San Marino — 2024-11-13

1. RECEIVE AND FILE ANNUAL COMPREHENSIVE FINANCIAL REPORT\n(ANNUAL AUDIT) FOR THE FISCAL YEAR ENDED JUNE 30, 2024\nRecommendation: Staff recommends that this annual financial statement be received\nand filed. If the City Council concurs with staff’s recommendation, an appropriate\nmotion would be:\n“I move to receive and file the audited financial statements for the fiscal year ended\nJune 30, 2024.”\nPUBLIC HEARINGS

10. AWARD OF PROFESSIONAL SERVICES AGREEMENT TO NICHOLS\nCONSULTING ENGINEERS FOR THE PREPARATION OF PLANS,\nSPECIFICATIONS AND COST ESTIMATES FOR THE DESIGN OF\nCOMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDED FY 2024-\n25 ADA SIDEWALK CURB RAMP PROJECT IN THE AMOUNT OF\n$47,195\nRecommendation: Staff recommends that the City Council award a Professional\nServices Agreement to NCE in the amount of $47,195 to prepare plans,\nspecifications, and cost estimates for the Community Development Block Grant\nfunded FY 2024-25 ADA Sidewalk Curb Ramp Project. Staff also recommends the\nbudget appropriations to account for the additional CDBG funding expected in FY\n2024-25 for this project. The budget appropriations necessary are an increase to\nrevenue account #204-00-3201-0650 in the amount of $133,406 and an increase to\nexpenditure account #204-48-4600-9272 in the amount of $133,406. If the City\nCouncil concurs with staff’s recommendation, an appropriate motion would be:\n“I move to award a Professional Services Agreement to NCE in the amount of\n$47,195 to prepare plans, specifications, and cost estimates for the Community\nDevelopment Block Grant funded FY 2024-25 ADA Sidewalk Curb Ramp Project,\nauthorize the City Manager to execute the agreement on behalf of the City, and\napprove budget appropriations necessary.”

11. APPROVAL OF PURCHASE OF ELECTRIC RIDING MOWER FOR THE\nPARKS AND PUBLIC WORKS DEPARTMENT IN THE AMOUNT OF\n$35,062.99 AND APPROPRIATION OF $4,622.97 FOR THE PURCHASE\nRecommendation: Staff recommends the City Council approve the purchase of one\nelectric riding mower from La Verne Power Equipment, Inc., in the amount of\n$35,062.99, and authorize the budget appropriations necessary for the purchase as\nlisted below:\n• A transfer out from the General Fund 101 of $4,622.97 to the Capital\nEquipment Fund 591\n• Also needed is an increase of $4,622.97 into Fund 591\nAccount # 591-50-4613-0000\nIf the City Council concurs with staff’s recommendation, an appropriate motion\nwould be:\n“I move to approve the purchase of one electric riding mower from La Verne Power\nEquipment, Inc., in the amount of $35,062.99, and authorize the necessary budget\nappropriations for the purchase.”

12. APPOINTMENT OF ADVISORY BODY MEMBERS TO THE RECREATION\nCOMMISSION AND LIBRARY BOARD OF TRUSTEES\nRecommendation: The Council Liaisons for the Recreation Commission recommend\nthe Council appointment of three (3) regular members to serve three-year terms\neach commencing on November 13, 2024.\nThe Council Liaisons for the Library Board of Trustees recommend the Council\nappointment of one (1) alternate member to serve a partial term commencing on\nNovember 13, 2024.\nIf Council concurs, the appropriate motions would be:\n“I move to appoint Victor Chang, David Raichlen, and Tammie Ton as regular\nmembers of the Recreation Commission to serve terms ending May 31, 2028.”\n“I move to appoint Marilyn Peck as an alternate member of the Library Board of\nTrustees to serve a partial term to end on May 31, 2026.”

13. APPROVAL OF 2025 LACY PARK MAJOR SPECIAL EVENT PERMIT\nDATES AND CO-SPONSORSHIP REQUESTS\nRecommendation: Staff recommends the Council approve the 2025 Lacy Park\nSpecial Event Permit Dates and Fee Requests. It the City Council concurs with staff’s\nrecommendation an appropriate motion would be:\n"I move to approve the 2025 Lacy Park Special Event Permit Dates and Co-\nSponsorship Requests.”

14. APPROVAL OF FY 2024-2025 CAPITAL EQUIPMENT RE-BUDGET AND\nBUDGET AMENDMENT\nRecommendation: Staff recommends that Council approve the increase in\nexpenditures of $109,938 in account #591-34-4613-9300 and the increase in\nrevenues of $50,000 in account #591-00-3702-0000 for the expected FY 2024-2025\nreimbursement. If the City Council concurs with staff’s recommendation, an\nappropriate motion would be:\n“I move to approve the requested updates to the FY 2024-2025 budget.”

