Palm Desert — 2025-06-12

13.a\nAPPROVAL OF CITY COUNCIL, SUCCESSOR AGENCY, AND\nHOUSING AUTHORITY MINUTES\nRECOMMENDATION:\nApprove the Minutes of May 16, May 22, and May 23, 2025\n13

13.b\nAPPROVAL OF WARRANT REGISTERS\nRECOMMENDATION:\nApprove the warrant registers issued for the period 5/15/2025 to 5/29/2025\n29

13.c\n2025 CITY COUNCIL REGULAR MEETING SCHEDULE\nRECOMMENDATION:\nApprove the cancellation of the October 9, 2025, City Council meeting to\nallow for City Council participation in the League of California Cities Annual\nConference.\n69

13.d\nRATIFICATION OF LETTERS OF SUPPORT FOR SENATE BILL 1323\n(SCHIFF/SHEEHY) – THE FIREWALL ACT\nRECOMMENDATION:\nRatify the issuance of letters of support for Senate Bill 1323, the Facilitating\nIncreased Resilience, Environmental Weatherization, and Lowered Liability\n(FIREWALL) Act, submitted to Senator Alex Padilla and Senator Adam\nSchiff.\n71

13.e\nRESOLUTION ADOPTING UPDATES TO THE CITY’S RECORDS\nMANAGEMENT POLICY AND RESCINDING RESOLUTION NO. 2022-71\nRECOMMENDATION:\nAdopt a resolution entitled “A RESOLUTION OF THE CITY COUNCIL OF\nPALM DESERT, CALIFORNIA, ADOPTING UPDATES TO THE CITY’S\nRECORDS MANAGEMENT POLICY AND RESCINDING RESOLUTION\nNO. 2022-71.”\n91\n3\nPalm Desert City Council Meeting Agenda\nJune 12, 2025

13.f\nRESOLUTION TO ADOPT THE UPDATED RECORDS RETENTION\nSCHEDULES AND RESCINDING RESOLUTION NO. 2022-98\nRECOMMENDATION:\nAdopt a resolution entitled “A RESOLUTION OF THE CITY COUNCIL OF\nTHE CITY OF PALM DESERT, CALIFORNIA, ADOPTING THE UPDATED\nRECORDS RETENTION SCHEDULES AND RESCINDING RESOLUTION\nNO. 2022-98”\n105

13.g\nAPPOINTMENTS TO THE CITY’s BOARDS, COMMISSIONS,\nCOMMITTEES, AND TASK FORCES (“APPOINTED BODIES”)\nRECOMMENDATION:\nAppoint/Reappoint the individuals, as outlined in the staff report, to serve\non the City of Palm Desert’s appointed bodies for the term of July 1, 2025,\nthrough June 30, 2029, except as noted.\n157

13.h\nAPPOINTMENTS TO THE JOSLYN COVE SENIOR CENTER BOARD\nAND PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION\nRECOMMENDATION:\n1. Appoint Janet Davidson to the Joslyn Cove Senior Center Board\nfor a term of July 1, 2025, through June 30, 2029.\n161\n2.\nNominate Kevin Wiseman for reappointment to the Palm Springs\nInternational Airport Commission for a term of July 1, 2025,\nthrough June 30, 2028.

13.i\nCULTURAL ARTS COMMITTEE 2025-2026 WORK PLAN\nRECOMMENDATION:\nApprove the Cultural Arts Committee’s Fiscal Year 2025-2026 Work Plan.\n163

13.j\nRESOLUTION APPROVING THE FISCAL YEAR 2025-26 PROJECT LIST\nTO BE FUNDED BY SENATE BILL 1: THE ROAD REPAIR AND\nACCOUNTABILITY ACT\nRECOMMENDATION:\nAdopt a resolution entitled “A RESOLUTION OF THE CITY COUNCIL OF\nTHE CITY OF PALM DESERT, CALIFORNIA, ADOPTING BEFORE THE\nCITY COUNCIL A LIST OF PROJECTS FOR FISCAL YEAR 2025-26\nFUNDED BY SB1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF\n2017.”\n167

