Santa Ana
| Date | Item Type | Item | Description | Info Location | County | City | Meeting Type | id |
|---|---|---|---|---|---|---|---|---|
| June 06, 2023 | Closed Session Item | 1 | 1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code: A. City of Santa Ana v. Dyer 18 LLC, Orange County Superior Court, Case No. 30-2022- 01248172 B. City of Santa Ana v. Dyer 18 LLC, United States District Court, Case No. 8:22-cv- 00433 | June 06, 2023 Closed Session Item # 1 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b840f |
| June 06, 2023 | Closed Session Item | 2 | 2. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiators: Jason Motsick, Human Resources Executive Director Employee Organizations: Santa Ana Police Officers Association (POA) | June 06, 2023 Closed Session Item # 2 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b840b |
| June 06, 2023 | Item | 1 | 1. Proclamation presented by Mayor Pro Tem Lopez to Moms Demand Action declaring June 2, 2023, as National Gun Violence Awareness Day. | June 06, 2023 Item # 1 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b8434 |
| June 06, 2023 | Item | 10 | 10. Approve the Recognition of $84,582.90 of Revenue for Certain Unclaimed Monies from Various City Funds (General Fund) Department(s): Finance and Management Services Recommended Action: Approve the recognition of $84,582.90 of revenue in the General Fund for certain unclaimed deposits, as allowed by state law. | June 06, 2023 Item # 10 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b8415 |
| June 06, 2023 | Item | 11 | 11. Approve Prepayment for the City’s Contribution to Both the CalPERS Miscellaneous and Safety Employee Pension Unfunded Liability for Fiscal Year (FY) 2023-24 Department(s): Finance and Management Services Recommended Action: 1. Approve a $9,568,651 pre-payment for the City’s annual Unfunded Actuarial Liability to California Public Employees Retirement System (CalPERS) – Miscellaneous Plan for Fiscal Year 2023-24, to save $319,984. 2. Approve a $12,780,268 pre-payment for the City’s annual Unfunded Actuarial Liability to California Public Employees Retirement System (CalPERS) – Safety Plan for Fiscal Year 2023-24, to save $427,383. | June 06, 2023 Item # 11 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b8414 |
| June 06, 2023 | Item | 12 | 12. Approve a Purchase Order in the Amount of $175,572 to The Charles Machine Works, Inc. for Sewer Lining Tools (Specification No. 23-023) (Non-General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one-time purchase order to The Charles Machine Works, Inc. for the purchase of sewer lining tools in the amount of $146,310, plus a contingency of $29,262, for a total amount not to exceed $175,572 subject to non- substantive changes approved by the City Manager and City Attorney. | June 06, 2023 Item # 12 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b8411 |
| June 06, 2023 | Item | 13 | 13. Award a Purchase Order to Core & Main, LP for One Dri-Prime SD150M Diesel Pump in an Amount Not to Exceed $55,589 (Specification No. 23-045) (Non-General Fund) Department(s): Public Works Agency Recommended Action: Award a one-time purchase and payment of Purchase Order to Core & Main, LP for one Dri-Prime SD150M Diesel Pump, in an amount not to exceed $55,589, subject to non-substantive changes approved by the City Manager and City Attorney. | June 06, 2023 Item # 13 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b8412 |
| June 06, 2023 | Item | 14 | 14. Award a Purchase Order to Bragg Investment Company, Inc., dba Coastline Equipment, for a John Deere 410L Backhoe in an Amount Not to Exceed $190,026 (Specification No. 23-077) (General and Non-General Funds Department(s): Public Works Agency Recommended Action: Authorize a one-time purchase and payment of a purchase order to Bragg Investment Company, Inc., dba Coastline Equipment, for one John Deere 410L Backhoe, in the amount of $185,026, plus a contingency amount of $5,000, for a total amount not to exceed $190,026, subject to non-substantive changes approved by the City Manager and City Attorney. | June 06, 2023 Item # 14 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b8409 |
| June 06, 2023 | Item | 15 | 15. Award a Purchase Order to Terex Utilities, Inc. for an Aerial/Tree Trimmer Combo Truck in an Amount Not to Exceed $426,129 (Specification No. 23-076) (General Fund and Non- General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one-time purchase and payment of a purchase order to Terex Utilities, Inc. for one Terex Hi-Ranger XTPro 60 Aerial/Tree Trimmer combo truck, in the amount of $406,129 plus a contingency amount of $20,000, for a total amount not to exceed $426,129, subject to non-substantive changes approved by the City Manager and City Attorney. | June 06, 2023 Item # 15 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b840d |
| June 06, 2023 | Item | 16 | 16. Award a Purchase Order to Sandbag Store, LLC. for an Ultimate Bagger Machine in an Amount Not to Exceed $60,029 (Specification No. 23-083) (Non-General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one-time purchase and payment of a purchase order to Sandbag Store, LLC. for one Ultimate Bagger machine, in the amount of $55,029 plus a contingency of $5,000, for a total amount not to exceed $60,029, subject to non- substantive changes approved by the City Manager and City Attorney. | June 06, 2023 Item # 16 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b8410 |
