S Pasadena — 2025-10-15

10. CONSIDERATION OF APPROVAL OF THE PURCHASE OF CARBON MEDIA FROM\nCALGON CARBON CORPORATION FOR THE WILSON WELLHEAD TREATMENT\nSYSTEM FOR A TOTAL NOT-TO EXCEED AMOUNT OF $500,000\nRecommendation\nIt is recommended that the City Council:\n1. Authorize the purchase and replacement of carbon media through a single source\nprocurement with Calgon Carbon Corporation (Calgon) for a total not-to-exceed\namount of $500,000 for the Wilson Reservoir Wellhead Treatment System, which\nincludes material, freight and field services, and any analysis, and acceptance\ntesting required by a landfill related to disposal; and\n2. Authorize the City Manager, or designee, to execute the purchase order and related\ndocuments.

11. CONSIDERATION OF SECOND READING AND ADOPTION OF AN ORDINANCE OF\nTHE CITY OF SOUTH PASADENA DESIGNATING FIRE HAZARD SEVERITY ZONES\nINCLUDING THE DESIGNATION OF ADDITIONAL LOCAL AREAS PURSUANT TO\nGOVERNMENT CODE SECTION 51179 AND AMENDING CHAPTER 14 OF THE\nSOUTH PASADENA MUNICIPAL CODE\nRecommendation\nIt is recommended that the City Council adopt the Ordinance designating Fire Hazard\nSeverity Zones, including the designation of additional local areas pursuant to\nGovernment Code Section 51179, and amending Chapter 14 (Fire Prevention) of the\nSouth Pasadena Municipal Code.

12. CONSIDERATION OF A RESOLUTION ESTABLISHING TWO NEW EMPLOYEE\nCLASSIFICATIONS, JOB DESCRIPTIONS AND SALARY RANGES; APPROVING\nTHE RECLASSIFICATION OF EXISTING POSITIONS; APPROVING A RESOLUTION\nALLOCATING FUNDS TO SUPPORT THE PERSONNEL REQUESTS; AND\nAPPROVING A CITYWIDE SALARY SCHEDULE SUPERSEDING RESOLUTION NO.\n7934 EXHIBIT A SALARY SCHEDULE\nRecommendation\nIt is recommended that the City Council consider adoption of the proposed Resolution to:\n1. Approve and establish the job classification and salary range for the Public Works\nSupervisor (two positions);\n2. Approve and establish the job classification and salary range for the Assistant\nLibrary Director;\n3. Approve the reclassification of two vacant Maintenance Worker positions to two\nLead Maintenance Works positions in the Public Works Department;\n4. Eliminate a Part-Time Management Aide under Senior Services and merging those\nresponsibilities with a vacant Part-Time Community Services Coordinator to one\nFull-Time Community Services Coordinator in the Community Services Department;\n5. Consolidate two Part-Time Management Aides to one Full-Time Management Aide\nunder the Recreation Division in the Community Services Department;\n6. Approve the allocation of funds from the vacant Facility and Parks Supervisor to the\nPublic Works Supervisor;\n7. Approve the allocation of funds from the vacant Library Manager position to the\nAssistant Library Director;\n8. Adding one Part-Time Administrative Assistant to the Library Department;\n9. Approve an amendment to the Fiscal Year (FY) 2025-2026 Adopted Budget to\nappropriate $197,499 in salary and benefits in the General Fund (Fund 101),\n$28,667 in salary and benefits in the Water Fund (Fund 500), $26,175 in salary and\nbenefits in the Sewer Fund (Fund 210), and $19,008 in salary and benefits in the\nState Gas Tax Fund (Fund 230);\n10. Approve an amended/corrected citywide salary schedule to supersede Resolution\nNo. 7934 Exhibit A with an effective date of September 8, 2025.

