South El Monte — 2024-11-12

11.a. LETTER FROM SOUTH EL MONTE NATIONAL LITTLE LEAGUE\nREQUESTING A FACILITY FEE WAIVER FOR THE USE OF NEW\nTEMPLE PARK FIELDS, MARY VAN DYKE PARK COMMUNITY\nROOM, SENIOR CENTER DINING ROOM, CONSIDERATION TO\nWAIVE THE PARK LIGHTING FEES, AND CONSIDERATION TO\nWAIVE THE FEES FOR THE INSTALLATION AND TEAR DOWN OF\nFIELD FENCES\nThe South El Monte National Little League ("SEMNLL") is requesting\nreservation facility fee waivers for the use of New Temple Park fields,\nSenior Center Dining Room, Mary Van Dyke Park Community Room, and\nrequesting the City Council consider waiving the reservation light fees and\nthe associated labor cost incurred to install and remove five (5) fences at\nNew Temple Park.\nRECOMMENDED ACTION: Staff recommends City Council:\n1. Discuss and consider the facility reservation fee waiver request for\nthe use of the New Temple Park fields, Senior Center Dining Room,\nand Mary Van Dyke Community Room for the estimated amount of\n$33,600.00;\n2. Discuss and consider the request to waive the light fees in the\nestimated amount of $7,740.00; and\n3. Discuss and consider waiving the associated labor cost incurred to\ninstall and remove five (5) fences at New Temple Park in the\nestimated amount of $4,700.00.

11.b. LETTER FROM THE SOUTH EL MONTE EMPLOYEES ASSOCIATION\n(SEMEA) REQUESTING SPONSORSHIP FOR THE ANNUAL SOUTH\nEL MONTE EMPLOYEE HOLIDAY RECOGNITION DINNER\nThe South El Monte Employees Association is requesting a $5,000\nsponsorship for the Annual South El Monte Employee Holiday Recognition\nDinner, which includes complimentary tickets and acknowledgment of\nsponsorship signs placed on dinner tables.\nRECOMMENDED ACTION: Staff recommends City Council discuss and\nconsider sponsorship in the amount of $5,000 for the Annual South El\nMonte Employee Holiday Recognition Dinner.\nCorrespondence Item 11.c. next page\nCORRESPONDENCE (CONTINUED)

11.c. LETTER FROM EPIPHANY CATHOLIC CHURCH REQUESTING A FEE\nWAIVER FOR A TEMPORARY USE PERMIT AND CITY STAFF TIME\nFOR THEIR ANNUAL OUR LADY OF GUADALUPE PROCESSIONS\nEpiphany Church is requesting a fee waiver for a Temporary Use Permit\n(TUP) and for City staff time dedicated to public safety support during its\nannual "Our Lady of Guadalupe" processions, scheduled from Monday,\nDecember 2, 2024, through Wednesday, December 11, 2024.\nRECOMMENDED ACTION: Staff recommends City Council to discuss\nand consider approving the fee waiver request submitted by Epiphany\nCatholic Church, totaling $3,770.\n12. COUNCILMEMBERS’ AGENDA

12.a. COUNCILMEMBER RUDY BOJORQUEZ\n1. Consideration and Approval to add two (2) additional golf carts to\ninvite the Valle Lindo and Mountain View School Boards on our\nAnnual Christmas ride along with Santa.\n13. CLOSED SESSION

13.a. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION\nPursuant to Government Code Section 54956.9(d)(1) - (one case)\nRichard Brown vs. City of South El Monte Code Enforcement\nLA Superior Court, Case No. 24PDSC02133

7.a. CONSIDERATION AND APPROVAL OF THE REGULAR CITY\nCOUNCIL MEETING MINUTES OF OCTOBER 22, 2024\nStaff is requesting approval of Minutes for the October 22, 2024, Regular\nCity Council Meeting.\nRECOMMENDED ACTION: Staff is requesting approval of Minutes for the\nOctober 22, 2024, Regular City Council Meeting.\nConsent Calendar Items 7.b. through 7.d. next page.\nCONSENT CALENDAR (CONTINUED)

7.b. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24-234,\nAPPROVING WARRANTS FOR THE PERIOD OF OCTOBER 23, 2024,\nTHROUGH NOVEMBER 12, 2024\nAuthorizing payment of City expenditures for the period of October 23,\n2024, through November 12, 2024, totaling $2,288,087.10.\nRECOMMENDED ACTION: Staff recommends City Council adopt\nResolution No. 24-234, authorizing payment of City expenditures.

