El Monte — 2024-06-04

12.1 Waiver of Full Reading of Ordinance(s).\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Approval to waive full reading (except title) of all ordinances appearing on the City Council\nagenda as authorized under Government Code Section 36934, unless otherwise directed\nby the City Council.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A

12.10 Consideration and Adoption of a Resolution Approving the City’s Investment Policy\nand Debt Management Policy for Fiscal Year 2024-2025.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Adopt a Resolution to approve the City’s Investment Policy and Debt Management Policy\nfor FY 2024-2025.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A\nResolution No. 10541

12.11 Consideration and Approval of a Resolution to Name City Finance Officers Authorized\nto Order the Deposits or Withdrawals of Monies in the Local Agency Investment Fund.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve the Resolution to name City Finance Officers authorized to order\nthe deposit or withdrawal of monies in the Local Agency Investment Fund (LAIF).\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A\nResolution No. 10542

12.12 Consideration and Approval of a Resolution Authorizing Document Destruction of\nFinance Department Financial Records and Related Supportive Documents Per the\nCity’s Retention Policy.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve the attached Resolution authorizing the purging and destruction\nof financial records and related supportive documents per the City’s Records Retention\nPolicy for destruction.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A\nResolution No. 10543

12.13 Consideration and Approval of a First Amendment to the Professional Services\nAgreement with Sirius Environmental to Provide Environmental Review and Contract\nPlanning Services for the Proposed Affordable Housing and Mixed-Use Development\nof the MacLaren Hall Property Owned by the County of Los Angeles, Located at 4024\nDurfee Avenue.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Approve a First Amendment to the Professional Services Agreement with Sirius\nEnvironmental to increase the Agreement amount from $255,185 by an additional\n$96,931 for a total not-to-exceed amount of $352,116, to provide environmental review\nand contract planning services for the proposed affordable housing and mixed-use\ndevelopment of the MacLaren Hall property owned by the County of Los Angeles, located\nat 4024 Durfee; and\n2. Authorize the City Manager, or her designee, to make all conforming modifications and\nedits and execute all implementing documents.\nTotal Cost: $96,931 Account No: 242-65-453-6111\nIs the cost of this item budgeted? Yes 100-61-611-6111

12.14 Consideration and Approval of a Resolution Authorizing the City of El Monte’s\nAcceptance of a $200,000 Public Safety Grant from the San Gabriel Valley Council of\nGovernments (SGVCOG).\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Approve the attached Resolution (Attachment 1) authorizing the acceptance of public\nsafety grant funds;\n2. Approve a Memorandum of Agreement (Attachment 2) between the City of El Monte (the\n“City”) and the San Gabriel Valley Council of Governments (SGVCOG)outlining the terms\nfor the utilization and management of the grant funds;\n3. Authorize an appropriation in the amount of $200,000 for Fiscal Year 2024/2025 budget;\n4. Authorize the SGVCOG to reimburse $200,000 to the General Fund for the purchase of\nequipment; and\n5. Authorize the City Manager, or her designee, to sign all necessary documents.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A\nResolution No. 10544

12.2 Second Reading of an Ordinance Regarding Municipal Code Amendments Affecting\nthe City of El Monte’s Commissions As It Relates to Term Limits and Other\nQualifications.\nRECOMMENDATION OF BU SINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Adopt the Ordinance for Second Reading.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A\nOrdinance No. 3036

12.3 Consideration and Approval of a Resolution Adopting Rules of Conduct for the El\nMonte Aquatic Center.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve the attached Resolution adopting the Rules of Conduct for the El\nMonte Aquatic Center.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A\nResolution No. 10539

12.4 Consideration and Approval of Amendment No. 1 to the Professional Services\nAgreement with Public Sector Personnel Consultants for a Citywide Classification and\nCompensation Study.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve Amendment No. 1 to the Professional Services Agreement with\nPublic Sector Personnel Consultants for a Citywide Classification and Compensation\nStudy; and\n2. Authorize the City Manager to execute Agreement.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A

