Palm Desert — 2024-08-22

10.a SHERIFF DEPARTMENT UPDATE

13.ab REVISE FISCAL YEAR 2024-25 ALLOCATION OF PERMANENT LOCAL 613\nHOUSING ALLOCATION PROGRAM FUNDS PURSUANT TO\nCONDITIONAL AWARD LETTER IN THE AMOUNT OF $439,873\nRECOMMENDATION:\n1. Authorize Director of Finance to reduce Fiscal Year 2024-25\nPermanent Local Housing Allocation (PLHA) Grant Revenue\nAccount No. 2250000-3340000 in the amount of $521,016, to\nreflect revised award in the amount of $439,873.\n2. Authorize Director of Finance to reduce PLHA Transfer Out\nAccount No. 2254199-4501000 to General Fund Account No.\n1100000-3910000 in the amount of $165,000 for a restated\nTransfer Out from PLHA of $100,000 in accordance with revised\naward from PLHA.\n3. Authorize Director of Finance to increase PLHA Transfer Out\nAccount No. 2254199-4501000 to General Fund Account No.\n1100000-391000 in the amount of $141,873 to reimburse costs\nassociated with prior year FY 2023-24 expenditures.

13.b APPROVAL OF WARRANT REGISTERS 111\nRECOMMENDATION:\nApprove the warrant registers issued for the period 7/10/2024 to 8/09/2024.

13.c RECEIVE AND FILE APPLICATIONS FOR ALCOHOLIC BEVERAGE 195\nLICENSES\nRECOMMENDATION:\nReceived and file application for alcoholic beverage license for:\nEat Wonder, LLC 74275 Hwy 111, Palm Desert, California 92260-4117

13.d ACCEPT CONTRACT No. C43210 FOR CONSTRUCTION OF THE CIVIC 199\nCENTER PARK FITNESS, SHADE AND FURNISHINGS\nIMPROVEMENTS AS COMPLETE\nRECOMMENDATION:\n1. Accept Contract No. C43210 with PS Commercial Play, Inc., for\nthe Civic Center Park Fitness, Shade and Furnishings\nImprovements Project as complete.\n2. Authorize the Mayor to execute and the City Clerk to file the Notice\nof Completion.\n3\nCity Council Meeting Agenda\nAugust 22, 2024

13.e RESOLUTION SETTING THE CITY COUNCIL REGULAR MEETING 205\nSCHEDULE FOR THE CALENDAR YEAR 2025\nRECOMMENDATION:\nAdopt a resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF\nTHE CITY OF PALM DESERT, CALIFORNIA, SETTING THE CITY\nCOUNCIL REGULAR MEETING SCHEDULE FOR THE CALENDAR\nYEAR 2025.”

13.f RESOLUTION APPROVING THE LIBRARY SERVICES’ INTERNET USE 211\nAND PROHIBITION ON YOUTH BULLYING POLICIES\nRECOMMENDATION:\nAdopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF\nTHE CITY OF PALM DESERT, CALIFORNIA, APPROVING LIBRARY\nSERVICES’ INTERNET USE AND PROHIBITION ON YOUTH BULLYING\nPOLICIES.”

13.g APPROVE THE PURCHASE OF TWO SCULPTURES FROM THE 221\n2023/24 EL PASEO SCULPTURE EXHIBITION\nRECOMMENDATION:\n1. Approve the purchase of The Seeker by Delos Van Earl in the\namount of $12,000, and SWIRLY GIRL (Female Superhero) by\nKaren & Tony Barone in the amount of $17,700 from the 2023/24\nEl Paseo Sculpture Exhibition for inclusion in the City of Palm\nDesert’s permanent public art collection.\n2. Authorize the City Attorney to make necessary nonmonetary\nchanges to the agreements.\n3. Authorize the City Manager to execute the agreement and any\nwritten requests for change orders, amendments, and any other\ndocuments necessary to effectuate this action, in accordance with\nSection 3.30.170 of the Palm Desert Municipal Code.

13.h APPROVE THE PURCHASE OF 19 TRAFFIC SIGNAL CABINETS FOR 235\nTRAFFIC SIGNAL HARDWARE UPGRADES (PROJECT NO. MTS00003)\nRECOMMENDATION:\n1. Approve the purchase of 19 traffic signal cabinets for Traffic Signal\nHardware Upgrades to Econolite Control Products, Inc., in the\namount of $381,718.67.\n2. Authorize the City Manager to execute all documents necessary to\neffectuate this action, in accordance with Section 3.30.170 of the\nPalm Desert Municipal Code.

