West Covina
| Date | Item Type | Item | Description | Info Location | County | City | Meeting Type | id |
|---|---|---|---|---|---|---|---|---|
| August 19, 2025 | Item | 1 | 1) CONSIDERATION OF EXTENSIONS TO TRANSPORTATION AND LEASE AGREEMENTS WITH MV TRANSPORTATION, INC. It is recommended that the City Council take the following actions: 1. Approve a one (1) year extension to both the Transportation Services Agreement and the Lease Agreement with MV Transportation, Inc., extending the terms of both agreements through September 2, 2026; and 2. Authorize the Acting City Manager to negotiate and execute amendments memorializing the extensions and the maximum annual cost for the transportation services as outlined in MV Transportation Inc.'s cost proposal, in such final form as approved by the City Attorney. | August 19, 2025 Item # 1 | LA County | West Covina | City Council | 68a3ad771cfdc75860715add |
| August 19, 2025 | Item | 10 | 10) CONSIDERATION OF REJECTION OF SOLE PROPOSAL RECEIVED FOR REQUEST FOR PROPOSALS (RFP NO. 2025-10) FOR SHOPPING CART RETRIEVAL SERVICES Staff recommends that the City Council reject the sole proposal received in response to the Request for Proposals (RFP No. 2025-10) for Shopping Cart Retrieval Services, as the proposal was non-responsive and lacked competitive pricing. | August 19, 2025 Item # 10 | LA County | West Covina | City Council | 68a3ad771cfdc75860715ae9 |
| August 19, 2025 | Item | 11 | 11) CONSIDERATION OF AUTHORIZATION TO PURCHASE SPECIALIZED FLEET VEHICLE: DUMP TRUCK It is recommended that the City Council: 1. Authorize the purchase of one (1) Dump Truck for the Public Works Department's Fleet Services Division from WC Performance Ford, the lowest responsible bidder, in an amount not to exceed $100,000. 2. Authorize the Acting City Manager to execute the purchase order and/or agreement required for the purchase. 3. In the event the Dump Truck is no longer available from WC Performance Ford at the time of purchase, authorize the Acting City Manager to purchase the Dump Truck from another vendor that submitted a bid or purchase a comparable vehicle meeting the City's specifications, provided the purchase price shall not exceed $100,000. | August 19, 2025 Item # 11 | LA County | West Covina | City Council | 68a3ad771cfdc75860715ae8 |
| August 19, 2025 | Item | 12 | 12) CONSIDERATION OF AUTHORIZATION TO PURCHASE TPMT HYDRAULIC DRIVEN AIRLESS PUMP SPRAY SYSTEM FOR INSTALLATION ON TRUCK CHASSIS It is recommended that the City Council: 1. Authorize the purchase of a TPMT Hydraulic Driven Airless Pump Spray System, to be installed on a City-purchased truck chassis, from Roadline Products, Inc. in the amount of $159,411.88, including equipment, installation, and applicable taxes and fees. 2. Authorize the Acting City Manager to execute the purchase order and/or agreement required for the purchase. 3. Adopt the following resolution: RESOLUTION NO. 2025-66 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2025 AND ENDING JUNE 30, 2026 (TPMT HYDRAULIC DRIVEN AIRLESS PUMP SPRAY SYSTEM) | August 19, 2025 Item # 12 | LA County | West Covina | City Council | 68a3ad771cfdc75860715aea |
| August 19, 2025 | Item | 13 | 13) APPROVAL OF PURCHASE ORDER FOR FORD FLEET CARE FOR FISCAL YEAR 2025-26 It is recommended that the City Council: 1. Authorize the Acting City Manager to issue a purchase order to Ford Fleet Care utilizing the Sourcewell Cooperative Purchasing Agreement for Fiscal Year 2025-2026. 2. Authorize the Acting City Manager to execute any purchase order change orders within the FY2025-26 budget for Fund 365, Fleet Management. | August 19, 2025 Item # 13 | LA County | West Covina | City Council | 68a3ad771cfdc75860715aeb |
