Pasadena — 2025-08-25

A.\nPRESENTATION BY DEVON UPADHYAY, GENERAL MANAGER AND CHIEF OPERATING OFFICER OF THE BOARD OF DIRECTORS\nOF THE METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA

B. UPDATE FROM RITA MORENO, CHAIR, AND LENA LOUISE KENNEDY, VICE CHAIR, ON PROGRESS OF WORK BY THE COMMITTEE ON CITY COUNCILMEMBERS’ COMPENSATION

C.\nCONSIDERATION OF INITIATION OF LITIGATION pursuant to Government Code Section 54956.9(d)(4) (two potential cases)

D. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding significant exposure to potential litigation pursuant to\nGovernment Code Section 54956.9(d)(2): One (1) case\nPUBLIC MEETING – 6:00 P.M.\nROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS\nSPECIAL ITEMS

1.\nAUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH GREENFIELD MANAGEMENT FOR WEED AND BRUSH\nCLEARANCE SERVICES FOR UP TO FIVE YEARS FOR A TOTAL AMOUNT NOTTO-EXCEED $995,280 (PRCS Dept.)\nRecommendation: It is recommended that the City Council:\n(1)\nFind that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA\nGuidelines in accordance with Article 19, Class 1, Existing Facilities, and Class 4, Minor Alterations\nto Land, as well as being statutorily exempt from CEQA in accordance with Public Resources Code Section 21080(b) and CEQA Guidelines\nSection 15269 as an action necessary to prevent or mitigate an emergency; and\n(2)\nAuthorize the City Manager to award contract to lowest and best bid dated July 24, 2025 submitted by Greenfield Management in\nresponse to the plans and specifications for Weed and Brush Clearance, for Parks,\nRecreation and Community Services and authorize the City Manager to enter into a five-year contract for an amount not-to-exceed $995,280\nwhich includes the base contract amount of $904,800 and a contingency of $90,480 to\nprovide for any necessary change orders.

10. FINANCE COMMITTEE: AMENDMENTS TO THE CITY MANAGER’S FISCAL YEAR 2026 ADOPTED OPERATING BUDGET (Office of the\nCity Manager)\nRecommendation: It is recommended that the City Council:\n1)\nFind that the recommended action is exempt from the California Environmental Quality Act ("CEQA") pursuant to Public Resources\nCode 21065 and within the meaning of the State CEQA Guidelines Sections 15060(c) and\n15378(b); and\n2)\nAmend the City Manger’s Fiscal Year (FY) 2026 Adopted Operating Budget as detailed in the agenda report by increasing revenue and\nappropriations by $358,641 and adding 2.0 FTE limited-term positions, and converting\ntwo 1.0 FTE limited-term positions to regular-term.

11. LEGISLATIVE POLICY COMMITTEE: APPROVAL OF THE FEDERAL & STATE LEGISLATIVE PLATFORMS FOR CALENDAR YEAR\n2025 (Office of the City Manager)\nRecommendation: It is recommended that the City Council:\n(1)\nFind that the action proposed in the agenda report is covered by the “Common Sense” exemption set forth in State CEQA Guidelines\nSection 15061(b)(3) as CEQA only applies to projects that may have a significant effect\non the environment; and\n(2)\nApprove the Federal Legislative Platform and the State Legislative Platform for calendar year 2025.

12. LEGISLATIVE POLICY COMMITTEE: SUPPORT FOR SB 256 (PÉREZ): ELECTRICITY: ELECTRICAL INFRASTRUCTURE: WILDFIRE\nMITIGATION (Water & Power Dept.)\nRecommendation: It is recommended that the City Council:\n(1)\nFind that the action proposed in the agenda report is covered by the “Common Sense” exemption set forth in State CEQA Guidelines\nSection 15061(b)(3) as CEQA only applies to projects that may have a significant effect\non the environment;\n(2)\nSupport Senate Bill 256 (Pérez) – Electricity: electrical infrastructure: wildfire mitigation, and any subsequent related legislation; and\n(3)\nAuthorize the Mayor to send letters to the appropriate authorities stating Pasadena’s position.