15. FALL 2024 PUBLIC TREE REMOVAL LIST\nRecommendation: This is an informational item. Therefore, no action is required by\nCity Council.

16. APPROVAL OF CROWELL PUBLIC LIBRARY CLOSURE CALENDAR FOR\n2025\nRecommendation: Staff recommends the Council approval of the Crowell Public\nLibrary closure calendar for 2025. If the City Council concurs with staff’s\nrecommendation, an appropriate motion would be:\n“I move to approve the Crowell Public Library closure calendar for 2025.”

17. RATIFICATION OF THE FY 2023-24 CALIFORNIA STATE LIBRARY\nREPORT\nRecommendation: Staff recommends the Council ratify the FY 2023-24 California\nState Library Report. If the City Council concurs with staff’s recommendation, an\nappropriate motion would be:\n“I move to ratify the FY 2023-24 California State Library Report.”

18. APPROVAL OF FRANCHISE TAX BOARD DATA SHARING AGREEMENT\nRecommendation: Staff recommends the Council approve the FTB Data Sharing\nAgreement and direct the City Manager to execute the agreement and future\nextensions as needed. If the City Council concurs with staff’s recommendation, an\nappropriate motion would be:\n“I move to approve the Franchise Tax Board Data Sharing Agreement and direct the\nCity Manager to execute the agreement and future extensions as needed.”

19. CASH AND INVESTMENT REPORT FOR THE MONTH OF SEPTEMBER\n2024\nRecommendation: Staff recommends the Council receive and file this report. If the\nCity Council concurs with staff’s recommendation, an appropriate motion would be:\n“I move to receive and file the Cash and Investment Report for the Month of\nSeptember 2024.”

2. PUBLIC HEARING TO CONSIDER ADOPTION OF ORDINANCE NO. O-\n24-1416 AMENDING MUNICIPAL CODE SECTIONS 23.01.01 AND\n23.02.25 TO IMPLEMENT STATE LAW REGARDING ACCESSORY\nDWELLING UNITS\nRecommendation: Staff recommends the City Council conduct a public hearing and\nintroduce for first reading Ordinance No. O-24-1416. If the City Council agrees, an\nappropriate motion would be:\n“I move to waive full reading and introduce by title only Ordinance No. O-24-1416,\nan Ordinance of the San Marino City Council amending Municipal Code Sections\n23.01.01 and 23.02.25 to implement State law regarding accessory dwelling units.”

20. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR\nOCTOBER 2024\nRecommendation: Staff recommends the Council receive and file the Monthly\nDisbursements Report for the month of October 2024. If the City Council concurs\nwith staff’s recommendation, an appropriate motion would be:\n“I move to receive and file the Monthly Disbursements Report for the month of\nOctober 2024.”

21. APPROVAL OF MINUTES\nRecommendation: Staff recommends the Council approve the October 2024\nminutes. If the City Council concurs with staff’s recommendation, an appropriate\nmotion would be:\n“I move to approve the minutes of the special meeting of October 9, 2024, the\nregular meeting of October 9, 2024, and the adjourned regular meeting of October\n25, 2024.”