13.k\nREJECT BIDS SUBMITTED FOR THE DESERT POINTE APARTMENT\nNUMBER 13 INTERIOR RENOVATION\nRECOMMENDATION:\n1. Reject all bids submitted in response to a Formal Bid Request for\nthe interior renovation of unit #13 at Desert Pointe Apartments.\n173\n2.\nAuthorize Staff to solicit bids for these services and to include\nadditional interior renovations needed throughout the Palm Desert\nHousing Authority properties.\n4\nPalm Desert City Council Meeting Agenda\nJune 12, 2025

13.m\nPURCHASE A NEW EMERGENCY PORTABLE GENERATOR FROM\nQUINN GROUP INC., DBA QUINN COMPANY\nRECOMMENDATION:\n1. Authorize the purchase of a new emergency portable generator\nModel XQ425/375KW from Quinn Group, Inc., DBA Quinn\nCompany, in the amount of $320,595 plus $10,000 contingency for\nunforeseen costs.\n2.\nAuthorize the City Attorney to make necessary non-monetary\nchanges to the agreement.\n3.\nAuthorize the City Manager to execute the agreement and any\nother documents necessary to effectuate this action.\nAWARD OF CONTRACT TO FRED ROCK POOLS, INC., FOR POOL\nAND SPA MAINTENANCE AND ADDITIONAL WORK AT PALM DESERT\nHOUSING AUTHORITY PROPERTIES\nRECOMMENDATION:\n1. Award a maintenance services agreement to Fred Rock Pools,\nInc., (Fred Rock) for pool maintenance and repair at an annual\ncost of $191,240, subject to CPI increases if budget allows, for a\ntwo-year term with three one-year extension options.\n2.\nAuthorize additional work for pool and spa repairs and emergency\nresponse in the amount not to exceed $60,000 per fiscal year.\n3.\nAuthorize Special Counsel to make necessary nonmonetary\nchanges to the agreement.\n4.\nAuthorize the Executive Director to execute agreement,\namendments, changes, and all documents necessary to effectuate\nthis action, in accordance with Section 3.30.170 of the Palm\nDesert Municipal Code.\n175\n199\n5\nPalm Desert City Council Meeting Agenda\nJune 12, 2025

13.o\nAUTHORIZE THE USE OF QUILL, WAXIE, LOWE’S, HD SUPPLY, HOME\nDEPOT, AND SHERWIN WILLIAMS FOR OPERATIONAL SUPPLIES\nFOR THE PALM DESERT HOUSING AUTHORITY FOR FISCAL YEAR\n2025-26\nRECOMMENDATION:\n1. Authorize Quill, LLC, for recurring office supplies in an amount not\nto exceed $17,000.\n2.\nAuthorize Brady Plus dba Waxie Sanitary Supply for recurring\npurchase of janitorial and sanitary supplies in an amount not to\nexceed $17,000.\n3.\nAuthorize Lowe’s Home Centers, Inc., for recurring purchase of\nmaterials, supplies, and appliances in an amount not to exceed\n$215,000.\n4.\nAuthorize Home Depot U.S.A., Inc., for recurring purchase of\nmaterials and supplies in an amount not to exceed $55,000.\n5.\nAuthorize HD Supply Facilities Maintenance for recurring purchase\nof materials and supplies in an amount not to exceed $230,000.\n6.\nAuthorize Sherwin Williams Company for recurring purchase of\npaint and supplies in an amount not to exceed $45,000.\n7.\nAuthorize the disposal and recycling of inefficient, damaged,\nobsolete, and non-functioning appliances as appropriate in\naccordance with Environmental Protection Agency (“EPA”)\nstandards and declare a surplus at the time of removal from the\nproperties.\nAPPROVE AMENDMENT NUMBER 1 TO HA48600 WITH MOHAWK\nCOMMERCIAL FOR THE PROCUREMENT OF FLOOR COVERINGS AT\nPALM DESERT HOUSING AUTHORITY PROPERTIES IN AN AMOUNT\nNOT TO EXCEED $250,000 FOR FISCAL YEAR 2025-26.\nRECOMMENDATION:\n1. Approve Amendment No. 1 to contract HA48600 with Mohawk\nCommercial, Inc. (“Mohawk”) for the procurement of floor\ncoverings and installation at Palm Desert Housing Authority\n(“Authority”) properties in an amount not to exceed $250,000 for\nFiscal Year 2025/26.\n2.\nAuthorize Special Counsel to make necessary nonmonetary\nchanges to the agreement.\n3.\nAuthorize the Executive Director to execute agreement,\namendments, changes, and all documents necessary to effectuate\nthis action in accordance with Section 3.30.170 of the PDMC.\n287\n301\n6\nPalm Desert City Council Meeting Agenda\nJune 12, 2025

