Santa Ana — 2023-03-21

1.\nCertificate of Recognition presented by Mayor Pro Tem Lopez to Rachael\nCianfrani for Outstanding Contributions to the Community

10.\nAward Aggregate Blanket Order Contracts to Promotethis!, Graphic Printsource, Inc.,\nSuperior Promos, and QCORP Printing Solutions for Promotional Items in a Not-to-\nExceed Aggregate Amount of $975,000 (Specification No. 23-024) (General Fund and\nNon-General Fund)\nDepartment(s): Finance and Management Services\nRecommended Action: Award aggregate blanket order contracts to vendors listed\nbelow for the purchase of promotional items on an as-needed basis in an annual amount\nnot to exceed $195,000, with a total aggregate contract amount not to exceed $975,000,\nfor an initial one-year term expiring on March 31, 2024, with provisions for four, one-year\nrenewal options, subject to non-substantive changes approved by the City Manager and\nCity Attorney.\nGraphic Printsource, Inc., Corona, CA\nPromotethis!, Huntington Beach, CA\nQCORP Printing Solutions, Loomis, CA\nSuperior Promos, Brooklyn, NY\nTweet

11.\nAward a Purchase Order to Sonsray Machinery, LLC in the amount of $51,681 for One\nFelling Custom Saw Trailer for the Public Works Water Resources Division (Specification\nNo. 23-031) (Non-General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: Authorize a one-time purchase and payment of Purchase\nOrder to Sonsray Machinery, LLC. for one Felling Custom Saw Trailer, in the amount of\n$46,681, plus a contingency amount of $5,000, for a total amount not to exceed\n$51,681, subject to non-substantive changes approved by the City Manager and City\nAttorney.\nTweet

12.\nAward a Purchase Order to FieldTurf USA to provide and install Synthetic Turf at Field\nNos. 1 and 3 at the Dan Young Sports Complex at Centennial Park in the amount of\n$2,970,859 (Specification No. 23-035) (Project 22-2766) (Non-General Fund))\nDepartment(s): Public Works Agency\nRecommended Action: 1. Authorize a one-time purchase and payment to FieldTurf\nUSA to provide and install synthetic turf field at the Dan Young Sports Complex in the\namount of $2,675,859, plus a contingency of $295,000 for a total amount not to exceed\n$2,970,859, subject to non-substantive changes approved by the City Manager and City\nAttorney.\n2. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Program to\ninclude $1,502,229 in funding for the Dan Young Synthetic Turf Fields Project (Project\nNo. 22-2752).

13.\nApprove Submittal of Request for Time Extension of the Measure M2 Comprehensive\nTransportation Funding Program for Fairview Avenue Improvements from 9th Street to\n16th Street and Fairview Street Improvements from Monte Carlo Drive to Trask Avenue\n(Project Nos. 15-6827 and 23-6701) (Non-General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: Authorize the Public Works Agency to request a two-year time\nextension of Measure M2 Comprehensive Transportation Funding Program funding for\nFairview Avenue Improvements from 9th Street to 16th Street project (21-SNTA-ACE-\n3996) and for Fairview Street Improvements from Monte Carlo Drive to Trask Avenue\n(22-SNTA-ACE-4020).

14.\nApprove an Amendment to the Project Cost Analysis to add $343,000 to an Existing\nConstruction Contract with Big Ben, Inc. for a Revised Estimated Project Delivery Cost\nof $2,343,000, for the Lincoln Avenue Water and Sewer Main Improvements Project\n(Project Nos. 22-6468 and 22-6620) (Non-General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: Approve an amendment to the Project Cost Analysis to reflect\nthe new amount of $571,235 for project contingency for unanticipated or unforeseen\nwork, for a total construction delivery cost of $2,343,000, subject to non-substantive\nchanges approved by the City Manager and City Attorney.

