Buena Park — 2023-02-14

10. PROFESSIONAL SERVICES AGREEMENT WITH RECORDS CONTROL SERVICES,\nINC. (RCS) FOR A CITYWIDE RECORDS INFORMATION MANAGEMENT\nPROGRAM\nPurpose: Authorize the City Clerk's Office to hire a consultant to create a citywide\nrecords and information management program. Associated costs in the amount of\n$42,000 will require a budget allocation from the undesignated General Fund balance.\nRecommended Action: 1) Approve a professional services agreement with Records\nControl Services, Inc. (RCS) for a citywide Records Information Management (RIM)\nProgram in the amount of $42,000; 2) Authorize the City Manager and City Attorney to\nmake any necessary, non-monetary changes to the agreement; 3) Authorize the City\nManager and City Clerk to execute the agreement; 4) Dispense with competitive bidding\npursuant to Buena Park Municipal Code Section 3.28.080(D); and 5) Approve a budget\namendment from the undesignated General Fund balance in the amount of $42,000 for\nthis purpose.

11. LEASE AGREEMENT WITH THE CHRISTOPHER CLUB (KNIGHTS OF COLUMBUS)\nFOR THE PROPERTY LOCATED AT 8411 KASS DRIVE; FINDING THAT THE\nPROPOSED LEASE IS EXEMPT FROM CEQA (CLASS 1 – OPERATION OF\nEXISTING FACILITY)\nPurpose: Authorize the Public Works Department to lease an unused piece of City\nproperty to the Christopher Club of Buena Park. The City would receive a lease payment\nin the amount of $300 per year with approval of this item.\nRecommended Action: 1) Approve a lease agreement with the Christopher Club\n(Knights of Columbus) for the property located at 8411 Kass Drive; 2) Authorize the City\nManager and City Attorney to make any necessary, non-monetary changes to the\nagreement; 3) Authorize the City Manager and City Clerk to execute the agreement; and\n4) Find such actions categorically exempt from the California Environmental Quality Act\n(“CEQA”) under Section 15301 of the CEQA Guidelines (Class 1 Exemption).

12. RESTRICTED PROJECT GRANT AGREEMENT (GRANT NO. 202301) WITH\nPROVIDENCE ST. JUDE HOSPITAL FOR 2023 GRANT FUNDING\nPurpose: Authorize the Community Services Department to execute a grant agreement\nwith Providence St. Jude Hospital for construction of community garden plots at Ehlers\nEvent Center and Bellis Park, and the purchase of a SPARK 3-6 Physical Education\nCurriculum Equipment Package. This item will accept a total of $33,500 in grant funds\nfor these projects.\nRecommended Action: 1) Approve a grant agreement with Providence St. Jude Hospital\nfor the year 2023; 2) Authorize the City Manager and City Attorney to make any\nnecessary, non-monetary changes to the agreement; 3) Authorize the City Manager to\nexecute the Grant Agreement; 4) Accept grant funds in the amount of $33,500; 5)\nAppropriate $19,000 for the construction of Community Gardens at Bellis Park; 6)\nAppropriate $7,500 for the construction of Community Gardens at the Ehlers Event\nCenter; and, 7) Appropriate $7,000 for the purchase of a SPARK 3-6 Physical Education\nCurriculum Equipment Package.

13. MEMORANDUM OF UNDERSTANDING WITH ORANGE COUNTY SHERIFF’S\nDEPARTMENT (OCSD) TO TRANSFER FUNDS RELATED TO THE 2022 EDWARD\nBYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FOR\nOVERTIME EXPENDITURES WORKING COLD CASE VIOLENT CRIMES\nPurpose: Authorize the Police Department to execute a memorandum of understanding\nto accept grant funds to supplement detective overtime expenditures to investigate and\nsolve cold case violent felonies. Associated grant funds in the amount of $15,736 will be\nused for this purpose.\nRecommended Action: 1) Approve a Memorandum of Understanding with the Orange\nCounty Sheriff’s Department (OCSD) to transfer funds for the 2022 Edward Byrne\nMemorial Justice Assistance Grant (JAG) Program for supplemental funding to cover\novertime expenditures for detectives to investigate cold case violent crimes; 2) Authorize\nthe City Manager and City Attorney to make any necessary, non-monetary changes to\nthe Memorandum of Understanding; 3) Authorize the City Manager and City Clerk to\nexecute the Memorandum of Understanding; 4) Approve a budgetary action to\nappropriate funds in the amount of $15,736; and 5) Authorize the Police Department to\nwork overtime hours to complete investigations in unsolved violent felonies.

14. AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT WITH CINTAS\nCORPORATION NO. 3 FOR UNIFORM RENTAL AND LAUNDRY SERVICES FOR\nCITY UNIFORMED PERSONNEL IN THE PUBLIC WORKS AND COMMUNITY\nSERVICES DEPARTMENTS\nPurpose: Authorize the Public Works Department to extend the agreement with the\nCity's current contract provider for uniform rental and laundry services. Associated costs\nin the approximate amount of $25,000 were previously budgeted for this purpose\n(Account No. 11-6370-160105).\nRecommended Action: 1) Approve Amendment No. 2 to the professional services\nagreement with Cintas Corporation No. 3 for uniform rental and laundry services for\nuniformed personnel in the Public Works and Community Services Departments from\nFebruary 28, 2023, through February 28, 2024; 2) Authorize the City Manager and City\nAttorney to make any necessary, non-monetary changes to the amendment; and 3)\nAuthorize City Manager and City Clerk to execute the amendment.

15. CONSIDERATION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nBUENA PARK, CALIFORNIA, DECLARING CERTAIN REAL PROPERTY OWNED BY\nTHE CITY TO BE "SURPLUS LAND" UNDER THE SURPLUS LAND ACT (7711-7733\nBEACH BOULEVARD, BUENA PARK, CA)\nPurpose: Declare City-owned property to be “surplus land” for purposes of the SLA as a\npreliminary step in the City’s efforts to facilitate the sale and development of the\nProperty.\nRecommended Action: 1) Adopt the attached Resolution declaring the City-owned real\nproperty located at 7711-7733 Beach Boulevard, Buena Park, CA (“Property”) to be\n“surplus land” pursuant to the California Surplus Land Act (California Government Code\n§ 54220 et seq., the “SLA”).

16. RESOLUTION APPROVING THE CITY OF BUENA PARK STATEMENT OF\nINVESTMENT POLICY DATED FEBRUARY 14, 2023\nPurpose: Authorize the Director of Finance/City Treasurer to invest idle money in the\nCity Treasury not required for the immediate necessities of the City as he deems\nappropriate, as allowed by State law. There is no direct budget impact with the approval\nof this item.\nRecommended Action: 1) Adopt a resolution approving the City of Buena Park\nStatement of Investment Policy dated February 14, 2023.

17. AN ORDINANCE AMENDING CERTAIN SECTIONS OF CHAPTER 3.48 OF THE\nBUENA PARK MUNICIPAL CODE RELATING TO THE CITY MANAGER'S\nAUTHORITY TO APPROVE AND EXECUTE CERTAIN CONTRACTS; A\nRESOLUTION OF THE CITY COUNCIL REPEALING EXISTING AND ESTABLISHING\nNEW PURCHASING POLICY LIMITS PURSUANT TO CHAPTER 3.28 OF THE\nBUENA PARK MUNICIPAL CODE; AND AMENDMENTS TO CITY COUNCIL POLICY\nNO. 7 - CLAIM SETTLEMENTS; POLICY NO. 13 - CHANGE ORDERS AND CHANGE\nORDER QUANTITIES ON CAPITAL IMPROVEMENT PROJECTS; AND POLICY NO.\n14 – APPROVAL AND EXECUTION OF CONTRACTS\nPurpose: Increase the contracting authority of the City Manager to account for inflation\nand to improve the efficiency of City business and operations. There is no direct budget\nimpact associated with this item.\nRecommended Action: 1) Adopt an Ordinance Amending Chapter 3.48 of the Buena\nPark Municipal Code (Approval and Execution of Contracts) Relating to the City\nManager's Authority to Approve and Execute Certain Contracts; 2) Adopt a Resolution\nRepealing Resolution No. 12289 and Establishing Purchasing Policy Limits Pursuant to\nChapter 3.28 of the Buena Park Municipal Code; and, 3) Approve amendments to the\nfollowing Policies of the City Council: Policy No. 7 - Claim Settlements; Policy No. 13 -\nChange Orders and Change Order Quantities on Capital Improvement Projects; and,\nPolicy No. 14 - Approval and Execution of Contracts.

18. ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) FOR YEAR ENDED\nJUNE 30, 2022\nPurpose: Receive and file the Annual Comprehensive Financial Report (ACFR). There is\nno budget impact with the approval of this item.\nRecommended Action: 1) Receive and file the Annual Comprehensive Financial Report\n(ACFR) for the year ended June 30, 2022.

19. A REPORT TO THE CITY COUNCIL REGARDING THE EXISTENCE OF A LOCAL\nEMERGENCY IN THE CITY OF BUENA PARK REGARDING THE COVID-19 VIRUS\nPurpose: Receive and file a report regarding the City's actions regarding COVID-19.\nThere is no direct budget impact with the receipt of this item.\nRecommended Action: 1) Receive and file the report.

2. RESOLUTIONS APPROVING CLAIMS AND DEMANDS\nRecommended Action: Adopt resolutions.

20. RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AWARD A\nCONTRACT FOR THE 2021-2022 AND 2022-2023 SEWER MAIN LINING\nIMPROVEMENTS AT VARIOUS LOCATIONS PROJECT; FINDING THE PROJECT\nCATEGORICALLY EXEMPT FROM CEQA (CLASS 1 – MAINTENANCE/REPAIR OF\nEXISTING FACILITIES)\nPresented by Annie Singhal, Assistant Engineer\nPurpose: Approve project specifications and exhibits, and authorize the Public Works\nDepartment to hire a contractor to complete sewer main improvements at various\nlocations within the City. This project is included in the Capital Improvement Program\nbudget, and will be funded by the Water Enterprise Fund (Account No. 52-9806-\n490015).\nRecommended Action: 1) Adopt a resolution approving specifications and exhibits for\nthe 2021-2022 and 2022-2023 Sewer Main Lining at Various Project Locations; 2) Find\nthat the project is exempt from the California Environmental Quality Act as a Class 1\nExemption; 3) Award a contract to Tunnelworks Services, Inc. in the amount of\n$790,897.50; 4) Authorize contingency funds in the amount of $80,000 in the same\npurchase order; 5) Authorize a purchase order for The Solis Group in the amount of\n$6,725 for Community Workforce Agreement (CWA) project administration; 6) Authorize\na budget transfer in the amount of $25,000 from the Miscellaneous Sewer Improvements\nAccount (Account 52-9806-490010) for this purpose; 7) Authorize the City Manager and\nCity Attorney to make any non-monetary changes to the contract; and, 8) Authorize the\nCity Manager and City Clerk to execute the contract.

