Placentia — 2024-11-19

1.a\nConsideration to Waive Reading in Full of all Ordinances and Resolutions\nFiscal Impact: None\nRecommended Action:\nApprove.

1.b\nCity Fiscal Year 2024-25 Registers for November 19, 2024\nCheck Register\nFiscal Impact: $ 573,236.60\nElectronic Disbursement Register\nFiscal Impact: $ 696,380.96\nRecommended Action: It is recommended that the City Council:\n1. Receive and file.

1.c\nAcceptance of Construction Work and Notice of Completion for the City Hall Administrative Off\nArea Improvement Project, City Project No. 5307\nFiscal Impact:\nExpense: $ 130,900.00 Original Construction Contract\n$ -1,022.00 Balancing Contract Change Order No. 1\n$ 129,878.00 Total Construction Cost\nBudgeted: $ 181,232.06 FY 2023-24 & FY 2024-25 CIP Budget\nRecommended Action: It is recommended that the City Council:\n1. Accept the work performed by RS Construction & Development, Inc. for\nconstruction of the City Hall Administrative Office Area Improvement Project,\nCity Project No. 5307 for a total amount of $129,878.00; and\n2 Authorize the Acting City Administrator to file a Notice of Completion with the\nOrange County Clerk-Recorder's Office for the Project; and\n3 Authorize the Acting City Administrator to release retention funds in\naccordance with the terms of the contract.

1.d\nAcceptance of two Resignations from the Streetscape and Transportation Advisory Commissio\nConsideration of the Appointment of a New Commissioner\nFiscal Impact: None\nRecommended Action: It is recommended that the City Council:\n1. Accept the resignation of Nick Polichetti from the Streetscape and\nTransportation Advisory Commission effective October 1, 2024; and\n2 Accept the resignation of Thomas Ingalls from the Streetscape and\nTransportation Advisory Commission effective November 4, 2024; and\n3 Consider the appointment of alternate member Anthony Marhoefer to the\nStreetscape and Transportation Advisory Commission effective December 1,\n2024; and\n4 Direct Staff to update the City's master Commission//Committee vacancy list\nto include vacancies on the Streetscape and Transportation Advisory\nCommission and solicit applications.

1.e\nAcceptance of Construction Work and Notice of Completion for the Wayfinding Directional Sign\nProject Phase 1, City Project No.1403\nFiscal Impact:\nExpense: $ 86,146.49 Original Construction Contract\n$ 15,853.51 Change Order No. 1\n$ 2,170.00 Change Order No. 2 & 3\n$104,170.00 Total Construction Cost\nBudgeted: $200,000.00 FY 2023-24 & FY 2024-25 CIP Budget\nRecommended Action: It is recommended that the City Council:\n1. Accept the work performed by Square Signs LLC DBA Front Signs, for\nconstruction of the Wayfinding Directional Signage Project (Wayfinding\nProject Phase I), City Project No. 1403 for a grand total amount of $104,170;\nand\n2 Authorize the City Administrator to file a Notice of Completion with the\nOrange County Clerk-Recorder’s Office for the Project; and\n3. Authorize the City Administrator to release retention funds in accordance\nwith the terms of the contract.

1.f\nAgreement with St. Jude Hospital to Accept a Healthy Communities Initiative Grant to Support\nCommunity Health and Wellness\nFiscal Impact:\nExpense: $60,000 (St. Jude Grant)\nRevenue: $60,000 (St. Jude Grant)\nRecommended Action: It is recommended that the City Council:\n1. Approve a Restricted Project Grant Agreement with St. Jude Hospital to\naccept a $60,000 Healthy Communities Initiative Grant to support\ncommunity health and wellness; and\n2 Approve Resolution No. R-2024-72, A Resolution of the City Council of the\nCity of Placentia, California authorizing a budget amendment in Fiscal Year\n2024-25 in compliance with City Charter of the City of Placentia §§1206 and\n1209 pertaining to appropriations for actual expenditures; and\n3. Authorize the City Administrator and/or his designee to execute all\nnecessary documents, in a form approved by the City Attorney.

1.g\nMeasure M (M2) Expenditure Report for Fiscal Year 2023-24\nFiscal Impact: There is no fiscal impact to the recommended action.\nRecommended Action: It is recommended that the City Council:\n1. Adopt Resolution No. R-2024-76, a Resolution of the City Council of the City\nof Placentia, California, concerning the Fiscal Year 2023-24 Measure M2\n(M2) Expenditure Report for the City of Placentia.

1.h\nApproval of Final Tract Map No. 19183 for the development of an approximate 1.3-acre site wi\nresidential townhome units located at 1952 & 1958 East Veterans Way within the High Density\nResidential (R-3) Zoning District\nFiscal Impact: None\nRecommended Action: It is recommended that the City Council:\n1. Approve Final Tract Map No. 19183, subject to final review and approval by\nthe County Surveyor; and\n2 Accept the offer of easement dedication for ingress and egress purposes for\nemergency and public security vehicles; and\n3. Authorize the Mayor and City Clerk to execute a Subdivision Improvement\nAgreement, in a form approved by the City Attorney for public improvements\nassociated with Tract Map 19183; and\n4. Authorize the City Clerk to sign Final Tract Map No. 19183.

