Lynwood — 2023-09-05

1. CALL TO ORDER

10. STAFF ORAL COMMENTS

2. CERTIFICATION OF AGENDA POSTING BY CITY CLERK

6. PRESENTATIONS/PROCLAMATIONS\nUpdate on Law Enforcement Issues\nCity Council Members Reporting on Meetings Attended (Gov. Code Section 53232.3\n(D)).\nCity Video(s)\nEmergency Preparedness Month Proclamation\nPUBLIC ORAL COMMUNICATIONS\n(Regarding Agenda Items Only)\nNON-AGENDA PUBLIC ORAL COMMUNICATIONS\nTHIS PORTION PROVIDES AN OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE\nCOUNCIL ON ITEMS WITHIN THE JURISDICTION OF THE COUNCIL AND NOT LISTED\nON THE AGENDA. IF AN ITEM IS NOT ON THE AGENDA, THERE SHOULD BE NO\nSUBSTANTIAL DISCUSSION OF THE ISSUE BY THE COUNCIL, BUT COUNCIL MAY\nREFER THE MATTER TO STAFF OR SCHEDULE SUBSTANTIVE DISCUSSION FOR A\nFUTURE MEETING. (The Ralph M. Brown Act, Government Code Section 54954.2 (a).)

7. CONSENT CALENDAR\nALL MATTERS LISTED UNDER THE CONSENT CALENDAR WILL BE ACTED UPON BY\nONE MOTION AFFIRMING THE ACTION RECOMMENDED ON THE AGENDA. THERE\nWILL BE NO SEPARATE DISCUSSION ON THESE ITEMS PRIOR TO VOTING UNLESS\nMEMBERS OF THE COUNCIL OR STAFF REQUEST SPECIFIC ITEMS TO BE REMOVED\nFROM THE CONSENT CALENDAR FOR SEPARATE ACTION.

8. NEW/OLD BUSINESS

9. CITY COUNCIL ORAL AND WRITTEN COMMUNICATION

7.1 APPROVAL OF THE WARRANT REGISTER\nComments:\nCity of Lynwood warrant register dated September 5, 2023 for FY 2023-2024. (FIN)\nRecommendation:\nStaff respectfully recommends that the City Council of the City of Lynwood Approve the\nwarrant register dated September o5 2023 for FY 2023-2024

7.2 RESIDENTIAL PERMIT PARKING DISTRICT FOR 4500/4600/4700 ARLINGTON\nAVENUE\nComments:\nCommunity Development Staff is following the process for the establishment of a\nResidential Permit Parking District per section 7-29 of the Lynwood municipal code. Staff\nhas worked with the Lynwood residents to take in their request to create a voluntary\nparking program that will enable the residents to establish a residential parking district\nwith restrictions more restrictive than the city's standard parking regulations. (CD)\nRecommendation:\nStaff recommends that the City Council review and adopt the attached resolution entitled:\n“A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD\n2\nESTABLISHING RESIDENTIAL PERMIT PARKING DISTRICT, Lynwood RPPD –\n4500/4600/4700 BLOCK OF ARLINGTON AVENUE”.

7.3 A RESOLUTION APPROVING AN AMENDED PROFESSIONAL SERVICES\nAGREEMENT WITH KILEY & ASSOCIATES, LLC, TO PROVIDE FEDERAL\nLEGISLATIVE ADVOCACY SERVICES TO THE CITY\nComments:\nThe City is seeking to amend the agreement with Kiley & Associates to provide federal\nlegislative advocacy services for the City. Staff is recommending Kiley & Associates\nbased upon the professional experience of the firm, the strategic location of the firm in\nWashington, D.C., and the familiarity of the firm with the City of Lynwood. The cost\nproposal from Kiley & Associates includes an annual not-to-exceed consideration of\n$60,000.00 with a monthly rate of $5,000.00. Locally, Kiley & Associates also provides\nfederal legislative advocacy services to the cities of South Gate and Carson.\nRecommendation:\nStaff recommends that the City Council approve an amended contract services\nagreement with Kiley & Associates, LLC, for Federal Legislative Advocacy Services; and\nauthorize the City Manager sign a three-year agreement on behalf of the City of Lynwood\non a form approved by the City Attorney.