13. CONSIDERATION OF FIRST READING OF AN ORDINANCE OF THE CITY OF\nSOUTH PASADENA ADDING ARTICLE 3.5 (FILMING) TO CHAPTER 19A (NOISE\nREGULATION) OF THE SOUTH PASADENA MUNICIPAL CODE REGARDING\nHOURS OF FILMING AND PROHIBITED NOISE AND ADOPTION OF A RESOLUTION\nADOPTING THE SOUTH PASADENA FILM POLICY\nRecommendation\nIt is recommended that the City Council introduce the ordinance by title only and waive\nfull reading of the ordinance adding Article 3.5 (Filming) to Chapter 19A (Noise\nRegulation) regarding the hours of filming and prohibited noise and adopt the Resolution\nadopting the South Pasadena Film Policy.\nACTION/DISCUSSION

14. CONSIDERATION OF APPROVAL OF A RESOLUTION TO APPROPRIATE FUNDS IN\nTHE AMOUNT OF $69,500 AND ADOPT A BUDGET FOR PUBLIC AFFAIRS DIVISION\nFOR FISCAL YEAR 2025-2026\nRecommendation\nIt is recommended that the City Council:\n1. Approve a resolution (Attachment No. 1) amending the Fiscal Year (FY) 2025-2026\nAdopted Budget to appropriate $69,500 to establish an operating budget for the\nPublic Affairs Division; and\n2. Receive a presentation regarding the FY 2025-2026 Public Affairs Division Work\nPlan.

15. CONSIDERATION TO RECEIVE AND FILE OF THE CITY COUNCIL 2025 GOALS\nAND PRIORITIES UPDATE REPORT\nRecommendation\nIt is recommended that the City Council receive and file the City Council 2025 Goals and\nPriorities Update Report.

16. CONSIDERATION OF DESIGN OPTIONS FOR THE FAIR OAKS AVENUE NORTHSOUTH INTELLIGENT TRANSPORTATION SYSTEMS DEPLOYMENT PROJECT AND\nAPPROVAL OF A CONTRACT AMENDMENT WITH LOCHNER COMPANY FOR\nADDITIONAL SERVICES AND COMPENSATION DEPENDING ON THE DESIGN\nOPTION\nRecommendation\nIt is recommended that the City Council review and select a bulb-out design option for the\nFair Oaks Avenue North-South Intelligent Transportation Systems Deployment Project\nfrom the following options:\n1. Modify the bulb-outs only if needed to attain ADA compliance for curb ramps and\nsmooth the curb line on the approach side of bulb-outs being modified.\n2. Remove bulb-outs only on the northeast and southwest corners along Hope Street,\nEl Centro, Oxley and Mission while maintaining bulb-outs along Fair Oaks Avenue.\n3. Reconstruct bulb-outs to provide a smooth curve.\n4. Approve and authorize the City Manager to execute a contract amendment, in final\nform by the City Attorney, if a design alternative is selected that will require\nadditional design costs.

17. CONSIDERATION OF SELECTION OF KIMLEY-HORN, FOR CIVIL DESIGN\nENGINEERING SERVICES RELATED TO THE HUNTINGTON DRIVE AND FREMONT\nAVENUE CORRIDOR IMPROVEMENTS PROJECT AND APPROVAL OF A\nPROFESSIONAL SERVICES AGREEMENT FOR A TOTAL NOT-TO-EXCEED\nAMOUNT OF $2,440,161\nRecommendation\nIt is recommended that the City Council:\n1. Approve the selection of Kimley-Horn to provide civil engineering design services\nrelated to the Huntington Drive and Fremont Avenue Corridor Improvements\nProject;\n2. Approve a professional services agreement and authorize the City Manager to\nexecute the agreement, in the final form approved by the City Attorney, for said\nservices in an amount not-to-exceed $2,440,161 ($2,218,328 + 10% contingency).\n3. Appropriate $323,000 into the Huntington Drive and Fremont Avenue Corridor\nImprovement Project budget from Fiscal Year 2026-2027.