7.c. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24-235,\nAPPROVING PROJECT ACCEPTANCE AND NOTICE OF\nCOMPLETION FOR THE TRAFFIC SIGNAL IMPROVEMENTS AT\nVARIOUS SIGNALIZED INTERSECTIONS PROJECT (HSIPL-\n5352(020)).\nOn August 28, 2023, the Engineering Department solicited bids for the\nTraffic Signal Improvements at Various Intersections Project. On October\n10, 2023, Elecnor Belco Electric, Inc. (“Contractor”) was awarded a\nconstruction contract for the Traffic Signal Improvements at Various\nSignalized Intersections Project. The final cost for the construction work\ncompleted by Elecnor Belco Electric, Inc. is $470,416.17.\nRECOMMENDED ACTION: Staff recommends City Council:\n1. Adopt Resolution No. 24-235, accepting the completion for the\nTraffic Signal Improvements at Various Signalized Intersections\nProject;\n2. Authorize City Clerk to send the Notice of Completion for\nrecordation to the Los Angeles County Recorder’s Office; and\n3. Release retention accordingly.

7.d. AUTHORIZATION TO REJECT BID RECEIVED IN RESPONSE TO\nFORECLOSURE REGISTRATION PROGRAM RFP AND RE-SOLICIT\nPROPOSALS FOR THE FORECLOSURE OF ABANDONED\nPROPERTIES PROGRAM\nStaff seeks authorization to both reject the response to the Foreclosure\nRegistration Program that was issued on August 1, 2024 and re-solicit\nproposals for the Foreclosure Registration Program.\nRECOMMENDED ACTION: Staff recommends City Council authorize staff\nto both reject the response that was received and re-solicit the RFP for the\nForeclosure of Abandoned Properties program.\nConsent Calendar Items 7.e. and 7.d. next page.\nCONSENT CALENDAR (CONTINUED)

7.e. CONSIDERATION FOR AUTHORIZATION TO ADVERTISE NOTICE\nINVITING BIDS (NIB) FOR SOUTH EL MONTE SYSTEMIC SAFETY\nIMPROVEMENTS AT SIGNALIZED INTERSECTIONS (HSIP CYCLE 11\nPROJECT)\nStaff seeks City Council approval to advertise for construction bids for\nSouth El Monte Systemic Safety Improvements at Signalized Intersections\n(HSIP Cycle 11 Project).\nRECOMMENDED ACTION: Staff recommends City Council approve the\nconstruction bid package to solicit bids for South El Monte Systemic Safety\nImprovements at Signalized Intersections (HSIP Cycle 11 Project).

7.f. AUTHORIZATION TO RE-ISSUE REQUEST FOR PROPOSALS (RFP)\nFOR THE ADMINISTRATION OF THE CALHOME OWNER-OCCUPIED\nHOME REPAIR PROGRAM AND THE FIRST TIME HOMEBUYER'S\nPROGRAM\nStaff seeks authorization to re-solicit proposals for the CalHome Owner-\nOccupied Home Repair Program and the Permanent Local Housing\nAllocation (PLHA) First Time Home Buyer Program, that was initially\nissued on August 1, 2024.\nRECOMMENDED ACTION: Staff recommends City Council authorize staff\nto reissue the RFP to solicit proposals to administer the CalHome Owner-\nOccupied Home Repair program and the First Time Home Buyer Program.\n8. PUBLIC HEARINGS - None\n9. GENERAL BUSINESS