15.\nApprove Appropriation Adjustments and Award a Construction Contract to GMZ\nEngineering, Inc. in the amount of $4,642,644 for the Downtown Flood Reduction and\nStormwater Infiltration Project with an Estimated Construction Delivery Cost of\n$5,640,000 (Non-General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: 1. Approve an appropriation adjustment to recognize an\nadditional $1.25 million in Proposition 68 Urban Flood Protection (UFP) grant funding\nfrom the California Natural Resources Agency into the Public Works Agency Enterprise\nCapital Grants, Direct Revenue Account and appropriate the same amount into the\nCalifornia Natural Resources Agency Urban Flood Protection, Improvements Other Than\nBuilding expenditure account. (Requires five affirmative votes)\n2. Approve an appropriation adjustment to recognize $900,000 of prior year fund\nbalance in the Federal Clean Water Protection fund, Prior Year Carryforward revenue\naccount and appropriate the same amount into the Federal Clean Water Protection\nEnterprise, Improvements Other Than Building expenditure account. (Requires five\naffirmative votes)\n3. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Program to\nadd $1.25 million of Proposition 68 Urban Flood Protection Grant Program funding and\n$900,000 of Federal Clean Water Protection Enterprise funding for the Downtown Flood\nReduction and Stormwater Infiltration Project (22-6622).\n4. Award a construction contract to GMZ Engineering Inc., the lowest responsible bidder,\nin accordance with the base bid plus bid alternate in the amount of $4,642,644, for\nconstruction of the Downtown Flood Reduction and Stormwater Infiltration Project, for\nthe term beginning March 21, 2023 and ending upon project completion, and authorize\nthe City Manager to execute the contract subject to non-substantive changes approved\nby the City Manager and the City Attorney.\n5. Approve the Project Cost Analysis for a total estimated construction delivery cost of\n$5,640,000, which includes $4,642,644 for the construction contract, $552,356 for\ncontract administration, inspection and testing, and a $445,000 project contingency for\nunanticipated or unforeseen work.\n(includes determination that the recommended actions are exempt from further review in\naccordance with the California Environmental Quality Act (CEQA) as Categorical\nExemption Environmental Review No. ER-2022-95 was filed for the project)

16.\nApprove Agreements with Tetra Tech, Inc., Dudek, and ECORP Consulting Inc. for On-\nCall Environmental Services in aggregate amounts not to exceed $2,450,000, for up to\nfive-year terms (Non-General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: 1. Authorize the City Manager to execute agreements with\nTetra Tech, Inc., Dudek, and ECORP Consulting Inc., to provide On-Call Environmental\nServices on as needed basis: federal contract in an aggregate amount not to exceed\n$950,000 for a three-year term beginning March 21, 2023 and expiring March 20, 2026,\nwith an option for two, one-year extensions, subject to non-substantive changes\napproved by the City Manager and City Attorney (Agreement No. 2023-XXX).\n2. Authorize the City Manager to execute agreements with Tetra Tech, Inc., Dudek, and\nECORP Consulting Inc, to provide On-Call Environmental Services on as needed basis:\nnon-federal contract aggregate amount not to exceed $1,500,000 for a three-year term\nbeginning March 21, 2023 and expiring March 20, 2026, with an option for two, one-year\nextensions, subject to non-substantive changes approved by the City Manager and City\nAttorney (Agreement No. 2023-XXX).

17.\nApprove an Agreement with Dunbar Architecture for Architectural Design Services for\nthe Historic Cypress Fire Station in an Amount Not to Exceed $434,880 for a Five-Year\nTerm (Project No. 22-6023) (General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: Authorize the City Manager to execute an agreement with\nDunbar Architecture to develop plans, specifications, final construction documents, and\nconstruction support for the rehabilitation of the Historic Cypress Fire Station in the\namount of $394,880 with a contingency of $40,000, for a total amount not to exceed\n$434,880, for a five-year term beginning March 21, 2023 and expiring March 20, 2028,\nwith an option for two, one-year extensions, subject to non-substantive changes\napproved by the City Manager and City Attorney (Agreement No. 2023-XXX).

18.\nAgreement to Extend License with Southern California Edison Company for the\nBristol/Alton Bike Trail (General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: Authorize the City Manager to execute a License Agreement\n(Contract No. 9.5074) with Southern California Edison Company to continue the use of\nEdison property for the Bristol Street and Alton Avenue Bike Trail for a term from May 1,\n2023 through April 30, 2028 in an amount not to exceed $1,587, subject to non-\nsubstantive changes approved by the City Manager and City Attorney (Agreement No.\n2023-XXX).