12.5 Consideration and Approval of a Five (5) Year Rider to Linen and Garment Rental\nAgreement with Medico Professional Linen Services for Inmate Linen and Garment\nRental.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve Medico Professional Linen Services as the selected vendor in\naccordance with the City’s Purchasing Policy;\n2. Consider and approve to enter into to enter into a five-year Rider to Linen and Garment\nRental Agreement with Medico Professional Linen Services in an amount not-to-exceed\n$54,000 from Account No. 100-71-711-6267 to fund the linen services utilized by the\nPolice Department Custody Services Division; and\n3. Authorize the City Manager, or her designee, to execute the 2024 Rider to Linen and\nGarment Rental Agreement with Medico Professional Linen Services.\nTotal Cost: $54,000 Account No: 100-71-711-6267\nIs the cost of this item budgeted? Yes

12.6 Consideration and Approval of an Amendment to the Bear Electrical Solutions, Inc.\nContract Services Agreement to Extend the Agreement for Six (6) Months in Fiscal\nYear 2024-2025 and Grant this Amendment for a Not-to-Exceed Amount of $60,000.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve an amendment to the Bear Electrical Solutions, Inc. Contract\nServices Agreement to extend the Agreement for six (6) months in Fiscal Year 2024-\n2025 and grant this amendment for a not-to-exceed amount of $60,000.\nTotal Cost: $60,000 Account No: 212-67-685-6111\nIs the cost of this item budgeted? Yes

12.7 Consideration and Approval of an Amendment to the Crosstown Electrical & Data, Inc.\nContract Services Agreement to Extend the Agreement for Six (6) Months in Fiscal\nYear 2024-2025 for a Not-to-Exceed Amount of $60,000.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve an amendment to the Crosstown Electrical & Data, Inc. Contract\nServices Agreement to extend the Agreement for six (6) months in Fiscal Year 2024-\n2025 for a not-to-exceed amount of $60,000.\nTotal Cost: $60,000 Account No: 212-67-685-6111\nIs the cost of this item budgeted? Yes

12.8 Consideration and Approval of a Purchase Order with Advance Auto Parts for\nAutomotive Supplies.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve a purchase order with Advance Auto Parts for automotive supplies\nfor a not-to-exceed amount of $5,000.\nTotal Cost: $5,000 Account No: 100-67-676-6335\nIs the cost of this item budgeted? Yes

12.9 Consideration to Adopt A Resolution Repealing, Replacing, and Superseding\nResolution No. 10455; Amending the Capital Improvement Plan for Fiscal Year 2024-\n2025 to Include an Account for the Allocation of Senate Bill 1 (SB1) Funds; and\nAdopting a List of Capital Improvement Projects to be Funded With SB1 Funds for\nFiscal Year 2024-2025\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and adopt a Resolution repealing, replacing, and superseding Resolution No.\n10455; amending the Capital Improvement Plan for Fiscal Year 2024-2025 to include and\naccount for allocation of SB1 funds; and adopting a list of capital improvement projects\nto be funded with SB1 funds for Fiscal Year 2024-2025.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A\nResolution No. 10540

13.1 A Public Hearing to Consider and Adopt a Resolution Approving the Fiscal Year 2024-\n2025 Annual Action Plan for Submittal to the U.S. Department of Housing and Urban\nDevelopment.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Open the public hearing;\n2. Receive the presentation from staff;\n3. Pose questions to staff;\n4. Allow members of the public to offer comment;\n5. Pose follow up questions to staff;\n6. Close the public hearing;\n7. Adopt a Resolution (Attachment 1) approving the FY 2024-2025 HUD Annual Action\nPlan;\n8. Authorize the City Manager, or her designee, to make all conforming modifications and\nedits and to execute all implementing documents required by HUD; and\n9. Direct staff to submit AAP to HUD for their review and approval.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A\nResolution No. 10545