13.q\nAWARD CONTRACT TO TRI-STAR CONTRACTING II, INC., FOR\nDEMOLITION AND PARTIAL REMOVAL OF WATER FEATURE AT ONE\nQUAIL PLACE APARTMENTS, PROJECT NO. CHA00012\nRECOMMENDATION:\n1. Award Contract to Tri-Star Contracting II, Inc., for demolition and\npartial removal of water feature at One Quail Place Apartments, in\nan amount not to exceed $128,362.\n2.\nAuthorize the Director of Finance to set aside a 20% contingency\nin the amount of $25,672 for unforeseen circumstances.\n3.\nAuthorize Special Legal Counsel to make necessary non-monetary\nchanges to the contract.\n4.\nAuthorize the Executive Director to approve and execute the\ncontract, change orders up to contingency amount, amendments,\nand any other documents necessary to effectuate this action in\naccordance with Section 3.30.170(B) of the Palm Desert Municipal\nCode.\n5.\nAuthorize the Executive Director to execute the Notice of\nCompletion and the City Clerk file the same upon satisfactory\ncompletion of the project.\nAWARD CONTRACT TO GARLAND/DBS, INC., FOR ROOF\nREPLACEMENTS AT LAS SERENAS, NEIGHBORS AND PUEBLOS,\nPROJECT NO. CHA00011\nRECOMMENDATION:\n1. Award the construction contract to Garland/DBS, Inc., for Roof\nReplacements at Las Serenas, Neighbors, and Pueblos (Project\nNo. CHA00011) in an amount not to exceed $4,594,147.\n2.\nAuthorize the Director of Finance to set aside contingency in the\namount of $459,415 for unforeseen conditions.\n3.\nAuthorize Director of Finance to appropriate $369,415 from\nHousing Authority Reserve to Account No. 8714195-4331100.\n4.\nAuthorize the Chairperson and/or the Executive Director to\nexecute the Agreement and written requests for change orders up\nto the contingency amount, amendments, and any documents\nnecessary to effectuate the actions taken herewith.\n5.\nAuthorize the Chairperson and/or Executive Director to execute\nthe Notice of Completion (NOC) and the City Clerk to file the NOC\nupon satisfactory completion of the Project.\n345\n415\n7\nPalm Desert City Council Meeting Agenda\nJune 12, 2025

13.s\nAWARD CONTRACTS TO FIVE VENDORS FOR PARK AND TRAILHEAD\nENGINEERING AND DESIGN SERVICES PROJECTS NO. CPK00004,\nCPK00005, CPK00006, CPK00008, CPK00009, MPK00001, MPK00008\nRECOMMENDATION:\n1. Award Professional Services Agreement to Architerra Design\nGroup for Park and Trailhead Engineering and Design services in\nthe amount of $119,299, plus $11,930 contingency for unforeseen\ncircumstances.\n2.\nAward Professional Services Agreement to HAI, Hirsch &\nAssociates, Inc. (Landscape Architects) for Park and Trailhead\nEngineering and Design services in the amount of $125,140, plus\n$12,514 contingency for unforeseen circumstances.\n3.\nAward Professional Services Agreement to Hermann Design\nGroup for Park and Trailhead Engineering and Design services in\nthe amount of $172,170, plus $17,217 contingency for unforeseen\ncircumstances.\n4.\nAward Professional Services Agreement to In-Site Landscape\nArchitects, Inc. for Park and Trailhead Engineering and Design\nservices in the amount of $400,051, plus $40,006 contingency for\nunforeseen circumstances.\n5.\nAward Professional Services Agreement to Interwest Consulting\nGroup for Park and Trailhead Engineering and Design services in\nthe amount of $175,600, plus $17,560 contingency for unforeseen\ncircumstances.\n6.\nAuthorize the City Attorney to make necessary non-monetary\nchanges to the agreements.\n7.\nAuthorize the City Manager to execute agreements, amendments,\nchange orders, and any other documents necessary to effectuate\nthis action.\nAWARD CONTRACT TO HORIZON PROFESSIONAL LANDSCAPE, INC.,\nOF COACHELLA, CA, FOR LANDSCAPE MAINTENANCE AREA NO. 7\nAND ADDITIONAL WORK (PROJECT NO. MLS00013)\nRECOMMENDATION:\n1. Award a Maintenance Services Agreement to Horizon Professional\nLandscape, Inc., Coachella, California, for Landscape\nMaintenance Area No. 7 at an annual amount of $236,460, subject\nto CPI increases, for a three-year term with two one-year\nextensions.\n2.\nAuthorize additional work in an amount not to exceed $60,000 per\nfiscal year.\n3.\nAuthorize the City Attorney to make necessary non-monetary\nchanges to the agreement.\n4.\nAuthorize the City Manager to execute agreement, amendments,\nchanges, and any documents necessary to effectuate this action.\n441\n1173\n8\nPalm Desert City Council Meeting Agenda\nJune 12, 2025