13. LEGISLATIVE POLICY COMMITTEE: SUPPORT FOR AB 740 (HARABEDIAN): VIRTUAL POWER PLANTS: LOAD SHIFTING:\nINTEGRATED ENERGY POLICY REPORT (Water & Power Dept.)\nRecommendation: It is recommended that the City Council:\n(1)\nFind that the action proposed in the agenda report is covered by the “Common Sense” exemption set forth in State CEQA Guidelines\nSection 15061(b)(3) as CEQA only applies to projects that may have a significant effect\non the environment;\n(2)\nSupport Assembly Bill 740 (Harabedian) – Virtual Power Plants: Load Shifting: Integrated Energy Policy Report; and any subsequent\nrelated legislation; and\n(3)\nAuthorize the Mayor to send letters to the appropriate authorities stating Pasadena’s position.

14. PUBLIC SAFETY COMMITTEE: APPROVAL OF THE RULES AND REGULATIONS FOR THE BIANNUAL MEETING OF COMMUNITY\nPOLICE OVERSIGHT COMMISSION AND PASADENA POLICE DEPARTMENT\nLEADERSHIP (CPOC)\nRecommendation: It is recommended that the City Council:\n(1)\nFind that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (CEQA)\npursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the\nState CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; and\n(2)\nApprove the Rules and Regulations for the biannual meeting of the Community Police Oversight Commission (CPOC) Chair and Vice\nChair and Pasadena Police Department (PPD) leadership.\nRecommendation of the Community Police Oversight Commission: On June 12, 2025, the CPOC unanimously voted (with one absence) to\nadopt the Rules and Regulations regarding the biannual meeting of CPOC Chair and Vice\nChair and PPD leadership, which\nare included in the agenda report as Attachment 1. On July 16, 2025, the Public Safety Committee unanimously voted (with one absence) to\napprove the proposed Rules and Regulations.

15. PUBLIC SAFETY COMMITTEE: APPROVAL OF THE RULES AND REGULATIONS FOR THE HANDLING OF COMMUNITY\nCOMPLAINTS SENT TO THE COMMUNITY POLICE OVERSIGHT COMMISSION (CPOC)\nRecommendation: It is recommended that the City Council:\n(1)\nFind that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (CEQA)\npursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the\nState CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; and\n(2)\nApprove the Rules and Regulations for the handling of community complaints sent to the Community Police Oversight Commission\n(CPOC).\nRecommendation of the Community Police Oversight Commission: On June 12, 2025, the CPOC voted 7-1 (with two abstentions and\none absence) to adopt the Rules and Regulations pertaining to the handling of community\ncomplaints alleging misconduct by Pasadena Police Department (PPD) employees, which are included in the agenda report as Attachment 1.\nOn July 16, 2025, the Public Safety Committee unanimously voted (with one absence) to\napprove the proposed Rules and Regulations.

16.\nRECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA\nClaim No.\nClaimant\nClaim Amount\n2026-0044\nShirley Moody\n$\n35,000.00+\n2026-0045\nDouglas Devos\n2026-0046\nJoshua Pulido\n2026-0047\nDuplicate to Claim No.\n2026-0043\nN/A\n2026-0048\nDuplicate to Claim No.\n2026-0043\nN/A\n2026-0049\nEmily Beaghan\nOLD BUSINESS: None\n35,000.00+\n35,000.00+\n574.90

