Pasadena — 2023-01-09

1. CONTRACT AWARD TO CENTRALSQUARE TECHNOLOGIES LLC DBA SUPERION LLC FOR INTRUSION FALSE ALARM PERMITTING AND\nCOLLECTION MANAGEMENT SERVICES (Finance Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action is not a “project” subject to the California Environmental Quality Act (CEQA) as defined in Section 21065 of\nCEQA and Sections 15060(c)(3), and 15378(b)(5) of the State CEQA Guidelines, and\nas such, no environmental document pursuant to CEQA is required for the action;\n(2) Authorize the City Manager to enter into a five-year contract with CentralSquare Technologies LLC DBA Superion LLC for management\nservices of intrusion alarm permitting and false alarm penalties, with a service fee of 15\npercent of net collections. Competitive bidding is not required pursuant to City Charter section 1002(F) (contracts for professional or unique\nservices); and\n(3) To the extent this action could be considered a separate procurement subject to the Competitive Selection Process, it is recommended that the\nCity Council grant the contract an exemption pursuant to P.M.C. Section 4.08.049\n(B), contracts for which the City’s best interests are served.\nTPA

10. CONTRACT AWARD TO ORANGE COAST PETROLEUM EQUIPMENT INCORPORATED TO FURNISH AND DELIVER ABOVEGROUND\nSTORAGE TANK REPLACEMENT AND CONSTRUCTION OF CONCRETE\nFOUNDATION FOR AN AMOUNT NOT-TO-EXCEED $339,492 (Public Works Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General\nRule that CEQA only applies to projects that may have an effect on the environment;\nand\n(2) Accept the bid dated November 7, 2022, submitted by Orange Coast Petroleum Equipment Incorporated (OCPE) in response to specifications\nto furnish and deliver aboveground storage tank replacement and construction of\nconcrete foundation; reject all other bids received; and authorize the City Manager to enter into a contract not-to-exceed $339,492, which includes\nthe base contract amount of $295,210 and a contingency of $44,282 to provide for any\nnecessary change orders.

11. AUTHORIZATION TO AMEND CONTRACT NO. 32054 WITH FIRST TRANSIT INC., FOR PASADENA FIXED ROUTE AND DIAL-A-RIDE\nTRANSIT SERVICES (Transportation Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that this action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)\n(3);\n(2) Authorize the City Manager to amend Contract No. 32054, without competitive bidding pursuant to City Chart Section 1002(F), contracts for\nprofessional or unique services, with First Transit Inc., to increase the five-year contract\namount by $4,901,437, thereby increasing the total not-to-exceed amount from $41,068,924 to $45,970,361, which includes the base contract\namount of $45,068,981 and a contingency of $901,380 (2%); and\n(3) To the extent this transaction could be considered a separate procurement grant the proposed contract amendment an exemption from the\nCompetitive Selection process pursuant to the Pasadena Municipal Code Section\n4.08.049(B), contracts for which the City’s best interests are served.\nATTACHMENT A\nATTACHMENT B

12. AUTHORIZATION TO ENTER INTO AGREEMENTS FOR NURSING SUPPORT SERVICES WITH HEALTHCARE STAFFING PROFESSIONALS\nINC., AND MAXIM HEALTHCARE STAFFING INC., FOR A TOTAL\nAMOUNT NOT-TO-EXCEED $2,000,000 (Public Health Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the recommended action in the agenda report is not a project subject to the California Environmental Quality Act (CEQA) pursuant to\nSection 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the\nState CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project;\n(2) Authorize the City Manager to enter into a contract, as a result of a competitive selection process, as defined by Section 4.08.047 of the\nPasadena Municipal Code, with Healthcare Staffing Professionals Inc., for nursing support\nservices in an amount not-to-exceed $900,000 for a three-year term with two additional one-year terms for $300,000 per year subject to approval by\nthe City Manager for a total not-to-exceed amount of $1,500,000. Competitive\nBidding is not required pursuant to the City Charter Section 1002(F), contracts for professional or unique services; and\n(3) Authorize the City Manager to enter into a contract, as a result of a competitive selection process, as defined by Section 4.08.047 of the\nPasadena Municipal Code, with Maxim Healthcare Staffing Inc., for backup nursing\nsupport services in an amount not-to-exceed $300,000 for a three-year term with two optional one-year terms for $100,000 per year subject to\napproval by the City Manager for a total not-to-exceed amount of $500,000. Competitive\nBidding is not required pursuant to the City Charter Section 1002(F), contracts for professional or unique services.