19.\nApprove Second Amendment to Master Service and Purchasing Agreement with Axon\nEnterprise, Inc., in the amount of $451,000, for a Records Management System for the\nPolice Department (Non-General Fund)\nDepartment(s): Police Department\nRecommended Action: Authorize the City Manager to execute the Second Amendment\nto the Agreement with Axon Enterprise, Inc. to provide a Records Management System\nto the Police Department in an additional amount not to exceed $451,000 for a total\naggregate amount not to exceed $6,015,017, for the period of March 21, 2023 through\nJune 30, 2027, subject to non-substantive changes approved by the City Manager and\nCity Attorney (Agreement No. 2023-XXX).

2.\nCertificate of Recognition presented by Councilmember Bacerra to Orange County Fire\nAuthority Firefighter/Paramedic Nicholas Sibayan for Outstanding Acts of Heroism

20.\nSecond Amendment to Professional Services Agreement with Holland & Knight LLP for\nFederal Legislative Advocacy Services\nDepartment(s): City Manager Office\nRecommended Action: Approve a second amendment to an agreement with Holland &\nKnight LLP for federal legislative advocacy services for a three-month term from April 1,\n2023 through June 30, 2023, in an amount not to exceed $29,400, subject to non-\nsubstantive changes approved by the City Manager and City Attorney (Agreement No.\n2023-XXX).

21.\nHistoric Property Preservation Agreements\nDepartment(s): Planning and Building Agency\nRecommended Action: Authorize the City Manager or designee to execute the\nattached Mills Act Agreements with the below-referenced property owners for the\nidentified structure(s), subject to non-substantive changes approved by the City\nManager and City Attorney. (includes determination that the proposed projects are\nexempt from further review in accordance with the California Environmental Quality Act\n(CEQA) as the following Categorical Exemptions will be filed for this project: ER Nos.\n2022-102, 2022-103, 2022-104, 2022-105, 2022-106, 2022-125, and 2022-126)\nProperty Owner(s), Historic Property Preservation Agreement No., Address/House, Vote\nby HRC\n1. Jim Perez, 2022-12, 2218 N. Ross Street, 7:0:0:2 (Carpenter and Pena Sarmiento\nAbsent) (Agreement No. 2023-XXX)\n2. Carolyn Almquist, 2022-18, 2003 N. Victoria Drive, 7:0:0:2 (Carpenter and Pena\nSarmiento Absent) (Agreement No. 2023-XXX)\n3. Liennette Chung representing Wild Orchid Investments LLC, 2022-19, 313 N. Birch\nStreet, 7:0:0:2 (Carpenter and Pena Sarmiento Absent) (Agreement No. 2023-XXX)\n4. Andrew Chu, 2022-21, 501 E. Washington Avenue, 7:0:0:2 (Carpenter and Pena\nSarmiento Absent) (Agreement No. 2023-XXX)\n5. Scott and Lisa Michaelis, 2022-22, 2123 N. Freeman, 7:0:0:2 (Carpenter and Pena\nSarmiento Absent) (Agreement No. 2023-XXX)\n6. Eric Neigher and Jennifer Nguyen, 2022-23, 1915 N. Flower Street, 8:0:0:1 (Mark\nMcLoughlin Absent) (Agreement No. 2023-XXX)\n7. Matthew L. and Robert D. Hale, 2022-24, 947 W. Buffalo Ave, 8:0:0:1 (Mark\nMcLoughlin Absent) (Agreement No. 2023-XXX)

22.\nAppoint Fernando Delgado Nominated by Councilmember Hernandez as the Ward\n5 Representative to the Police Oversight Commission for a Full-Term Expiring December\n10, 2024 (Revised 3/15/2023)\nDepartment(s): City Clerk’s Office\nRecommended Action: Appoint Fernando Delgado to the Police Oversight\nCommission as the Ward

23.\nCouncilmember-Requested Item Policy Informational Report\nDepartment(s): City Manager Office\nRecommended Action: Accept informational report and provide direction to staff.