17.\nPROPOSED PERMIT FEE REDUCTIONS FOR EATON FIRE REBUILD SITES (Planning & Community Development Dept.)\nRecommendation: It is recommended that the City Council:\n(1)\nFind that the recommended fee reductions are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA\nGuidelines per Section 15061(b)(3);\n(2)\nAdopt a resolution amending the Fiscal Year (FY) 2026 General Fee Schedule to reduce or waive various Plan Check and Permit Fees for\nrebuilding eligible residential structures destroyed in the Eaton Fire;\n(3)\nDirect the City Attorney to prepare within 30 days an ordinance to amend Title 4 of the Pasadena Municipal Code (PMC) to exempt qualified\nreconstruction of eligible residential structures destroyed by the Eaton Fire from the\nCity’s fees for Construction Tax; and\n(4)\nDirect staff to explore other means of recovering the foregone fees.\nRecommendation of the Economic Development & Technology Committee: On July 15, 2025, the Economic Development & Technology\nCommittee (EdTech) recommended the City Council approve the proposed fee reductions for\nrebuilding eligible single-family\nstructures destroyed in the Eaton Fire as follows:\n1) Waive plan check and building permit fees collected into the Building Fund (204) and the General Fund (101) with a total estimated\ncost of $3,203,500;\n2) Waive the Refuse Collection Administrative Fee and reduce the Deposit for the Construction & Demolition Waste Management\ncollected in the Refuse Collection Fund (406) to a flat $1,000 per site reducing the overall funds\ncollected from $1,500,000 to $125,000;\n3) Waive Sidewalk Inspection and Repair Fees collected in the Project Management Fund (301) with a cost amount of $14,250 for the\ninspections and an estimated cost of $225,000 for the repairs for a total $239,250;\n4) Waive Fire Sprinkler and Landscape Review Fees collected in the Building Fund (204) with a total cost amount of $303,625;\n5) Waive Electric Service Fees collected in the Electric Service Fund (411) with a total estimated cost amount of $504,000;\n6) Defer discussion for Pasadena Water and Power (PWP) fees collected in the Water Service Fund (412) with a total estimated cost of\n$3.5 million for PWP water service customers.\nThe reductions outlined above would apply to projects that meet all of the following (eligible sites):\n1) Single-family properties that were owner-occupied as of January 7, 2025, and the same owner (or a member of the same owner’s\nfamily) is the applicant;\n2) The reconstruction of ‘like-for-like’ single-family properties as allowed under the City’s Rebuild Ordinance adopted March 24, 2025; and\n3) The reconstruction of red-tagged structures (primary dwelling and required parking) and not to the construction of new detached\nstructures such as an accessory dwelling unit (ADU) that did not exist prior to the fire.\nSince the EdTech Meeting of July 15, 2025 staff heard from rebuild property owners requesting that the fee waivers be expanded from the\ncriteria above to include the following:\n1) Owner-occupied condominium units;\n2) Owners who select a relocated home or a prefabricated, modular home. This category may exceed the 10% or 200 square foot like for\nlike square footage cap but must still meet all other like for like provisions (height,\nsetbacks etc.) and meet the square footage requirements of the Zoning Code.\nStaff is supportive of the expanded eligibility criteria. Only four condominium units on the same site were lost and relocated or manufactured\nhomes are based on floor plans that in most cases cannot be modified. With all other zoning\nrequirements being met, there will be little to no impact.

18. Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING TITLE 4, CHAPTER 4.19, SECTIONS 4.19.020,\n4.19.040, 4.19.050, 4.19.060, TO UPDATE THE TRAFFIC REDUCTION AND\nTRANSPORTATION IMPROVEMENT FEE FOR EXISTING LAND USE CATEGORIES AND TO ADD NEW LAND USE CATEGORIES TO\nTHE FEE STRUCTURE”\nORDINANCE\nSecond Reading:

19. Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING VARIOUS SECTIONS OF TITLE 16 (SUBDIVISION ORDINANCE),\nCHAPTERS 16.08, 16.16, 16.28, AND 16.36, OF THE CITY OF PASADENA\nMUNICIPAL CODE TO MODIFY PROCEDURES FOR APPROVAL OF A SUBDIVISION CONTRACT” (Introduced by Councilmember\nLyon)\nORDINANCE\nINFORMATION ITEM\nBRIEF REPORTS FROM REPRESENTATIVES/REQUESTS FOR FUTURE AGENDA ITEMS

2.\nADOPT A RESOLUTION ESTABLISHING ONE NEW CLASSIFICATION AND UPDATING THE SALARIES OF TEN EXISTING\nCLASSIFICATIONS REPRESENTED BY PMA, IBEW, AND IUOE (Human Resources Dept.)\nRecommendation: It is recommended that the City Council:\n(1)\nFind that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to\nCEQA guidelines Section 15061(b)(3) “Common Sense” exemption; and\n(2)\nAdopt a Resolution establishing one new classification and updating the salaries of ten existing classifications represented by PMA,\nIBEW, and IUOE.\nRESOLUTION

3.\nADOPT A RESOLUTION REVISING NON-REPRESENTED MANAGEMENT SALARY SCHEDULES TO REFLECT THE REVISED\nSALARY RATES FOR THE DEPUTY POLICE CHIEF, DEPUTY FIRE CHIEF, AND\nPOLICE COMMANDER CLASSIFICATIONS (Human Resources Dept.)\nRecommendation: It is recommended that the City Council:\n(1)\nFind that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to\nCEQA guidelines Section 15061(b)(3) “Common Sense” exemption; and\n(2)\nAdopt a Resolution revising Non-Represented Management salary schedules to reflect the revised salary rates for the Deputy Police\nChief, Deputy Fire Chief, and Police Commander classifications.