13.2 A Majority Protest Public Hearing Pursuant to Article XIID of the California Constitution\n(Proposition 218) to Consider and Approve an Uncodified Urgency Ordinance of the\nCity Council of the City of El Monte Establishing a 2024 Increase Sewer Service Charge\nRates Levied Upon Real Property Parcels Within the City of El Monte Effective as of\nthe Start of the 2024-2025 Fiscal Year\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Open the Majority Protest Public Hearing;\n2. Receive presentation of City staff and the Consultant responsible for preparing a sewer\nservice charge study and analysis supporting the propose increase in sewer service\ncharge rates;\n3. Pose questions to City staff and the Consultant;\n4. Open the Public Comment portion of the Majority Protest Public Hearing;\n5. Before Closing the Public Comment portion of the Public Hearing make a final\nannouncement that eligible property owners who wish to formally oppose the proposed\nincrease and have their opposition counted as part of the Majority Protest vote must\npresent their written protest to the City Clerk before staff is directed to commence the\nMajority Protest count by the City Council;\n6. Close the Public Comment portion of the Public Hearing if there are no other members\nof the public who wish to comment or submit written protests;\n7. Direct staff to complete the Majority Protest count and announce the results for the\nrecords. (The City Council may, but is not required, to recess of the Public Hearing while\nstaff completes the count and reconvene when the count is completed and ready to be\nannounced); and\n8. If it is determined that of the total number of real property parcels for which a written\nprotest may be submitted the number of written protests timely received was 50% or less\nof the total number of eligible parcels, then, and only then, the City Council may entertain\nmotions to approve the attached uncodified Urgency Ordinance by 4/5 vote of the full City\nCouncil to approve the proposed Sewer Service Charge rate increase and the related\ndocuments and materials in support of the increase. The uncodified Urgency Ordinance:\n(i) approves the Sewer Rate Analysis that supports the increase in fees; (ii) approves the\nunderlying assumptions, determinations set forth in the Sewer Rate Analysis; (iii)\nmemorializes and affirms the City’s compliance with the noticing and hearing\nrequirements prescribed by Proposition 218 and related statutes; (iv) affirms the Majority\nProtest count; and (v) effectuates the increase to the Sewer Service charge rates.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A\nUrgency Ordinance No. 3037

14.1 Consideration and Approval of a Contract Services Agreement with Matrix Audio\nVisual Designs, Inc. for the Purchase and Installation of New Video/Audio Equipment\nfor the City Council Chamber, Council Conference Room, Lobby, and Executive\nConference Room for a Not-to-Exceed Amount of $360,000.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve a Contract Services Agreement with Matrix Audio Visual Designs,\nInc. for the purchase and installation of the new video/audio equipment for the City\nCouncil Chambers, Council Conference Room, Lobby, and Executive Conference Room\nfor a not-to-exceed amount of $360,000.\nTotal Cost: $360,000 Account No: 242-24-449-8145\nIs the cost of this item budgeted? Yes 208-24-449-8145

14.2 Consideration and Approval of a Contract Services Agreement with Best Contracting\nServices, Inc. to Complete the City Hall West Building Roof Project, CIP No. 483, for\nan Amount Not-to-Exceed $805,000.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve a Contract Services Agreement with Best Contracting Services,\nInc. to complete the City Hall West Building Roof Project, CIP No. 483 for a not-to-\nexceed amount of $805,000; and\n2. Authorize the City Manager, or her designee, to execute a Contract Services Agreement\nwith Best Contracting Services, Inc.\nTotal Cost: $805,000 Account No: 100-67-483-8221 - $105,000\nGeneral Fund\n242-67-483-8221 - $700,000\nIs the cost of this item budgeted? Yes ARPA

14.3 Consideration and Approval of a Professional Services Agreement with Leonard\nConstruction Services for Public Works Inspector.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve a Professional Services Agreement with Leonard Construction\nServices to Provide Public Works Inspection Services for a not-to-exceed amount of\n$368,340 for two (2) years ($184,170/yr.) with an optional one (1) year extension; and\n2. Authorize the City Manager, or her designee, to execute the Professional Services\nAgreement.\nTotal Cost: $368,340 Account No: 100-67-610-6111\nGeneral Fund\n225-67-677-6111\nMeasure M\n212-67-677-6111\nIs the cost of this item budgeted? Yes Measure R

