. for a Video Management\nSystem.\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines.\n2. Award Bid #387 to Convergint Technologies, LLC, a California-based company for\ninstallation and maintenance of a Video Management System.\n3. Authorize the City Manager to negotiate and execute an agreement with Convergint\nTechnologies, LLC for installation of a Video Management System in an amount not to\nexceed $424,318 (including a 20% contingency for adding potential cameras in the\nfuture). This sum includes installation, programming, and maintenance for a total of 5\nyears of service, with future year funding contingent on Council budget approval.\nStaff Report Printout\na. October 24, 2023 Staff Report (Web Link)\nb. SMART Center Information Item\nc. Oaks Initiative Form - Convergint\nd. Levine Act Disclosure Form

J. Award Bid to Intterra for Los Angeles Area Fire Chief’s Association (LAAFCA) Mapping Solution\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines;\n2. Award RFP# 383 to Intterra, LLC to provide a cloud-based common operating platform to\nshare data across multiple computer-aided dispatch systems across the region for the\nLos Angeles Area Fire Chief’s Association; and\n3. Authorize the City Manager to negotiate and execute an agreement with Intterra, LLC, in\nan amount not to exceed $789,251 (including a $60,000 contingency) for 2 years, with\none additional 3-year renewal option in the amount of $1,346,479 (including a 15%\ncontingency), for a total amount not to exceed $2,135,730 over a 5-year period, with\nfuture year funding contingent on grant funding and Council budget approval.\nStaff Report Printout\na. Oaks_Initiative-_Intterra\nb. Levine Act Disclosure Form-Intterra

A. Cannabis Social Equity Study Session\nRecommended Action\nStaff recommends that the City Council:\n1. Review and discuss the presentation on cannabis social equity programs from other\ncities;\n2. Provide direction on two potential policy options for approach to a cannabis social equity\nprogram within the City of Santa Monica which will determine the expansiveness of a\nsocial equity program and timeline by which staff returns with an ordinance; and\n3. Discuss options and provide direction to staff on locational restrictions for the adult-use\ncannabis ordinance.\nStaff Report Printout\na. Attachment A - Detailed Summary of Cannabis Programs from Other Cities\nb. City Council June 13, 2023 - Adult Use Cannabis Study Session (Web Link)\nc. City Council October 24, 2023 - IZO (Web Link)

A. Appointment to two unscheduled vacancies on the Disabilities Commission for both terms ending on\nJune 30, 2025 (Continued from 1/23/2024)\nStaff Report Printout\na. List of Applicants