13.t\nAPPROVE CHANGE ORDER NO. 1 TO CONTRACT C47860 WITH ALL\nAMERICAN ASPHALT FOR THE HAYSTACK ROAD TRAFFIC CALMING\nAND SAFETY IMPROVEMENTS PROJECT, PROJECT NO. CST00006\nRECOMMENDATION:\n1. Authorize an increase of $22,973.56 to the contingency budget to\naccount for unforeseen construction-related issues.\n2.

13.u\n1243\nApprove Change Order No. 1 to Contract C47860 with All\nAmerican Asphalt, of Corona, CA, in the amount of $78,090.56 for\nthe Haystack Road Traffic Calming and Safety Improvement\nProject (CST00006).\nAWARD CONSTRUCTION CONTRACT TO AMERICAN CIVIL\nCONSTRUCTORS WEST COAST, LLC, PURSUANT TO THE FY 2024-25\nBRIDGE PREVENTATIVE MAINTENACE PROGRAM, PROJECT NO.\nMFA00007 – CEQA DETERMINATION\nRECOMMENDATION:\n1. Make a finding that the project is categorically exempt from further\nreview under the California Environmental Quality Act (CEQA)\nGuidelines, pursuant to Class 1, Section 15301 (Existing\nFacilities), and authorize the City Engineer to submit a Notice of\nExemption.\n2.\nAward contract to American Civil Constructors West Coast, LLC, of\nBenicia, CA, in the amount of $737,000 for the Bridge Preventative\nMaintenance Program (BPMP), Project No. MFA00007.\n3.\nAuthorize the Director of Finance to set aside a 10% contingency\nin the amount of $73,700.\n4.\nAuthorize the City Attorney to make necessary non-monetary\nchanges to the agreement.\n5.\nAuthorize the City Manager to execute the agreement and any\nwritten requests for change orders up to the contingency amount,\namendments, and any other documents necessary to effectuate\nthis action, in accordance with Palm Desert Municipal Code\nSection 3.30.170(B).\n6.\nAuthorize the City Manager to execute the Notice of Completion\n(NOC) and the City Clerk to file the NOC upon satisfactory\ncompletion of the Project.\n7.\nAuthorize the City Manager to negotiate a Reimbursement\nAgreement with the City of Rancho Mirage.\n1263\n9\nPalm Desert City Council Meeting Agenda\nJune 12, 2025

13.v\nAPPROVE THE PURCHASE AND SALES AGREEMENT FOR AN 8.0\nACRE PORTION OF PARCEL KNOWN AS LOT E BETWEEN THE CITY\nOF PALM DESERT AND BLIEU COMPANIES, LLC\nRECOMMENDATION:\n1. Approve the Purchase and Sales Agreement (PSA) between the\nCity of Palm Desert and Blieu Companies LLC, for the sale of Lot\nE on the northeast corner of Desert Willow Drive.\n2.

14.a\nADOPTION OF THE PALM DESERT VISION ZERO STRATEGY\nRECOMMENDATION:\nAdopt a resolution entitled “A RESOLUTION OF THE CITY COUNCIL OF\nTHE CITY OF PALM DESERT, CALIFORNIA, ESTABLISHING A VISION\nZERO STRATEGY TO ELIMINATE TRAFFIC DEATHS AND SERIOUS\nINJURIES IN PALM DESERT BY 2040.”\n1341

14.b\nTERMINATE CONTRACT NO. C48070A WITH KYLE ABSOLOM AND\nRELEASE A REQUEST FOR QUALIFICATIONS FOR THE SAN PABLO\nPHASE 2 ROUNDABOUT SCULPTURE\nRECOMMENDATION:\n1. Approve termination of Contract No. C48070A with Kyle Absolom\nfor the San Pablo Phase 2 Roundabout Sculpture, Dueling Palms.\n1903\n2.