13.i APPROVE THE RELOCATION OF RECYCLE BY JOHN BRANSTETTER 241\nRECOMMENDATION:\nApprove the relocation of Recycle sculpture by John Branstetter, currently\nlocated on El Paseo, to the Burrtec Waste Management Recycle Center on\nCorporate Way.\n4\nCity Council Meeting Agenda\nAugust 22, 2024

13.j AUTHORIZE THE PURCHASE OF BENCH AND WASTE BIN 253\nREPLACEMENTS FOR EL PASEO FROM OUTDOOR CREATIONS, INC.\nRECOMMENDATION:\n1. Authorize the purchase of bench and waste bin replacements for\nEl Paseo from Outdoor Creations, Inc., in the amount of\n$212,095.10.\n2. Authorize appropriation in the total amount of $212,095.10 from\nReallocated Capital Improvement Bond Proceed Funds to Account\nNumber 4514679-5000102.\n3. Authorize the City Attorney to make necessary nonmonetary\nchanges to the agreement.\n4. Authorize the City Manager to execute the agreement and any\nother documents necessary to effectuate this action.

13.k AUTHORIZE OUT-OF-STATE TRAVEL FOR TWO PROJECT 275\nMANAGERS TO ATTEND THE AMERICAN PUBLIC WORKS\nASSOCIATION CONFERENCE IN ATLANTA, GEORGIA\nRECOMMENDATION:\nAuthorize out-of-state travel for two project managers to attend the\nAmerican Public Works Association Conference on September 8 -11, 2024,\nin Atlanta, Georgia.

13.l RESOLUTION TO AUTHORIZE DESTRUCTION OF OBSOLETE 277\nRECORDS FROM DEVELOPMENT SERVICES DEPARTMENT, CODE\nCOMPLIANCE DIVISION\nRECOMMENDATION:\nAdopt a resolution entitled “A RESOLUTION OF THE CITY COUNCIL OF\nTHE CITY OF PALM DESERT, CALIFORNIA, SETTING FORTH ITS\nFINDINGS AND AUTHORIZING THE DESTRUCTION OF PAPER\nRECORDS FROM THE DEVELOPMENT SERVICES – CODE\nCOMPLIANCE DIVISION, AS INDICATED ON THE RECORDS\nRETENTION SCHEDULE (ADOPTED DECEMBER 15, 2022); RECORDS\nFROM 2017 THROUGH 2019 (EXHIBIT A).”

13.m FIRST AMENDMENT TO GERALD FORD APARTMENTS, LP HOUSING 283\nAGREEMENT TO DELINEATE THE NUMBER OF 2-BEDROOM AND 3-\nBEDROOM UNITS\nRECOMMENDATION:\n1. Approve Amendment No. 1 by and between the City of Palm\nDesert and Gerald Ford Apartments, a California Limited\nPartnership (“Owner”), in accordance with the conditions of\napproval of the development of 150 units known as Gerald Ford\nApartments, a multifamily rental housing projected located at\n75580 Gerald Ford Drive, Palm Desert, California (“Project”).\n2. Authorize the Mayor and/or City Manager to execute Amendment\nNo. 1 and authorize the City Clerk to record Amendment No. 1.\n5\nCity Council Meeting Agenda\nAugust 22, 2024

13.n AWARD A CONTRACT TO PAVEWEST, INC., FOR THE PARKING LOT 337\nREHABILITATION AND MAINTENANCE PROGRAM (PROJECT NO.\nMPL00002)\nRECOMMENDATION:\n1. Award a contract to PaveWest, Inc., for the Parking Lot\nRehabilitation and Maintenance Program in an amount not to\nexceed $368,000 for the first year and $500,000 annually\nthereafter for a one-year term with four one-year extensions.\n2. Appropriate $97,742 from Presidents’ Plaza III – Parking Lot\nMaintenance Reserve Fund to Account No. 2824373-4332100.\n3. Authorize the City Attorney to make any necessary non-monetary\nchanges to the agreement.\n4. Authorize the City Manager to execute the agreement, any\ndocuments necessary to effectuate the actions taken herewith,\nand approve written contract amendment and change order\nrequests for unanticipated conditions per Section 3.30.170 of the\nPalm Desert Municipal Code.