13. APPROVAL OF AMENDED MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PASADENA AND THE PASADENA\nFIREFIGHTERS’ ASSOCIATION FOR THE TERM OF JANUARY 1, 2023 - DECEMBER\n31, 2026 (Human Resources Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA\nguidelines Section 15061(b)(3) (Common Sense Exemption); and\n(2) Approve an Amended Memorandum of Understanding (MOU) between the City of Pasadena (City) and the Pasadena Firefighters’ Association\n(PFFA), for the term of January 1, 2023, through December 31, 2026.\nATTACHMENT 1 (MOU)

14. APPROVAL OF MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PASADENA AND THE PASADENA FIREFIGHTERS’\nMANAGEMENT ASSOCIATION FOR THE TERM OF JANUARY 1, 2023 -\nDECEMBER 31, 2026 (Human Resources Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA\nguidelines Section 15061(b)(3) (Common Sense Exemption); and\n(2) Approve an Amended Memorandum of Understanding (MOU) between the City of Pasadena (City) and the Pasadena Firefighters’\nManagement Association (PFMA), for the term of January 1, 2023, through December 31,\n2026.\nATTACHMENT 1 (MOU)\nCity Council

15. RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS\nRESIGNATION OF MONIQUE PREYER FROM THE NORTHWEST COMMISSION (District 2 Nomination)\nRESIGNATION OF JENNIFER HIGGINBOTHAM FROM THE RECREATION AND PARKS COMMISSION (At Large/District 7 Nomination)\nAPPOINTMENT OF JILL THOMPSON TO THE COMMISSION ON THE STATUS OF WOMEN (District 3 Nomination)\nAPPOINTMENT OF UZOAMAKA RENEE OGBODO TO THE NORTHWEST COMMISSION (District 7 Nomination)\nCity Attorney\nCity Clerk/Secretary

16. \n16a. APPROVAL OF MINUTES\nNovember 14, 2022 City Council\nNovember 14, 2022 Successor Agency to the Pasadena Community\nDevelopment Commission\nNovember 21, 2022 City Council\nNovember 21, 2022 Successor Agency to the Pasadena Community\nDevelopment Commission\nNovember 28, 2022 City Council\nNovember 28, 2022 Successor Agency to the Pasadena Community\nDevelopment Commission\nDecember 5, 2022 City Council\nDecember 5, 2022 Successor Agency to the Pasadena Community\nDevelopment Commission\nDecember 12, 2022 City Council\nDecember 15, 2022 City Council\nDecember 19, 2022 City Council\nDecember 19, 2022 Successor Agency to the Pasadena Community\nDevelopment Commission\nDecember 26, 2022 City Council\nDecember 26, 2022 Successor Agency to the Pasadena Community\nDevelopment Commission\nJanuary 2, 2023 City Council\nJanuary 2, 2023 Successor Agency to the Pasadena Community\nDevelopment Commission\n16b. RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA\nClaim No. Claimant Claim Amount\n2023-0146 Federal Insurance Company $ 25,000.00+\n2023-0147 Mary D. Van Hiel 400.00\n2023-0148 Alieka Monet Marcos-Townsend 9,176.00\n2023-0149 Virginia Louise Tuchscherer 10,000.00+\n2023-0150 Jemina Franco 400.00\n2023-0151 Farmers Insurance Exchange 19,192.52\na/s/o Salvador Villapando\n2023-0152 Pasadena Playhouse 13,399.60\n2023-0153 Gary Alan Livingston 25,000.00+\n2023-0154 Anthony Bullock 900.00\n2023-0155 Annie Markarian 25,000.00+\n2023-0156 Seta Kevorkian 25,000.00+\n2023-0157 Angela Lee LeBlanc 430.00\n2023-0158 Linda B. Angel 10,000.00+\n2023-0159 Jennifer Michele Santillana 500.00\n2023-0160 Jesus Marquez 500.00\n2023-0161 Michael White 10,000.00\n2023-0162 Jose Munoz Not stated\n2023-0163 Jerry Machado 25,000.00+\n2023-0164 Francis C. Daniels Not stated\n2023-0165 Jordan Graves 80.00\n2023-0166 USAA 25,000.00+\n16c. PUBLIC HEARINGS SET\nJanuary 23, 2023, 5:00 p.m. - Planned Development #40 – 444 North Fair Oaks Avenue and 425 North Raymond Avenue\nJanuary 23, 2023, 5:00 p.m. – Amendment to Fuller Theological Seminary Master Plan and Development Agreement No. 19378 – 270-282 North Los\nRobles Avenue

17. 710 PLANNING WORKING GROUP/TASK FORCE\nRecommendation: It is recommended that the City Council:\n(1) Find that the action proposed in the agenda report is not a project subject to the California Environmental Quality Act (“CEQA") pursuant to\nCEQA Section 21065 and State CEQA Guidelines Sections 15060(c)(2), 15060(c)(3),\nand 15378 of the State CEQA Guidelines; and\n(2) Provide direction to staff regarding the creation of a 710 Working Group.

18. Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING THE OFFICIAL ZONING MAP ESTABLISHED BY TITLE\n17 (ZONING CODE), CHAPTER 17.20, SECTION 17.20.020 OF THE\nPASADENA MUNICIPAL CODE TO CHANGE THE DESIGNATION FOR THE AREAS GENERALLY LOCATED ON THE WEST SIDE OF SOUTH\nARROYO PARKWAY SOUTH OF EAST BELLEVUE DRIVE AND NORTH\nOF EAST CALIFORNIA BOULEVARD THAT COMPRISE THE AFFINITY PLANNED DEVELOPMENT, AND AMENDING THE ZONING CODE TO\nCREATE PD-39 – AFFINITY PLANNED DEVELOPMENT”

19. INFORMATIONAL UPDATE ON THE PASADENA RENTAL HOUSING BOARD (PRHB) APPLICATION PROCESS, DRAFT RULES OF\nAPPOINTMENT, AND RELATED MATTERS (City Clerk)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed actions in the agenda report are exempt from review pursuant to the California Environmental Quality Act (“CEQA”) in\naccordance with State CEQA Guidelines § 15061(b)(3) (General Rule); and\n(2) Receive and file the proposed rules and informational update regarding the PRHB application process, as presented in the agenda report.\nATTACHMENT A\nATTACHMENT B\nATTACHMENT C\nATTACHMENT D\nBRIEF REPORTS FROM REPRESENTATIVES/REQUESTS FOR FUTURE AGENDA ITEMS\nCLOSED SESSION

2. AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH ABCO DEVELOPMENT CORPORATION TO PROVIDE A DECONTAMINATION\nSHOWER TRAILER FOR AN AMOUNT NOT-TO-EXCEED $95,080 (Fire\nDept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed actions in the agenda report are exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA\nGuidelines Section 15061(b)(3) (General Rule); and\n(2) i) Accept the bid dated May 2, 2022, submitted by ABCO Development Corporation in response to specifications for a four-unit shower trailer;\nii) reject all other bids received; and iii) authorize the City Manager to enter into a\npurchase order for an amount not-to-exceed $95,080.\nTPA

3. CONTRACT AWARD TO BC DESIGN HAUS FOR THE DESIGN AND IMPLEMENTATION OF A CITYWIDE TRAFFIC SAFETY MEDIA AND\nOUTREACH CAMPAIGN FOR A TOTAL NOT-TO-EXCEED $182,700\n(Transportation Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the actions proposed in the agenda report are exempt from the California Environmental Quality Act (CEQA) in accordance with Section\n15061(b)(3) the General Rule that CEQA only applies to projects that may have\nan effect on the environment; and\n(2) Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the\nPasadena Municipal Code, with BC Design Haus, for a Citywide Traffic Safety Media\nand Outreach Campaign in an amount not-to-exceed $182,700 which includes the base contract amount of $147,700 and a contingency of $35,000\nto provide for any necessary direct costs and/or change orders. Competitive price\nbidding is not required pursuant to City Charter Section 1002(F) contracts for professional or unique services.\nATTACHMENT A\nATTACHMENT B (TPA)

4. AUTHORIZATION TO ENTER INTO A CONTRACT WITH AMERICAN POWER SYSTEMS LLC FOR THE REMOVAL AND REPLACEMENT OF\nDC POWER EQUIPMENT AT THREE PUBLIC SAFETY RADIO\nCOMMUNICATIONS SITES FOR AN AMOUNT NOT-TO-EXCEED $360,175 (Information Technology Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed contract is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section\n15061(b)(3), the “common sense” provision that CEQA only applies to projects that\nmay have an effect on the environment; and\n(2) Accept the bid dated October 31,2022 submitted by American Power Systems LLC in response to specifications for removal and replacement\nof DC power batteries and associated equipment; reject all other bids received;\nand authorize the City Manager to enter into a contract not-to-exceed of $360,175, which includes the base contract amount of $327,431 and a ten-\npercent contingency to provide for any necessary change orders.