| August 19, 2025 | Item | 14 | 14) CONSIDERATION OF AUTHORIZATION TO PURCHASE SPECIALIZED FLEET VEHICLE BOOM TRUCK It is recommended that the City Council: 1. Authorize the purchase of one (1) VersaLift SST-40-EIH-02 boom truck from WC Performance Ford, the lowest responsible bidder, in an amount not to exceed $185,813. 2. Authorize the Acting City Manager to execute the purchase order and/or agreement required for the purchase of the boom truck. 3. In the event the boom truck is no longer available from WC Performance Ford at the time of purchase, authorize the Acting City Manager to purchase a comparable vehicle meeting the City's specifications, provided the purchase price shall not exceed $200,000. 4. Adopt the following resolution: RESOLUTION NO. 2025-64 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2025 AND ENDING JUNE 30, 2026 (BOOM TRUCK) | August 19, 2025 Item # 14 | LA County | West Covina | City Council | 68a3ad771cfdc75860715ae6 |
| August 19, 2025 | Item | 15 | 15) CONSIDERATION OF AUTHORIZATION TO PURCHASE TRUCK CHASSIS FOR INSTALLATION OF PAINT TRUCK AIRLESS PUMP SYSTEM It is recommended that the City Council take the following actions: 1. Reject the bid received for Request for Bids (RFB) No. 2025-14. 2. Authorize the purchase of a new 2024 Ford Super Duty F-450 DRW XL 2WD Reg Cab 169" WB 84" CA truck chassis to support the installation of the TPMT Hydraulic Driven Airless Pump Spray System for roadway striping and pavement marking operations from Ken Grody Ford in an amount not to exceed $60,478. 3. Authorize the Acting City Manager to execute the purchase order and/or agreement required for the purchase. 4. In the event the truck chassis is no longer available from Ken Grody Ford at the time of purchase, authorize the Acting City Manager to purchase a comparable vehicle meeting the City's specifications provided the purchase price shall not exceed $90,000. 5. Adopt the following resolution: RESOLUTION NO. 2025-65 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2025 AND ENDING JUNE 30, 2026 (TRUCK CHASSIS) END OF CONSENT CALENDAR DEPARTMENTAL REGULAR MATTERS | August 19, 2025 Item # 15 | LA County | West Covina | City Council | 68a3ad771cfdc75860715ae7 |
| August 19, 2025 | Item | 16 | 16) REVIEW OF STREET SWEEPING PROGRAM AND STRATEGIES It is recommended that the City Council provide direction. | August 19, 2025 Item # 16 | LA County | West Covina | City Council | 68a3ad771cfdc75860715ae5 |
| August 19, 2025 | Item | 17 | 17) PRESENTATION ON THE CITY PARTNERED SPECIAL EVENTS It is recommended that the City Council receive and file the report. CITY COUNCIL COMMENTS | August 19, 2025 Item # 17 | LA County | West Covina | City Council | 68a3ad771cfdc75860715ae4 |
| August 19, 2025 | Item | 2 | 2) CONSIDERATION OF SIXTH AMENDMENT TO AGREEMENT WITH NATIONWIDE ENVIRONMENTAL SERVICES FOR STREET SWEEPING SERVICES It is recommended that the City Council: 1. Authorize the Acting City Manager to execute the Sixth Amendment to the Street Sweeping Contract with Joe's Sweeping, Inc. dba Nationwide Environmental Services, in such final form as approved by the City Attorney. 2. Adopt the following resolutions, approving the necessary budget amendments associated with the Sixth Amendment: RESOLUTION NO. 2025-68 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 (SERVICE CONTRACTS) RESOLUTION NO. 2025-69 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2025 AND ENDING JUNE 30, 2026 (SERVICE CONTRACTS) | August 19, 2025 Item # 2 | LA County | West Covina | City Council | 68a3ad771cfdc75860715adf |
| August 19, 2025 | Item | 3 | 3) CONSIDERATION OF A MEMORANDUM OF UNDERSTANDING WITH THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (LACMTA) FOR COLLECTING AND REPORTING DATA FOR THE NATIONAL TRANSIT DATABASE It is recommended that the City Council authorize the Acting City Manager to execute the Memorandum of Understanding (MOU) with the Los Angeles County Metropolitan Transportation Authority (LACMTA) for collecting and reporting data for the National Transit Database (NTD), in substantially the form as attached and in such final form as approved by the City Attorney. | August 19, 2025 Item # 3 | LA County | West Covina | City Council | 68a3ad771cfdc75860715ade |