14.4 Consideration and Approval of Two (2) Contract Services Agreements with iNX\nBuilding Maintenance Solutions, Inc. For Citywide Janitorial Services For A Term Of\nThree (3) Years With The Option To Extend The Term By Two (2) Additional, One (1)\nYear Terms For Various Amounts Per Department Per Year.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve a Contract Services Agreement with iNX Building Maintenance\nSolutions, Inc. for Citywide Janitorial Services at City Hall East, City Hall West, City Yard,\nSenior Center, Community Center, and Aquatic Center for an amount of $170,000\nannually, with options to increase based on labor negotiations not-to-exceed 10%\nannually unless authorized by the City Council;\n2. Consider and approve a Contract Services Agreement with iNX Building Maintenance\nSolutions, Inc. for Citywide Janitorial Services at various Police Department Buildings for\nan amount of $112,000 annually, with options to increase based on labor negotiations\nnot-to-exceed 10% annually unless authorized by the City Council;\n3. Authorize the City Manager, or her designees, the Department Director, to execute the\nContract Services Agreements with iNX Building Maintenance Solutions, Inc.\nTotal Cost: $282,000 Account No: 100-67-673-6111 - $150,000\n202-67-576-6111 - $ 10,000\n600-67-696-6111 - $ 5,000\n650-67-693-6111 - $ 5,000\nIs the cost of this item budgeted? Yes 100-71-711-6111 - $112,000

14.5 Consideration and Approval to Authorize the Purchase Agreement of Automated\nReading Meter Registers from Metron-Farnier.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve the purchase of 400 automated reading meter registers from\nMetron-Farnier for a total not-to-exceed amount of $94,950.\nTotal Cost: $94,950 Account No: 600-67-XXX-XXXX\nIs the cost of this item budgeted? Yes Water Fund Account

14.6 Consideration and Approval of the Purchase of Munis Enterprise Resource Planning\nFinancial Management Software Solution from Tyler Technologies, Inc.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Approve and authorize the Finance staff to negotiate and the Finance Director to execute\nthe contract for Tyler Technologies, Inc. Financial System Munis, Enterprise Resource\nPlanning in an amount not-to-exceed $1,991,933;\n2. Authorize an increase in appropriations in the General Fund Budget for FY 2023-2024 in\nthe amount of $300,000; and\n3. Authorize the Finance Director to execute the purchase agreement and all necessary\nrelated documents with Tyler Technologies, Inc. for the purchase and installation of Munis\nEnterprise Resource Planning Financial Management Software.\nTotal Cost: $1,991,933 Account No: 500-31-851-8145\nIs the cost of this item budgeted? Yes

14.7 Consideration and Approval of a Request for Proposals for Munis Software as a\nService Project Management & Implementation Consulting Services.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Approve the issuance a Request for Proposals for Munis Software as a Service Project\nManagement & Implementation Consulting Services;\n2. Authorize City staff to publish and solicit proposals for the related RFP; and\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A

14.8 Consideration and Approval of a Professional Services Agreement with Meta Source,\nLLC, for the Digitization of Paper Records and Ongoing Document Scanning Services\nfor the Community & Economic Development and Public Works Departments, for an\nAggregate Not-to-Exceed Amount of $150,000.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Approve the Professional Services Agreement with Meta Source LLC, for the digitization\nof paper records and ongoing document scanning services for the Community &\nEconomic Development and Public Works Departments, for an aggregate not-to-exceed\namount of $150,000; and\n2. Authorize the City Manager to execute all documents related to the Professional Services\nAgreement and administratively approve the two (2) optional one (1) year extensions.\nTotal Cost: $150,000 Account No: 100-61-612-6111\nIs the cost of this item budgeted? Yes 100-67-677-6111

4.1 Closed Session Pursuant to Government Code Section 54956.9(d)(1) – Conference\nwith Legal Counsel – Existing Litigation – Hector Hernandez vs. City of El Monte, WC\nCase No. ADJ15212562; ADJ15278652.

7.1 Presentation by the City Council to Christopher Cruz Casteneda from Miramonte\nSchool for Leading the Pledge of Allegiance.

7.2 Presentation by the City Council Proclaiming the Month of June 2024 as National Gun\nViolence Awareness Month and the First Friday of June 2024 as National Gun Violence\nAwareness Day.

7.3 Presentation to the City Council by Dr. Galat, DHS Mobile Clinic Medical Director.