| June 06, 2023 | Item | 17 | 17. Award a Purchase Order to Pres Tech Equipment Company for a Vacuum Excavator in an Amount Not to Exceed $107,759 (Specification No. 23-088) (General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one-time purchase and payment of a purchase order to Pres Tech Equipment Company for one Pacific Tek PV500 Vacuum Excavator Trailer, in the amount of $97,759 plus a contingency amount of $10,000, for a total amount not to exceed $107,759, subject to non-substantive changes approved by the City Manager and City Attorney. | June 06, 2023 Item # 17 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b840e |
| June 06, 2023 | Item | 18 | 18. Award a Purchase Order to PB Loader Corporation for a Flatbed Truck with Cement Mixer in an Amount Not to Exceed $159,989 (Specification No. 23-087) (Non-General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one-time purchase and payment of a purchase order to PB Loader Corporation for one Flatbed Truck with Cement Mixer, in the amount of $149,989 plus a contingency amount of $10,000, for a total amount not to exceed $159,989, subject to non-substantive changes approved by the City Manager and City Attorney. | June 06, 2023 Item # 18 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b8423 |
| June 06, 2023 | Item | 19 | 19. Award a Purchase Order to BAUSS Manufacturing Inc. for Five Portable Restroom Trailers in an Amount Not to Exceed $79,437 (Specification No. 23-066) (Non-General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one-time purchase and payment of a purchase order to BAUSS Manufacturing Inc. for five Portable Restroom Trailers, in the amount of $69,437 plus a contingency amount of $10,000, for a total amount not to exceed $79,437, subject to non-substantive changes approved by the City Manager and City Attorney. | June 06, 2023 Item # 19 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b8428 |
| June 06, 2023 | Item | 2 | 2. Proclamation presented by Councilmember Phan to Da Màu Foundation declaring June 2023, as National Immigrant Heritage Month. CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. | June 06, 2023 Item # 2 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b8439 |
| June 06, 2023 | Item | 20 | 20. Award Purchase Orders to Guaranty Chevrolet Motors, Inc. and Penske Chevrolet of Cerritos in an Aggregate Amount Not to Exceed $1,256,274 (Specification No. 23-055A) (General Fund and Non-General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize a one-time purchase and payment of purchase order to Guaranty Chevrolet Motors, Inc. for 20 Chevrolet Vehicles (various models), in the amount of $1,020,752, plus a contingency amount of $125,000, for a total amount not to exceed $1,145,752, subject to non-substantive changes approved by the City Manager and City Attorney. 2. Authorize a one-time purchase and payment of purchase order to Penske Chevrolet of Cerritos for one 2500HD Service Body Truck, in the amount of $100,522, plus a contingency amount of $10,000, for a total amount not to exceed $110,522, subject to non- substantive changes approved by the City Manager and City Attorney. | June 06, 2023 Item # 20 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b8419 |
| June 06, 2023 | Item | 21 | 21. Award a Purchase Order to Tolar Manufacturing for Advertising and Non-Advertising Bus Shelters, Bus Benches, and Trash Containers in the Amount of $776,528 (Project 22- 6999) (Non-General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one-time purchase and payment of purchase order to Tolar Manufacturing for 30 advertising shelters, 18 non-advertising shelters, 58 bus benches, and 67 trash containers, for a total amount not to exceed $776,528, subject to non-substantive changes approved by the City Manager and City Attorney. | June 06, 2023 Item # 21 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b8418 |
| June 06, 2023 | Item | 22 | 22. Award a Purchase Order to PFVT Motors, Inc. for one Ford F-150 Police Responder Truck in an Amount Not to Exceed $66,613 (Specification No. 23-075) (Non-General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one-time purchase and payment of purchase order to PFVT Motors, Inc. for one Ford F-150 Police Responder Truck, in an amount not to exceed $56,613, plus a contingency amount of $10,000 for a total amount not to exceed $66,613, subject to non-substantive changes approved by the City Manager and City Attorney. | June 06, 2023 Item # 22 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b841b |
| June 06, 2023 | Item | 23 | 23. Award a Purchase Order to MMLJ, Inc. for a Dustless Blasting Machine in an Amount Not to Exceed $78,979 (Specification No. 23-084) (General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one-time purchase and payment of a purchase order to MMLJ, Inc. for one DB800 Mobile XL Dustless Blasting Machine on XL Trailer, in the amount of $73,979, plus a contingency amount of $5,000, for a total amount not to exceed $78,979, subject to non-substantive changes approved by the City Manager and City Attorney. | June 06, 2023 Item # 23 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b841e |
