El Monte — 2023-06-20

12.1 Waiver of Full Reading of Ordinance(s).\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Approval to waive full reading (except title) of all ordinances appearing on the City Council\nagenda as authorized under Government Code Section 36934, unless otherwise directed\nby the City Council.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A

12.2 Approval of a Fourth Amendment to the Building and Safety Professional Services\nAgreement with Interwest Consulting Group, Inc. to Extend the Term for an Additional\nTwo (2) Years Subject to the New Term of Thirty-Two and One-Half Percent (32.5%)\nRecovery Fee.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Approve the Fourth Amendment to the Building and Safety Professional Services\nAgreement with Interwest Consulting Group, Inc., to extend the term for an additional two\n(2) years subject to the new term of thirty-two and one-half percent (32.5%) recovery fee;\nand\n2. Authorize the City Manager, or her designee, to execute the Fourth Amendment to the\nBuilding and Safety Professional Services Agreement with Interwest Consulting Group,\nInc.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A

12.3 Adoption of a Resolution Repealing, Replacing and Superseding Resolution No.\n10357; Amending the Capital Improvement Plan for Fiscal Year 2023-2024 to Include\nan Account for the Allocation of Senate Bill 1 (SB1) Funds; and Adopting a List of\nCapital Improvement Projects to be Funded with SB1 Funds for Fiscal Year 2023-2024.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and adopt a Resolution repealing, replacing, and superseding Resolution No.\n10357; amending the Capital Improvement Plan for Fiscal Year 2023-2024 to include and\naccount for allocation of SB1 funds; and adopting a list of capital improvement projects\nto be funded with SB1 funds for Fiscal Year 2023-2024.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A\nResolution No. 10455

12.4 Approval of Recommendation to Authorize the Acceptance of Funding from the Los\nAngeles County Aging & Disability Department (Formerly Known as the Workforce\nDevelopment Aging and Community Services) for the Supportive Services Program\nfor Contract Years 2023-2027 in the Amount of $47,592 Per Annum.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Authorize the City of El Monte Parks, Recreation and Community Services Department\nto accept funding from the Los Angeles County Aging & Disability Department for the\nSupportive Services Program for Contract Years 2023-2027 in the amount of $47,592\nper year. This baseline funding amount is reflected in a May 19, 2023, letter from the\nCounty;\n2. Authorize the City Manager or her designee to execute the SSP Subaward Agreement\nSSP2322402 the “Agreement” between the City and the County for an initial term of July\n2023-2024. This Agreement may be extended by the County for up to three (3) additional\none (1) year terms for a maximum total term of four (4) years. Under the Program, the\nCity will provide services as specified in the Agreement’s Statement of Work in exchange\nfor the County’s reimbursement to the City for those services;\n3. Authorize the City Manager to designate the Assistant City Manager/Director of Parks,\nRecreation and Community Services to sign all necessary documents to execute Grant\ndocumentation; and\n4. Authorize the appropriation in the amount of $47,592 to the Supportive Services Program\nFund 255 for the FY 2023-2024 fiscal budget of which $47,592 will go to expenditure\nAccount Number 255-55-551-5111 and $47,592 to Revenue Account Number 255-55-\n4221 respectively and authorize the use of the SSP funds as part of this Program budget.\nTotal Cost: $47,592 Account No: 255-55-4221\nIs the cost of this item budgeted? No

12.5 Approval of Recommendation to Authorize the Acceptance of Funding from the Los\nAngeles County Aging & Disability Department (Formerly Known as the Workforce\nDevelopment Aging and Community Services) for the Elderly Nutrition Program for\nContract Year 2023-2024 in the Amount of $171,000.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Authorize the City of El Monte Parks, Recreation and Community Services Department\nto accept funding from the Los Angeles County Aging & Disability Department for the\nElderly Nutrition Program for Contract Year 2023-2024 in the amount of $171,000;\n2. Authorize the City Manager to designate the Parks, Recreation and Community Services\nAssistant City Manager/Director of Parks, Recreation and Community Services to sign all\nnecessary documents to execute Grant documentation;\n3. Authorize an appropriation in the amount of $171,000 in the Elderly Nutrition Program\nFund 256 for the FY 2023-2024 budget of which $171,000 will go to Expenditure Fund\n256 and Revenue Account Number 256-55-4244 respectively; and authorize the use of\nfunds for this budget.\nTotal Cost: $171,000 Account No: 256-55-4221\nIs the cost of this item budgeted? No