9.a. CONTINUED FROM THE REGULAR CITY COUNCIL MEETING OF\nOCTOBER 8, 2024 - CONSIDERATION AND APPROVAL OF\nRESOLUTION NO. 24-236, AUTHORIZING THE CITY MANAGER OR\nHIS DESIGNEE TO EXECUTE AN AGREEMENT WITH MOBILITY\nDEVELOPMENT OPERATIONS, LLC (MDO) TO ALLOW THEM TO USE\nSIX DESIGNATED ELECTRIC VEHICLE CHARGING PARKING\nSPACES FOR THE OPERATION OF AN ELECTRIC VEHICLE CAR\nSHARING PROGRAM.\nStaff seeks City Council approval to execute an agreement with Mobility\nDevelopment Operations, LLC (MDO) to allow them to use six designated\nelectric car charging parking spaces for the operation of an electric vehicle\ncar sharing program.\nRECOMMENDED ACTION: Staff recommends City Council:\n1. Adopt Resolution No. 24-236 to execute an Agreement for the use\nof six electric vehicle charging stations with Mobility Development\nOperations, LLC: and\n2. Authorize the City Manager or designee to execute the agreement.\nGeneral Business Items 9.b. and 9.c. next page.\nGENERAL BUSINESS (CONTINUED)

9.b. CONSIDERATION AND APPROVAL OF THE CITY'S 2025 SPECIAL\nEVENTS CALENDAR\nThe City's 2025 Special Events Calendar includes recommended dates,\ntimes, and locations for the City-sponsored events held by the Community\nServices Department. All scheduled events are subject to modifications,\ndate changes, and/or cancelations.\nRECOMMENDED ACTION: Staff recommends City Council consider and\napprove the City's 2025 Special Events Calendar.

9.c. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24-237,\nAPPROVING AWARD OF CONSTRUCTION CONTRACT TO TORO\nENTERPRISES, INC. FOR SAFE ROUTES TO SCHOOL PEDESTRIAN\nSAFETY PROJECT, ATP CYCLE 5, ATPL-5352(023)\nOn September 30, 2024, the Engineering Department solicited bids for the\nSafe Routes to School Pedestrian Safety Project, ATP Cycle 5, ATPL-\n5352(023). The work involves installation of pedestrian safety upgrades at\nsignalized intersections and uncontrolled crosswalks including rectangular\nrapid flash beacons ("RRFBs"), pedestrian push buttons, countdown\nsystems, overhead pedestrian signal systems, speed radar feedback\nsigns, pedestrian ramps, signage, crosswalks and striping around schools\nand major destinations. The lowest responsive bid was submitted by Toro\nEnterprises, Inc. with the total base bid amount of $1,794,169.80.\nRECOMMENDED ACTION: Staff recommends City Council:\n1. Adopt and approve the plans and specifications for the Safe Routes\nto School Pedestrian Safety Project, ATP Cycle 5, ATPL-5352(023)\nProject;\n2. Adopt and approve Resolution No. 24-237, awarding the Safe\nRoutes to School Pedestrian Safety Project, ATP Cycle 5, ATPL-\n5352(023) Project contract to the lowest responsible, Toro\nEnterprises, Inc., for an amount of $1,794,169.80 and authorize the\nCity Manager to execute the contract; and\n3. Authorize 10% of the total contract amount as contingency\nallowance to be used if necessary for unforeseen conditions at the\nCity Manager’s discretion.\nGeneral Business Items 9.d. and 9.e. next page.\nGENERAL BUSINESS (CONTINUED)

9.d. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24-238,\nAUTHORIZING THE PURCHASE OF THE TRANSPORTATION\nVEHICLE FROM ("MODEL 1") COMMERCIAL VEHICLES, INC.\nThe Senior Services and Transportation Division ("Division") is committed\nto improving mobility for seniors and individuals with disabilities by offering\nsafe and efficient transportation services. The Division seeks approval to\npurchase a new 2023 BraunAbility Van Chrysler ("Voyager") with funding\nallocated through the Prop A- Dispatch Implementation Plan account\nincluded in the City's approved Fiscal Year (FY) 2024-2025 Budget.\nRECOMMENDED ACTION: Staff recommends City Council:\n1. Approve Resolution No. 24-238, approving the purchase of the\nVoyager from Model 1; and\n2. Authorize the City Manager to negotiate and execute all requisite\ndocuments for the purchase.

