Palm Desert — 2025-05-22

10.a SHERIFF DEPARTMENT UPDATE

13.a APPROVAL OF CITY COUNCIL, SUCCESSOR AGENCY, AND 15\nHOUSING AUTHORITY MINUTES\nRECOMMENDATION:\nApprove the Minutes of May 8, 2025.

13.b APPROVAL OF WARRANT REGISTERS 27\nRECOMMENDATION:\nApprove the warrant registers issued for the period 5/1/2025 and 5/8/2025.

13.c APRIL 2025 PROCUREMENT REPORT 53\nRECOMMENDATION:\nReceive and file the monthly Procurement Report for April 2025.

13.d RECEIVE AND FILE APPLICATIONS FOR ALCOHOLIC BEVERAGE 57\nLICENSES\nRECOMMENDATION:\nReceive and file the application for Alcoholic Beverage License for\nJacksons Food Stores Jackson 6843, 72300 Highway 111, Palm Desert

13.e RESOLUTION AMENDING AND RESTATING APPOINTMENTS TO THE 61\nBOARD OF DIRECTORS OF THE PALM DESERT RECREATION\nFACILITIES CORPORATION (PDRFC)\nRECOMMENDATION:\nAdopt a resolution entitled “A RESOLUTION OF THE CITY COUNCIL OF\nTHE CITY OF PALM DESERT, CALIFORNIA, AMENDING AND\nRESTATING THE APPOINTMENTS OF GINA NESTANDE, EVAN\nTRUBEE, PHIL SMITH, AND OSCAR ARMIJO TO THE BOARD OF\nDIRECTORS OF THE PALM DESERT RECREATION FACILITIES\nCORPORATION, AND RESCINDING ANY PRIOR RESOLUTIONS IN\nCONFLICT HEREWITH.”

13.f APPROVE RESOLUTION REVISING FISCAL YEAR 2024-25 95\nAPPROPRIATIONS LIMIT\nRECOMMENDATION:\nAdopt a resolution entitled "A RESOLUTION OF THE CITY COUNCIL OF\nTHE CITY OF PALM DESERT, CALIFORNIA, REVISING THE\nESTABLISHED APPROPRIATIONS LIMIT FOR THE FISCAL YEAR 2024-\n25."

13.g APPROVE AMENDMENT NO. 2 TO CONTRACT NO. C46710 WITH 103\nPARK CONSULTING GROUP, INC. FOR CONSUTLING AND PROJECT\nMANAGEMENT SERVICES FOR THE IMPLEMENTATION OF CLARITI\nLAND MANAGEMENT SYSTEM\nRECOMMENDATION:\n1. Approve Amendment No. 2 to Contract No. C46710 with Park\nConsulting Group, Inc. of Irvine, California, for Consulting and\nProject Management Services for the Implementation of Clariti\nLand Management System to increase compensation in an\namount not to exceed $299,880.\n2. Authorize the City Attorney to make necessary non-monetary\nchanges to the agreement.\n3. Authorize the City Manager to execute the amendment and any\nother documents necessary to effectuate this action.

13.h APPROVE MODIFIED CONTRACT AND ADDENDUM FOR 141\nAFFORDABLE HOUSING COMPLIANCE AND PROPERTY\nMANAGEMENT SERVICES WITH NATIONAL COMMUNITY\nRENAISSANCE\nRECOMMENDATION:\nApprove modifications to the contract and addendum for Affordable\nHousing Compliance and Property Management Services for the Housing\nAuthority (“Authority”)-owned Properties with National Community\nRenaissance.

13.i APPROVE AMENDMENT NO. 1 TO CONTRACT HA48770 WITH VM 187\nPOOL REPAIR AND SERVICE, INC., TO INCREASE ADDITIONAL\nSERVICES IN FISCAL YEAR 2024-25 AT PALM DESERT HOUSING\nAUTHORITY PROPERTIES\nRECOMMENDATION:\n1. Approve Amendment No. 1 to contract HA48770 with V.M. Pool\nRepair and Service, Inc., to increase the not to exceed (NTE)\namount for additional services in the amount of $20,000 for an\naggregate NTE of $35,000.\n2. Authorize Special Counsel to make any necessary non-monetary\nchanges to the agreement.\n3. Authorize the Executive Director to execute an amendment to the\nagreement and to take any necessary actions to effectuate the\nactions taken herewith.

13.j AUTHORIZE AN AMENDMENT TO CONTRACT NO. C46680 WITH 225\nINTERWEST CONSULTING GROUP, INC., EXTENDING THE\nCONTRACT TERM THROUGH DECEMBER 31, 2025, WITH OPTION\nFOR ONE ADDITIONAL ADMINISTRATIVE EXTENSION\nRECOMMENDATION:\n1. Authorize an amendment to Contract No. C46680 with Interwest\nConsulting Group, Inc., extending the contract term through\nDecember 31, 2025, and allowing for one additional one-year\nautomatic extension, if necessary.\n2. Authorize the City Attorney to make any necessary non-monetary\nchanges to the agreement.\n3. Authorize the City Manager or designee to execute the\namendment and to review and approve all documents necessary\nto effectuate this agreement pursuant to Section 3.30.170 of the\nPalm Desert Municipal Code.