| June 06, 2023 | Item | 24 | 24. Award a Blanket Order Contract to SiteOne Landscape Supply for Landscaping and Nursery Materials in a Not-To-Exceed Amount of $2,500,000 (Specification No. 23-018) (General Fund) Department(s): Public Works Agency Recommended Action: Award a blanket order contract to SiteOne Landscape Supply for the purchase of landscaping and nursery materials on an as-needed basis, in an annual amount not to exceed $500,000 with a total aggregate contract amount not to exceed $2,500,000, for an initial one-year term expiring on June 5, 2024, with provisions for four, one-year renewal options, subject to non-substantive changes approved by the City Manager and City Attorney. | June 06, 2023 Item # 24 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b8425 |
| June 06, 2023 | Item | 25 | 25. Approve Change Order and Revised Project Cost Analysis for an Existing Construction Contract with iBuild Spectrum, Inc., for a Total Project Delivery Cost of $1,740,000, for the Campesino Park, Memorial Park, and Madison Park Restrooms (Project Nos. 21-7533, 21-7534, 21-7535) (Non-General Fund) (Revive Santa Ana Program) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to approve Change Orders and revise the Project Cost Analysis to reflect a transfer of savings from construction administration and inspection to contingency in an amount of $33,898, with a total Project Delivery Cost of $1,740,000. | June 06, 2023 Item # 25 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b8426 |
| June 06, 2023 | Item | 26 | 26. Award a Construction Contract to Towo Enterprise, Inc., in the amount of $319,320, for the Pedestrian and Mobility Improvement Phase I for an Estimated Project Delivery Cost of $416,000 (Project No. 22-1405) (Revive Santa Ana Program) Department(s): Public Works Agency Recommended Action: 1. Authorize the City Manager to reject the bid submitted by EBS General Engineering Inc. as non-responsive and award a construction contract to Towo Enterprise, Inc., the lowest responsive bidder, in accordance with the base bid in the amount of $319,320, for construction of the Pedestrian and Mobility Phase I, for the term beginning June 6, 2023 and ending upon project completion, subject to non-substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $416,000, which includes $319,320 for the construction contract, $47,898 for contract administration, inspection, and testing, and $48,782 project contingency for unanticipated or unforeseen work. 3. Determine these actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER-2023-04 was filed for the project. | June 06, 2023 Item # 26 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b8422 |
| June 06, 2023 | Item | 27 | 27. Approve a Capital Improvement Project Amendment for Traffic Calming Improvements Phases 1 to 3 (Project Nos. 23-6034, 23-6036, 23-6037) and Alley and Pavement Improvements (Project No. 23-6910) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Project to include $595,000 of funding for the Traffic Calming Improvements Phase 1 (Project No. 23-6034). 2. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Project to include $820,800 of funding for the Traffic Calming Improvements Phase 2 (Project No. 23-6036). 3. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Project to include $1,300,000 of funding to the Traffic Calming Improvements Phase 3 (Project No. 23-6037). 4. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Project to include $2,000,000 of funding to the Alley and Pavement Improvements FY 22/23 (Project No. 23-6910). | June 06, 2023 Item # 27 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b841f |
| June 06, 2023 | Item | 28 | 28. Approve Appropriation Adjustments and Capital Improvement Project Amendments for the Rousselle Street Flood Protection Project (Project No. 23-6627) and Warner Avenue Flood Protection Project (Project No. 23-6628) (Non-General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment to recognize $5,755,000 in Prop 68 Flood Management Protection Risk Awareness funding from the California Department of Water Resources into the Public Works Agency Enterprise Capital Grants, State Grant-Direct Revenue Account and appropriate the same amount into the Public Works-Water Quality and Control, Improvements Other Than Building expenditure account. (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Project to include $4,675,000 of funding from the DWR Prop 68 FMPRA Program for the Rousselle Street Flood Protection Project. 3. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Project to include $1,080,000 of funding from the DWR Prop 68 FMPRA Program for the Warner Avenue Flood Protection Project. | June 06, 2023 Item # 28 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b840a |
| June 06, 2023 | Item | 29 | 29. Approve an Agreement with Color-Ad, Inc. to Design, Fabricate, and Install Interpretive Displays at the Santiago Creek EcoCenter for Total Amount Not to Exceed $900,000 (Non- General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an agreement with Color- Ad, Inc. for design, fabrication, and installation of interpretive displays at the Santiago Creek EcoCenter, in the amount of $855,000 plus a contingency of $45,000, for a total amount not to exceed $900,000, for a three-year period with the option of two 1-year renewals, and authorize the City Manager to execute the contract subject to non- substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023-XXX). | June 06, 2023 Item # 29 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b840c |
| June 06, 2023 | Item | 3 | 3. Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. | June 06, 2023 Item # 3 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b843a |
