Santa Monica — 2025-12-09

A. Approval of Establishment of a Self-Certification Pilot Program and Introduction and First Reading of\nOrdinances to (1) Amend Santa Monica Municipal Code Chapter 8.108 to revise the Construction and\nDemolition Material Recycling Compliance Process and to transition from a deposit-based system to a\nfine-based enforcement approach, and (2) Establish Interim Zoning Regulations Updating\nApplicability Thresholds and Standards for Resource and Recycling Room Dimensions; and Adopt a\nResolution of Intention to Amend the Text Section 9.21.130 of the Zoning Ordinance Related to\nResource Recovery and Recycling Standards\nItem Pulled by Staff & Continued to 12/16/25 Mtg.\nRecommended Action\nStaff recommends that the City Council:\n1.     Adopt a finding of Statutory Exemption from the California Environmental Quality Act\n(CEQA) pursuant to Government Code Section 15061(b)(3).\n2.     Introduce for First Reading an Ordinance amending Santa Monica Municipal Code\nChapter 8.108, Subpart B, to amend the construction and demolition material recycling\ncompliance process and to transition from a deposit-based system to a fine-based\nenforcement approach.\n3.     Introduce for First Reading an Interim Zoning Ordinance updating applicability thresholds\nand standards for resource and recycling room dimensions set forth in Santa Monica\nMunicipal Code Section 9.21.130 in order to further economic recovery efforts by\nfacilitating a self-certification building permit program.\n4.     Adopt a Resolution of Intention directing the Planning Commission to initiate\namendments to the text of Section 9.21.130 of the City’s Zoning Ordinance to update\napplicability thresholds and resource and recycling room dimensions in order to further\neconomic recovery efforts by facilitating a self-certification building permit program.\na. 2025.12.09 - RRR Article 8 Amendments_Self-Certification\nb. Written Comments\nc. 2025.12.09 - Self-Certification IZO\nd. 2025.12.09 - ROI Self-Certification

A. Commendation: St. Monica Catholic Church

B. Commendation: Sequoyah Thiessen

C. Recognition of Outgoing Mayor Negrete

D. Installation of Mayor Torosis - Administration of Oath by Assemblymember Rick Zbur

E. Installation of Mayor Pro Tem Zwick - Administration of Oath by City Clerk Nikima S. Newsome

F. Special Legislative Update by Assemblymember Rick Chavez Zbur, 51st District

A. Award RFP SP #2766 to APEX Environmental and Water Resources, LLC for Contractual Services\nRelated to the Destruction of the Charnock Monitoring Well\nRecommended Action\nStaff recommends that the City Council:\n1.     Adopt findings of categorical exemptions pursuant to Section 15301 (Existing Facilities)\nand Section 15304 (Minor Alterations to Land) of the California Environmental Quality Act\n(CEQA) Guidelines;\n2.     Award RFP SP#2766 to APEX Environmental & Water Resources, LLC, to provide\ncontractual services for well destruction, including permitting, drilling, project oversight,\nregulatory compliance, and final reporting to the Los Angeles Regional Water Quality\nControl Board for the Public Works Department;\n3.     Authorize the City Manager to negotiate and execute an agreement with APEX\nEnvironmental & Water Resources, LLC, in an amount not to exceed $1,267,000\n(including a 10% contingency) for a three-year period, with future year funding contingent\non Council budget approval; and\n4.     Authorize budget amendment as outlined in the Financial Impacts & Budget Actions\nsection of this report (requires 5 votes).\na. FY 25-26 Oaks Initiative (APEX Environmental & Water Resources LLC)\nb. FY 25-26 Levine Act (APEX Environmental & Water Resources LLC)

B. Approval of Third Modification of Agreement # 10710 with Modaxo (formerly Conduent) for a Parking\nCitation Software Issuance System\nRecommended Action\nStaff recommends that the City Council:\n1.     Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines; and\n2.     Authorize the City Manager to negotiate and execute a third modification to agreement\n#10710 in the amount of $60,000 with Modaxo (formerly Conduent), to provide a parking\ncitation software issuance system for the Police Department.  This will result in a 7-year\namended agreement with a new total amount not to exceed $310,000, and with future\nyear funding contingent on Council budget approval.\na. Staff Report 6.28.2018 - Parking Citation Issuance System (Web Link)\nb. Conduent - Original Contract\nc. Conduent - First Modification\nd. Modaxo - Assignment Agreement\ne. Modaxo - Second Modification\nf. OAKS INITIATIVE - Modaxo\ng. Levine Act - Modaxo