4.\nREJECTION OF BIDS FOR BRENNER PARK PLAYGROUND (Public Works Dept.)\nRecommendation: It is recommended that the City Council:\n(1)\nFind the proposed action in the agenda report to be statutorily exempt from the California Environmental Quality Act (CEQA) pursuant\nto Title 14, Chapter 3, Article 18, Section 15270, Projects which are Disapproved, and\nPublic Resources Code Section 21080(b)(5), projects that a public agency rejects or disapproves; and\n(2)\nReject all bids received on July 14, 2025 in response to the Notice Inviting Bids for Brenner Park Playground.

5.\nAUTHORIZE THE CITY MANAGER TO ENTER INTO FIVE, THREE-YEAR CONTRACTS WITH FIVE VENDORS FOR THE PURCHASE\nAND OUTFITTING OF POLICE VEHICLES FOR AN AMOUNT NOT-TO-EXCEED\n$5,266,731 (Public Works Dept.)\nRecommendation: It is recommended that the City Council:\n(1)\nFind that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (CEQA)\npursuant to Section 21065 of CEQA and Sections 15060(C)(2), 15060(C)(3), and 15378 of the\nState CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required;\n(2)\nAward contract to lowest and best bid dated April 14, 2025 submitted by Olathe Ford Sales, Inc., in response to the project plans and\nspecifications for Police Department Fleet Vehicles - Chevrolet, Dodge, and Ford Police\nPursuit Vehicle Outfitting and the Purchase of Ford Police Pursuit Vehicles (or equivalent), authorize the City Manager to enter into a threeyear contract for an amount not-to-exceed $1,393,305, which includes the base contract\namount of $1,161,087 and a contingency of $232,218 to provide for any necessary change orders;\n(3)\nAward contract to lowest and best bid dated February 10, 2025 submitted by Long Beach BMW Motorcycles in response to the\nproject plans and specifications for Police Department Fleet Vehicles - Outfitted BMW RT\nPolice Type Motorcycles (or equivalent), authorize the City Manager to enter into a three-year contract for an amount not-to-exceed $320,531,\nwhich includes the base contract amount of $267,109 and a contingency of $53,422 to\nprovide for any necessary change orders;\n(4)\nAward contract to lowest and best bid dated April 14, 2025 submitted by PFVT Motors, LLC DBA Peoria Ford in response to the\nproject plans and specifications for Police Department Fleet Vehicles - Police Ford Vehicles\n(or equivalent) and Police Electric Vehicles (or equivalent), authorize the City Manager to enter into a three-year contract for an amount notto-exceed $1,111,126, which includes the base contract amount of $925,938 and a\ncontingency of $185,188 to provide for any necessary change orders;\n(5)\nAward contract to lowest and best bid dated April 14, 2025 submitted by Sierra Monrovia CDJR, LLC in response to the project plans\nand specifications for Police Department Fleet Vehicles - Police Dodge Vehicles (or\nequivalent), authorize the City Manager to enter into a three-year contract for an amount not-to-exceed $1,866,475, which includes the base\ncontract amount of $1,555,396 and a contingency of $311,079 to provide for any necessary\nchange orders;\n(6)\nAward contract to lowest and best bid dated April 9, 2025 submitted by Winner Chevrolet, Inc., in response to the project plans and\nspecifications for Police Department Fleet Vehicles - Chevrolet Police Pursuit Vehicles (or\nequivalent) and Chevrolet Police Vehicles (or equivalent), authorize the City Manager to enter into a three-year contract for an amount not-toexceed $575,294, which includes the base contract amount of $479,411 and a contingency\nof $95,883 to provide for any necessary change orders; and\n(7)\nAuthorize the City Manager to approve no-cost increase amendments to the subject contracts including necessary change orders.