| June 06, 2023 | Item | 30 | 30. Amendment to Agreement with California Barricade Rentals, Inc. for Traffic Control Equipment and Services at City Events to Remove the Annual Amounts and to Increase the Total Agreement not-to-Exceed Amount by $65,000 through March 31, 2025, for a New Total not-to-Exceed Amount of $215,000 (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an amendment to the agreement with California Barricade Rentals, Inc. for traffic control equipment and services at City events to remove the annual amounts and to increase the total agreement not-to- exceed amount by $65,000, through March 31, 2025, for a new total not-to-exceed amount of $215,000, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX). | June 06, 2023 Item # 30 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b8424 |
| June 06, 2023 | Item | 31 | 31. Approve an Agreement with Community SeniorServ, Inc. dba Meals on Wheels Orange County for the Senior Meals Program for a Total Not-to-Exceed Amount of $100,000 (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an agreement with Community SeniorServ, Inc., dba Meals On Wheels Orange County for the Senior Meals Program in the amount of $90,300 for base services (home-delivered meals and lunch cafe programs) and $9,700 for additional as-needed services, for a total not-to-exceed amount of $100,000 for the period of July 1, 2023 to June 30, 2024, subject to non- substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX). | June 06, 2023 Item # 31 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b8427 |
| June 06, 2023 | Item | 32 | 32. Amend the Agreement with Major League Infields, Inc. to Increase the Contract Amount by $80,000 for Maintenance Services of Baseball and Softball Diamonds (General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute the first amendment to the agreement with Major League Infields, Inc. to provide scheduled infield and warning track maintenance at city parks, increasing the amount by $80,000, which includes a $15,000 contingency, for the remaining term until January 31, 2024, for a total agreement amount of $1,374,507, subject to non-substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023-XXX). | June 06, 2023 Item # 32 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b8421 |
| June 06, 2023 | Item | 33 | 33. Approve Agreement Amendments with Ocean Blue Environmental Services, Inc. and United Storm Water, Inc. for Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services (Non-General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the City Manager to execute a second amendment to the Agreement with Ocean Blue Environmental Services, Inc. to increase the annual expenditure amount of $350,000 for the one-year term ending June 30, 2023 by $100,000, for a total annual amount of $450,000, and increase the annual expenditure amount of $350,000 for the remaining term of the agreement, including the optional two-year extension period, by $100,000 for a total annual amount of $450,000, for a total increase of $400,000, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX). 2. Authorize the City Manager to execute a second amendment to the Agreement with United Storm Water, Inc. to increase the annual expenditure amount of $350,000 for the one-year term ending June 30, 2023 by $100,000, for a total annual amount of $450,000, and increase the annual expenditure amount of $350,000 for the remaining term of the agreement, including the optional two-year extension period, by $100,000 for a total annual amount of $450,000, for a total increase of $400,000, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023.-XXX). | June 06, 2023 Item # 33 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b8420 |
| June 06, 2023 | Item | 34 | 34. Approve Second Amendments to Agreements with IDS Group, Westgroup Designs, Inc., Gensler, Corgan, Inc., SVA Architects Inc., Black, O’Dowd and Associates dba BOA Architecture, Gruen Associates, Gillis and Panichapan Architects Inc., CAP Architecture, Inc., and Ware Malcomb for On-call Space Planning and Architectural Services to Increase the Shared Agreement Amount by $2,000,000, for a Total Amount not to Exceed $3,300,000 Annually Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute the second amendments to the agreements for on-call space planning and architectural services with IDS Group, Westgroup Designs, Inc., Gensler, Corgan, Inc., SVA Architects, Inc., Black, O’Dowd and Associates dba BOA Architecture, Gruen Associates, Gillis and Panichapan Architects Inc., CAP Architecture, Inc., and Ware Malcomb, to increase the shared agreement amount by $2,000,000, for a total agreement amount not to exceed $3,300,000 annually, subject to non-substantive changes as approved by the City Manager and City Attorney (Agreement No. 2023-XXX). | June 06, 2023 Item # 34 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b841a |
| June 06, 2023 | Item | 35 | 35. Approve Agreement with Griffin Structures to Provide Construction Management and Inspection Services for the Main Library Transformation Project, Newhope Library Renovation Project, Outdoor Library at Jerome Park Project, and Delhi Center Library Branch, in an Amount not to Exceed $2,896,950 for a Term expiring December 31, 2025 (Project Number 22-1380, 22-1802, 22-1381, and 22-1382) (Non-General Fund) (Revive Santa Ana Program) Department(s): Library, Public Works Agency Recommended Action: Authorize the City Manager to execute a professional services agreement with Griffin Structures to provide construction management and inspection services for the Main Library Transformation Project, Newhope Library Renovation Project, Outdoor Library at Jerome Park, and Delhi Center Library Branch, in the amount of $2,759,000, with a five-percent contingency, for a total amount not to exceed of $2,896,950, for a term beginning June 6, 2023 and expiring December 31, 2025, with the option for two 1-year extensions, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX). | June 06, 2023 Item # 35 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b8417 |