18. CONSIDERATION OF SECOND READING AND ADOPTION OF AN ORDINANCE OF\nTHE CITY OF SOUTH PASADENA, CALIFORNIA, AMENDING CHAPTER 34 (TREES\nAND SHRUBS) OF THE SOUTH PASADENA MUNICIPAL CODE IN ITS ENTIRETY\nAND REVIEW AND COMMENT ON PROPOSED ADMININSTRATIVE REGULATIONS\nFOR THE IMPLEMENTATION OF THE TREE ORDINANCE\nRecommendation\nIt is recommended that the City Council adopt the ordinance amending Chapter 34 (Trees\nand Shrubs) in its entirety. It is also recommended that the City Council review the\nworking draft of the Administrative Regulations for the implementation of the Tree\nOrdinance and provide comments, if any.

3.\nMERCHANT MINUTE - PICCADILLY GRACE\nCHANGES TO THE AGENDA

5.\nCONSIDERATION OF APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF\n$1,861,936.80; GENERAL CITY WARRANTS IN THE AMOUNT OF $679,725.87;\nONLINE PAYMENTS IN THE AMOUNT OF $49,392.67; VOIDS IN THE AMOUNT OF\n($465.13); PAYROLL IN THE AMOUNT OF $916,932.75\nRecommendation\nIt is recommended that the City Council approve the Warrants as presented.

6.\nCONSIDERATION OF APPROVAL OF THE CITY COUNCIL REGULAR CITY\nCOUNCIL MEETING MINUTES AND THE SPECIAL JOINT STUDY SESSION WITH\nTHE FINANCE COMMISSION MINUTES FOR SEPTEMBER 17, 2025\nRecommendation\nIt is recommended that the City Council approve the minutes from the Regular City\nCouncil and Special Joint Study Session Meeting with the Finance Commission held on\nSeptember 17, 2025.

7.\nCONSIDERATION OF APPROVAL OF AN AGREEMENT WITH AIR EXCHANGE, INC.\nFOR THE PURCHASE AND INSTALLATION OF THE PLYMOVENT DIESEL\nEXHAUST EXTRACTION SYSTEM FOR FIRE STATION 81 IN THE AMOUNT OF\n$115,829.00 PLUS A 10% CONTINGENCY FOR A TOTAL AMOUNT NOT TO EXCEED\n$127,412.00\nRecommendation\nIt is recommended that the City Council:\n1. Approve the proposed agreement with Air Exchange, Inc., (Attachment No. 1) the\nauthorized regional vendor for Plymovent exhaust extraction systems, for the\npurchase and installation of a diesel exhaust extraction system for Fire Station 81,\nin the amount of $115,829.00;\n2. Approve a 10% contingency in the amount of $11,583 and authorize the City\nManager to execute any change orders if necessary for the use of the contingency;\nand\n3. Authorize the City Manager, or designee, to execute the agreement and all related\ndocuments.

8.\nREVIEW OF FISCAL YEAR 2025-2026 WATER CONSERVATION PROGRAM\nRecommendation\nIt is recommended that City Council receive and file the Fiscal Year 2025-26 Water\nConservation Program report.

9.\nCONSIDERATION OF APPROVAL OF THE FUND TRANFER AGREEMENT\nBETWEEN THE CITY AND THE LOS ANGELES COUNTY FLOOD CONTROL\nDISTRICT TO RECEIVE FUNDING FROM THE SAFE CLEAN WATER PROGRAM\nFOR FISCAL YEARS 2023-24 THROUGH 2027-2028 MUNICIPAL FUND PROGRAM\nRecommendation\nIt is recommended that the City Council:\n1. Approve the Fund Transfer Agreement (Attachment No. 1) between the City of\nSouth Pasadena and the Los Angeles County Flood Control District to receive\n3\nfunding from the Safe Clean Water program for fiscal years 2023-24 through 20272028 Municipal Fund program; and\n2. Authorize the City Manager, or designee, to execute the Agreement and all related\ndocuments.