9.e. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24-239,\nAPPROVING A FACILITY USE AGREEMENT BY AND BETWEEN THE\nCITY OF SOUTH EL MONTE AND CALIFORNIA STATE UNIVERSITY,\nNORTHRIDGE\nThe proposed Facility Use Agreement ("Agreement") by and between the\nCity of South El Monte ("City") and California State University, Northridge\n("CSUN") will allow CSUN to rent the City Hall Council Chambers\n("Chambers") as an off-site campus that offers customized masters and\ngraduate programs on select Fridays effective August 29, 2025 to August\n17, 2026, from 9:00 a.m. to 1:00 p.m.\nRECOMMENDED ACTION: Staff recommends City Council:\n1. Approve Resolution No. 24-239, approving the Agreement; and\n2. Authorize the City Manager or his designee to execute the\nAgreement\nGeneral Business Items 9.f. through 9.h. next page.\nGENERAL BUSINESS (CONTINUED)

9.f. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24-240,\nAPPROVING AWARD OF PROFESSIONAL SERVICES AGREEMENT\n(PSA) TO CSG CONSULTANTS TO PROVIDE PEER REVIEW OF AN\nENVIRONMENTAL IMPACT REPORT AND RELATED TECHNICAL\nSTUDIES IN CONJUNCTION WITH THE DEVELOPMENT OF 825\nLEXINGTON-GALLATIN ROAD.\nCSG Consultants was selected as the most qualified consultant based on\ntheir experience, proposal quality, project understanding, schedule, and\ncost-effectiveness to provide a third-party independent review of an\nenvironmental impact report for 825 Lexington-Gallatin Road.\nRECOMMENDED ACTION: Staff recommends City Council:\n1. Approve Resolution No. 24-240, awarding PSA to CSG Consultants\nfor consulting services to peer review an environmental impact\nreport and technical studies, in an amount not to exceed $40,000;\nand\n2. Authorize the City Manager or his designee to negotiate and\nexecute the agreement.

9.g. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24-241,\nAPPROVING AND AGREEMENT BETWEEN THE CITY OF SOUTH EL\nMONTE AND KEYSER-MARSDEN TO REVIEW HOMEBUYER\nAPPLICATIONS AND PROVIDE GENERAL ADVICE TO THE CITY\nWITH RESPECT TO AFFORDABLE HOUSING DOCUMENTS FOR THE\nPROPERTY LOCATED AT 2540 ROSEMEAD BOUELVARD (KB\nHOMES).\nThis item will be provided under separate cover.\nRECOMMENDED ACTION:

9.h. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24-242,\nADOPTING AMENDED AND RESTATED PAY SCHEDULES FOR THE\nCITY’S NON-REPRESENTED EXECUTIVE AND PART-TIME\nEMPLOYEES\nOn September 24, 2024, the City Council approved Resolution No. 24-\n226, approving cost of living adjustments for non-represented executive\nand part-time employees. This resolution will update the salary range of\nthe Public Works Director position to be consistent with other non-\nrepresented executive positions.\nRECOMMENDED ACTION: Staff recommends City Council consider\nadopting Resolution No. 24-242, approving a revised monthly salary\nschedule for executives (non-represented).\nEnd of General Business.\n10. COMMITTEE REPORTS, INCLUDING AB 1234 REPORTS\nAB 1234, section 53232.3(d) requires Members of a legislative body to provide\nbrief reports on meetings attended at the expense of the local agency (i.e.,\nLeague of California Cities Conferences, ICSC conferences, etc.) at the next\nregular meeting of the legislative body.\n11. CORRESPONDENCE