| June 06, 2023 | Item | 36 | 36. Approve a License Agreement with the Floral Park Neighborhood Association for Use of Broadway Right-of-Way for a Fence (Non-General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute a license agreement with the Floral Park Neighborhood Association, a 501(c)3 nonprofit community organization, for use of public right-of-way on Broadway from Santa Clara Avenue to the I-5 exit, subject to non-substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023-XXX). | June 06, 2023 Item # 36 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b841c |
| June 06, 2023 | Item | 37 | 37. Approve and Amend an Agreement with COMPULINK Management Center Inc. for Enterprise Content Management System Maintenance, Services, and Licenses in an Amount not to Exceed $800,000 (Non-General Fund) Department(s): Information Technology Recommended Action: Authorize the City Manager to execute the second amendment to the agreement with Compulink Management Center, Inc., DBA Laserfiche for Laserfiche Enterprise Content Management System maintenance, services, training, and software licenses, in an amount not to exceed $800,000, over a five-year period from July 1, 2023, through June 30, 2028, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX). | June 06, 2023 Item # 37 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b841d |
| June 06, 2023 | Item | 38 | 38. First Amendment to the Lease Agreement for 19,321 Square Feet of Office Space Located at 801 W Civic Center Drive for the Santa Ana WORK Center Department(s): Community Development Agency Recommended Action: 1. Authorize the City Manager to execute the first amendment to the office lease agreement with Santa Ana CA I SGF, LLC for 19,321 square feet of office space located at 801 W Civic Center Drive, for a ten-year term beginning July 1, 2023 with two optional five-year extensions, in the monthly amount of $45,404.35 with an 3-percent annual increase, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX). 2. Authorize the City Manager to execute a sub-lease agreement and Memorandum of Understanding with the Employment Development Department, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX). 3. Authorize the City Manager to execute a first amendment to sub-lease agreement and Memorandum of Understanding with the County of Orange Social Services Agency to extend the term through June 30, 2025 and to adjust rent, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX). 4. Authorize the City Manager to execute Memorandum of Understandings with Department of Rehabilitation, SER Jobs for Progress, and the City’s Community Development Agency for the Housing Authority and Economic Development Division, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX). | June 06, 2023 Item # 38 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b8416 |
| June 06, 2023 | Item | 39 | 39. Approve Agreement with the County of Orange for Law Enforcement Helicopter Services in the Amount of $1,785,092 (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute a three-year agreement with the County of Orange, Sheriff-Coroner Department, for helicopter services for the period of July 1, 2023 through June 30, 2026, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX). 2. Authorize the City Manager to execute subsequent amendments in year two (July 1, 2024 - June 30, 2025) and year three (July 1, 2025 - June 30, 2026) for the contract amount of the first year of this agreement, $539,303, plus up to ten percent, for a three- year not-to-exceed amount of $1,785,092. | June 06, 2023 Item # 39 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b8413 |
| June 06, 2023 | Item | 40 | 40. Approve Agreement with Thomson Reuters (West Publishing), in the Amount of $145,172, for Online Investigative and Public Records Resources Subscription Services (General Fund and Non-General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute a three-year agreement with Thomson Reuters (West Publishing) to provide online investigative and public records resources subscription services, in an amount not to exceed $145,172, for the period of July 1, 2023 through June 31, 2026, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX). | June 06, 2023 Item # 40 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b8431 |
| June 06, 2023 | Item | 41 | 41. Agreement with Holland & Knight LLP for Federal Legislative Advocacy Services (General Fund) Department(s): City Manager Office Recommended Action: Authorize the City Manager to execute an agreement with Holland & Knight LLP for federal legislative advocacy services for a three-year term beginning July 1, 2023 through June 30, 2026, with the option of two, one-year extensions in an amount not to exceed $352,800, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX). | June 06, 2023 Item # 41 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b842d |
