Placentia — 2023-11-21

1.a. Consideration to Waive Reading in Full of all Ordinances\nand Resolutions Fiscal Impact: None\nRecommended Action: Approve

1.b. Minutes City Council/Successor/ICDA/PPFA Regular\nMeetings of: April 18, 2023 and May 2, 2023 and Special\nMeeting of May 2, 2023\nRecommended Action: Approve\n04-18-2023 CC Minutes\n05-02-2023 CC Special Meeting Minutes\n05-02-2023 CC Minutes Regular Meeting

1.c. City Fiscal Year 2023-24 Registers for November 21, 2023\nCheck Register Fiscal Impact: $2,096,983.60 Electronic\nDisbursement Register Fiscal Impact: $ 953,190.98\nRecommended Action: It is recommended that the City\nCouncil:\n1) Receive and file\nCheck Register\nElectronic Disbursement

1.d. Professional Services Agreements for On-Call Civil\nEngineering Services Fiscal Impact: Expense: $500,000\nTotal Contract Not-to-Exceed Amounts (Various CIP\nProjects)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve a Professional Services Agreement with NV5,\nInc., for professional consulting services to provide\non-call professional civil engineering services for a\nterm of three (3) years with one (1) two-year term\nextension based upon performance and at the\ndiscretion of the City, in an amount not-to-exceed\n$500,000; and\n2) Approve a Professional Services Agreement with HR\nGreen Pacific, Inc. for professional consulting services\nto provide on-call professional civil engineering\nservices for a term of three (3) years with one (1)\ntwo-year term extension based upon performance and\nat the discretion of the City, in an amount not-to-\nexceed $500,000; and\n3) Approve a Professional Services Agreement with\nInfrastructure Engineers, a Bowman Company, for\nprofessional consulting services to provide on-call\nprofessional civil engineering services for a term of\nthree (3) years with one (1) two-year term extension\nbased upon performance and at the discretion of the\nCity, in an amount not-to-exceed $500,000; and\n4) Approve a Professional Services Agreement with\nArdurra Group, Inc. for professional consulting\nservices to provide on-call professional civil\nengineering services for a term of three (3) years with\none (1) two-year term extension based upon\nperformance and at the discretion of the City, in an\namount not-to-exceed $500,000; and\n5) Approve a Professional Services Agreement with Tait\nand Associates, Inc. for professional consulting\nservices to provide on-call professional civil\nengineering services for a term of three (3) years with\none (1) two-year term extension based upon\nperformance and at the discretion of the City, in an\namount not-to-exceed $500,000; and\n6) Authorize the City Administrator to approve any\ncontract term extensions based upon consultant\nperformance and amendments up to 10% of the\ncontract not-to-exceed amounts, or $50,000; and\n7) Authorize the City Administrator to execute the\nabove-mentioned Professional Services Agreements,\nin forms approved by the City Attorney.\nStaff Report\nAgreement with NV5, Inc.\nAgreement with HR Green Pacific, Inc.\nAgreement with Infrastructure Engineers\nAgreement with Ardurra, Inc.\nAgreement with Tait and Associates, Inc.

1.e. Professional Services Agreements for On-Call Private\nDevelopment Plan Check Services Fiscal Impact: Expense:\n$350,000 Professional Engineering Services (103551-\n6290) Revenue: $350,000 Pass-Through Cost 100%\nCovered by Applicant Plan Check Fees (103551-4399)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve a Professional Services Agreement with HR\nGreen Pacific, Inc. for professional consulting services\nto provide on-call private development plan check\nservices for a term of three (3) years with one (1)\ntwo-year term extension based upon performance and\nat the discretion of the City, in an amount not-to-\nexceed $350,000; and\n2) Approve a Professional Services Agreement with NV5,\nInc. for professional consulting services to provide on-\ncall private development plan check services for a\nterm of three (3) years with one (1) two-year term\nextension based upon performance and at the\ndiscretion of the City, in an amount not-to-exceed\n$350,000; and\n3) Approve a Professional Services Agreement with\nBureau Veritas North America, Inc. for professional\nconsulting services to provide on-call private\ndevelopment plan check services for a term of three\n(3) years with one (1) two-year term extension based\nupon performance and at the discretion of the City, in\nan amount not-to-exceed $350,000; and\n4) Authorize the City Administrator to approve any\ncontract term extensions based on performance and\namendments up to 10% of the contract not-to-exceed\namount, or $35,000; and\n5) Authorize the City Administrator to execute the\nabove-mentioned Professional Services Agreements,\nin forms approved by the City Attorney.\nStaff Report\nAgreement with HR Green Pacific, Inc.\nAgreement with NV5, Inc.\nAgreement with Bureau Veritas North America, Inc.