13.o RESOLUTION APPROVING ADMINISTRATIVE POLICY REGARDING 381\nTHE USE OF OTHER POWER-DRIVEN MOBILITY DEVICES\nRECOMMENDATION:\nAdopt a resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF\nTHE CITY OF PALM DESERT, CALIFORNIA, APPROVING\nADMINISTRATIVE POLICY REGARDING THE USE OF OTHER POWER-\nDRIVEN MOBILITY DEVICES.”

13.p OUT-OF-STATE TRAVEL FOR THE PUBLIC AFFAIRS MANAGER TO 389\nATTEND THE LAS VEGAS SOUVENIR & RESORT GIFT SHOW\nRECOMMENDATION:\nApprove out-of-state travel for the Public Affairs Manager to attend the Las\nVegas Souvenir & Resort Gift Show from September 17-20, 2024.

13.q APPOINTMENTS TO THE MOBILE HOME PARK RENT REVIEW BOARD 391\nRECOMMENDATION:\nAppoint Jann Buller, Andrew Firestine, and John Greenwood to the Mobile\nHome Park Rent Review Board for a one-year term, ending June 30, 2025.

13.r RESOLUTION DESIGNATING AUTHORIZED AGENTS FOR APPLYING 393\nFOR THE YOUTH COMMUNITY ACCESS GRANT\nRECOMMENDATION:\nAdopt a resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF\nTHE CITY OF PALM DESERT, CALIFORNIA, DESIGNATING THE CITY\nMANAGER, ASSISTANT CITY MANAGER, AND CITY TREASURER AS\nAUTHORIZED AGENTS APPROVING THE APPLICATION FOR GRANT\nFUNDS FOR THE YOUTH COMMUNITY ACCESS GRANT PROGRAM.”\n6\nCity Council Meeting Agenda\nAugust 22, 2024

13.s ORDINANCE NO. 1416 TO AMEND MULTIPLE SECTIONS OF TITLE 25 397\nOF THE PALM DESERT MUNICIPAL CODE AND FINDING THE ACTION\nEXEMPT PER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT\nRECOMMENDATION:\nAdopt Ordinance No. 1416 entitled, “AN ORDINANCE OF THE CITY\nCOUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, APPROVING\nA ZONING ORDINANCE AMENDMENT FOR SECTIONS 25.16.030,\n25.18.040, 25.28.070, 25.34.120, 25.68.020, AND 25.99.020 OF PALM\nDESERT MUNICIPAL CODE TITLE 25 AND MAKING A FINDING THAT\nTHE ACTION IS EXEMPT FROM FURTHER ENVIRONMENTAL REVIEW\nPURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT\n(CEQA).”

13.t RESOLUTION APPROVING AN ADMINISTRATIVE POLICY REGARDING 419\nTHE USE OF SERVICE ANIMALS\nRECOMMENDATION:\nAdopt a resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF\nTHE CITY OF PALM DESERT, CALIFORNIA, APPROVING AN\nADMINISTRATIVE POLICY REGARDING THE USE OF SERVICE\nANIMALS.”

13.u AWARD CONTRACT C47630 TO ECONOLITE SYSTEMS, INC. OF 425\nANAHEIM, CALIFORNIA, FOR THE TRAFFIC SIGNAL HARDWARE\nUPGRADES (PROJECT NO. MTS00003)\nRECOMMENDATION:\n1. Award Contract No. C47630 to Econolite Systems, Inc., of\nAnaheim, California, for the Traffic Signal Hardware Upgrades in\nthe amount of $211,487.75, plus a contingency of $30,000 for\nunforeseen conditions.\n2. Authorize the City Manager to execute the agreement and any\nwritten requests for change orders, amendments, and any other\ndocuments necessary to effectuate this action, in accordance with\nSection 3.30.170 of the Palm Desert Municipal Code.\n3. Authorize the City Manager to execute the Notice of Completion\n(NOC) and the City Clerk to file the NOC upon satisfactory\ncompletion of the Project.