13.k AWARD CONTRACT TO VINTAGE LANDSCAPE, OF BERMUDA 295\nDUNES, CA, FOR LANDSCAPE MAINTENANCE AREA NO. 16 AND\nADDITIONAL WORK (PROJECT NO. MLS00016)\nRECOMMENDATION:\n1. Award a maintenance services agreement with Vintage Landscape\nof Bermuda Dunes, California, for Landscape Maintenance Area\nNo. 16 at an annual cost of $504,600, subject to CPI increases, for\na three-year term, with two one-year extension options.\n2. Authorize additional work for street maintenance and landscape\nservices in an annual amount not to exceed $100,920.\n3. Authorize the City Attorney to make necessary non-monetary\nchanges to the agreement.\n4. Authorize the City Manager to execute agreement, amendments,\nchanges, and all documents necessary to effectuate this action, in\naccordance with Section 3.30.170 of the Palm Desert Municipal\nCode.

13.l RECEIVE AND FILE THE 2025 COMMERICAL BROKER’S REPORT 369\nRECOMMENDATION:\nReceive and file the 2025 Commercial Broker’s Report.

13.m AUTHORIZE AN AMENDMENT TO INCREASE THE CITY’S CONTRACT 381\nWITH FG CREATIVE FOR EL PASEO PARKING & BUSINESS\nIMPROVEMENT DISTRICT (EPPBID) MARKETING SERVICES BY\n$50,000, FOR A TOTAL OF $325,000 FOR FISCAL YEAR 2024-25\nRECOMMENDATION:\n1. Authorize Amendment No. 5 to El Paseo Parking and Business\nImprovement District (EPPBID) Contract No. C43370 with FG\nCreative to increase compensation by $50,000, for a total contract\namount not to exceed $325,000 for Fiscal Year 2024-25.\n2. Authorize the City Manager to execute the amendment.

13.n AWARD CONTRACT NO. C44200D TO AMERICAN LANDSCAPE, INC., 431\nOF CANOGA PARK, CALIFORNIA, FOR THE MOUNTAIN VIEW GOLF\nCOURSE TURF REDUCTION PROJECT (PROJECT NO. MLS00005)\nRECOMMENDATION:\n1. Award Contract No. C44200D to American Landscape, Inc., of\nCanoga Park, California, for the Mountain View Golf Course Turf\nReduction Project at Desert Willow Golf Resort (DWGR) in the\namount of $1,766,084.80.\n2. Authorize the Finance Department to set aside 10% contingency in\nthe amount of $176,600 for unforeseen circumstances.\n3. Appropriate $1,942,685 from the unobligated Golf Course Capital\nFund Balance to Account No. 4414195-4809200, DWGR Capital.\n4. Authorize the City Attorney to make any necessary non-monetary\nchanges to the agreement.\n5. Authorize the City Manager to execute the agreement, approve\nwritten contract change order requests up to the contingency\namount, and any documents necessary to effectuate the actions\ntaken herewith.\n6. Authorize the City Manager to execute the Notice of Completion\n(NOC) and authorize the City Clerk to file the NOC upon\nsatisfactory completion of the project.

13.o AWARD CONSTRUCTION CONTRACT TO AMERICAN ASPHALT 471\nSOUTH, INC., FOR THE 2025 SLURRY SEAL PROJECT, PROJECT NO.\nCSL00001\nRECOMMENDATION:\n1. Award a construction contract to American Asphalt South, Inc., of\nRiverside, CA, in the amount of $2,710,175 for the 2025 Slurry\nSeal Project (Project No. CSL00001 / Project ID 2025-IFB-181).\n2. Appropriate $1,210,175 from unobligated Measure A funds to the\nproject account no. 2134134-4400200.\n3. Authorize the City Attorney to make any non-monetary changes to\nthe agreement.\n4. Authorize the City Manager to execute the agreement and any\nother documents necessary to effectuate this action, in\naccordance with Palm Desert Municipal Code Section 3.30.170(B).\n5. Authorize the City Manager to execute the Notice of Completion\n(NOC) and the City Clerk to file the NOC upon satisfactory\ncompletion of the Project.