1.i\nGrant of Easement to Southern California Edison for Electric Utility Systems Located at 2210\nValencia Avenue, Koch Park\nFiscal Impact: None\nRecommended Action: It is recommended that the City Council:\n1. Approve the Grant of Easement to Southern California Edison for electric\nutility systems located at 2210 Valencia Avenue, Koch Park; and\n2 Authorize the Acting City Administrator to execute the Grant of Easement on\nbehalf of the City in a form approved by the City Attorney.

1.j\nApproval of Plans and Specifications and Award of Construction Contract to All American Build\nServices for the FY 2024-2025 Residential Street Curb Ramps Project, City Project No. 2503\nFiscal Impact:\nExpense: $ 96,800 Total Construction Contract Amount\n$ 88,000 Construction Contract Amount\n$ 8,800 Construction Contingency Amount\nAvailable Budget: $100,000 Fiscal Year 2024-2025 CIP Budget (602503-6741)\nRecommended Action: It is recommended that the City Council:\n1. Approve Plans and Specifications prepared by City Staff and approve a\nPublic Works Agreement with All American Building Services for the FY\n2024-2025 Residential Street Curb Ramps Project in the amount of $88,000;\nand\n2 Reject all other bids received and authorize return of the bid bonds; and\n3. Authorize the Acting City Administrator to approve contract change orders up\nto ten percent (10%) of the contract amount, or $8,800, for a total\nconstruction contract not-to-exceed amount of $96,800; and\n4. Authorize the Acting City Administrator and/or her designee to execute all\nnecessary documents, in a form approved by the City Attorney.

3.a\nApproval of Specifications and Award of Construction Contract to Roy Allan Slurry Seal, Inc. fo\nFiscal Year 2023-24 Residential Streets Slurry Seal Project\nFiscal Impact:\nExpense: $1,896,403.90 Total Construction Costs\n$1,651,276.27 Construction Contract Amount\n$ 165,127.63 Construction Contingency Amount\n$ 80,000.00 Construction Inspection Costs\nBudgeted: $1,896,403.90 Total Project Funds\n$ 996,239.56 FY24/25 Measure U Funds\n$ 460,000.00 FY24/25 McFadden Park Playground Renovation\n(Resolution R-2024-73)\n$ 250,000.00 FY24/25 Funds from Wayfinding Signs – Residential\n(Resolution R-2024-73)\n$ 180,164.34 FY24/25 Funds from Tynes Gym Roof Replacement\n(Resolution R-2024-73)\n$ 10,000.00 City of Anaheim’s Project Share\n(Resolution R-2024-73)\nAlternate Recommendation\nExpense: $2,598,321.49 Total Construction Cost\n$2,289,383.17 Construction Contract Amount\n$ 228,938.32 Construction Contingency Amount\n$ 80,000.00 Construction Inspection Costs\nAlternate Recommendation\nBudgeted: $2,598,321.49 Total Project Funds\n$1,203,000.00 FY24/25 Measure M Funds\n$1,385,321.49 FY24/25 SB1/RMRA Funds\n$ 10,000.00 City of Anaheim’s Project Share\n(Resolution R-2024-74)\nRecommended Action: It is recommended that the City Council:\n1. Approve the Engineered Specifications prepared by NV5 Inc. for the FY\n2023-24 Residential Streets Slurry Seal Project; and\n2. Approve a Public Works Agreement with Roy Allan Slurry Seal, Inc., for the\nFY 2023-24 Street Rehabilitation Project in the amount of $1,651,276.27;\nand\n3. Reject all other bids received and authorize return of the bid bonds; and\n4 Authorize the City Administrator to approve contract change orders up to ten\npercent (10%) of the contract amount, or $165,127.63, for a total\nconstruction contract not-to-exceed amount of $1,816,403.90; and\n5. Approve a Cooperative Agreement with the City of Anaheim for the\nconstruction cost for Anaheim’s fair share of roadway rehabilitation project\nthat is estimated to be $10,000, with the final cost to be based at actual\nconstruction completion; and\n6. Approve a purchase order with Bowman Company to provide construction\ninspection and material testing services for a not-to-exceed amount of\n$80,000; and\n7. Adopt Resolution No. R-2024-73, A Resolution of the City Council of the City\nof Placentia, California authorizing a budget amendment in Fiscal Year 2024-\n25 in compliance with City Charter of the City of Placentia §§1206 and 1209\npertaining to appropriations for actual expenditures; and\n8. Authorize the City Administrator and/or his designee to execute all\nnecessary documents, in a form approved by the City Attorney.\nAs an alternate recommendation City Council may take the following actions:\n1. Approve the Engineered Specifications prepared by NV5 Inc. for the FY\n2023-24 Residential Streets Slurry Seal Project; and\n2. Reject all bids received for the FY 2023-24 Arterial Street Rehabilitation\nProject; and\n3. Approve a Public Works Agreement with Roy Allan Slurry Seal, Inc., for the\nFY 2023-24 Residential Streets Slurry Seal Project in the amount of\n$2,289,383.17; and\n4 Reject all other bids received and authorize return of the bid bonds; and\n5. Authorize the City Administrator to approve contract change orders up to ten\npercent (10%) of the contract amount, or $228,938.32, for a total\nconstruction contract not-to-exceed amount of $2,518,321.49; and\n6. Approve a Cooperative Agreement with the City of Anaheim for the\nconstruction cost of Anaheim’s fair share of roadway rehabilitation that is\nestimated to be $10,000, with the final cost to be based at actual\nconstruction completion; and\n7. Approve a purchase order with Bowman Company to provide construction\ninspection and material testing services for a not-to-exceed amount of\n$80,000; and\n8. Adopt Resolution No. R-2024-74, A Resolution of the City Council of the City\nof Placentia, California authorizing a budget amendment in Fiscal Year 2024-\n25 in compliance with City Charter of the City of Placentia §§1206 and 1209\npertaining to appropriations for actual expenditures; and\n9. Authorize the City Administrator and/or his designee to execute all\nnecessary documents, in a form approved by the City Attorney.

