Signal Hill — 2023-06-27

a. VICE MAYOR WOODS WILL REPORT ON HER ATTENDANCE AT THE\nCALIFORNIA CONTRACT CITIES ASSOCIATION ANNUAL MUNICIPAL\nSEMINAR MAY 17-20, 2023.

a. THE FINANCE DIRECTOR WILL INTRODUCE FRAN SPEER, ACCOUNTING\nMANAGER FOR THE CITY OF SIGNAL HILL.

b. THE CITY COUNCIL WILL PRESENT A PROCLAMATION TO THE\nCOMMUNITY SERVICES DEPARTMENT IN RECOGNITION OF JULY AS\nPARKS MAKE LIFE BETTER!© MONTH.

a. PUBLIC HEARING - RESOLUTION AMENDING THE UNIFORM SCHEDULE\nOF CITY SERVICE FEES AND CHARGES\nSummary:\nThe City published a notice in the Signal Tribune newspaper per Government\nCode Section 65091(a)(4) on June 16 and 23, 2023; and posted the notice in\naccordance with Signal Hill Municipal Code Section 1.08.010 on June 16, 2023.\nOn May 25, 2023, the City Council reviewed the proposed updates to the City’s\nUniform Schedule of Service Fees and Charges as part of the Budget\nWorkshop. Based on the information presented, the City Council directed staff to\nupdate existing fees and charges and proceed with a public hearing to consider\nadoption of the City’s amended Uniform Schedule of Service Fees and Charges.\nStaff recommends City Council open the public hearing, consider public\ntestimony, and adopt the resolution approving the proposed schedule of city\nservice fees and charges.\nRecommendation:\nAdopt a resolution, entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL,\nCALIFORNIA, AMENDING RESOLUTION NO. 2022-06-6685, AMENDING THE\nUNIFORM SCHEDULE OF SERVICE FEES AND CHARGES

a. PROPOSED 2023-2025 COMMUNICATIONS PLAN\nSummary:\nThe City of Signal Hill strives to provide clear, concise, proactive, transparent,\nand timely information to our residents, businesses, employees, and media\noutlets. Under direction from the City Manager, staff developed a\nCommunications Plan that recognizes that our City has a diverse audience,\npromotes a transparent and honest atmosphere, and uses an omnichannel\napproach to communications by providing multiple mediums for residents and\nbusinesses to engage with the City Council and staff. The City Strategic Plan\ngoals include the need to promote economic development and promote\ntransparency in government.\nThe City’s key objectives, as defined in this Communications Plan, include\nemploying greater use of social media, developing marketing programs, and\nupdating the City’s website. With respect to both goals and objectives, the City\nhas identified a specific need to proactively share information with the\ncommunity and promote Signal Hill as a destination for business development.\nThe 2023-2025 Communications Plan prepared by staff would help the City\norganize these efforts and advance multiple communications objectives that\nserve the needs of the broader community.\nRecommendation:\nReview the 2023-2025 Communications Plan, provide direction to staff, and\nadopt the proposed document as desired.

b. RESOLUTION ADOPTING THE ANNUAL OPERATING AND CAPITAL\nBUDGET FOR FISCAL YEAR 2023-24 (YEAR 2) AND RESOLUTION\nESTABLISHING THE ANNUAL APPROPRIATIONS LIMIT FOR FISCAL YEAR\n2023-24\nSummary:\nThe City Council will consider adopting the second year of a biennial budget for\nFiscal Year (FY) 2023-24. The City Council reviewed the proposed FY 2023-24\n(Year 2) Operating and Capital Budget (Operating Budget) at a budget workshop\nheld on May 25, 2023. The Operating Budget, as presented, is structurally\nbalanced per City policy. In addition, the City Council will consider a resolution\nadopting the annual appropriations limit for Year 2, known as the Gann limit.\nRecommendations:\n1. Adopt a resolution, entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL,\nCALIFORNIA, ADOPTING THE ANNUAL OPERATING AND CAPITAL\nBUDGET FOR FISCAL YEAR 2023-24 (YEAR 2)\n2. Adopt a resolution, entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL,\nCALIFORNIA, APPROVING AND ADOPTING THE ANNUAL\nAPPROPRIATIONS LIMIT FOR FISCAL YEAR 2023-24