13.v RESOLUTION AMENDING THE PET REIMBURSEMENT POLICY TO 455\nINCLUDE MICROCHIPPING AND INCREASE THE REIMBURSEMENT\nAMOUNT FOR SPAYING AND NEUTERING\nRECOMMENDATION:\nAdopt a resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF\nTHE CITY OF PALM DESERT, CALIFORNIA, AMENDING THE PET\nREIMBURSEMENT POLICY FOR THE CITY OF PALM DESERT.”\n7\nCity Council Meeting Agenda\nAugust 22, 2024

13.w ACCEPT CONTRACT NO. C46270 FOR CONSTRUCTION OF THE 461\nPALM DESERT AQUATIC CENTER AND FREEDOM PARK SHADE\nIMPROVEMENTS AS COMPLETE AND AUTHORIZE THE CITY CLERK\nTO FILE THE NOTICE OF COMPLETION\nRECOMMENDATION:\n1. Accept Contract No. C46270 with USA Shade and Fabric\nStructures (USA Shade) for the Palm Desert Aquatic Center and\nFreedom Park Shade Improvements Project as complete.\n2. Authorize the Mayor to execute and the City Clerk to file the Notice\nof Completion.

13.x REDUCTION OF THE SUBDIVISION FAITHFUL PERFORMANCE BOND, 467\nAND RELEASE OF THE SURVEY MONUMENTS BOND, AND THE\nROUGH GRADING BOND FOR TRACT MAP NO. 37506-2, UNIVERSITY\nPARK PHASE II\nRECOMMENDATION:\n1. Authorize the City Engineer to reduce Subdivision Faithful\nPerformance Bond No. 800134560 for Tract Map No. 37506-2 to\n$1,462,430.\n2. Authorize the City Engineer to release Survey Monuments Bond\nNo. 800134560 for Tract Map No. 37506-2.\n3. Authorize the City Engineer to release Grading Bond No.\n800134559 for Tract Map No. 37506-2.

13.y AWARD CONTRACT C47860 TO ALL AMERICAN ASPHALT FOR THE 503\nHAYSTACK ROAD TRAFFIC CALMING AND SAFETY IMPROVEMENTS\nPROJECT, PROJECT NO. CST00006\nRECOMMENDATION:\n1. Award a Contract C47860 with All American Asphalt, of Corona,\nCA, in the amount of $551,177, plus a 10% contingency, for the\nHaystack Road Traffic Calming and Safety Improvements Project,\nProject No. CST00006.\n2. Authorize the City Attorney to make any necessary nonmonetary\nchanges to the agreement.\n3. Authorize the City Manager to execute the agreement and any\nwritten requests for change orders up to contingency amount,\namendments, and any other documents necessary to effectuate\nthis action, in accordance with Section 3.30.170 of the Palm\nDesert Municipal Code.\n4. Authorize the City Manager to execute the Notice of Completion\n(NOC) and the City Clerk to file the NOC upon satisfactory project\ncompletion.\n8\nCity Council Meeting Agenda\nAugust 22, 2024

13.z AWARD CONTRACT C47830 TO GRANITE CONSTRUCTION 529\nCOMPANY FOR THE PD LINK PHASE 2 PROJECT, PROJECT NO.\nCST00005\nRECOMMENDATION:\n1. Award Contract C47830 with Granite Construction Company of\nIndio, CA, in the amount of $1,166,000, plus a 10% contingency,\nfor the PD Link Phase 2 Project, Project No. CST00005.\n2. Authorize the City Attorney to make any necessary nonmonetary\nchanges to the agreement.\n3. Authorize the City Manager to execute the agreement and any\nwritten requests for change orders up to the contingency amount,\namendments, and any other documents necessary to effectuate\nthis action, in accordance with Section 3.30.170 of the Palm\nDesert Municipal Code.\n4. Authorize the City Manager to execute the Notice of Completion\n(NOC) and the City Clerk to file the NOC upon satisfactory project\ncompletion.

14.a RESOLUTION APPROVING FINAL TRACT MAP NO. 38434-1 AND 621\nGRADING, SUBDIVISION IMPROVEMENT, AND MAINTENANCE AND\nEASEMENT AGREEMENTS\nRECOMMENDATION:\n1. Adopt a resolution entitled, “A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA,\nAPPROVING THE FINAL SUBDIVISION MAP OF FINAL TRACT\nMAP NO. 38431-1.”\n2. Authorize the City Attorney to make necessary nonmonetary\nchanges to the agreements.\n3. Authorize the City Manager to execute the agreements related to\ngrading and subdivision improvement.\n4. Authorize the Mayor to execute an agreement for the construction\nand maintenance of a portion of public right-of-way.

