San Gabriel — 2025-07-15

B. MATERIAL DEMANDS\nThe most recent Material Demands from the Finance Department are presented\nto the City Council for review and approval.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council approve Material Demands as\npresented.

C. CASH AND INVESTMENT REPORT – JUNE 2025\nIn accordance with the City of San Gabriel’s 2024-2025 Adopted Investment\nPolicy (Resolution No. 24-35) and California Government Code Section 53646,\nthe Finance Director is to render an investment report to the City Council, City\nTreasurer, City Manager, and the City Attorney. The Cash and Investment\nReport is presented to receive and file in accordance with the City’s adopted\n2024-2025 Investment Policy.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council receive and file the Cash and\nInvestment Report for June 2025.

D. ADOPTION OF THE 2025 SEWER SYSTEM MANAGEMENT PLAN UPDATE\n[RESOLUTION NO. 25-30]\nThis item seeks adoption of the City’s 2025 Sewer System Management Plan\n(SSMP) Update, as required by the State Water Resources Control Board. The\nSSMP is designed to ensure the effective management, operation, and\nmaintenance of the City’s sanitary sewer system. There is no significant fiscal\nimpact associated with the approval of the 2025 SSMP.\nCalifornia Environmental Quality Act (CEQA) Determination: Sewer System\nManagement Plan is exempt from the California Environmental Quality Act\n(CEQA) pursuant to Title 14, Sections 15061 (b)(3) (common sense exemption),\n15301 (existing facilities) and 15308 (regulatory process).\nRecommended Action:\nStaff recommends that the City Council adopt Resolution No. 25-30 approving\nthe City’s 2025 Sewer System Management Plan (SSMP) Update. The updated\nSSMP reflects the City’s commitment to providing a reliable and efficient sewer\nservice, protecting public health, and complying with the regulatory\nrequirements set forth by the State Water Resources Control Board (SWRCB).

E. ADOPTION OF A RESOLUTION APPROVING A LAND AND WATER\nCONSERVATION FUND PROGRAM GRANT APPLICATION [RESOLUTION\nNO. 25-31]\nThe City of San Gabriel has the opportunity to apply for Land and Water\nConservation Fund (LWCF) grant funds through the National Park Service,\nadministered by California Department of Parks and Recreation. With this\nfunding, the state will award approximately $35 million in competitive grants\nfor acquisition or development projects for outdoor recreation opportunities in\ncommunities across California. If awarded, the City would use LWCF funding for\nthe renovation of Smith Park Pool and the replacement of the playground at\nthe northeast corner of Smith Park. While there is no fiscal impact at this time\nas staff is simply requesting approval of the Resolution to apply for the grant\nfunding, should the grant be funded, there is a match requirement of 50% of\nthe awarded amount. Should the grant be funded, the item will be brought\nback to City Council for acceptance and appropriations of the funds needed to\nmeet the match requirement.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council adopt Resolution No. 25-31 approving\nthe City’s application for grant funds through the Land and Water Conservation\nFund Grant Program.

A. PROFESSIONAL SERVICES AGREEMENT WITH GRIFFIN STRUCTURES FOR\nTHE PREPARATION OF A POLICE FACILITY SPACE NEEDS ASSESSMENT\nSTUDY FOR $127,000 PLUS A 10% CONTINGENCY [RESOLUTION NO. 2529]\nThe San Gabriel Police Department building is in need of critical improvements\nto provide employees with an adequate, efficient, and safe working\nenvironment. Public Works staff developed a Request for Proposal for the\nPolice Facility Space Needs Assessment Study Project and following interviews,\nstaff determined that Griffin Structures is the most qualified and cost-effective\nfirm for this project. The total cost for Griffin Structures to complete the Space\nNeeds Assessment Study is $127,000 with an additional 10% contingency of\n$12,700, bringing the total project budget to $139,700. Resolution No. 25-29\nwould appropriate the necessary funds into the City’s Fiscal Year 2025-2026\nbudget.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council authorize the City Manager to execute\na Professional Services Agreement with Griffin Structures and approve a\npurchase order in the amount of $127,000, and a purchase order for a 10%\ncontingency using Police Facility Development Impact Fees (Budget Account\n124-751-40-96-586). Additionally, staff recommends adoption of Resolution\nNo. 25-29 to appropriate the necessary funds for completion of the project.

B. GENERAL PLAN UPDATE REQUEST FOR PROPOSAL RESPONSES\nPursuant to Government Code Section 65300, each city shall prepare and adopt\na comprehensive, long-term general plan for the physical development of a city\nconsisting of a statement of development policies including eight mandatory\nelements: land use, circulation, housing, conservation, open space, noise, safety,\nand environmental justice. The City of San Gabriel adopted its general plan in\nJanuary 1990 and a comprehensive update in 2004. On July 2, 2024, the City\nCouncil directed staff to obtain cost estimates for both a comprehensive and\nfocused update. There is no fiscal impact associated with this discussion item,\nwhich is informational only. Should the City Council decide to move forward\nwith the General Plan Update, the overall cost would be spread over a two-tothree-year fiscal period and would be funded by the General Fund. A 5%\nGeneral Plan fee is accessed with every construction permit specifically for\nGeneral Plan purposes.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council appoint two City Council Members to\ninterview the three consulting firms along with staff and provide directions to\nfinalize the selection process of the consultant.\n5

C. MEMORANDUM OF UNDERSTANDING WITH ARTS BRIDGING THE GAP\nON BEHALF OF SAN GABRIEL VALLEY SYMPHONY FOR USE OF THE SAN\nGABRIEL MISSION PLAYHOUSE\nThe City has been approached by a newly-established professional orchestra\nbased in the San Gabriel Valley for a proposed partnership with the San Gabriel\nMission Playhouse. San Gabriel Valley (SGV) Symphony is working in\nconjunction with an established non-profit, Arts Bridging the Gap, for\ndevelopment of this partnership with the Playhouse. While there is no direct\nfiscal impact for the proposed use, there is a potential for loss of revenue should\nthe concerts not bring in adequate revenue, as expected, to cover the costs of\nPlayhouse use. There is a potential economic benefit to San Gabriel based on\nartists and audience members visiting San Gabriel’s local restaurants and hotels.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council:\n1. Approve the Memorandum of Understanding with Arts Bridging the Gap on\nbehalf of San Gabriel Valley Symphony, thus approving the waiver of certain\ncosts and post-performance payment; and\n2. Authorize the City Manager to execute the Memorandum of Understanding\nand any other necessary documents pending review and approval by the\nCity Attorney.\nAlternatives to Staff Recommendation:\n1. Discuss alternate terms to the phased partnership with Arts Bridging the\nGap and San Gabriel Valley Symphony.\n2. Send the item back to staff to determine additional alternatives.\n3. Other options that the City Council determines after discussing the item.