c. RESOLUTIONS ADOPTING A CITY-WIDE PAY SCHEDULE, MANAGEMENT\nSALARY RANGES, PART-TIME SALARY SCHEDULE, AND ESTABLISHING\nNEW CLASS SPECIFICATIONS FOR ASSISTANT TO CITY\nMANAGER/ECONOMIC DEVELOPMENT MANAGER, COMMUNICATIONS\nOFFICER, AND EMERGENCY MANAGEMENT COORDINATOR\nSummary:\nDuring tonight’s meeting, the City Council will consider approving and adopting a\nCity-Wide Pay Schedule and Management Salary resolution as required by the\nCalifornia Public Employees’ Retirement System (CalPERS). The City Council\nwill also consider approving and adopting new class specifications for three\nnewly created full-time positions: Assistant to City Manager/Economic\nDevelopment Manager, Communications Officer, and Emergency Management\nCoordinator.\nDuring the last 2020 labor negotiations, the City approved a 2% cost of living\nadjustment for Signal Hill Employees’ Association members and 3% cost of\nliving adjustment for Signal Hill Police Officers’ Association Members, annually\nfrom 2021-2023. The effective date of both the Management Resolution and\nCity-Wide Pay Schedule is July 1, 2023. The Management Resolution and\nCity-Wide and Part-Time Pay Schedules must be approved and adopted by City\nCouncil in advance of the cost of living adjustment taking place.\nWith City Council approval of the proposed class specifications, staff would\nproceed with the necessary recruitment actions to get the new positions filled.\nThe City’s total Full-Time Equivalent (FTE) positions are thereby increased from\n124.2 in FY 2022-23 to 128.75 in FY 2023-24. These additional 4.55 positions\nreflect the increase in full-time positions and part-time hours as proposed in the\nFY 2023-24 operating budget. Staff recommends these changes in order to\nenhance service to residents and businesses; the proposed changes are\nsupported by ongoing revenues.\nRecommendation:\n1. Adopt a resolution, entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL,\nCALIFORNIA, AMENDING RESOLUTION NO. 2022-12-6717, APPROVING\nAND ADOPTING A CITY-WIDE PAY SCHEDULE AS REQUIRED BY THE\nCALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (CALPERS)\n2. Adopt a resolution, entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL,\nCALIFORNIA, AMENDING RESOLUTION NO. 2023-01-6722, APPROVING\nAND ADOPTING REVISED MANAGEMENT SALARY RANGES\n3. Adopt a resolution, entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL,\nCALIFORNIA, AMENDING SALARY RANGES FOR HOURLY, PART-TIME\nEMPLOYEES PREVIOUSLY ADOPTED BY RESOLUTION NO.\n2022-11-6714, AND REPEALING ALL PRIOR RESOLUTIONS\n4. Adopt a resolution, entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL,\nCALIFORNIA, APPROVING THE UPDATED CLASSIFICATION AND\nCOMPENSATION PLAN TO INCLUDE THE ASSISTANT TO CITY\nMANAGER/ECONOMIC DEVELOPMENT MANAGER, COMMUNICATIONS\nOFFICER, AND EMERGENCY MANAGEMENT COORDINATOR\nCALL THE CITY COUNCIL AS SUCCESSOR AGENCY TO ORDER\nROLL CALL\nCHAIR HANSEN\nVICE CHAIR WOODS\nMEMBER COPELAND\nMEMBER JONES\nMEMBER WILSON