1.f. Professional Services Agreements for On-Call Professional\nArborist Services Fiscal Impact: Expense: $150,000 Total\nContract Not-to-Exceed Amounts (Various CIP Projects)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve a Professional Services Agreement with\nArborPro, Inc., for professional consulting services to\nprovide on-call professional arborist services for a\nterm of three (3) years with one (1) two-year term\nextension based upon performance and at the\ndiscretion of the City, in an amount not-to-exceed\n$150,000; and\n2) Approve a Professional Services Agreement with\nLasting Images Landscape for professional consulting\nservices to provide on-call professional arborist\nservices for a term of three (3) years with one (1)\ntwo-year term extension based upon performance and\nat the discretion of the City, in an amount not-to-\nexceed $150,000; and\n3) Approve a Professional Services Agreement with West\nCoast Arborists, Inc., for professional consulting\nservices to provide on-call professional arborist\nservices for a term of three (3) years with one (1)\ntwo-year term extension based upon performance and\nat the discretion of the City, in an amount not-to-\nexceed $150,000; and\n4) Authorize the City Administrator to approve the\navailable contract term extensions based upon\nconsultant performance and amendments up to 10%\nof the contract not-to-exceed amount, or $15,000 on\neach contract; and\n5) Authorize the City Administrator to execute the\nabove-mentioned Professional Services Agreements,\nin forms approved by the City Attorney.\nStaff Report\nAgreement with ArborPro, Inc.\nAgreement with Lasting Images Landscape, Inc.\nAgreement with WCA, Inc.

1.g. Professional Services Agreements for On-Call Landscape\nArchitectural Services Fiscal Impact: Expense: $350,000\nTotal Contract Not-to-Exceed Amounts (Various CIP\nProjects)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve a Professional Services Agreement with RJM\nDesign Group, Inc., for professional consulting\nservices to provide on-call landscape architectural\ndesign services for a term of three (3) years with one\n(1) two-year term extension available based upon\nperformance and at the discretion of the City, in an\namount not-to-exceed $350,000; and\n2) Approve a Professional Services Agreement with\nDavid Volz Design Landscape Architecture, Inc., for\nprofessional consulting services to provide on-call\nlandscape architectural design services for a term of\nthree (3) years with one (1) two-year term extension\navailable based upon performance and at the\ndiscretion of the City, in an amount not-to-exceed\n$350,000; and\n3) Approve a Professional Services Agreement with MIG,\nInc., for professional consulting services to provide\non-call landscape architectural design services for a\nterm of three (3) years with one (1) two-year term\nextension available based upon performance and at\nthe discretion of the City, in an amount not-to-exceed\n$350,000; and\n4) Approve a Professional Services Agreement with\nHirsch and Associates, Inc., for professional consulting\nservices to provide on-call landscape architectural\ndesign services for a term of three (3) years with one\n(1) two-year term extension available based upon\nperformance and at the discretion of the City, in an\namount not-to-exceed $350,000; and\n5) Approve a Professional Services Agreement with RHA\nLandscape Architects, Planners Inc., for professional\nconsulting services to provide on-call landscape\narchitectural design services for a term of three (3)\nyears with one (1) two-year term extension available\nbased upon performance and at the discretion of the\nCity, in an amount not-to-exceed $350,000; and\n6) Authorize the City Administrator to approve any\ncontract term extensions based on performance and\namendments up to 10% of the contract not-to-exceed\namount, or $35,000; and\n7) Authorize the City Administrator to execute the\nabove-mentioned Professional Services Agreements,\nin forms approved by the City Attorney.\nStaff Report\nAgreement with RJM Design Group\nAgreement with David Volz Design\nAgreement with MIG, Inc.\nAgreement with Hirsch & Associates, Inc.\nAgreement with RHA Landscape Architects

1.h. Amendment No. 1 to Professional Services Agreement with\nBucknam Infrastructure Group Inc., for The Pavement\nManagement Plan Report Fiscal Impact: Expense: $\n24,977.00 Amendment Amount Available Budget:\n$165,210.00 Fiscal Year 2022-23 CIP Budget (109800-\n6850, JL 24104-6740)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Amendment No. 1 to the Professional\nServices Agreement with Bucknam Infrastructure\nGroup for an additional $24,977 to provide additional\nprofessional services for a street name sign inventory\nfor a cumulative contract not-to-exceed amount of\n$64,742; and\n2) Authorize the City Administrator to approve contract\nchange orders up to 10% of the contract not-to-\nexceed amount, or $6,474; and\n3) Authorize the City Administrator and/or his designee\nto execute the necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nAmendment No. 1 with Bucknam Infrastructure

