West Covina — 2025-08-19

1)\nCONSIDERATION OF EXTENSIONS TO TRANSPORTATION AND LEASE AGREEMENTS\nWITH MV TRANSPORTATION, INC.\nIt is recommended that the City Council take the following actions:\n1. Approve a one (1) year extension to both the Transportation Services Agreement and the\nLease Agreement with MV Transportation, Inc., extending the terms of both agreements\nthrough September 2, 2026; and\n2. Authorize the Acting City Manager to negotiate and execute amendments memorializing\nthe extensions and the maximum annual cost for the transportation services as outlined in\nMV Transportation Inc.'s cost proposal, in such final form as approved by the City\nAttorney.

10)\nCONSIDERATION OF REJECTION OF SOLE PROPOSAL RECEIVED FOR REQUEST FOR\nPROPOSALS (RFP NO. 2025-10) FOR SHOPPING CART RETRIEVAL SERVICES\nStaff recommends that the City Council reject the sole proposal received in response to the\nRequest for Proposals (RFP No. 2025-10) for Shopping Cart Retrieval Services, as the\nproposal was non-responsive and lacked competitive pricing.

11)\nCONSIDERATION OF AUTHORIZATION TO PURCHASE SPECIALIZED FLEET VEHICLE:\nDUMP TRUCK\nIt is recommended that the City Council:\n1. Authorize the purchase of one (1) Dump Truck for the Public Works Department's Fleet\nServices Division from WC Performance Ford, the lowest responsible bidder, in an\namount not to exceed $100,000.\n2. Authorize the Acting City Manager to execute the purchase order and/or agreement\nrequired for the purchase.\n3. In the event the Dump Truck is no longer available from WC Performance Ford at the time\nof purchase, authorize the Acting City Manager to purchase the Dump Truck from another\nvendor that submitted a bid or purchase a comparable vehicle meeting the City's\nspecifications, provided the purchase price shall not exceed $100,000.

12)\nCONSIDERATION OF AUTHORIZATION TO PURCHASE TPMT HYDRAULIC DRIVEN\nAIRLESS PUMP SPRAY SYSTEM FOR INSTALLATION ON TRUCK CHASSIS\nIt is recommended that the City Council:\n1. Authorize the purchase of a TPMT Hydraulic Driven Airless Pump Spray System, to be\ninstalled on a City-purchased truck chassis, from Roadline Products, Inc. in the amount of\n$159,411.88, including equipment, installation, and applicable taxes and fees.\n2. Authorize the Acting City Manager to execute the purchase order and/or agreement\nrequired for the purchase.\n3. Adopt the following resolution:\nRESOLUTION NO. 2025-66 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE\nFISCAL YEAR COMMENCING JULY 1, 2025 AND ENDING JUNE 30, 2026 (TPMT\nHYDRAULIC DRIVEN AIRLESS PUMP SPRAY SYSTEM)

13)\nAPPROVAL OF PURCHASE ORDER FOR FORD FLEET CARE FOR FISCAL YEAR 2025-26\nIt is recommended that the City Council:\n1. Authorize the Acting City Manager to issue a purchase order to Ford Fleet Care utilizing\nthe Sourcewell Cooperative Purchasing Agreement for Fiscal Year 2025-2026.\n2. Authorize the Acting City Manager to execute any purchase order change orders within\nthe FY2025-26 budget for Fund 365, Fleet Management.

14)\nCONSIDERATION OF AUTHORIZATION TO PURCHASE SPECIALIZED FLEET VEHICLE BOOM TRUCK\nIt is recommended that the City Council:\n1. Authorize the purchase of one (1) VersaLift SST-40-EIH-02 boom truck from WC\nPerformance Ford, the lowest responsible bidder, in an amount not to exceed $185,813.\n2. Authorize the Acting City Manager to execute the purchase order and/or agreement\nrequired for the purchase of the boom truck.\n3. In the event the boom truck is no longer available from WC Performance Ford at the\ntime of purchase, authorize the Acting City Manager to purchase a comparable vehicle\nmeeting the City's specifications, provided the purchase price shall not exceed $200,000.\n4. Adopt the following resolution:\nRESOLUTION NO. 2025-64 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF WEST COVINA, CA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL\nYEAR COMMENCING JULY 1, 2025 AND ENDING JUNE 30, 2026 (BOOM TRUCK)

15)\nCONSIDERATION OF AUTHORIZATION TO PURCHASE TRUCK CHASSIS FOR\nINSTALLATION OF PAINT TRUCK AIRLESS PUMP SYSTEM\nIt is recommended that the City Council take the following actions:\n1. Reject the bid received for Request for Bids (RFB) No. 2025-14.\n2. Authorize the purchase of a new 2024 Ford Super Duty F-450 DRW XL 2WD Reg Cab\n169" WB 84" CA truck chassis to support the installation of the TPMT Hydraulic Driven\nAirless Pump Spray System for roadway striping and pavement marking operations from\nKen Grody Ford in an amount not to exceed $60,478.\n3. Authorize the Acting City Manager to execute the purchase order and/or agreement\nrequired for the purchase.\n4. In the event the truck chassis is no longer available from Ken Grody Ford at the time of\npurchase, authorize the Acting City Manager to purchase a comparable vehicle meeting\nthe City's specifications provided the purchase price shall not exceed $90,000.\n5. Adopt the following resolution:\nRESOLUTION NO. 2025-65 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF WEST COVINA, CA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL\nYEAR COMMENCING JULY 1, 2025 AND ENDING JUNE 30, 2026 (TRUCK CHASSIS)\nEND OF CONSENT CALENDAR\nDEPARTMENTAL REGULAR MATTERS

16)\nREVIEW OF STREET SWEEPING PROGRAM AND STRATEGIES\nIt is recommended that the City Council provide direction.