| June 06, 2023 | Item | 42 | 42. Adoption of a Memorandum of Understanding Establishing the Terms and Conditions of Employment for Full-Time Classifications Represented by the Service Employees International Union (“SEIU”) Local 721, effective July 1, 2022 through June 30, 2025 Department(s): Human Resources Recommended Action: Authorize the City Manager to execute a Memorandum of Understanding with SEIU Local 721 Full-Time Employees Unit regarding wages, hours, and other terms and conditions of employment effective July 1, 2022 through June 30, 2025, and authorize non-substantive changes which may be necessary to implement the agreement (Agreement No. 2023-XXX). | June 06, 2023 Item # 42 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b8429 |
| June 06, 2023 | Item | 43 | 43. Adoption of a Memorandum of Understanding Establishing the Terms and Conditions of Employment for Classifications Represented by the Santa Ana Management Association, Effective July 1, 2022 through June 30, 2025, and Adoption of a Resolution Updating the Salary Schedule for Associated Unrepresented Classifications Department(s): Human Resources Recommended Action: 1. Authorize the City Manager to execute a Memorandum of Understanding with the Santa Ana Management Association (“SAMA”) regarding wages, hours, and other terms and conditions of employment effective July 1, 2022 through June 30, 2025, and authorize non-substantive changes which may be necessary to implement the agreement (Agreement No. 2023-XXX). 2. Approve resolution updating the salary schedule for associated unrepresented classifications. RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S CLASSIFICATION AND COMPENSATION PLAN | June 06, 2023 Item # 43 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b842c |
| June 06, 2023 | Item | 44 | 44. Adopt a Resolution Approving the City’s Annual Statement of Investment Policy 2023- 2024; Receive and File Annual Statement of Investment Policy 2023-2024. Department(s): Finance and Management Services Recommended Action: 1. Adopt a Resolution Approving the City’s Annual Statement of Investment Policy 2023-2024. RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY OF SANTA ANA APPROVING THE CITY’S STATEMENT OF INVESTMENT POLICY 2. Receive and File Annual Statement of Investment Policy 2023-2024. | June 06, 2023 Item # 44 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b8432 |
| June 06, 2023 | Item | 45 | 45. Designate Authorized Agents on California Office of Emergency Services (Cal OES) Form 130 Related to Federal Emergency Management Agency Reimbursement Request for COVID-19 Expenditures Department(s): Finance and Management Services Recommended Action: Adopt a resolution designating the City Manager, Executive Director of Finance, and Assistant Director of Finance as authorized agents to execute for and on behalf of the City of Santa Ana (the City) with the purpose of obtaining federal financial assistance. RESOLUTION NO. 2023-XXX DESIGNATION OF APPLICANT’S AGENT RESOLUTION FOR NON-STATE AGENCIES | June 06, 2023 Item # 45 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b8436 |
| June 06, 2023 | Item | 46 | 46. Resolution to Support Orange County Water District President Cathy Green as a Candidate for the Office of Association of California Water Agencies President Department(s): Public Works Agency Recommended Action: Adopt a resolution to endorse Orange County Water District President Cathy Green as a candidate for the office of President for the Association of California Water Agencies. RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA IN SUPPORT OF THE NOMINATION OF ORANGE COUNTY WATER DISTRICT PRESIDENT CATHY GREEN FOR THE OFFICE OF PRESIDENT OF THE ASSOCIATION OF CALIFORNIA WATER AGENCIES | June 06, 2023 Item # 46 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b843b |
| June 06, 2023 | Item | 47 | 47. Resolution Declaring Support of the Iranian-American Community and Condemning the Violence Perpetrated by the Government of Iran against its People Department(s): City Manager Office Recommended Action: Adopt a resolution declaring support of the Iranian-American community and condemning the violence perpetrated by the government of Iran against its people. RESOLUTION NO. 2023-XXX A RESOLUTION OF THE SANTA ANA CITY COUNCIL DECLARING SUPPORT OF THE IRANIAN-AMERICAN COMMUNITY AND CONDEMNING THE VIOLENCE PERPETRATED BY THE GOVERNMENT OF IRAN AGAINST ITS PEOPLE | June 06, 2023 Item # 47 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b8438 |
| June 06, 2023 | Item | 48 | 48. Ordinance Amendment No. 2023-01 amending Article II.II of Chapter 2 (Sunshine Ordinance) of the Santa Ana Municipal Code Related to Noticing, Meeting Format, and Transparency Measures for Community Meetings for Certain Development Projects First reading at the May 16, 2023 City Council meeting, approved by a vote of 6-0 (Hernandez absent). Published in the Orange County Reporter on May 26, 2023. Department(s): Planning and Building Agency Recommended Action: Conduct a second reading and adopt Ordinance Amendment No. 2023-01 amending Section 2-153 in Article II.II of Chapter 2 of the Santa Ana Municipal Code (SAMC). ORDINANCE NO. NS-3040 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA, AMENDING ARTICLES II.II OF CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE (includes determining that this ordinance is exempt from review under the California Environmental Quality Act (CEQA) pursuant to section 15061(b)(3) and 15061(b)(5) of the CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment). | June 06, 2023 Item # 48 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b8405 |