7.4 A RESOLUTION APPROVING AN AMENDED PROFESSIONAL SERVICES\nAGREEMENT WITH LEGISLATIVE ADVOCACY GROUP TO PROVIDE LEGISLATIVE\nSERVICES TO THE CITY\nComments:\nThe City continues to be in need of the professional services of Legislative Advocacy\nGroup as an independent contractor to provide legislative services to the City. Legislative\nAdvocacy Group, is fully qualified to perform such services by virtue of its long tenure with\nthe City. Because of this and the experience, training, education and expertise of its\nprincipals and employees, the City would like to extend the agreement.\nRecommendation:\nStaff recommends that the City Council approve an amended contract services\nagreement with Legislative Advocacy Group for Lobbying Services; and authorize the City\nManager sign an agreement on behalf of the City of Lynwood on a form approved by the\n3\nCity Attorney.

7.5 PROJECT ACCEPTANCE OF THE SLURRY SEAL PHASE 2, FY 2022-2023 PROJECT\n(CIP 4011.68.125)\nComments:\nThe City of Lynwood has completed phase 2 of the 4-phase project. The project consists\nof street rehabilitation and street improvements along seventeen (17) street segments.\nStaff awarded a contract to Pavement Coatings Co. for the Slurry Seal Phase 2 Project.\nPavement Coatings Co. has completed the project and staff recommends City Council to\naccept the "Slurry Seal Phase 2, FY 2022-2023 Project (CIP 4011.68.125)"\nRecommendation:\nStaff recommends that the City Council adopt the attached resolution entitled: A\nRESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ACCEPTING\nTHE SLURRY SEAL PHASE 2 FY 2022-2023 PROJECT (CIP 4011.68.125) AS\nCOMPLETE; AUTHORIZING THE FILING OF THE NOTICE OF COMPLETION WITH\nTHE LOS ANGELES COUNTY RECORDER’S OFFICE AND THE RELEASE OF THE\n5% RETENTION 35 DAYS AFTER THE ACCEPTANCE.

7.6\nREQUEST FOR FUNDING AND ACCEPTANCE FOR THE BURKE HAM PARK\nPLAYGROUND CIP PROJECT\nComments:\nThe Burke Ham Park Playground Project consisted of new playground improvements and\nnew park improvements. The project began on February 2021 but was delayed due to the\ncontractor’s delays and performance issues. The project was taken over by the\ncontractor’s insurance company “Surety” and the replacement contractor TBH\nconstruction. The project has been complete. However, due to issues related to\ntransferring the contract and the project not being carried forward, remaining balances\nowed can not be paid. Staff is requesting City Council to approve additional funding to\nfinish paying the remaining balances and accept the Burke Ham Park Playground Project.\nRecommendation:\nStaff recommends that the City Council adopt the attached resolution entitled: “A\nRESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING A\nREQUEST FOR FUNDING FOR THE BURKE HAM PARK PLAYGROUND FOR\nPROJECT CLOSEOUT AND ACCEPTING THE PROJECT AS COMPLETE;\nAUTHORIZING THE FILING OF THE NOTICE OF COMPLETION WITH THE LOS\nANGELES COUNTY RECORDER’S OFFICE AND THE RELEASE OF THE 5%\nRETENTION 35 DAYS AFTER THE ACCEPTANCE”.\n4

7.7 APPROVING AN AMENDMENT TO THE JOINT POWERS AGREEMENT WITH THE\nLOS ANGELES REGIONAL AGENCY\nComments:\nThe City is currently a member of the Los Angeles Regional Agency, a consortium of\neighteen cities in Southern California that combine efforts to meet waste reduction\nmandates set by State Assembly Bill 939. New legislation related to organic waste\nreduction laws requires that the City's existing Joint Powers agreement be amended and\nupdated. Staff is requesting that City Council approve the updated agreement.\nRecommendation:\nStaff recommends that the City Council adopt the attached resolution entitled: “A\nRESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING AN\nAMENDMENT TO THE JOINT POWERS AGREEMENT WITH THE LOS ANGELES\nREGIONAL AGENCY ”.

