Laguna Beach — 2023-12-12

1. 2023 CHILDREN’S HOLIDAY PALETTES\nEach of the selected artists/exhibitors will be recognized and congratulated by the\nMayor.

10. RESOLUTION ADOPTING MEASURE M2 EXPENDITURE REPORT FOR\nFISCAL YEAR 2022-23\nRecommendations:\n(1) Adopt the Resolution titled, "A RESOLUTION OF THE CITY COUNCIL OF\nTHE CITY OF LAGUNA BEACH, CALIFORNIA, CONCERNING THE\nMEASURE M2 EXPENDITURE REPORT FOR THE CITY OF LAGUNA\nBEACH," approving the Orange County Measure M2 Transportation\nImprovement Tax Expenditure Report for Fiscal Year 2022-23, as certified by the\nDirector of Finance and Technology Services, subject to technical revisions in\nconformance with Orange County Transportation Authority (OCTA) guidelines;\nand\n(2) Authorize the Director of Finance and Technology Services to sign and submit\nthe report to OCTA.

11. ADOPTION OF LOCAL HAZARD MITIGATION PLAN\nRecommendation: Adopt the Resolution titled, "A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF LAGUNA BEACH, CALIFORNIA, ADOPTING THE\nCITY OF LAGUNA BEACH LOCAL HAZARD MITIGATION PLAN," as required\nby the Federal Emergency Management Agency.

12. REQUEST TO WITHDRAW AN APPEAL OF THE PLANNING\nCOMMISSION’S APPROVAL OF A NEW LAGUNA COLLEGE OF ART AND\nDESIGN STUDENT CENTER BUILDING AND TO REFUND APPEAL FEE\nRecommendation: Approve the appellant’s request to withdraw the appeal of the\nPlanning Commission’s approval of Conditional Use Permit 23-0998, Design Review\n23-0999, Coastal Development Permit 23-1000, and Mitigated Negative Declaration,\nand authorize a partial refund of the appeal filing fee in the amount of $1,305.

13. RENEWAL OF EMPLOYEE MEDICAL, DENTAL, AND ANCILLARY PLAN\nSERVICES\nRecommendation: Authorize the Interim City Manager to execute an agreement for\nCigna Medical plan coverage, Delta Dental, VSP Vision, Cigna Employee Assistance\nProgram (EAP), Cigna for Basic and Voluntary Life/AD&D and Disability plans for\nthe period of January 1, 2024 through December 31, 2024.

14. REDUCTION OF TEMPORARY USE PERMIT FEES RELATED TO THE\nEXTENSION OF THE OUTDOOR DINING AND PARKLET PROGRAM\nRecommendation: Approve a reduction in temporary use permit fees related to the\nextension of the outdoor dining and parklet program from $1,672 to $382.

15. PURCHASE OF UNMARKED POLICE LIEUTENANT VEHICLE\nRecommendations:\n(1) Authorize the City Manager to purchase one 2023 Ford Explorer for $48,000,\nplus $23,000 for conversion costs to equip the vehicle with emergency lighting,\nsirens, computers, and radio communication capabilities for a total of $71,000; and\n(2) Appropriate $71,000 from the Vehicle Replacement Fund to purchase and\nconvert the vehicle for emergency response.

16. OFFICE OF TRAFFIC SAFETY GRANT\nRecommendation: Appropriate $190,000 with a matching increase in estimated grant\nrevenue to fund overtime salaries, and to purchase equipment and supplies for various\ntraffic safety programs.

17. BRIC GRANT APPLICATION AND FUNDING COMMITMENT\nRecommendations:\n(1) Authorize staff to submit a subapplication to CalOES for the Building Resilient\nInfrastructure and Communities grant for the undergrounding of overhead utility\nlines on Laguna Canyon Road;\n(2) Authorize the City Manager to execute a Match Commitment Letter for up to\n$15,000,000;\n(3) Direct staff to pursue additional matching funds from Southern California\nEdison for the undergrounding of overhead utility lines on Laguna Canyon Road;\nand\n(4) Direct staff to return to present strategies to fund the city’s matching\nrequirement.

18. REVISIONS TO UNDERGROUND UTILITY ASSESSMENT DEFERMENT\nLOAN PROGRAM\nRecommendation: .Approve revisions to the Underground Utility Assessment\nDeferment Loan Program Guidelines and Tasks.

19. PUBLIC HEARING AND BALLOTING FOR PROPOSED UNDERGROUND\nUTILITY ASSESSMENT DISTRICT 2014-2 (WOODS COVE)\nRecommendations:\n(1) Receive and file the proposed Undergrounding Utility Assessment District 2014-\n2 report;\n(2) Open the public hearing for public comments;\n(3) Call for submittal of any final ballots, and close the public hearing;\n(4) Direct staff to proceed with tallying ballots in City Hall, Conference Room A,\nand invite the public to observe the tallying process;\n(5) Postpone the item until the ballot tally is complete and then resume the meeting\non the item, asking staff to report the ballot results; and\n(6) Review the balloting results, and if the majority of weighted ballots are in favor\nof the proposed assessment district; then:\na. Adopt the Resolution titled, “A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF LAGUNA BEACH, CALIFORNIA,\nDECLARING THE RESULTS OF THE ASSESSMENT\nBALLOTING PROCEEDING, CONFIRMING ASSESSMENTS IN\nUNDERGROUND UTILITY ASSESSMENT DISTRICT NO. 2014-2,\nORDERING THE PROPOSED IMPROVEMENTS TO BE MADE,\nTOGETHER WITH APPURTENANCES, APPROVING THE\nENGINEER’S REPORT, AND DESIGNATING THE ASSISTANT\nCITY MANAGER/CHIEF FINANCIAL OFFICER OR THE CITY\nTREASURER TO COLLECT AND RECEIVE MONEY”;\nb. Adopt the Resolution titled, “A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF LAGUNA BEACH, CALIFORNIA,\nAWARDING THE CONTRACT FOR CONSTRUCTION OF\nIMPROVEMENTS IN UNDERGROUND UTILITY ASSESSMENT\nDISTRICT NO. 2014-2 SUBJECT TO RECEIPT OF BOND\nPROCEEDS”, awarding a construction contract to Hot Line\nConstruction in the amount not to exceed $9,247,568;\nc. Contribute $1,578,117 for the General Benefit cost from the Street\nLighting and Utility Fund of $1,180,000 and $398,117 from the\nCapital Improvement Fund prior to bonds being sold;\nd. Contribute $1,179,500 as a public safety benefit of undergrounding\nportions of Glenneyre Street from the Wildfire Mitigation and Fire\nSafety Fund prior to bonds being sold; and\ne. Authorize the City Manager to approve project related expenses and\nconstruction change orders for unforeseen circumstances for an\namount not-to-exceed $1,291,258. OR\n(7) If there is not a majority of weighted ballots in favor of the proposed\nassessment district, then declare the proposed Underground Utility Assessment\nDistrict 2014-2 (Woods Cove) abandoned for lack of majority support.