24.\nFiscal Year 2022-23 Mid-Year Budget Update, Revive Spending Plan Update,\nAppropriation Requests, and Workforce Changes\nDepartment(s): Finance and Management Services\nRecommended Action: 1. Receive and file the FY 2022-23 Mid-Year Budget Update,\nincluding an update for the Revive Santa Ana Spending Plan.\n2. Approve the recommended Appropriation Adjustments. (Requires five affirmative\nvotes)\n3. Adopt a Resolution No. 2023-XXX - A RESOLUTION OF THE CITY COUNCIL OF\nTHE CITY OF SANTA ANA TO AMEND RESOLUTION NO. 2015-026 TO EFFECT\nCERTAIN CHANGES TO THE CITY’S BASIC CLASSIFICATION AND\nCOMPENSATION PLAN.\n4. Adopt a Resolution No. 2023-XXX - A RESOLUTION OF THE CITY COUNCIL OF\nTHE CITY OF SANTA ANA TO AMEND THE CURRENT FISCAL YEAR 2022-2023\nANNUAL BUDGET TO ADD AND DELETE FULL-TIME POSITIONS IN THE LIBRARY\nDEPARTMENT, PARKS, RECREATION, AND COMMUNITY SERVICES\nDEPARTMENT, PLANNING AND BUILDING DEPARTMENT, AND PUBLIC WORKS\nDavid Penaloza\nThai Viet Phan\nBenjamin Vazquez\nMayor Pro Tem\nJessie Lopez\nMayor\nValerie Amezcua\nCity Manager\nKristine Ridge\nCity Attorney\nSonia R. Carvalho\nClerk of the Council\nNorma Orozco\nROLL CALL\nPUBLIC COMMENTS – Members of the public may address the City Council on Closed\nSession items.\nCLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain\nmatters without members of the public present. The City Council finds, based on advice from\nthe City Attorney, that discussion in open session of the following matters will prejudice the\nposition of the City in existing and anticipated litigation:

3.\nProclamation presented by Councilmember Hernandez declaring March 3, 2023 as\nRuben Salazar Day\nSTAFF PRESENTATIONS

4.\nA. Annual Presentation from Travel Santa Ana (Revised 3/15/2023)\nB. Homelessness Update\nRECOMMENDED ACTION: Approve staff recommendations on the following\nConsent Calendar Items: 5 through 22.

5.\nExcused Absences\nDepartment(s): City Clerk’s Office\nRecommended Action: Excuse the absent members.\nAppoint Michelle Cisneros nominated by Councilmember Phan as the Ward\n1 Representative to the Personnel Board for a partial-term expiring December 10, 2024\nDepartment(s): City Clerk’s Office\nRecommended Action: Appoint Michelle Cisneros to the Personnel Board as the Ward\n1 representative and administer Oath of Office.

6. Eric Neigher and Jennifer Nguyen, 2022-23, 1915 N. Flower Street, 8:0:0:1 (Mark\nMcLoughlin Absent) (Agreement No. 2023-XXX)

7.\nReceive and File a Report Regarding the Brown Act and Teleconferencing Provisions\nDepartment(s): Clerk of the Council Office\nRecommended Action: Receive and file a report regarding the Brown Act and\nteleconferencing provisions (informational purposes).\n\

8.\nCity of Santa Ana 2022 General Plan Annual Progress Report\nDepartment(s): Planning and Building Agency\nRecommended Action: 1. Receive and file the City of Santa Ana 2022 General Plan\nAnnual Progress Report.\n2. Authorize staff to submit the City of Santa Ana 2022 General Plan Annual Progress\nReport to the State of California Department of Housing and Community Development\n(HCD) and the Office of Planning and Research (OPR).\n3. Direct staff to proceed with the formation of the Environmental Justice (EJ) Action\nCommittee;\nand determine this action is exempt from further environmental review in accordance\nwith the California Environmental Quality Act (CEQA) as it is not a “project” as defined in\nSection 15378 of the CEQA Guidelines.

9.\nAnnual Development Impact Fee Report for Fiscal Year 2021-2022\nDepartment(s): Public Works Agency\nRecommended Action: Receive and file the Annual Development Impact Fee Report\nfor Fiscal Year 2021-2022.