d. RESOLUTIONS ADOPTING INVESTMENT POLICIES\nSummary:\nThe City's Investment Policy provides guidelines for the prudent investment of\nthe City's available resources and outlines policies for maximizing the efficiency\nof the City's cash management process. The ultimate goal of an Investment\nPolicy is to enhance the economic status of the City while protecting its pooled\ncash. In accordance with California Government Code Section 53646(a), an\nannual rendering of the City’s Investment Policy shall be presented to the City\nCouncil for consideration. Staff does not propose changes to the Investment\nPolicy at this time. In addition, the City Council as Successor Agency, will\nconsider adoption of a companion policy addressing Successor Agency funds.\nRecommendations:\nAdopt a resolution, entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL,\nCALIFORNIA, ADOPTING ITS INVESTMENT POLICY FOR PUBLIC FUNDS\nSuccessor Agency:\nAdopt a resolution, entitled:\nA RESOLUTION OF THE CITY COUNCIL AS SUCCESSOR AGENCY OF THE\nCITY OF SIGNAL, CALIFORNIA, ADOPTING ITS INVESTMENT POLICY FOR\nPUBLIC FUNDS\n

a. RESOLUTION AMENDING RECORDS RETENTION SCHEDULE\nSummary:\nStaff recently completed the annual review of the Records Retention Schedule\n(Schedule). All changes to the Schedule have been submitted by the City Clerk,\napproved by the City, and now require City Council approval. This action would\namend the Schedule for the Community Development; Parks, Recreation, and\nLibrary Services (formerly Community Services); and Police Departments.\nRecommendation:\nAdopt a resolution, entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL,\nCALIFORNIA, AMENDING THE CITY’S RECORDS RETENTION SCHEDULE\nPREVIOUSLY ADOPTED BY RESOLUTION NO. 2021-07-6628, AND\nREPEALING ALL PRIOR RESOLUTIONS

b. RESOLUTION DECLARING FINAL ACCEPTANCE OF THE DISCOVERY\nWELL PARK PLAY AREA RESURFACING PROJECT (PORTION OF\nPROJECT NO. 80.23006) PURSUANT TO THE PUBLIC WORKS CONTRACT\nWITH T.J. JANCA CONSTRUCTION, INC.\nSummary:\nT.J. Janca Construction, Inc. (T.J. Janca) completed work for the Discovery Well\nPark Play Area Resurfacing Project (Portion of Project No. 80.23006), “Project”,\nto the satisfaction of the Public Works Department and in accordance with the\nproject plans and specifications. The final construction cost of for this project\nwas $82,357. Staff is recommending final acceptance of the work performed by\nT.J. Janca and release of retention withheld.\nRecommendations:\n1. Adopt a resolution, entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL,\nCALIFORNIA, DECLARING WORK TO BE COMPLETED IN\nCONFORMANCE WITH THE PLANS AND SPECIFICATIONS FOR THE\nDISCOVERY WELL PARK PLAY AREA RESURFACING PROJECT\n(PORTION OF PROJECT NO. 80.23006) IN THE CITY OF SIGNAL HILL, IN\nACCORDANCE WITH THE CONTRACT ENTERED INTO BETWEEN T.J.\nJANCA CONSTRUCTION, INC. AND THE CITY OF SIGNAL HILL\n2. Authorize the Finance Department to release retention withheld on the\nproject.

c. MAINTENANCE SERVICES AGREEMENT WITH JJ PROPERTY\nMAINTENANCE NETWORK INC. FOR CUSTODIAL MAINTENANCE\nSERVICES\nSummary:\nThe City Council will consider entering into a Maintenance Services Agreement\nwith JJ Property Maintenance Network Inc. (JJP) for citywide custodial\nmaintenance services for an amount of $152,527.00 (plus 10% for\ncontingencies) for a term of one year, with a maximum of two additional\none-year term extensions The services under this contract include janitorial\nservices for city facilities including pressure washing of playgrounds at City\nparks, and on-call custodial services for special city events.\nRecommendations:\n1. Authorize the City Manager to enter into a Maintenance Services Agreement\nwith JJP to provide custodial maintenance services of City building facilities,\nin a form approved by the City Attorney, with an annual contract amount of\n$152,527.00. The term of the contract agreement is for a one-year term with\na maximum of two additional one-year term extensions.\n2. Authorize standard contingency of 10% ($15,252.70) and up to a 180-day\nterm extension pursuant to the City’s Purchasing and Contract Guidelines, to\nbe utilized if approved by the Public Works Director.