| June 06, 2023 | Item | 49 | 49. Ordinance Second Reading: Amending City Manager’s Contracting Authority for Public Works and Non-Public Works Contracts Under Chapter 2, Article VII and Article VII.II and Public Works Construction Rules and Regulations Under Chapter 33, Article VIII of the Santa Ana Municipal Code First reading at the May 16, 2023 City Council meeting, approved by a vote of 4-3 (Lopez, Hernandez, and Vasquez dissenting). Published in the Orange County Reporter on May 26, 2023. Department(s): Public Works Agency Recommended Action: Place ordinance on second reading and adopt. ORDINANCE NO. NS-3041 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING ARTICLES VII AND VII.II OF CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE REGARDING CITY MANAGER’S CONTRACTING AUTHORITY AND CITY PURCHASING RULES AND REGULATIONS, AND ARTICLE VII OF CHAPTER 33 OF THE SANTA ANA MUNICIPAL CODE REGARDING PUBLIC WORKS CONSTRUCTION RULES AND REGULATIONS (includes determination that this ordinance is not subject to the California Environmental Quality Act (CEQA) as it is exempt from CEQA review pursuant to sections 15061(b)(3) and 15061(b)(5) of the CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment). | June 06, 2023 Item # 49 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b8406 |
| June 06, 2023 | Item | 5 | 5. Appoint Amalia Mejia Nominated by Councilmember Hernandez as the Ward 5 Representative to the Police Oversight Commission for a Full-Term Expiring December 10, 2024 Department(s): City Clerk’s Office Recommended Action: Appoint Amalia Mejia to the Police Oversight Commission as the Ward 5 representative and administer the Oath of Office. (Pursuant to SAMC Sec. 2- 326(a) requires five affirmative votes) | June 06, 2023 Item # 5 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b842f |
| June 06, 2023 | Item | 50 | 50. Ordinance Second Reading: Amending Article XI of Chapter 33 of the Santa Ana Municipal Code (Streets Sidewalks and Public Works) Related to Ceremonial Street Naming First reading at the May 16, 2023 City Council meeting, approved by a vote of 7-0. Published in the Orange County Reporter on May 26, 2023. Department(s): Public Works Agency Recommended Action: Place ordinance on second reading and adopt. ORDINANCE NO. NS-3042 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING ARTICLE XI OF CHAPTER 33 OF THE SANTA ANA MUNICIPAL CODE (STREETS, SIDEWALKS AND PUBLIC WORKS) RELATED TO CEREMONIAL STREET NAMING (includes determination that this ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c) (2) and 15060(c)(3) of the State CEQA Guidelines becausse it will not result in a direct or reasonably foreseeable indirect physical change to the environment, as there is no possibility it will have a significant effectg on the environment and it is not a “project,” as definied in Section 15378 of the CEQA Guidelines). | June 06, 2023 Item # 50 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b8433 |
| June 06, 2023 | Item | 51 | 51. Approve Proposed Community Workforce Agreement (CWA) with the Los Angeles/Orange Counties Building and Construction Trades Council and the Signatory Craft Councils and Unions Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute the Community Workforce Agreement with the Los Angeles/Orange Counties Building and Construction Trades Council and the Signatory Craft Councils and Unions for Public Works Construction Contracts over the recommended thresholds of $2,500,000 and Specialty Contracts over $1,000,000, for a ten-year term beginning June 6, 2023 and ending June 6, 2033, subject to non-substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023-XXX). | June 06, 2023 Item # 51 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b8435 |
| June 06, 2023 | Item | 52 | 52. Public Hearing: Consider an Ordinance to adopt the Fiscal Year 2023-24 Budget, Approve a Resolution for Changes to the City’s Basic Classification and Compensation Plan Budget, Adopt the Uniform Schedule of Miscellaneous Fees, and Adopt the Seven-Year Capital Improvement Program Legal notice published in the Orange County Reporter on May 24, 2023 and May 31, 2023. Department(s): Finance and Management Services Recommended Action: 1. Approve the introduction and first reading of an Ordinance to adopt the budget for Fiscal Year 2023-24 (FY23-24), which begins on July 1, 2023 and ends on June 30, 2024. ORDINANCE NO. NS-XXXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROPRIATING MONIES TO THE SEVERAL OFFICES, AGENCIES, AND DEPARTMENTS OF THE CITY FOR FISCAL YEAR BUDGET PERIOD COMMENCING JULY 1, 2023 (Requires five affirmative votes) 2. Adopt a Resolution, to effect certain changes to the City’s basic classification and compensation plan, such as addition of new classification titles. RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S CLASSIFICATION AND COMPENSATION PLAN 3. Adopt a resolution establishing a Uniform Schedule of Miscellaneous Fees for Fiscal Year 2023-2024. RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING A UNIFORM SCHEDULE OF MISCELLANEOUS FEES FOR FISCAL YEAR 2023-2024 4. Adopt the Seven-Year Capital Improvement Program (CIP) beginning FY23-24 through FY29-30, as required by the Orange County Transportation Authority (OCTA) for Measure M2 eligibility. 5. Deposit $18,944,407 ($16,285,920 General Fund and $2,658,487 Non-General Fund) into the Section 115 Pension Trust Fund as part of the City’s Pension Debt Strategy. | June 06, 2023 Item # 52 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b843c |