17)\nPRESENTATION ON THE CITY PARTNERED SPECIAL EVENTS\nIt is recommended that the City Council receive and file the report.\nCITY COUNCIL COMMENTS

2)\nCONSIDERATION OF SIXTH AMENDMENT TO AGREEMENT WITH NATIONWIDE\nENVIRONMENTAL SERVICES FOR STREET SWEEPING SERVICES\nIt is recommended that the City Council:\n1. Authorize the Acting City Manager to execute the Sixth Amendment to the Street\nSweeping Contract with Joe's Sweeping, Inc. dba Nationwide Environmental Services, in\nsuch final form as approved by the City Attorney.\n2. Adopt the following resolutions, approving the necessary budget amendments associated\nwith the Sixth Amendment:\nRESOLUTION NO. 2025-68 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE\nFISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 (SERVICE\nCONTRACTS)\nRESOLUTION NO. 2025-69 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE\nFISCAL YEAR COMMENCING JULY 1, 2025 AND ENDING JUNE 30, 2026 (SERVICE\nCONTRACTS)

3)\nCONSIDERATION OF A MEMORANDUM OF UNDERSTANDING WITH THE LOS ANGELES\nCOUNTY METROPOLITAN TRANSPORTATION AUTHORITY (LACMTA) FOR\nCOLLECTING AND REPORTING DATA FOR THE NATIONAL TRANSIT DATABASE\nIt is recommended that the City Council authorize the Acting City Manager to execute the\nMemorandum of Understanding (MOU) with the Los Angeles County Metropolitan\nTransportation Authority (LACMTA) for collecting and reporting data for the National Transit\nDatabase (NTD), in substantially the form as attached and in such final form as approved by\nthe City Attorney.

4)\nCONSIDERATION OF PURCHASE AND SALE AGREEMENT AND JOINT ESCROW\nINSTRUCTIONS FOR A PORTION OF DEVELOPMENT SITE (APN 8474-007-940) IN THE\nCITY OF WEST COVINA\nIt is recommended that the City Council authorize the Acting City Manager to execute the\nPurchase and Sale Agreement & Joint Escrow Instructions with Real SAET West Covina, LLC\n(Project Passion Restaurant Group) for the sale of the property located at the northeast corner\nof the West Covina Mall on E. Garvey Avenue South.

5)\nCONSIDERATION OF AGREEMENT FOR EXECUTIVE LEVEL RECRUITMENT SERVICES\nIt is recommended that the City Council:\n1. Approve the selection of TS Talent Solutions of Tripepi Smith & Associates, Inc. to\nconduct the recruitments for the City Manager and Fire Chief positions.\n2. Authorize the Mayor to execute an agreement with Tripepi Smith & Associates, Inc., in\nsuch form as approved by the City Attorney.\nCOMMUNITY SERVICES

6)\nCONSIDERATION OF REJECTION OF RFP 2026-05 STATE OF THE CITY CATERING\nPROPOSALS AND AUTHORIZATION FOR THE ACTING CITY MANAGER TO PROCURE\nSUCH SERVICES\nStaff recommends that the City Council reject all proposals received in response to RFP No.\nStaff recommends that the City Council reject all proposals received in response to RFP No.\n2026-05 State of the City Catering Services due to submitted quotes significantly exceeding\nreasonable pricing.\nStaff further recommends that the City Council authorize the Acting City Manager to secure\ncatering services for the 2025 State of the City event at a total cost not to exceed $30,000 for\nan anticipated attendance of 550 guests or fewer. This authorization will allow for direct\nnegotiation with qualified caterers to ensure a cost-effective solution while maintaining the\nquality and service standards expected for the event.\nFINANCE DEPARTMENT

7)\nCONSIDERATION OF PURCHASING REPORT AND REJECTION OF UNAWARDED BIDS\nIt is recommended that the City Council take the following actions:\n1. Receive and file the listing of all contracts and purchase orders that have been awarded\nby the City Manager from February 1, 2025 to June 30, 2025.\n2. Reject the unawarded bids detailed within the staff report.

8)\nCONSIDERATION OF MONTHLY SALARY FOR ACTING CITY MANAGER\nIt is recommended that the City Council approve the Acting City Manager's request to be paid a\nmonthly salary of one dollar ($1.00) more than the highest paid subordinate supervised by the\nActing City Manager, effective as of May 24, 2025.

9)\nCONSIDERATION OF A MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE\nCITY AND THE CITY OF WEST COVINA POLICE MANAGEMENT ASSOCIATION (WCPMA)\nIt is recommended that the City Council adopt the following resolution:\nRESOLUTION NO. 2025-70 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF WEST COVINA, CALIFORNIA , APPROVING THE MEMORANDUM OF\nUNDERSTANDING BETWEEN THE CITY AND THE WEST COVINA POLICE\nMANAGEMENT ASSOCIATION (WCPMA) FOR THE PERIOD OF JANUARY 1, 2025\nTHROUGH DECEMBER 31, 2027\nPOLICE DEPARTMENT\nPUBLIC WORKS