San Fernando — 2024-08-19

1) CONSIDERATION TO APPROVE CITY COUNCIL MEETING MINUTES:\na. March 18, 2024 – Regular

10) CONSIDERATION TO APPROVE CO-SPONSORSHIP OF THE CENTER BY LENDISTRY PROGRAMS\nAND EVENTS RELATING TO THE ECONOMIC RECOVERY CORPS FELLOW AND USE OF THE CITY\nSEAL\nRecommend that the City Council:\na. Approve Co-Sponsorship of The Center by Lendistry programs and events that would\nbenefit and support the community;\nb. Approve the use of the City seal on Economic Recovery Corps Fellow business card and print\nmaterial and social media pursuant to City Council Ordinance No. 1724; and\nc. Authorize the participation in, and use of the City seal, for TCbL programs and events,\nwith City Manager approval.\nADMINISTRATIVE REPORTS

11) DISCUSSION AND CONSIDERATION TO APPROVE A SECOND READING AND ADOPT\nORDINANCE NO. 1727 AMENDING THE SAN FERNANDO MUNICIPAL CODE SECTION 2-908\nDEFINITIONS AND SECTION 2-909, ARTICLE VII OF CHAPTER 2 TO INCREASE LOCAL CAMPAIGN\nCONTRIBUTION LIMITS FROM $500 TO $1,000 AND MODIFYING PROVISIONS FOR FUTURE\nCONSUMER PRICE INDEX ADJUSTMENTS TO THE SAME\nSpecial and Regular Meeting Notice and Agenda – August 19, 2024\nRecommend that the City Council adopt Ordinance No. 1727 that was introduced for first\nreading at the City Council meeting of August 5, 2024, in title only and waive further reading,\namending the San Fernando Municipal Code Sections 2-908 (Definitions) and Section 2-909\n(Contribution Limitations) of Article VII (Campaign Reform) of Chapter 2 (Administration) to\nIncrease Local Campaign Contribution Limits from $500 to $1,000 and modifying provisions\nrelating to future Consumer Price Index adjustments to the same.”

12) DISCUSSION REGARDING A COMMUNITY PRESERVATION COMMERCIAL PROPERTY\nEDUCATION PROGRAM\nRecommend that the City Council:\na. Discuss the Community Preservation commercial property educational program; and\nb. Provide direction to staff, as necessary.

13) PRESENTATION OF THE CITY’S UPDATED 5-YEAR PAVEMENT MANAGEMENT PROGRAM\nRecommend that the City Council receive and file a report on the updated Pavement\nManagement Program.

14) DISCUSSION AND CONSIDERATION TO APPROVE AN ALTERNATE DATE FOR THE SAN\nFERNANDO VALLEY MILE RUN/WALK EVENT\nRecommend that the City Council:\na. Receive a presentation regarding the annual San Fernando Valley Mile Run/Walk event;\nb. Discuss alternate dates to host the event; and\nc. Provide direction to staff, as appropriate.

15) DISCUSSION ON TIMELINE AND UPDATES OF CITY COUNCIL APPROVED PROJECTS\nThis item was agendized by Councilmember Victoria Garcia.

16) DISCUSSION REGARDING ALLOCATING $50,000 FROM THE GENERAL FUND FOR POLICE\nDEPARTMENT OVERTIME TO ADDRESS RECENT CRIMINAL ACTIVITY\nThis item was agendized by Vice Mayor Mary Mendoza.\nSpecial and Regular Meeting Notice and Agenda – August 19, 2024\nSTAFF COMMUNICATION INCLUDING COMMISSION UPDATES\nGENERAL CITY COUNCIL/BOARD MEMBER COMMENTS AND LIAISON UPDATES

2) CONSIDERATION TO ADOPT A RESOLUTION APPROVING THE WARRANT REGISTER\nRecommend that the City Council adopt Resolution No. 24-082 approving the Warrant Register.\nSpecial and Regular Meeting Notice and Agenda – August 19, 2024

3) CONSIDERATION TO ADOPT A RESOLUTION SETTING THE PROPERTY TAX RATE REQUIRED TO\nMEET THE CITY’S OBLIGATION TO THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM\nFOR FISCAL YEAR 2024-2025\nRecommend that the City Council:\na. Adopt Resolution No. 8327 establishing the amount necessary to be raised by taxation for\nthe City’s annual payment to the California Public Employees’ Retirement System;\nb. Fix the property tax rate for Fiscal Year 2024-2025 at $0.170462 per $100 of assessed\nvaluation; and\nc. Levy that tax rate upon all taxable property in the City.

4) CONSIDERATION TO APPROVE THE PURCHASE AND OUTFITTING OF A TESLA MODEL Y\nELECTRIC POLICE VEHICLE FOR PATROL USE AND DIRECTED TRAFFIC ENFORCEMENT EFFORTS\nRecommend that the City Council:\na. Adopt Resolution No. 8328 to appropriate Air Quality Management District fund balance in\nthe amount of $65,000 towards the purchase of a Tesla Model Y electric vehicle;\nb. Adopt Resolution No. 8329 to appropriate Equipment Replacement Fund balance in the\namount of $27,500 for the purchase, installation, and outfitting of emergency police\nequipment for the Tesla Model Y vehicle;\nc. Waive formal bid requirements and approve a purchase order with Tesla in the amount of\n$62,803 for the purchase of the Tesla Model Y vehicle;\nd. Approve a purchase order with Dana Safety Supply in the amount of $22,703 for the\noutfitting of emergency police equipment on the Tesla Model Y vehicle; and\ne. Authorize the City Manager, or designee, to execute the Purchase Orders and all related\ndocuments, including change orders for unforeseen expenses, up to the approved budget.