12.6 Approval of Contract Extension with Trio Community Meals to Provide Meals for the\nElderly Nutrition Program for Fiscal Year 2023/2024.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve a one (1) year contract extension with Trio Community Meals, to\ncontinue to provide meals for the Elderly Nutrition Program. The Agreement amount is\napproximately $171,000 and shall not exceed this sum during the term of the Agreement.\nThe proposed extension of the Food Services Agreement is included as Attachment 1;\n2. Authorize the City Manager, or her designee, to execute the Food Service s Agreement\nextension; and\n3. Authorize the appropriation in the amount of $171,000 for the Trio Community Meals for\nthe Elderly Nutrition Program FY 2023-2024 budget.\nTotal Cost: $171,000 Account No: 256-55-551-6111\nIs the cost of this item budgeted? No

12.7 Consideration and Approval of Recommendation to Authorize the Purchase and\nInstallation of Microsoft Windows Servers 2022 Software.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Approve the purchase of software licenses for Microsoft Windows Server 2022 from\nCDW-G; and\n2. Approve MJP Technologies to provide professional services to install the software.\nTotal Cost: $65,000 Account No: 242-24-444-6221\nIs the cost of this item budgeted? Yes ARPA

13.1 A Public Hearing to Consider and Adopt a Resolution Approving a Written Report\nDetailing the Amount of the Annual Assessment to be Levied Upon the Owners of Real\nProperty Parcels that Comprise the Klingerman/Bonwood Waste Disposal Service\nArea and Directing that the Same be Submitted to the Los Angeles County Auditor-\nController for Placement on the Fiscal Year 2023-2024 Property Tax Roll.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Open the public hearing;\n2. Receive brief presentation of City staff and pose questions to City staff;\n3. Receive public comment, if any;\n4. Close the public hearing; and\n5. Approve the attached Resolution approving the written report detailing the sums to be\nlevied upon individual real property parcels that receive trash service and directing that\nthe same be submitted to the Los Angeles County Auditor-Controller for Placement on\nthe Fiscal Year 2023-2024 property tax roll.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A\nResolution No. 10456

13.2 A Public Hearing to Consider and Adopt a Resolution Authorizing Placement of the\n2022-2023 Lewis Homes Sewer Maintenance Cost Recovery Assessment on the Los\nAngeles County Auditor-Controller’s Office Annual Tax Roll 2023-2024.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Open the public hearing;\n2. Receive brief presentation of City staff and pose questions to City staff;\n3. Receive public comment, if any;\n4. Close the public hearing; and\n5. Approve a written report detailing the sums owed by each real property parcel owner and\napprove the attached Resolution authorizing the submission of the 2022-2023 Lewis\nHomes Sewer Maintenance Cost Recovery Assessment to the Los Angeles County\nAuditor-Controller for placement on the Fiscal Year 2023-2024 property tax roll.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A\nResolution No. 10457

13.3 A Public Hearing to Consider and Adopt a Resolution Approving the Amount of the\nSpecial Tax Rate to be Levied Upon Real Property Parcels Within the El Monte Gateway\nCommunity Facilities District No. 2014-1 (Lot Division No. 708) Within the El Monte\nGateway Specific Plan for the 2022-2023 Fiscal Year and Submit the Approved Amount\nof Special Tax to the Los Angeles County Auditor-Controller’s Office for Placement on\nthe Annual Property Tax Roll in Accordance with El Monte City Council Resolution of\nFormation No. 9500 and Ordinance No. 2842.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Open the public hearing;\n2. Receive brief presentation from City staff and pose questions to City staff;\n3. Receive public comment, if any;\n4. Close the public hearing; and\n5. Approve the attached Resolution approving the amount of the special tax rate to be levied\nupon real property parcels with the El Monte Gateway Community Facilities District No.\n2014-1 Lot Division No. 708 within the El Monte Gateway Specific Plan and direct City\nstaff to submit charges to the Los Angeles County Auditor-Controller’s Office for\nplacement on the annual property tax roll.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A\nResolution No. 10458

13.4 A Public Hearing to Consider and Adopt a Resolution of the City Council of the City of\nEl Monte, State of California, Approving a General Plan Amendment to Update the\nLand Use Policy Plan LU-1, the Land Use Designation for a Block of Properties and\nthe Land Use Context Section of the Land Use Element.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Open the public hearing;\n2. Receive presentation from staff;\n3. Pose questions to staff;\n4. Allow members of the public to offer comment;\n5. Pose follow up questions to staff;\n6. Close the public hearing; and\n7. Approve the proposed Resolution by no less than four (4) votes.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A\nResolution No. 10459

13.5 A Public Hearing to Consider and Approve for First Reading an Ordinance of the City\nof El Monte Approving Development Agreement No. 08-22 Between the City of El\nMonte and Bulletin Displays, LLC and Design Review No. 23-22 to Construct a Digital\nBillboard at 9660 Flair Drive in Area No.1 of the City’s Billboard Overlay Zone.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Open the public hearing;\n2. Receive presentation from staff;\n3. Receive presentation from the application;\n4. Pose questions to staff and applicant;\n5. Allow members of the public to offer comments;\n6. Pose follow-up questions to staff and applicant;\n7. Close the public hearing; and\n8. Adopt, by no less than four (4) affirmative votes, one (1) Ordinance for first reading and\none (1) Resolution.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A\nResolution No. 10460\nOrdinance No. 3026