13.p AWARD CONSTRUCTION CONTRACT TO VANCE CORPORATION 497\nFOR THE EL PASEO STREET REHABILITATION PROJECT, PROJECT\nNo. CST00024 – CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)\nDETERMINATION\nRECOMMENDATION:\n1. Make a finding that the project is categorically exempt from further\nreview under the California Environmental Quality Act (CEQA)\nGuidelines, pursuant to Class 1, Section 15301 (Existing\nFacilities), and authorize the City Engineer to submit a Notice of\nExemption.\n2. Award a construction contract, including Bid Alternates 1 and 2, to\nVance Corporation of Beaumont, CA, in the amount of\n$4,803,488.92 for the El Paseo Street Rehabilitation Project\n(Project No. CST00024 / Project ID 2025-IFB-182).\n3. Authorize an appropriation in the amount of $1,493,489 from\nUnobligated Gas Tax Funds to Account No. 2114314-4400200,\nand in the amount of $250,000 from Unobligated Capital Bond\nFunds to Account No. 4514679-5000102.\n4. Authorize the Director of Finance to set aside 10% contingency in\nthe amount of $480,000.\n5. Authorize the City Attorney to make any non-monetary changes to\nthe agreement.\n6. Authorize the City Manager to execute the agreement and any\nwritten requests for change orders up to the contingency amount,\namendments, and any other documents necessary to effectuate\nthis action, in accordance with Palm Desert Municipal Code\nSection 3.30.170(B).\n7. Authorize the City Manager to execute the Notice of Completion\n(NOC) and the City Clerk to file the NOC upon satisfactory\ncompletion of the project.

13.q AWARD CONSTRUCTION CONTRACT TO MATICH CORPORATION 527\nFOR THE ELDORADO DRIVE REHABILITATION PROJECT, PROJECT\nNO. CST00023\nRECOMMENDATION:\n1. Make a finding that the project is categorically exempt from further\nreview under the California Environmental Quality Act (CEQA)\nGuidelines, pursuant to Class 1, Section 15301 (Existing\nFacilities), and authorize the City Engineer to submit a Notice of\nExemption.\n2. Award a construction contract to Matich Corporation, of San\nBernardino, CA, in the amount of $2,777,695.60 for the Eldorado\nDrive Rehabilitation Project, which includes the Base Bid of\n$2,735,535.60 and Bid Alternate #1 in the amount of $42,160.\n3. Authorize the Director of Finance to set aside a 10% contingency\nin the amount of $278,000.\n4. Authorize the City Attorney to make necessary non-monetary\nchanges to the agreement.\n5. Authorize the City Manager to execute the agreement and any\nwritten requests for change orders up to the contingency amount,\namendments, and any other documents necessary to effectuate\nthis action, in accordance with Palm Desert Municipal Code\nSection 3.30.170(B).\n6. Authorize the City Manager to execute the Notice of Completion\n(NOC) and the City Clerk to file the NOC upon satisfactory\ncompletion of the Project.

14.a APPROVAL OF REVISED DESIGN CONCEPT FOR CITYWIDE 557\nWAYFINDING SIGNAGE (PROJECT NO. MST00003)\nRECOMMENDATION:\nApprove the revised wayfinding design concept for the Citywide Wayfinding\nMaster Plan.

15.a PUBLIC HEARING ON CITY VACANCIES, RECRUITMENT AND 573\nRETENTION EFFORTS AS REQUIRED BY ASSEMBLY BILL 2561\nRECOMMENDATION:\nHold a public hearing and receive and file the annual report on the status of\nCity vacancies, recruitment, and retention efforts, as required by Assembly\nBill 2561.

15.b INTRODUCE AN ORDINANCE AMENDING PALM DESERT MUNICIPAL 579\nCODE CHAPTER 5.10 SHORT TERM RENTALS, ADOPT A POLICY FOR\nSHORT-TERM RENTAL HARDSHIP EXTENSIONS FOR THE ESTATE\nRESIDENTIAL ZONE, AND MAKING A FINDING OF EXEMPTION\nUNDER CEQA\nRECOMMENDATION:\n1. Hold a public hearing and introduce an ordinance entitled, “AN\nORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM\nDESERT, CALIFORNIA, UPDATING CHAPTER 5.10 SHORT-\nTERM RENTALS TO UPDATE REGULATIONS FOR THE\nESTATE RESIDENTIAL (RE) ZONE AND MAKING A FINDING\nOF EXEMPTION UNDER CEQA.”\n2. Adopt a resolution entitled, “A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA,\nADOPTING A CONSOLIDATED POLICY FOR SHORT-TERM\nRENTAL HARDSHIP EXTENSIONS FOR THE TERMINATION\nAND AMORTIZATION OF SHORT-TERM RENTALS WITHIN THE\nHILLSIDE PLANNED RESIDENTIAL (HPR) AND ESTATE\nRESIDENTIAL (RE) ZONES.”

4.a Closed Session Meeting Minutes: May 8, 2025

4.b Conference with Legal Counsel regarding Initiation of Litigation pursuant to\nGovernment Code Section 54956.9(d)4\n[Number of potential cases: 1]

4.c Conference With Legal Counsel – Anticipated Litigation\nSignificant exposure to litigation pursuant to Government Code Section\n54956.9(d)(2)\n(One potential case) Canales v. City of Palm Desert, Riverside County\nSuperior Court Case No. CVPS2502724

9.a PROCLAMATION: BUILDING AND SAFETY MONTH 11

9.b PROCLAMATION: PUBLIC WORKS WEEK 13

9.c PRESENTATION: RIVERSIDE COUNTY ANIMAL SERVICES UPDATE -\nTY PEABODY