5) CONSIDERATION TO APPROVE A CONTRACT SERVICES AGREEMENT WITH CARRIER\nCORPORATION THROUGH SOURCEWELL FOR HEATING, VENTILATION, AND AIR\nCONDITIONING SYSTEM UPGRADES AT LAS PALMAS PARK\nRecommend that the City Council:\na. Approve a Contract Services Agreement with Carrier Corporation (Contract No. 2284)\nthrough Sourcewell’s Cooperative Purchasing Program Contract No. 070121 in the amount\nof $385,225 for Heating, Ventilation, and Air Conditioning System Upgrades at Las Palmas\nPark;\nSpecial and Regular Meeting Notice and Agenda – August 19, 2024\nb. Approve a contingency not-to-exceed amount of $14,775 for any change orders due to\nunforeseen conditions or change in work; and\nc. Authorize the City Manager, or designee, to execute the Agreement and all related\ndocuments.

6) CONSIDERATION TO AWARD A CONSTRUCTION CONTRACT TO ELECNOR BELCO ELECTRIC,\nINC. FOR THE CITYWIDE TRAFFIC SIGNAL SYNCHRONIZATION PROJECT\nRecommend that the City Council:\na. Accept the lowest responsible bid and approve a Construction Contract with Elecnor Belco\nElectric, Inc. in an amount not-to-exceed $912,750 for the Citywide Traffic Signal\nSynchronization Project (Contract No. 2285);\nb. Approve a project contingency in an amount not-to-exceed 10% of the contract amount, or\n$91,275, to cover costs of unforeseen conditions; and\nc. Authorize the City Manager to execute the Construction Contract and all related\ndocuments.

7) CONSIDERATION TO AWARD A PROFESSIONAL SERVICES AGREEMENT TO TREEPEOPLE FOR\nPROJECT MANAGEMENT, PROJECT REPORTING, GRANT COORDINATION, COMMUNITY\nENGAGEMENT, AND LANDSCAPE PLANTING AND ESTABLISHMENT FOR THE CARLISLE GREEN\nALLEY PROJECT\nRecommend that the City Council:\na. Award a Professional Services Agreement to TreePeople (Contract No. 2286) in an amount\nnot-to-exceed $270,020, for project management, project reporting, grant coordination,\ncommunity engagement and workshops, and tree and shrub planting and establishment for\nthe Carlisle Green Alley Project; and\nb. Authorize the City Manager to make non-substantive changes and execute the Agreement\nand any related documents.

8) CONSIDERATION TO ACCEPT PROJECT COMPLETION AND AUTHORIZE THE RECORDATION OF\nA NOTICE OF COMPLETION FOR THE HVAC UPGRADES AT THE POLICE DEPARTMENT\nRecommend that the City Council\na. Accept the improvements as constructed by Willdan Energy Solutions for the San Fernando\nPolice Department Facility HVAC Project, and consider the work completed;\nSpecial and Regular Meeting Notice and Agenda – August 19, 2024\nb. Authorize the issuance and filing of a “Notice of Completion” with the Los Angeles County\nOffice of the Registrar-Recorder/County Clerk; and\nc. Authorize the release of the five percent retention amount of $172,496.45 after the 35-day\nlien period from the date the Notice of Completion is recorded.

9) DISCUSSION CONSIDERATION TO APPROVE A FIRST AMENDMENT TO THE PROFESSIONAL\nSERVICES AGREEMENT WITH INTERWEST SAFEBUILT COMPANY FOR ADDITIONAL ON-CALL\nSERVICES\nRecommend that the City Council:\na. Approve a First Amendment to the Professional Services Agreement with Interwest\nSAFEbuilt Company (Contract No. 2248(a)) to increase the annual maximum compensation\nfrom $150,000 to $240,000 for on-call services; and\nb. Authorize the City Manager, or designee, to execute the Amendment and all related\ndocuments.

A) CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(1) – EXISTING\nLITIGATION\nCase Name: Rafael Solis v. City of San Fernando, et al.\nUSDC Case No.: 2:24-cv-637 JLS (MAAx)

B) CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO G.C. §54957.6:\nDesignated City Negotiators: City Manager Nick Kimball\nEmployees and Employee Bargaining Units:\nSan Fernando Management Group (SEIU, Local 721)\nSan Fernando Public Employees’ Association (SEIU, Local 721)\nSan Fernando Police Officers Association\nSan Fernando Police Officers Association Police Management Unit\nSan Fernando Police Civilian Association\nSan Fernando Part-Time Employees’ Bargaining Unit (SEIU, Local 721)\nAll Unrepresented Employees

C) CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957.6 – CONFERENCE WITH\nLABOR NEGOTIATOR:\nCity Representative: City Attorney Richard Padilla\nUnrepresented Employee: City Manager