8.1 AWARD OF CONTRACT TO GRINDLINE SKATEPARKS, INC. FOR THE DESIGN\nBUILD SERVICES FOR YVONNE BURKE – JOHN D. HAM PARK SKATE PARK AND\nAPPROVAL TRANSFER OF FUNDS FROM CIP PROJECT NO. 4011.68.129 IN THE\nAMOUNT OF $350,000\nComments:\nStaff has published an advertisement for a Request for Proposals for Design Build\nServices for the Yvonne Burke-John D. Ham Park Skate Park Project. Staff has received\nthree proposals and reviewed each proposal on a "Qualifications Based Selection" basis.\nAfter reviewing the proposals and performing an interview staff recommends that\nGrindline Skateparks be awarded the Design-Build contract for the Skate Park Project.\nRecommendation:\nStaff recommends that the City Council adopt the attached resolution entitled: “A\nRESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AWARDING A\nCONTRACT TO GRINDLINE SKATEPARKS, INC. FOR THE DESIGN BUILD\nSERVICES FOR THE YVONNE BURKE – JOHN D. HAM PARK SKATE PARK;\nAUTHORIZING THE CITY MANAGER TO APPROVE AGREEMENT AMENDMENTS\nRELATED TO THE PROJECT, AUTHORIZING THE MAYOR TO EXECUTE THE\nAGREEMENT AND APPROVING THE TRANSFER OF FUNDS FROM CIP PROJECT\nNO. 4011.68.129 TO CIP PROJECT NO. 4011.67.854 IN THE AMOUNT OF $350,000.”

8.2 AWARD OF CONTRACT TO DOMINGUEZ GENERAL ENGINEERING, INC. FOR THE\nWATER MAIN REPLACEMENT PROJECT FOR FY 2024 CALIFORNIA AVENUE,\nFERNWOOD AVENUE, AND SANTA FE AVENUE - PROJECT 4011.68.134\nComments:\n5\nWater Main Replacement Project for FY 2024 will improve the water delivery system as\nrecommended from the analysis from the Water Master Plan Study completed in 2020.\n(PW)\nRecommendation:\nStaff recommends that the City Council adopt the attached resolution entitled: “A\nRESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AWARDING A\nCONTRACT TO DOMINGUEZ GENERAL ENGINEERING, INC. FOR THE WATER\nMAIN REPLACEMENT PROJECT FOR FY 2024 CALIFORNIA AVENUE, FERNWOOD\nAVENUE, AND SANTA FE AVENUE - PROJECT 4011.68.134; AUTHORIZING THE\nCITY MANAGER TO APPROVE AGREEMENT AMENDMENTS RELATED TO THE\nPROJECT AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT.”

8.3 EMERGENCY MANAGEMENT PROGRAM ASSESSMENT AND IMPLEMENTATION\nPLAN\nComments:\nAssessment of the City's Emergency Management program and recommended actions\nfor rebuilding the program.\nRecommendation:\nStaff recommends that the City Council of the City of Lynwood approve a resolution to\napprove the Emergency Management Program Assessment and Implementation Plan.

8.4\nAWARD OF CONTRACT TO BRIGHTVIEW LANDSCAPE DEVELOPMENT FOR THE\nDESIGN BUILD SERVICES of THE LYNWOOD PARK – MEGA PARK PLAYGROUND\nPHASE 1 PROJECT (CIP PROJECT NO. 4011.68.109)\nComments:\nStaff has published an advertisement for a Request for Proposals for Design Build\nServices for the Lynwood Park Mega Park Playground Phase 1 Project. Staff has\nreceived three proposals and reviewed each proposal on a "Qualifications Based\nSelection" basis. After reviewing the proposals and performing an interview staff\nrecommends that Brightview Landscape be awarded the Design-Build contract for the\nMega Park Phase 1 Project.\nRecommendation:\nStaff recommends that the City Council adopt the attached resolution entitled: “A\nRESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AWARDING A\nCONTRACT TO BRIGHTVIEW LANDSCAPE DEVELOPMENT FOR DESIGN BUILD\nSERVICES FOR THE LYNWOOD PARK – MEGA PARK PLAYGROUND PHASE 1\nPROJECT; AUTHORIZING THE CITY MANAGER TO APPROVE AGREEMENT\n6\nAMENDMENTS RELATED TO THE PROJECT AND AUTHORIZING THE MAYOR TO\nEXECUTE THE AGREEMENT.”