21. AMENDMENT NO. 1 TO A PROFESSIONAL SERVICES AGREEMENT NO. 22-1 CD\nWITH CASC ENGINEERING AND CONSULTING, INC. TO IMPLEMENT THE 2021-\n2029 HOUSING ELEMENT BY UPDATING THE CITY'S GENERAL PLAN LAND USE\nELEMENT AND ZONING CODE FOR RESIDENTIAL AND MIXED-USE\nDEVELOPMENT AND ASSOCIATED ENVIRONMENTAL CLEARANCE\nPresented by Swati Meshram, PhD, AICP, LEEP AP\nPurpose: Authorize the Community and Economic Development Department to amend\nan existing agreement with a consultant to provide additional services and to extend the\nterm of the contract. Associated costs in the amount of $303,038 will require a budget\nallocation from the undesignated General Fund balance.\nRecommended Action: 1) Approve Amendment No. 1 to Professional Services\nAgreement No. 22-1 CD with CASC Engineering and Consulting, Inc. in the amount of\n$303,038 to provide additional services for the General Plan Land Use Element update,\nZoning Code update related to residential and mixed use zones, and associated\nenvironmental clearance, and extend the contract to October 31, 2024; 2) Authorize the\nCity Manager and City Attorney to make any necessary, non-monetary changes to the\namendment; 3) Authorize the City Manager and the City Clerk to execute the\namendment; and 4) Approve a budget allocation in the amount of $303,038 from the\nundesignated General Fund balance.

22. ANNUAL REPORT FOR BUENA PARK TOURISM MARKETING DISTRICT (TMD)\nPresented by Sara Copping, Visit Buena Park Executive Director and Gina Reed, Civitas\nAdvisors\nPurpose: Approve the Buena Park Tourism Marketing District FY22-23 Annual Report.\nThere is no budget impact associated with this item.\nRecommended Action: 1) Approve and file the Buena Park Tourism Marketing District\n(BPTMD) FY22-23 Annual Report.

23. PROFESSIONAL SERVICES AGREEMENT WITH PACE ADVANCED WATER\nENGINEERING FOR DESIGN SERVICES FOR THE PEAK PARK AND BOISSERANC\nPARK POOL IMPROVEMENTS PROJECT\nPresented by Mina Mikhael, P.E., Director of Public Works/City Engineer\nPurpose: Authorize the Public Works Department to hire a consultant for design services\nrelated to the Peak Park and Boisseranc Park Pool Improvements Project. Associated\ncosts in the amount of $86,920 will be funded by the Park In-Lieu Fund (Project Account\nNo. 32-9806-290163).\nRecommended Action: 1) Approve a Professional Services Agreement with Pace\nAdvanced Water Engineering in the amount of $86,920 for design services for the Peak\nPark and Boisseranc Park Pool Improvements Project; 2) Authorize the City Manager\nand City Attorney to make any necessary, non-monetary changes to the agreement; and\n3) Authorize the City Manager and City Clerk to execute the agreement.\nMAYOR/CITY COUNCIL REPORTS & CALENDAR\na. Scheduling dates for future City Council meetings.\nb. Identifying items for future discussion.\nRECESS\nSTUDY SESSION (24 – 29) (Reconvene in the Council Chamber)

24. REPORT TO THE CITY COUNCIL REGARDING THE HUMAN RELATIONS\nCOMMITTEE STRATEGIC PLAN\nPresented by Eddie Fenton, Assistant City Manager

25. DISCUSS AND PROVIDE DIRECTION REGARDING ATTENDANCE AT THE\nASSOCIATION OF CALIFORNIA CITIES – ORANGE COUNTY (ACC-OC)\nWASHINGTON, D.C. LEGISLATIVE ADVOCACY TRIP APRIL 17-20, 2023\nPresented by Jessica Fewer, Senior Management Analyst

26. DISCUSS AND PROVIDE DIRECTION ON THE REORGANIZATION OF THE CITY'S\nCOMMISSIONS AND COMMITTEES\nPresented by Adria M. Jimenez, MMC, City Clerk

27. DESIGNATE A COUNCIL MEMBER AS THE CITY'S VOTING DELEGATE AND\nALTERNATE VOTING DELEGATE FOR THE SOUTHERN CALIFORNIA\nASSOCIATION OF GOVERNMENTS (SCAG) GENERAL ASSEMBLY BUSINESS\nSESSION\nPresented by Adria M. Jimenez, MMC, City Clerk

28. CITY MANAGER REPORT

29. COMMISSION/COMMITTEE APPOINTMENTS/REMOVALS

3. TREASURER'S REPORT FOR THE MONTH OF DECEMBER 2022\nPurpose: Review the Treasurer’s Investment Report prepared by the Finance\nDepartment for the month of December 2022. There is no fiscal impact in receiving this\nreport.\nRecommended Action: 1) Receive and file the reports.