C. Award of RFP to and Authorization to Enter Into Professional Services Agreement With Magellan\nHealth Services of California, Inc. - Employer Services for the Administration of an Employee\nAssistance Program\nRecommended Action\nStaff recommends the City Council.\n1.     Adopt a finding of no significant effect pursuant to Section 15061(b)(3) of the California\nEnvironmental Quality Act (CEQA) Guidelines.\n2.     Award RFP to Magellan Health Services of California, Inc. - Employer Services for the\nadministration of an Employee Assistance Program (“EAP”) for the Human Resources\nDepartment.\n3.     Authorize the City Manager to negotiate and execute a professional services agreement\nwith Magellan Health Services of California, Inc. - Employer Services in an amount not to\nexceed $311,610 (including a 15% contingency) for a total amount of $311,610 over a\nfive-year period, with two one-year renewal options with future year funding contingent on\nCouncil budget approval.\na. Levine Act Disclosure Form 2025_3-27-25.executed 120225\nb. OAKS INITIATIVE FORM.executed 120225

D. Authorization for the Purchase Manager to Issue a Purchase Order to Purchase Rear Loader Truck for\nthe Resource Recovery and Recycling Division\nRecommended Action\nStaff recommends that the City Council:\n1.     Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nguidelines; and\n2.     Authorize the Procurement Manager to issue a purchase order with Los Angeles Truck\nCenters, LLC for one Battle Motors Inc. LET2-40 Rear Loader for the Public Works\nDepartment. This recommended award is made as an exception to the competitive\nbidding process pursuant to Section 2.24.250 (c) and is for a total amount not to exceed\n$528,136, with future year funding contingent on Council budget approval.\na. June 13, 2023 Staff Report (Web Link)\nb. LA Truck Centers_Oaks_9.4.25\nc. LA Truck Centers_LevineAct_9.4.25\nd. Sourcewell - Battle Motors Contract 032824\ne. Resolution 11531 - Approved 2023-2028 Solid Waste Rates

E. Authorization for Procurement Manager to Issue Purchase Orders to Emergency Vehicle Group and\nRepublic EVS for Purchase and Delivery of Ambulances\nRecommended Action\nStaff recommends that the City Council:\n1.     Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines; and\n2.     Authorize the Procurement Manager to issue a purchase order with Emergency Vehicle\nGroup, Inc for the purchase of two ambulances for the Fire Department. This\nrecommended award is made as an exception to the competitive bidding process\npursuant to Section 2.24.250(c) and is for a total amount not to exceed $704,063\n(including a 5% contingency) with future year funding contingent on Council budget\napproval; and\n3.     Authorize the Procurement Manager to issue a purchase order with Republic EVS for the\npurchase of four ambulances for the Fire Department. This recommended award is made\nas an exception to the competitive bidding process pursuant to Section 2.24.250(c) and\nis for a total amount not to exceed $1,054,807 (including a 5% contingency) with future\nyear funding contingent on Council budget approval.\na. Republic EVS - Levine\nb. Republic EVS - Oaks\nc. EVG - Levine\nd. EVG - Oaks

F. Award Purchase Order to SHI International Corporation for Rapid7 Cybersecurity Software\nSubscription Licenses\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines; and\n2. Authorize the Procurement Manager to issue a purchase order with SHI International\nCorporation for Rapid7 Cybersecurity Software Subscriptions for the Information Services\nDepartment. This recommended award is made as an exception to the competitive bidding\nprocess pursuant to Santa Monica Municipal Code Section 2.24.250(c) and is for an\namount not to exceed $201,140 for a one-year term with future year funding contingent\nupon Council budget approval.\na. City of Santa Monica - OAKS INITIATIVE FORM SHI\nb. Levine signed by SHI 11.14.25

G. Second Reading and Adoption of an Ordinance Amending Chapter 13.04, Vacant Properties, of Article\n13, Neighborhood Preservation, of the City of Santa Monica Municipal Code to Require the\nRegistration of Vacant Properties\nRecommended Action\nStaff recommends:\n1.     The City Council rescind the action taken on November 18, 2025, adopting Ordinance\nAmending Chapter 13.04, Vacant Properties.\n2.     The City Council adopt the corrected version of Ordinance Amending Chapter 13.04,\nVacant Properties.\na. Chapter 13.04 - Vacant Properties Registration - 2d\nSPECIAL MEETING OF THE REDEVELOPMENT SUCCESSOR AGENCY\nROLL CALL

H. Approval of Annual Recognized Obligation Payment Schedule (ROPS) and Administrative Budget\nRecommended Action\nStaff recommends that the Redevelopment Successor Agency:\n1.        Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) of\nthe California Environmental Quality Act (CEQA) Guidelines, and\n2.        Adopt resolutions approving the Santa Monica Redevelopment Successor Agency’s\nrecognized obligation payment schedule and administrative budget for July 1, 2026\nthrough June 30, 2027.\na. SA Attachment A - ROPS 26-27\nb. SA Attachment B - ROPS 26-27 - Admin Budget\nc. SA Attachment C - Letter from DOF\nd. SA Attachment D - Credit Agreement\ne. SA Attachment E - BofA Letter (2022)\nf. SA Attachment F - BofA letter (2024)