14.c\nApprove release of a Request for Qualifications (RFQ) for the San\nPablo Phase 2 Roundabout Sculpture.\n2025 STRATEGIC PLANNING AND NATIONAL COMMUNITY SURVEY\nRECOMMENDATION:\n1. Award a Professional Services Agreement to Berry, Dunn, McNeil\n& Parker, LLC, for Strategic Planning Services in the amount of\n$128,900, plus $12,890 in contingency.\n2.\nAuthorize the City Manager to finalize negotiations with Polco to\nfacilitate the conduct of the National Community Survey in the\namount of $25,000.\n3.\nAuthorize the City Attorney to make necessary nonmonetary\nchanges to the agreements.\n4.\nAuthorize the City Manager to execute agreements, amendments,\nchange orders, and any other documents necessary to effectuate\nthis action.\n1949\n10\nPalm Desert City Council Meeting Agenda\nJune 12, 2025

15.a\nRESOLUTION DESIGNATING 73411 WILLOW STREET AS A HISTORIC\nLANDMARK\nRECOMMENDATION:\nAdopt a resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF\nTHE CITY OF PALM DESERT, CALIFORNIA, DESIGNATING AN\nEXISTING SINGLE-FAMILY HOUSE AT 73411 WILLOW STREET AS A\nHISTORIC LANDMARK PURSUANT TO CRITERIA C AND F IN PALM\nDESERT MUNICIPAL CODE SECTION 29.40.010 (ASSESSOR’S\nPARCEL NUMBERS 630-082-007).”\n2177

15.b\nINTRODUCTION OF AN ORDINANCE ADOPTING THE FIRE HAZARD\nSEVERITY ZONES AS RECOMMENDED BY THE CALIFORNIA\nDEPARTMENT OF FORESTRY AND FIRE PROTECTION PURSUANT\nTO GOVERNMENT CODE SECTION 51178\nRECOMMENDATION:\n1. Approve and adopt the updated Fire Hazard Severity Zone map\nreleased on March 24, 2025.\n2239\n2.

15.c\nIntroduce an ordinance entitled “AN ORDINANCE OF THE CITY\nCOUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA,\nADOPTING FIRE HAZARD SEVERITY ZONES AS\nRECOMMENDED BY THE CALIFORNIA DEPARTMENT OF\nFORESTRY AND FIRE PROTECTION PURSUANT TO\nGOVERNMENT CODE SECTION 51178.”\nRESOLUTION ADOPTING THE REPORT PROPOSING TO HAVE SOLID\nWASTE SERVICE CHARGES COLLECTED ON THE PROPERTY TAX\nROLL FOR FISCAL YEAR 2025-26\nRECOMMENDATION:\n1. Conduct a public hearing to receive public comment related to the\ncollection of solid waste charges for single-family residences for\nFY 2025-26 on the County of Riverside’s property tax roll.\n2.\n2261\nAdopt a resolution entitled “A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA,\nADOPTING THE REPORT PROPOSING TO HAVE SOLID\nWASTE SERVICE CHARGES COLLECTED ON THE PROPERTY\nTAX ROLL FOR FISCAL YEAR 2025-26 AND DIRECTING THE\nCITY CLERK TO FILE SAID REPORT WITH THE RIVERSIDE\nCOUNTY AUDITOR CONTROLLER TO PLACE SAID CHARGES\nON THE TAX ROLL.”

4.a\nClosed Session Meeting Minutes: May 22, 2025

4.b\nConference with Real Property Negotiations pursuant to Government Code\nSection 54956.8\n43-840 Blueberry Lane, Palm Desert\nAgency: Palm Desert Housing Authority\nCity Negotiator: Chris Escobedo/Richard Cannone/Veronica Chavez\nNegotiating Parties: Linda Bui, U.S. Bankruptcy Trustee\nUnder Negotiation: Price and Terms

4.c\nConference with Legal Counsel regarding Existing Litigation pursuant to\nGovernment Code Section 54956.9(d)1\nName of Case: In re Lucia Guadalupe Medrano, case number 6:24-bk15571-RB