San Gabriel — 2023-10-03

A. INTRODUCTION OF POLICE OFFICER TUSHAR GULIANI

B. SAN GABRIEL VALLEY MOSQUITO & VECTOR CONTROL DISTRICT\nUPDATE

B. MATERIAL DEMANDS\nThe most recent Material Demands from the Finance Department are\npresented to the City Council for review and approval.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council approve Material Demands as\npresented.

C. RESOLUTION NO. 23-59 APPROVING A REQUEST FOR TEMPORARY\nSTREET CLOSURE ON THE 800 BLOCK OF COMMERCIAL AVENUE\nThe Public Works Department received a request from Jason De La Torre,\nowner of the property located at 864 Commercial Avenue, for a temporary\nstreet closure. The purpose of this request is to hold a block party for\nOgopogo Brewing’s 5th Anniversary Celebration. The block party will be held\non Saturday, October 21, 2023, on the 800 block of Commercial Avenue from\n4:00 p.m. to 9:00 p.m. There is no fiscal impact to the budget for this event.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council adopt Resolution No. 23-59\nauthorizing closure on the 800 block of Commercial Avenue from South\nGladys Avenue to the end of the cul-de-sac from 4:00 p.m. to 9:00 p.m. on\nSaturday, October 21, 2023.

D. AWARD OF CONSTRUCTION CONTRACT NO. 23-04 IN THE AMOUNT OF\n$216,200 PLUS A 10% CONTINGENCY TO PALP, INCORPORATED, DBA\nEXCEL PAVING COMPANY FOR THE REHABILITATION OF A STORM\nDRAIN LINE LOCATED ON SAINT ALBANS ROAD\nA section of the storm drain system located on Saint Albans Road between\nthe existing maintenance manhole at Coolidge Drive and a catch basin\nlocated at Roses Road needs replacement due to substantial decay of the\nexisting corrugated steel pipe. The deteriorated pipe has led to several\nsinkholes in the street and will likely continue to occur if the decay is not\naddressed. Palp, Incorporated, dba Excel Paving Company, is the lowest\nresponsive bidder for the rehabilitation of a storm drain line located on Saint\nAlbans Road. Funding for the project will be from Measure W funds in the\namount of $216,200, plus a 10% contingency of $21,620.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council:\n1. Approve plans and specifications for the Saint Albans Road Strom Drain\nRehabilitation Project;\n2. Award the contract to Palp, Inc., dba Excel Paving Company; and\n3. Authorize the City Manager to execute Construction Contract No. 23-04\nand approve a purchase order in the amount of $237,820 which includes a\n10% construction contingency.

E. PROFESSIONAL SERVICES AGREEMENT WITH ARCHITECTURAL\nRESOURCES GROUP FOR THE HISTORIC RESOURCES SURVEY PHASE 2 IN\nTHE AMOUNT OF $39,995\nOn April 5, 2022, the City Council approved a Professional Services Agreement\nwith Architectural Resources Group (ARG) for the preparation of a citywide\nhistoric resources survey. ARG has completed the Citywide Historic Resources\nSurvey Report Phase 1. A new agreement with ARG is required, to move\nforward to Phase 2 of the survey. If approved, as part of Phase 2 of the\nproject, ARG will continue with outreach and education work with the\ncommunity, and further evaluate and document properties that may qualify to\nbe on the City’s inventory and be designated as a local historic individual\nresource, resource contributing to a district, and potential historic district(s).\nFunding for Phase 2 has been approved as part of the Fiscal Year 2023-24\nbudget in the Community Development Department Contractual Services\nAccount No. 121-810-14-22-000.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council approve the Professional Services\nAgreement with Architectural Resources Group for Phase 2 of the Historic\nSurvey and authorize the City Manager to execute the agreement and issue a\npurchase order in the amount of $39,995.

A. FUND BALANCE RESERVE POLICY AMENDMENT AND ESTABLISHING\nRESERVE BALANCES FOR FISCAL YEAR 2022-2023\nA key component of a well-managed organization is a written policy that\nprovides for prudent fund balance reserve levels. The City’s fund balance\nreserve policy was established in May 2019 and has been amended multiple\ntimes. The proposed amendment to the policy refines the City’s contingency\nreserve levels as well as adding a commitment of fund balance option to set\nfunds aside for capital replacement and the retiree healthcare liability.\nAdditionally, this report recommends reserve levels for Fiscal Year 2022-23,\nwhich is currently under audit. Contingency reserves of 25% will be established\nin the general fund as well as committing funds for capital replacement and\nOther Post-Employment Benefits (OPEB) funding for Fiscal Year ended June 30,\n2023.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council adopt the following resolutions:\n1. Resolution No. 23-61 Amending the Fund Balance Reserve Policy; and\n2. Resolution No. 23-62 Establishing Unassigned General Fund Contingency\nReserves and Committing Fund Balance in the General Fund.

B. ADOPTION OF RESOLUTION NO. 23-63 APPROVING THE CITYWIDE\nHISTORIC RESOURCES SURVEY REPORT\nA citywide historic resource survey is a list of potentially-eligible cultural\nresources throughout a city. A historic resource survey provides the basis for\nan inventory of cultural resources. On September 13, 2023, the Historic\nPreservation and Cultural Resource Commission adopted a resolution\nrecommending the City Council to approve the Citywide Historic Resources\nSurvey Report. There is no fiscal impact related to this item.\nThis project is exempt from the requirements of the California Environmental\nQuality Act (CEQA), pursuant to Sections 15061(B)(3) and 15262 of the CEQA\nGuidelines. This includes a section known as the general rule and exempts\nprojects where it can be seen with certainty that there is no possibility that the\nactivity in question may have a significant effect on the environment.\nRecommended Action:\nStaff recommends that the City Council adopt Resolution No. 23-63 approving\nthe Citywide Historic Resources Survey Report.

C. COMMUNITY SPECIAL EVENTS 2023-24\nCommunity engagement events or special events are held throughout the\nyear. During the Budget Study Session and at times during the year, the\nsubject of community special events has come up. The City Council has raised\nideas about new or enhanced events. Staff is bringing this item for further\ndiscussion and Council direction.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council discuss the upcoming events for the\nremainder of 2023 and 2024 and provide direction to staff.