5. AUTHORIZATION TO ENTER INTO A CONTRACT WITH ELECNOR BELCO ELECTRIC INC., FOR FIBER OPTIC SPLICING, TESTING, AND\nEMERGENCY TROUBLESHOOTING FOR THE CITY’S FIBER OPTIC\nNETWORK (Information Technology Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the action in the agenda report is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines\nper Section 15061(b)(3), the “common sense” provision that CEQA only applies to\nprojects that may have an effect on the environment; and\n(2) Accept the bid dated July 18, 2022, submitted by Elecnor Belco Electric Inc., in response to the specifications to the Furnish and Deliver,\nSplicing and Testing of Fiber Optic Cable Competitive Bid, reject all other bids received,\nand authorize the City Manager to enter into a three-year contract with a total not-to-exceed amount of $498,284, which includes a base contract\namount of $452,986 and a ten-percent contingency.

6. AUTHORIZATION TO INCREASE PURCHASE ORDER WITH 72 HOUR LLC (DBA: CHEVROLET OF WATSONVILLE/NATIONAL AUTO FLEET\nGROUP) BY $57,476 TO AMEND THE MODEL YEAR PURCHASE OF\nFOUR ELECTRIC FORD F-150 LIGHTNING TRUCKS AND EIGHT FORD EXPLORER POLICE INTERCEPTOR HYBRID SPORT UTILITY\nVEHICLES FOR A REVISED NOT-TO-EXCEED TOTAL AMOUNT OF $1,292,759\n(Public Works Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General\nRule that CEQA only applies to projects that may have an effect on the environment;\n(2) Authorize the City Manager to increase purchase order with 72 Hour LLC (72 Hour) for an additional $57,476 to amend the model year\npurchase of four Ford F-150 Lightning electric trucks and eight Ford Explorer Police\nInterceptor Hybrid Sport Utility Vehicles (SUVs), thereby increasing the combined purchase order not-to-exceed total amount from $1,235,283 to\n$1,292,759; and\n(3) Neither Competitive Bidding nor Competitive Selection are required pursuant to City Charter Section 1002(H) and Pasadena Municipal Code\nSection 4.08.049(A)(3), contracts with other governmental entities.

7. REJECTION OF BIDS FOR CITYWIDE TREE AND STUMP REMOVAL SERVICES (Public Works Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find the project (Contract for Citywide Tree and Stump Removal) is categorically exempt from the California Environmental Quality Act\n(“CEQA”) in accordance with CEQA Guidelines Article 19, Section 15301 (Class 1), and\nthat there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and\n(2) Reject all bids received on August 4, 2022, in response to the Notice Inviting Bids for Citywide Tree and Stump Removal Services.

8. CONTRACT AWARD TO SOUTH COAST EMERGENCY VEHICLE SERVICE TO FURNISH PIERCE FIRE TRUCK OEM PARTS FOR AN\nAMOUNT NOT-TO-EXCEED $495,000 FOR UP TO FIVE YEARS (Public Works\nDept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the action in the agenda report is exempt under the California Environmental Quality Act (CEQA) in accordance with Section\n15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on\nthe environment; and\n(2) Accept the bid dated December 2, 2022 submitted by South Coast Emergency Vehicle Service (South Coast Emergency), in response to the\nspecifications for Pierce Certified Original Equipment Manufacturer (OEM) Parts;\nreject all other bids received; and authorize the City Manager to enter into a contract for three years in an amount not-to-exceed $297,000 (which\nincludes a $27,000 contingency), with the option for two additional one-year extensions,\nin the annual amount of $99,000 (which includes a $9,000 contingency) at the discretion of the City Manager, for a maximum total contract length of\nfive years and a grand total contract amount of $495,000.

9. AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH CONSOLIDATED ELECTRICAL DISTRIBUTORS INC., (DBA CALIFORNIA\nELECTRIC SUPPLY) TO FURNISH AND DELIVER CONCRETE STREET\nLIGHT POLES FOR AN AMOUNT NOT-TO-EXCEED $195,756 FOR THREE YEARS (Public Works Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (CEQA) pursuant to\nSection 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State\nCEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; and\n(2) Accept the bid dated October 18, 2022, submitted by Consolidated Electrical Distributors Inc., in response to project specifications for Concrete\nStreet Light Pole Restocking 2022, reject all other bids received, and authorize\nthe City Manager to enter into a three-year contract not-to-exceed $195,759 (including a $17,196 contingency).