6.\nAUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH TDG ENGINEERING, INC., TO DELIVER CONCEPTUAL\nDEVELOPMENT, PRELIMINARY ENGINEERING AND FINAL DESIGN SERVICES\nFOR PASADENA GREENWAYS FOR A TOTAL AMOUNT NOT-TO-EXCEED $1,092,594 (Transportation Dept.)\nRecommendation: It is recommended that the City Council:\n(1)\nFind that the action proposed in the agenda report is not a “project” subject to the California Environmental Quality Act (CEQA) pursuant to\nState CEQA Guidelines Section 21065 and within the meaning of Section 15378(b);\nand\n(2)\nAuthorize the City Manager to enter into a contract with TDG Engineering, Inc., as the result of a competitive selection process, as\nspecified by Section 4.08.047 of the Pasadena Municipal Code, for professional engineering\nservices for the Pasadena Greenways in the amount not-to-exceed $1,092,594, which includes the base contract amount of $586,313 to\ndevelop conceptual and preliminary design (Phase 1), the option for additional services to\ndeliver Final Design including Plans, Specifications and Estimates (PS&E) in the amount of $406,281 (Phase 2), and a contingency amount of\n$100,000 for any necessary change orders subject to City Manager approval.\nCompetitive price bidding is not required pursuant to City Charter Section 1002(F) (Contracts for professional or unique services).

7.\nFINANCE COMMITTEE: AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT FOR THE PURCHASE OF 17 FUEL CELL\nELECTRIC BUSES FROM NEW FLYER OF AMERICA, INC., FOR PASADENA\nTRANSIT FOR A NOT-TO-EXCEED AMOUNT OF $32,050,255 (Transportation Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to State\nCEQA Guidelines Section 15061(b)(3);\n(2) Authorize the City Manager to enter into a contract with New Flyer of America, Inc., for the procurement of 17, 40-foot Fuel Cell Electric\nBuses (FCEB), based on the California Association for Coordinated Transportation\n(CALACT)/Basin Transit Purchasing Cooperative pricing, for an amount not-to-exceed $32,050,255, which includes the base contract amount\nof $29,136,595 and a contingency of $2,913,660 (10%) to provide for any necessary\nchange orders;\n(3) Authorize the inclusion of an option to purchase up to two additional 40-foot FCEBs from New Flyer of America, Inc., with pricing\nadjusted per the CALACT/Basin Transit Purchasing Cooperative contract under the same terms\nand conditions, with funding for these option buses subject to future council approval and availability of funds;\n(4) Authorize the City Manager to approve no-cost amendments to the subject contract including durational extensions;\n(5) Amend the FY 2026 Capital Improvement Budget by appropriating $14,196,701 as detailed in the Fiscal Impact section of the agenda\nreport; and\n(6) Find that neither Competitive Bidding nor Competitive Selection are required pursuant to City Charter Section 1002(H) contracts with\nother governmental entities or their contractors for labor, materials, supplies or services, and\nPasadena Municipal Code Section 4.08.049(B), contracts for which the City's best interests are served.\nCORRESPONDENCE

8.\nFINANCE COMMITTEE: QUARTERLY INVESTMENT REPORT – QUARTER ENDING JUNE 30, 2025 (Finance Dept.)\nRecommendation: There is no staff recommendation for this item. The City Council may, however, take action relating to this item as it\ndeems appropriate following consideration and discussion of the matter.

9.\nFINANCE COMMITTEE: AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH THE CITY OF LOS ANGELES FOR\n2024 URBAN AREA SECURITY INITIATIVE (UASI) GRANT FUNDS AND AMEND\nTHE FIRE DEPARTMENT’S AND HEALTH DEPARTMENT’S FY 2026 OPERATING BUDGETS TO RECOGNIZE AND APPROPRIATE\nTHE GRANT FUNDS (Fire Dept.)\nRecommendation: It is recommended that the City Council:\n(1)\nFind that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to\nCEQA guidelines Section 15061(b)(3) "Common Sense" exemption;\n(2)\nAuthorize the City Manager to enter into a contract with the City of Los Angeles to accept and administer 2024 Urban Area Security\nInitiative (UASI) grant funds; and\n(3)\nAmend the Fire Department and Public Health Department Fiscal Year 2026 Operating Budgets by recognizing revenue and\nappropriating $200,185 awarded by UASI as detailed in the Fiscal Impact section of the agenda\nreport.