13.6 A Public Hearing to Consider and Adopt a Resolution of the City Council of the City of\nEl Monte, State of California, Removing, Revising and Adding Certain Planning\nDivision Fees, Revising the City’s Technology Surcharge and Updating the City of El\nMonte Fee Schedule for the Planning Division.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Open the public hearing;\n2. Receive presentation from staff;\n3. Pose questions to staff;\n4. Allow members of the public to offer comment;\n5. Pose follow up questions to staff;\n6. Close the public hearing; and\n7. Approve the proposed Resolution by no less than four (4) votes.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A\nResolution No. 10461

14.1 Consideration and Adoption of the Comprehensive Budget for Fiscal Year 2023/2024\nby Resolution.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and adopt a Resolution approving FY 2023/2024 Comprehensive Annual\nOperating Budget totaling $274.7 million, which includes: $91.3 million General Fund\nBudget; $26.3 million Enterprise Fund (Water and Sewer) Budget; and $157.1 million\nSpecial Revenue Funds and Other Funds Budget; and\n2. Consider and adopt a Resolution approving the Fiscal Year 2023/2024 Water Budget\ntotaling $12,555,991.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A\nResolution No. 10462\nResolution No. EMWA-37

14.2 Consideration and Approval of a Professional Services Agreement with Vasquez &\nCompany LLP to Provide Professional Independent Auditing Services for a Term of\nThree (3) Years (FY 2023-2025) and Two (2) Optional Years (FY 2026-2027).\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Approve a Professional Services Agreement with Vasquez & Company LLP, to provide\nprofessional services independent auditing for a term of three (3) years (FY 2023-2025)\nand two (2) optional years (FY 2026-2027) in an amount not-to-exceed $716,734, subject\nto confirming edits recommended by the City Attorney; and\n2. Authorize the City Manager, or her designee, to enter into a Professional Services\nAgreement with Vasquez & Company LLP, to provide professional independent auditing\nservices.\nTotal Cost: $716,734 Account No: 100-31-311-6117\nIs the cost of this item budgeted? Yes

14.3 Consideration and Approval of Recommendation to Install a New 20-Ton Rheem HVAC\nUnit with UV Light and a New 5-Ton Rheem HVAC Unit with UV Light at the Lambert\nPark Auditorium and a New 5-Ton Air Temp HVAC Unit with UV Light and a New 3-Ton\nAir Temp HVAC Unit with UV Light at the Community Center.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve the installation of a new 20—ton Rheem HVAC unit with UV light\nand a new 5-ton Rheem HVAC unit with UV light at the Lambert Park Auditorium, and a\nnew 5-ton Air Temp HVAC unit with UV light, and a new 3-ton Air Temp HVAC unit with\nUV light at the Community Center for a total amount of $113,000.\nTotal Cost: $113,000 Account No: 100-67-673-8131\nIs the cost of this item budgeted? Yes

14.4 Consideration and Approval of a Contract Service Agreement with AME Builders, Inc.\nto Remove and Replace the Entire Existing Community Center Roof for an Amount\nNot-to-Exceed $1,504,631.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve a Contract Service Agreement with AME Builders, Inc. to remove\nand replace the entire existing Community Center Roof for an amount not-to-exceed\n$1,504,631;\n2. Authorize the City Manager, or her designee, to execute a Contract Service Agreement\nwith AME Builders, Inc.; and\n3. Authorize staff to increase the programming of CDBG funds from $1,300,000 to\n$1,504,631.\nTotal Cost: $204,631 Account No: 220-67-081-8221\nIs the cost of this item budgeted? No CDBG Fund

14.5 Consideration and Approval of an Increase Construction Contingency and\nAmendment to the Professional Services Agreement with Pacifica Services to Provide\nConstruction Management and Inspection Services for the Remedial Action Plan\nImplementation of the El Monte Gateway – Parcel 3 Project, CIP No. 841.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve an increase construction contingency for the Remedial Action Plan\nImplementation of the El Monte Gateway – Parcel 3 Project, CIP No. 841, for a not-to-\nexceed amount of $300,000;\n2. Consider and approve Amendment No. 1 to the Professional Services Agreement with\nPacifica Services to increase the original Agreement amount for an additional amount of\n$80,000 to provide additional Construction Management and Inspection Services for the\nRemedial Action Plan Implementation of the El Monte Gateway – Parcel 3 Project, CIP\nNo. 841;\n3. Consider and approve a reallocation of American Rescue Plan Act Funds in the amount\nof $380,000; and\n4. Authorize the City Manager, or her designee, to execute Amendment No. 1 to the\nProfessional Services Agreement with Pacifica Services for additional Construction\nManagement and Inspection Services.\nTotal Cost: $380,000 Account No: 242-61-036-6352\nIs the cost of this item budgeted? Yes 242-61-458-6352