d. RESOLUTION AUTHORIZING AND APPROVING THE EXECUTION OF A\nCOOPERATIVE AGREEMENT WITH THE LOS ANGELES URBAN COUNTY\nCOMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FOR\nFISCAL YEARS 2024-2026\nSummary:\nThe City Council will consider adopting a resolution authorizing the continued\nparticipation in the CDBG Program by entering into an agreement with the Los\nAngeles County Development Authority (LACDA) to administer the program for\nFiscal Years (FY) 2024-26, effective July 1, 2024, to June 30, 2027. Adopting\nthe resolution would allow the City to receive CDBG funds for future years.\nRecommendation:\nAdopt a resolution, entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL,\nCALIFORNIA, APPROVING PARTICIPATION IN THE LOS ANGELES URBAN\nCOUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM BY\nAUTHORIZING THE MAYOR, OR HIS/HER DESIGNEE TO SIGN A\nCOOPERATION AGREEMENT WITH THE COUNTY OF LOS ANGELES

e. RESOLUTION APPROVING YEAR THREE PARTICIPATION IN THE LOS\nANGELES URBAN COUNTY PERMANENT LOCAL HOUSING ALLOCATION\nGRANT PROGRAM\nSummary:\nLos Angeles County (County) was granted funding from the State’s five-year\nPermanent Local Housing Allocation (PLHA) grant program in 2020. Los\nAngeles County Development Authority (LACDA) was assigned to facilitate and\noversee implementation of funded activities. In accordance with its Urban\nCounty Agreement with LACDA, the City of Signal Hill chose to participate in the\nPLHA program through an option to request local funds for alternate local\nactivities related to implementation of the 6th Cycle Housing Element, as well as\nin the County’s selected Eviction Defense Program. The City previously\nsubmitted for Year One and Year Two PLHA grant funds. Staff is recommending\nRecommendation:\nAdopt a resolution, entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL,\nCALIFORNIA, APPROVING YEAR THREE PARTICIPATION IN THE LOS\nANGELES URBAN COUNTY PERMANENT LOCAL HOUSING ALLOCATION\nPROGRAM BY AUTHORIZING THE MAYOR, OR HIS/HER DESIGNEE, TO\nSIGN A REIMBURSABLE CONTRACT WITH THE LOS ANGELES COUNTY\nDEVELOPMENT AUTHORITY (LACDA) ACTING ON BEHALF OF THE\nCOUNTY

f. CONTRACT AMENDMENT REGISTER DATED JUNE 27, 2023\nSummary:\nThe Contract Amendment Register is a listing of proposed contract amendments\nand project changes orders eligible for streamlined processing based upon the\nfollowing criteria as documented in the City’s Purchasing Policy:\n· Funds have been authorized as part of the adopted fiscal year Operating\nBudget.\n· Staff are satisfied with the goods/services received to date; and\n· City Manager has reviewed and approved each amendment for\nstreamlined processing.\nThe contract amendments being presented for City Council consideration are as\nfollows:\nMichael Baker International, Inc. (MBI) provides consultation services to staff to\nsupport the City’s Parks, Recreation and Library Services Department in the\nadministration of the City’s various Community Development Block Grant\n(CDBG) and Permanent Local Housing Allocation (PLHA) programs. The\nproposed amendment extends the term by one year through June 30, 2024 with\na not-to-exceed contract amount of $82,500.\nProject Partners, Inc. provides professional consultant services for an Interim\nWater Superintendent to provide the Public Works Water Department with\ncritical water utility services. The proposed amendment extends the term by 180\ndays through December 27, 2023.\nRecommendation:\nAuthorize the Contract Amendment Register dated June 27, 2023.

g. SCHEDULE OF INVESTMENTS AND MONTHLY TRANSACTION REPORT\nSummary:\nThe Schedule of Investments is a listing of all surplus funds invested for both the\nCity and the Successor Agency to the former Signal Hill Redevelopment Agency\nas of the date shown on the report. The monthly transaction report provides the\nchanges in investments for the prior month.\nRecommendation:\nReceive and file.

h. WARRANT REGISTER DATED JUNE 27, 2023\nSummary:\nThe Warrant Register is a listing of all general disbursements issued since the\nprior warrant register and warrants to be released upon City Council approval.\nRecommendation:\nAuthorize payment of the Warrant Register dated June 27, 2023.