14.b PROPOSAL FOR A FARMERS’ MARKET ON EL PASEO 917\nRECOMMENDATION:\nReject the proposal to hold a Farmers’ Market on El Paseo every Saturday\nfrom 8 a.m. to 1 p.m. from October through May.

14.c ADOPT THE UPDATED MILLS ACT PROGRAM APPLICATION MANUAL 955\nRECOMMENDATION:\nAdopt the updated Mills Act Program Application Manual.\n10\nCity Council Meeting Agenda\nAugust 22, 2024

14.d CONSIDERATION OF A SPONSORSHIP REQUEST FOR THE TOUR DE 991\nPALM SPRINGS IN COACHELLA VALLEY\nRECOMMENDATION:\n1. Consider approval of a community event sponsorship in the\namount of $30,000 payable to CVSPIN, Inc., for the 2025 Tour de\nPalm Springs in Coachella Valley charity bicycle ride and walk.\n2. Approve waiver of permit fees associated with event in an amount\nnot to exceed $800.\n3. Appropriate $30,000 from the Unobligated General Fund Reserve\nfor this purpose to Account No. 1104800-4306201.

14.e ESTABLISH THE PALM DESERT CITY FOUNDATION, A 501(C)(3) 1023\nNONPROFIT PUBLIC BENEFIT CORPORATION, DETERMINE BOARD\nSTRUCTURE, AND APPROVE DRAFT DOCUMENTS\nRECOMMENDATION:\n1. Authorize the City Manager to form a 501(c)(3) organization,\nnamed “Palm Desert City Foundation”, to support fundraising,\ninitially for the library, with the ability to expand for other civic\nneeds as they arise.\n2. Provide direction on the Board’s membership and composition.\n3. Authorize the City Manager to execute all necessary documents\nand make any non-substantive changes necessary to effectuate\nthis action.

14.f THIRD AMENDMENT TO THE SECOND REVISED AND RESTATED 1039\nDISPOSITION AND DEVELOPMENT AGREEMENT BETWEEN THE CITY\nOF PALM DESERT AND DESERT WAVE VENTURES, LLC\nRECOMMENDATION:\n1. Approve the Third Amendment to the Second Revised and\nRestated Disposition and Development Agreement between the\nCity of Palm Desert and Desert Wave Ventures, LLC.\n2. Authorize the City Attorney to make any necessary nonmonetary\nchanges to the agreement.\n3. Authorize the City Manager to execute the agreement.

15.a ESTABLISHMENT OF ANNUAL LEASE RATE FOR DINING DECKS AND 1049\nLICENSING REQUIREMENTS FOR USE OF PUBLIC RIGHT-OF-WAY\nFOR OUTDOOR DINING DECKS\nRECOMMENDATION:\nContinue the Public Hearing to a date uncertain.\n11\nCity Council Meeting Agenda\nAugust 22, 2024

15.b RESOLUTION UPDATING THE FEES FOR DOG LICENSES 1053\nRECOMMENDATION:\nAdopt a resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF\nTHE CITY OF PALM DESERT, CALIFORNIA, UPDATING THE FEES\nFOR DOG LICENSES.”

4.a Closed Session Meeting Minutes: July 11, 2024

4.b.1 Property Description: Approximately 30+ acres of undeveloped land\nnear the intersection of Desert Willow Drive and Willow Ridge\nAPNS: 620-450-012, 620-450-013, 620-450-014, 620-450-016, 620-\n450-017, 620-450-018, 620-450-020\nAgency: Successor Agency to the Palm Desert Redevelopment Agency\nCity Negotiator: Todd Hileman/Chris Escobedo/Eric Ceja\nNegotiating Parties: Kam Sang Company, Inc.\nUnder Negotiation: Price and Terms

4.c Public Employee Performance Evaluation pursuant to Government Code\nSection 54957\nTitle: City Attorney

9.a PROCLAMATION: FIND FOOD BANK - HUNGER ACTION MONTH 15

9.b PRESENTATION: FASHION WEEK FOOD & WINE RECAP - PALM 21\nSPRINGS LIFE

9.c UPDATE: PALM DESERT IHUB\n2\nCity Council Meeting Agenda\nAugust 22, 2024