14.6 Consideration and Approval of Four (4) Contract Service Agreements with SSD Alarm\nto Provide Security Alarm and Fire Suppression System Services in Various City\nFacilities and City Owned Facilities for a Term of Five (5) Years with the Option to\nExtend the Term by Three (3) Additional, One (1) Year Terms for Various Amounts Per\nDepartment Per Year.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve a Contract Service Agreement with SSD Alarm for security alarm\nand fire suppression system services at City Hall East, City Hall West, City Yard, Old\nTransportation Yard, Operable Unit, and Garvey Storm Lift Station for an amount not-to-\nexceed $119,000 in year one (1), and for an amount not-to-exceed $15,000 annually in\nyears two (2) through five (5), as well as the optional extension years;\n2. Consider and approve a Contract Service Agreement with SSD Alarm for security alarm\nand fire suppression system services at the Community Center, Senior Center, Aquatics\nCenter, Historic Museum, La Historia Museum, and Zamora Park for an amount not-to-\nexceed $99,345 in year one (1), and for an amount not-to-exceed $6,500 annually in\nyears two (2) through five (5), as well as the optional extension years;\n3. Consider and approve a Contract Service Agreement with SSD Alarm for security alarm\nand fire suppression system services at the Police Department Administration Building,\nPolice Department Main Building, Police Department Evidence and Storage, and Police\nDepartment Jail for an amount not-to-exceed $76,483 in years one (1) through five (5),\nand for an amount not-to-exceed $15,000 annually in the optional extension years;\n4. Consider and approve a Contract Service Agreement with SSD Alarm for security alarm\nand fire suppression system services at the City-owned Buildings located at 10039 Valley\nBoulevard (Budget Inn) and 10024 Valley Boulevard (M Motel) for an amount not-to-\nexceed $522,000 in year one (1), and for an amount not-to-exceed $15,000 annually in\nyears two (2) through five (5), as well as the optional extension years; and\n5. Authorize the City Manager or her designee to execute Contract Service Agreements\nwith SSD Alarm.\nTotal Cost: $816,828 Account No: Various\nIs the cost of this item budgeted? Yes

14.7 Consideration and Approval of a Resolution of Intention to Approve an Amendment to\nthe Contract Between the Board of Administration of the California Public Employee’s\nRetirement System (CALPERS) and the City Council of the City of El Monte.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve the attached Resolution of Intention to Approve an Amendment to\nthe Contract between the Board of Administration of California Public Employees’\nRetirement System and the City Council of City of El Monte.\nTotal Cost: $73,000 Account No: 200-11-112-5225\nIs the cost of this item budgeted? Yes 100-71-711-5229\nResolution No. 10463

14.8 Consideration and Approval of a Resolution Updating the Citywide Classification and\nCompensation Plan and Repealing and Replacing Resolution No. 10448.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve the attached Resolution updating the Citywide Classification and\nCompensation Plan, effectively July 1, 2023.\nTotal Cost: ($2,057,388) Account No: Multiple\nIs the cost of this item budgeted? Yes\nResolution No. 10464

4.1 Closed Session Pursuant to Government Code Section 54956.9(d)(2) – Conference\nwith Legal Counsel – Anticipated Litigation – One (1) Matter.

4.2 Closed Session Pursuant to Government Code Section 54956.9(d)(1) – Conference\nwith Legal Counsel – Existing Litigation – Francisco Flores Huicochea vs. City of El\nMonte, U.S.D.C. Case No. 2:22-cv-00350-SPG-KS.

4.3 Closed Session Pursuant to Government Code Section 54956.9 Subparts (a), (d)(2) and\n(e)(3) – Conference with Legal Counsel – Anticipated Litigation – One (1) Matter.

4.4 Closed Session Pursuant to Government Code Section 54957.6 – Conference with\nLabor Negotiators.\nBargaining Units Subject to Negotiations: El Monte General Unit (SEIU Local 721); El Monte\nGeneral Mid-Management Unit (SEIU Local 721); El Monte Police Officers Association; El\nMonte Police Mid-Manager’s Association; and All Unrepresented Employees of City\nExecutive Team.\nCity’s Designated Negotiator: Alma Martinez, City Manager and Rigoberto Gutierrez, Acting\nHuman Resources/Risk Management Director.\nOPEN SESSION PROCEEDINGS\n(Commencing at 7:00 p.m. or as soon thereafter as the City Council reconvene from Closed Session/Short\nRecess).