| August 19, 2025 | Item | 4 | 4) CONSIDERATION OF PURCHASE AND SALE AGREEMENT AND JOINT ESCROW INSTRUCTIONS FOR A PORTION OF DEVELOPMENT SITE (APN 8474-007-940) IN THE CITY OF WEST COVINA It is recommended that the City Council authorize the Acting City Manager to execute the Purchase and Sale Agreement & Joint Escrow Instructions with Real SAET West Covina, LLC (Project Passion Restaurant Group) for the sale of the property located at the northeast corner of the West Covina Mall on E. Garvey Avenue South. | August 19, 2025 Item # 4 | LA County | West Covina | City Council | 68a3ad771cfdc75860715ae3 |
| August 19, 2025 | Item | 5 | 5) CONSIDERATION OF AGREEMENT FOR EXECUTIVE LEVEL RECRUITMENT SERVICES It is recommended that the City Council: 1. Approve the selection of TS Talent Solutions of Tripepi Smith & Associates, Inc. to conduct the recruitments for the City Manager and Fire Chief positions. 2. Authorize the Mayor to execute an agreement with Tripepi Smith & Associates, Inc., in such form as approved by the City Attorney. COMMUNITY SERVICES | August 19, 2025 Item # 5 | LA County | West Covina | City Council | 68a3ad771cfdc75860715ae2 |
| August 19, 2025 | Item | 6 | 6) CONSIDERATION OF REJECTION OF RFP 2026-05 STATE OF THE CITY CATERING PROPOSALS AND AUTHORIZATION FOR THE ACTING CITY MANAGER TO PROCURE SUCH SERVICES Staff recommends that the City Council reject all proposals received in response to RFP No. Staff recommends that the City Council reject all proposals received in response to RFP No. 2026-05 State of the City Catering Services due to submitted quotes significantly exceeding reasonable pricing. Staff further recommends that the City Council authorize the Acting City Manager to secure catering services for the 2025 State of the City event at a total cost not to exceed $30,000 for an anticipated attendance of 550 guests or fewer. This authorization will allow for direct negotiation with qualified caterers to ensure a cost-effective solution while maintaining the quality and service standards expected for the event. FINANCE DEPARTMENT | August 19, 2025 Item # 6 | LA County | West Covina | City Council | 68a3ad771cfdc75860715ae0 |
| August 19, 2025 | Item | 7 | 7) CONSIDERATION OF PURCHASING REPORT AND REJECTION OF UNAWARDED BIDS It is recommended that the City Council take the following actions: 1. Receive and file the listing of all contracts and purchase orders that have been awarded by the City Manager from February 1, 2025 to June 30, 2025. 2. Reject the unawarded bids detailed within the staff report. | August 19, 2025 Item # 7 | LA County | West Covina | City Council | 68a3ad771cfdc75860715ae1 |
| August 19, 2025 | Item | 8 | 8) CONSIDERATION OF MONTHLY SALARY FOR ACTING CITY MANAGER It is recommended that the City Council approve the Acting City Manager's request to be paid a monthly salary of one dollar ($1.00) more than the highest paid subordinate supervised by the Acting City Manager, effective as of May 24, 2025. | August 19, 2025 Item # 8 | LA County | West Covina | City Council | 68a3ad771cfdc75860715adc |
| August 19, 2025 | Item | 9 | 9) CONSIDERATION OF A MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE CITY AND THE CITY OF WEST COVINA POLICE MANAGEMENT ASSOCIATION (WCPMA) It is recommended that the City Council adopt the following resolution: RESOLUTION NO. 2025-70 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA , APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE WEST COVINA POLICE MANAGEMENT ASSOCIATION (WCPMA) FOR THE PERIOD OF JANUARY 1, 2025 THROUGH DECEMBER 31, 2027 POLICE DEPARTMENT PUBLIC WORKS | August 19, 2025 Item # 9 | LA County | West Covina | City Council | 68a3ad771cfdc75860715adb |