4. PROCLAMATION RECOGNIZING FEBRUARY 2023 AS BLACK HISTORY MONTH\nRecommended Action: Approve Proclamation.

5. PROCLAMATION HONORING CAROL MCCANN AS THE 2023 AMERICANA\nCITIZEN OF THE YEAR\nRecommended Action: Approve Proclamation.

6. PROCLAMATION HONORING LIZ DUNSTER 2023 AMERICANA PERSON OF THE\nYEAR\nRecommended Action: Approve Proclamation.

7. FINAL PAYMENT FOR THE EHLERS EVENT CENTER STOREFRONT\nREPLACEMENT PROJECT\nPurpose: Authorize the Public Works Department to issue final payment and file a Notice\nof Completion for the Ehlers Event Center Storefront Replacement Project. This project\nis funded by the Park-in-Lieu Fund (Account No. 32-9806-290135).\nRecommended Action: 1) Accept project as complete and approve final payment to At\nYour Service Construction & Energy, Inc. in the amount of $215,849.50; and 2) Direct\nthe Public Works Department to file a Notice of Completion.

8. AUTHORIZATION OF PAYMENTS TO DELTA MOTOR COMPANY, INC. FOR\nEMERGENCY REFURBISHMENT AND EMERGENCY STORM WATER PUMP\nREPAIR SERVICES; FINDING THE PROJECT CATEGORICALLY EXEMPT FROM\nCEQA (CLASS 1 – MAINTENANCE/REPAIR OF EXISTING FACILITIES)\nPurpose: Authorize payments to Delta Motor Company, Inc. for emergency\nrefurbishment of three storm water pumps serving the Dale Street Underpass.\nAssociated costs in the amounts of $26,359.50 and $15,579.75 will be funded by the\nStorm Drain Improvements Project budget (Account No. 52-9806-490025).\nRecommended Action: 1) Authorize payment in the amount of $15,579.75 to Delta Motor\nCompany, Inc. for emergency storm water pump refurbishment of pump #1 and pump #4\nat the Dale Street Underpass; and 2) Authorize payment in the amount of $26,359.50 to\nDelta Motor Company, Inc. for emergency storm water pump refurbishment of pump #3\nat the Dale Street Underpass.

9. RESOLUTION APPROVING PLANS AND SPECIFICATIONS, AND APPROVAL OF A\nCONTRACT WITH AYALA ENGINEERING, INC. FOR THE SEWER MANHOLE\nIMPROVEMENTS AT VARIOUS LOCATIONS FOR FY 2022-2023 PROJECT;\nFINDING THE PROPOSED PROJECT EXEMPT FROM CEQA (CLASS 1 –\nREPAIR/MINOR ALTERATION TO EXISTING FACILITIES)\nPurpose: Approve project plans and specifications and authorize the Public Works\nDepartment to hire a contractor to construct the sewer manhole improvements at various\nlocations. This project is included in the Capital Improvement Program budget and will\nbe funded by the Water Enterprise Fund (Account No. 52-9806-499920).\nRecommended Action: 1) Adopt a resolution approving specifications and exhibits for\nthe Sewer Manhole Improvements at Various Locations for Fiscal Year 2022-2023\nProject; 2) Find the project exempt from CEQA (Class 1 - Repair / Maintenance / Minor\nAlteration to Existing Facilities); 3) Award a contract to Ayala Engineering, Inc. in the\namount of $287,130; 4) Authorize the City Manager and City Attorney to make any\nnecessary, non-monetary changes to the contract; 5) Authorize contingency funds in the\namount of $12,870 in the same purchase order; and 6) Authorize the City Manager and\nCity Clerk to execute the contract.