3.b\nApproval of Plans and Specifications and Award of Construction Contract to Sequel Contractor\nfor the Fiscal Year 2023-24 Arterial Street Rehabilitation Project, City Project No. 6098\nFiscal Impact:\nExpense: $3,337,060.44 Total Construction Cost\n$2,824,600.40 Construction Contract Amount\n$ 282,460.04 Construction Contingency Amount\n$ 120,000.00 Construction Inspection Costs\n$ 110,000.00 City of Fullerton Reimbursement\nAvailable\nBudget: $3,337,060.44 Total Project Budget\n$1,497,000.00 Fiscal Year 2024-25 CIP (171301-6740) RMRA Funds\n$ 426,760.44 Fiscal Year 2024-25 CIP (181301-6740) Measure U\n$ 25,000.00 Fiscal Year 2024-25 CIP (791301-6740) Citywide Storm\nDrain\n$1,203,000.00 Fiscal Year 2024-25 CIP (791301-6740) Measure M\n$ 185,300.00 Fiscal Year 2024-25 CIP (181301-6740) TOD\nStreetscape\nRecommended Action: It is recommended that the City Council:\n1. Approve the Engineered Plans and Specifications prepared by NV5 Inc. for\nthe FY 2023-24 Street Rehabilitation Project No. 6098; and\n2. Approve a Public Works Agreement with Sequel Contractors Inc., for the FY\n2023-24 Street Rehabilitation Project in the amount of $2,824,600.40; and\n3. Reject all other bids received and authorize return of the bid bonds; and\n4 Authorize the City Administrator to approve contract change orders up to ten\npercent (10%) of the contract amount, or $282,460.04, for a total\nconstruction contract not-to-exceed amount of $3,107,060.44; and\n5. Approve a Cooperative Agreement with the City of Fullerton for the\nconstruction cost for Placentia’s share of an adjacent roadway rehab project\nthat is estimated to be $110,000, with the final cost to be based at actual\nconstruction completion; and\n6. Approve a purchase order with Bowman Company to provide construction\ninspection and material testing services for a not-to-exceed amount of\n$120,000; and\n7. Adopt Resolution No. R-2024-75, A Resolution of the City Council of the City\nof Placentia, California authorizing a budget amendment in Fiscal Year 2024-\n25 in compliance with City Charter of the City of Placentia §§1206 and 1209\npertaining to appropriations for actual expenditures; and\n8. Authorize the City Administrator and/or his designee to execute all\nnecessary documents, in a form approved by the City Attorney.

3.c\nReview the 35% rendering of the Proposed Placentia Dog Park Project No. 7405\nFiscal Impact:\nExpense: $106,050 RHA Architectural and Engineering Services for Phase II\nBudget: $ 56,250 FY 2023-24 CIP Budget (QUIMBY)\n$ 49,800 Parks & Rec Impact Fee fund\nRecommended Action:\nIt is recommended that the City Council:\n1. Review the 35% design renderings and provide feedback and direction for\nStaff.

3.d\nStudy Session: Establishment of the Placentia Centennial Celebration Steering Committee\nFiscal Impact:\nThere is no fiscal impact associated with this item at this time.\nRecommended Action: It is recommended that the City Council:\n1. Receive and File the Staff Report; and\n2. Ask any questions of Staff; and\n3. Review and approve the composition of the Centennial Steering Committee;\nand\n4 Designate two (2) City Council Members to serve on the Centennial Steering\nCommittee; and\n5. Review and approve the application for the Centennial Steering Committee;\nand\n6. Authorize Staff to begin recruitment for the Steering Committee Members.

3.e\nAppointment to the Orange County Vector Control District\nFiscal Impact: None\nRecommended Action: It is recommended that the City Council:\n1. Consider Mr. Craig S. Green for reappointment to the Orange County Vector\nControl District (OCVCD) Board of Trustees, or a successor, for a two (2) or\nfour (4) year term; and\n2. Direct Staff to notify the OCVCD of the City Council's appointment; and\n3. Direct Staff to update the City's intergovernmental agencies, associations\nand subcommittees list.