| June 06, 2023 | Item | 53 | 53. Public Hearing: Zoning Ordinance Amendment (ZOA) No. 2023-01: Amendments to Various Sections of Chapter 41 of the Santa Ana Municipal Code (SAMC) Related to Increasing the Conditional Use Permit (CUP) Separation Requirement of Noxious Uses from Sensitive Receptors, Update Massage Establishment Regulations, Establish a CUP Suspension Process, and Other Edits to Address Internal Inconsistencies. Legal notice published in the Orange County Reporter on May 24, 2023. Department(s): Planning and Building Agency Recommended Action: Approve first reading of an ordinance approving Zoning Ordinance Amendment No. 2023-01 to amend various sections of Chapter 41 (Zoning) of the SAMC. ORDINANCE NO. NS-XXXX ZONING ORDINANCE AMENDMENT NO. 2023-01 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING VARIOUS SECTIONS OF CHAPTER 41 (ZONING) OF THE SANTA ANA MUNICIPAL CODE RELATING TO NOXIOUS USES, MASSAGE ESTABLISHMENTS, AND RELATED CONFORMING CLARIFYING EDITS; ADDING A SECTION RELATED TO SUSPENSION OF CONDITIONAL USE PERMITS, VARIANCES, AND MINOR EXCEPTIONS; AND MAKING OTHER NON-SUBSTANTIAL EDITS TO ADDRESS EXISTING INTERNAL INCONSISTENCIES (includes determination that this ordinance is exempt from review under the California Environmental Quality Act (CEQA) pursuant to section 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment and it is not a “project,” as defined in Section 15378 of the CEQA Guidelines). | June 06, 2023 Item # 53 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b8437 |
| June 06, 2023 | Item | 54 | 54. Public Hearing: City Council De Novo Review of Planning Commission Decision Regarding Conditional Use Permit No. 2023-09 – Mariscos Hector ABC License Legal notice published in the Orange County Reporter on May 24, 2023 and notices mailed on said date. Department(s): Planning and Building Agency Recommended Action: It is recommended that the City Council take the following actions: 1. Conduct a De Novo review of the Planning Commission’s approval of Conditional Use Permit No. 2023-09 for consistency with the General Plan and compliance with the Zoning Ordinance, and consider any concerns raised by the City Council, the public, and interested parties regarding the project; and 2. Based on the De Novo review, the City Council may choose to uphold or modify the Planning Commission’s approval, make the appropriate findings to deny the Conditional Use Permit and direct staff to prepare a resolution for adoption, or refer the Conditional Use Permit back the Planning Commission for reconsideration and analysis of the issues raised by the City If approved, adopt RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO CONDUCT A DE NOVO REVIEW OF THE PLANNING COMMISSION’S APPROVAL OF CONDITIONAL USE PERMIT NO. 2023-09 AS CONDITIONED TO ALLOW SALE OF DISTILLED SPIRITS IN ADDITION TO EXISTING BEER AND WINE SALES FOR ON-PREMISES CONSUMPTION AT MARISCOS HECTOR SPORTS GRILL LOCATED AT 1208 EAST MCFADDEN AVENUE (includes determination that the project is categorically exempt from further review under the California Environmental Quality Act (CEQA) per Section 15301 (Class 1 – Existing Facilities)). CITY MANAGER COMMENTS | June 06, 2023 Item # 54 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b8430 |
| June 06, 2023 | Item | 6 | 6. Appoint Evangeline Gawronski Nominated by Councilmember Penaloza as the Ward 6 Representative to the Police Oversight Commission for a Full-Term Expiring December 8, 2026 Department(s): City Clerk’s Office Recommended Action: Appoint Evangeline Gawronski to the Police Oversight Commission as the Ward 6 representative and administer Oath of Office. | June 06, 2023 Item # 6 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b842b |
| June 06, 2023 | Item | 7 | 7. Appoint Martha Rivera Nominated by Councilmember Penaloza as the Ward 6 Representative to the Arts and Culture Commission for a Full-Term Expiring December 8, 2026 Department(s): City Clerk’s Office Recommended Action: Appoint Martha Rivera to the Arts and Culture Commission as the Ward 6 representative and administer Oath of Office. | June 06, 2023 Item # 7 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b842a |
| June 06, 2023 | Item | 8 | 8. Appoint Mark S. McLoughlin Nominated by the Santa Ana Chamber of Commerce to the Environmental and Transportation Advisory Commission (ETAC) as the Santa Ana Chamber of Commerce Representative for a Term Expiring June 8, 2027. Department(s): City Clerk’s Office Recommended Action: Appoint Mark S. McLoughlin to the Environmental and Transportation Commission as the Santa Ana Chamber of Commerce representative and administer the Oath of Office. | June 06, 2023 Item # 8 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b8407 |
| June 06, 2023 | Item | 9 | 9. Receive and File Quarterly Report of Contracts up to $50,000 for Non-Public Works and up to $250,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421 Department(s): Finance and Management Services Recommended Action: Receive and file Quarterly Report of Contracts entered into between January 1, 2023 to March 31, 2023, valued at up to $50,000 for non-public works contracts and agreements and up to $250,000 for public works contracts and agreements. | June 06, 2023 Item # 9 | Orange County | Santa Ana | City Council | 647a8530f510e01f590b8408 |