2. RECOGNITION OF OUTGOING MAYOR AND SELECTION OF MAYOR\nAND MAYOR PRO TEM\nRecommendations: (1) Recognize the outgoing Mayor; (2) Select the Mayor; (3)\nSelect the Mayor Pro Tem; and (4) Adjust the City Council seating.\nAgenda Report

20. CITY COUNCIL REPRESENTATION FOR VARIOUS REGIONAL\nORGANIZATIONS, COMMITTEES, AND AD HOC SUBCOMMITTEES\nRecommendations:\n(1) Review City Council appointments to various regional organizations and\ncommittees, and consider and make any changes to appointments, as desired;\n(2) Review the list of ad hoc subcommittees, and make adjustments, if needed; and\n(3) Consider adoption of a City Council Policy to provide additional clarification\non the use and formation of ad hoc subcommittees, if deemed necessary.

21. ENVIRONMENTAL SUSTAINABILITY COMMITTEE 2024-2025\nWORKPLAN\nRecommendation: Approve the Environmental Sustainability Committee’s proposed\n2024-2025 Workplan.

22. INTRODUCTION TO THE DOWNTOWN SPECIFIC PLAN UPDATE PHASE\nII CHANGES\nRecommendation: Review the proposed Downtown Specific Plan Phase II\namendments summarized in the agenda report and the outline, receive public input,\nand provide directions on the proposed amendments.

23. UPGRADE OF PUBLIC SAFETY RECORDS MANAGEMENT SYSTEM\nRecommendations:\n(1) Authorize the City Manager to execute an agreement with Hexagon for\n$1,004,509 to upgrade the public safety department records management system;\n(2) Authorize the City Manager to execute an agreement with Hexagon for $94,200\nto purchase a Mobile Field Reporting software add-on; and\n(3) Authorize the City Manager to utilize $150,000 of the IT Master Plan to fund\nunforeseen challenges during the implementation and public safety overtime for\npossible configuration, training, and implementation assistance.

24. CONSIDERATION OF THE HOUSING AND HUMAN SERVICES\nCOMMITTEE’S RECOMMENDATION TO ESTABLISH A LOCAL HOUSING\nTRUST FUND\nRecommendations:\n(1) Review the Housing and Human Services Committee’s recommendation to\ndetermine if staff should conduct additional analysis and, if feasible, return with\nthe appropriate document(s) to establish a Local Housing Trust Fund;\n(2) Reaffirm the City of Laguna Beach’s commitment and participation in the\nOrange County Housing Finance Trust; and\n(3) Provide additional feedback and direction to staff, if needed.

5. CLAIMS AGAINST THE CITY\nRecommendation: Reject claim #23-11 filed by South Coast Water District\n(“SCWD”).

6. CITY TREASURER’S MONTHLY INVESTMENT REPORT FOR OCTOBER\n2023\nRecommendation: It is recommended by the City Treasurer that the City Council\nreceive and file the Monthly Investment Report for October 2023.

7. AWARD OF SERVICE PROVIDER AGREEMENT FOR FUEL\nMODIFICATION PROJECT MANAGEMENT\nRecommendations:\n(1) Authorize the City Manager to execute a service provider agreement with\nLaguna Canyon Foundation for fuel modification project management services,\ncommencing January 1, 2024, through December 31, 2024, for an amount not-to-\nexceed $326,800; and\n(2) Authorize the City Manager to extend the agreement for two additional one-\nyear terms provided services are satisfactory.

8. LAGUNA BEACH TOURISM MARKETING DISTRICT ANNUAL REPORT\nRecommendation: Receive and approve the 2023 Laguna Beach Tourism Marketing\nDistrict Annual Report.

9. AUTHORIZATION OF ANNUAL INVESTMENT POLICY, DELEGATION OF\nINVESTMENT AUTHORITY TO THE CITY TREASURER AND APPROVAL\nOF THE DEPUTY CITY TREASURER DESIGNEE WITH INVESTMENT\nAUTHORITY\nRecommendations: It is recommended by the City Treasurer that the City Council:\n(1) Authorize the 2024 Investment Policy;\n(2) Adopt the resolution titled, “A RESOLUTION OF THE CITY COUNCIL OF\nTHE CITY OF LAGUNA BEACH, CALIFORNIA, DELEGATING\nINVESTMENT AUTHORITY TO THE CITY TREASURER”; and\n(3) Authorize the Deputy Treasurer, Victoria McIntosh, to complete the investment\nduties in the event that the City Treasurer is not available.