1.i. Professional Services Agreement with Bureau Veritas\nTechnical Assessments, LLC., for Citywide Asset\nManagement Program and Purchase of Brightly Asset\nManagement Software Module Fiscal Impact: Expense:\n$119,254.44 Professional Services Agreement $ 11,925.44\nTotal Contingency Amount $131,179.88 Total Amount $\n35,774.53 Purchase Of Software Module $ 3,577.45 Total\nContingency Amount $ 39,351.98 Total Amount\n$170,531.86 Grand Total Amount Budgeted: $171,000.00\nTotal Project Budget $100,000.00 FY 2023-24 CIP Budget\n(109800-6770 JL#24903-6770) $ 71,000.00 Proposed\nBudget Resolution (799800-6770 JL#24903-6770)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Award a Professional Services Agreement to Bureau\nVeritas for a not-to-exceed amount of $119,254.44 to\nprepare a Citywide Asset Management Program.\n2) Authorize the City Administrator to approve any\nchange orders up to 10% of the contract not-to-\nexceed amount, or $11,925.44; and\n3) Approve a Purchase Order with Brightly Software,\nInc., formerly known as Dude Solutions, Inc. (“DSI”),\npursuant to Sourcewell procurement contract\n#090320-SDI for the purchase of the Brightly Asset\nEssentials Module™ for $35,774.53; and\n4) Authorize the City Administrator to approve any\nchange orders up to 10% of the contract not-to-\nexceed amount, or $3,577.45; and\n5) Adopt Resolution No. R-2023-88, A Resolution of the\nCity Council of the City of Placentia, California\nauthorizing a budget amendment in Fiscal Year 2023-\n24 in compliance with City Charter of the City of\nPlacentia §§1206 and 1209 pertaining to\nappropriations for actual expenditures; and\n6) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nAgreement with Bureau Veritas\nBrightly Asset Essentials Proposal\nBudget Amendment Resolution-R-2023-88

1.j. Approval of Resolution Authorizing Grant Application and\nSupport for Kraemer Boulevard/Glassell Street/Grand\nAvenue (KGG) Regional Traffic Signal Synchronization\nProject Fiscal Impact: There is no fiscal impact associated\nwith the recommended action.\nRecommended Action: It is recommended that the City\nCouncil:\n1) Adopt Resolution No. R-2023-87, a Resolution of the\nCity Council of the City of Placentia, California\nauthorizing an application and support for the\nKraemer Boulevard/Glassell Street/Grand Avenue\n(KGG) RTSSP for funds from the Orange County\nTransportation Authority under the competitive\nMeasure M2 Regional Transportation Signal\nSynchronization Program.\nStaff Report\nResolution No. R-2023-87\nProject Area Map

1.k. Updated Resolution Approving the Transition of The City’s\nDefined Contribution Plan for Eligible Employees from\nPublic Agency Retirement Services (PARS) to The ICMA\nRetirement Corporation Governmental Profit-Sharing Plan\n& Trust and Repealing Resolution No. R-2023-79 Fiscal\nImpact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Adopt Resolution R-2023-89 authorizing the transition\nof the City’s Defined Contribution Plan for Eligible\nEmployees from PARS to ICMA Retirement\nCorporation Governmental Profit-Sharing Plan & Trust\nand repealing Resolution No. R-2023-79 and the\ndiscontinuance of the City’s participation in the Public\nAgency Retirement System (PARS) Defined\nContribution Plan and related services of PARS as\nTrust Administrator, U.S. Bank N.A. as Trustee, and\nJohn Hancock Retirement Services as\nCustodian/Record Keeper with updated dates; and\n2) Authorize the City Administrator to execute all\nnecessary documents.\nStaff Report\nResolution No. R-2023-90

1.l. Approval of Final Tract Map No. 19251 for the Development\nof an Approximate 0.40 Acre Site with 12 Residential\nTownhome Condominium Units located along the West Side\nof Van Buren Street at 503 and 513 South Van Buren\nStreet Fiscal Impact:\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Final Tract Map No. 19251, subject to final\nreview and approval by the County Surveyor; and\n2) Accept the offers of easement dedication for\nemergency access, and accept the easement\ndedications for the Public Roadway and Utility\nimprovements; and\n3) Authorize the Mayor and City Clerk to execute a\nSubdivision Improvement Agreement, in a form\napproved by the City Attorney for public\nimprovements associated with Tract Map 19251; and\n4) Authorize the City Clerk to sign Final Tract Map No.\n19251.\nStaff Report\nFinal Map\nSubdivision Improvement Agreement

1.m. Second Reading and Adoption of Ordinance No. 2023-04,\nan Ordinance of The City Council of The City of Placentia,\nCalifornia Amending Section 13.48.160 (Title 13 –\nVehicles & Traffic) and Adding Chapters 8.10 – Sidewalk\nVending (Health & Sanitation) and 13.50 – Sales Of Goods\nFrom Vehicles (Vehicles & Traffic), To Establish a\nRegulatory Framework for the Sales of Food And\nMerchandise From Sidewalk Vendors and Food Trucks\nFiscal Impact: None\nRecommended Action: Approve\nStaff Report\nOrdinance O-2023-04 Redline

3.a. Study Session: Review Proposed Updates to The\nCommittee Commission and Advisory Board Manual Fiscal\nImpact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Receive and file the Staff Report and Presentation;\nand\n2) Ask any questions of Staff; and\n3) Review, discuss and make any recommendations for\nupdates to the Committee Commission and Advisory\nBoard Manual; and\n4) Direct Staff to return to the City Council to formally\nadopt a Resolution updating the Committee\nCommission and Advisory Board Manual.