3. PUBLIC HEARING IN CONSIDERATION OF:\nADOPT AN ADDENDUM TO A NEGATIVE DECLARATION (SCH\n2022010208) AND ADOPT THE 2021-2029 HOUSING ELEMENT\nUPDATE (6TH CYCLE – AS AMENDED) OF THE SAN MARINO GENERAL\nPLAN AND UPDATE THE CITY’S OFFICIAL GENERAL LAND USE MAP;\nAND\nINTRODUCE FOR FIRST READING ORDINANCE NO. O-24-1415\nAMENDING THE CITY’S OFFICIAL ZONING MAP AND CODE SECTIONS\n23.01.01 (DEFINITIONS), 23.01.05 (ZONES AND AREA DISTRICTS\nESTABLISHED, DELINEATION OF ZONES AND DISTRICTS ON ZONE\nMAP), 23.01.10 (REASONABLE ACCOMMODATION), 23.02.01 (USES\nPERMITTED), 23.03.01 (USES), 23.03.10 (STANDARDS FOR MULTI-\nFAMILY RESIDENTIAL DEVELOPMENT), 23.05.01 (USES PERMITTED\nAND CONDITIONALLY PERMITTED), 23.05.03 (STANDARDS FOR\nMULTI-FAMILY RESIDENTIAL DEVELOPMENT), 23.06.04 (YARDS\nGENERALLY IN THE R-1 ZONE), 23.06.05 (GARAGES AND OTHER\nACCESSORY BUILDINGS IN THE R-1 ZONE), 23.10.03 (NUMBER OF\nPARKING SPACES REQUIRED IN THE C-1 ZONE), 23.10.04 (PARKING\nREQUIREMENTS FOR USES NOT SPECIFIED IN THE C-1 ZONE),\n23.10.06 (REQUIRED IMPROVEMENT AND MAINTENANCE OF\nPARKING AREA IN THE C-1 ZONE), 23.15.04 (MATTERS SUBJECT TO\nDESIGN REVIEW), AND 23.15.16 (STANDARD OF REVIEW FOR\nAPPLICATIONS NOT SUBJECT TO DESIGN REVIEW), AND CREATING\nMUNICIPAL CODE SECTIONS 23.05.04 (APPLICATION APPROVAL AND\nSUBMITTAL REQUIREMENTS), AND 23.05.05 (BY-RIGHT\nREQUIREMENTS), AMENDING ARTICLE 20 OF CHAPTER 23 (MULTI-\nFAMILY DWELLING ZONES), AND ADDING THE FOLLOWING ARTICLE\nTO CHAPTER 23: 1) ARTICLE 21 (MIXED-USE ZONES); 2) ARTICLE 22\n(DENSITY BONUS LAW); AND, 3) ARTICLE 23 (BY-RIGHT APPROVAL)\nTO BE CONSISTENT WITH THE GENERAL PLAN HOUSING ELEMENT\nAND RELATED UPDATES AND FINDING THAT ORDINANCE NO. O-24-\n1415 IS EXEMPT FROM CEQA PURSUANT TO CEQA GUIDELINES\nSECTION 15061(B)(3)\nRecommendation: In the case that the City Council considers approval of Resolution\nNo. PR 24-29, an appropriate motion would be:\n“I move to approve Resolution No. PR 24-29, a resolution of the San Marino City\nCouncil adopting: 1) an Addendum to an adopted Initial Study/Negative Declaration;\n2) adoption of the City’s 6th Cycle Housing Element update consistent with the\nstatutory requirements of the California Housing Element Law; 3) update to the\nGeneral Plan Land Use map; and\nI move to waive full reading and introduce by title only Ordinance No. O-24-1415\nupdating the City’s official zoning map and amending San Marino Municipal Code\nArticle 20 of Chapter 23 and Sections 23.01.01, 23.01.05, 23.01.10, 23.03.01,\n23.03.10, 23.05.01, 23.05.03, 23.06.04, 23.06.05, 23.10.03, 23.10.04, 23.10.06,\n23.15.04, and 23.15.16, adding Municipal Code Section 23.05.04, and 23.05.05, and\nadding Articles 21, 22, and 23 to Chapter 23 of the Municipal Code; and finding that\nOrdinance No. O-24-1415 is exempt from CEQA pursuant to CEQA Guidelines Section\n15061(b)(3).”

4. INTRODUCTION FOR FIRST READING OF ORDINANCE NO. O-24-1417\nAN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN MARINO\nAMENDING SAN MARINO MUNICIPAL CODE SECTION 2.06.03\nPERTAINING TO THE CITY MANAGER’S AUTHORITY TO PAY CLAIMS\nAND ADOPTION OF RESOLUTION NO. R-24-36 DELEGATING CLAIMS\nSETTLEMENT AUTHORITY TO THE CITY MANAGER\nRecommendation: Staff recommends the City Council introduce for first reading\nOrdinance No. O-24-1417 amending San Marino Municipal Code section 2.06.03 and\napprove Resolution No. R-24-36, delegating $30,000 in settlement/claims payment\nauthority to the City Manager for non-CJPIA covered claims. If the City Council\nagrees, an appropriate motion would be:\n“I move to introduce Ordinance No. O-24-1417, an Ordinance of the City Council of\nthe City of San Marino Amending San Marino Municipal Code Section 2.06.03\nPertaining to the City Manager’s Authority to Pay Claims for first reading by title only\nand waive further reading; and approve Resolution No. R-24-36.”

5. ADOPTION OF RESOLUTION NO. R-24-37, A REVIEW OF THE SAN\nMARINO POLICE DEPARTMENT MILITARY EQUIPMENT ANNUAL\nREPORT AND RENEWAL OF SAN MARINO CITY ORDINANCE NO. O-22-\n1390\nRecommendation: Staff recommends the Council adopt Resolution R-24-37 renewing\nSan Marino City Ordinance O-22-1390 and finding that the annual Military Equipment\nReport 2024 complies with the standards of approval set forth in Government §§\n7070, 7071 and 7072. If Council concurs with staff’s recommendation, an\nappropriate motion would be:\n“I move to adopt Resolution R-24-37 renewing San Marino City Ordinance O-22-1390\nand finding that the annual Military Equipment Report 2024 complies with the\nstandards of approval set forth in Government §§ 7070, 7071 and 7072.”

6. APPROVAL OF AMENDED AND RESTATED CITY MANAGER\nEMPLOYMENT AGREEMENT, CONSIDERATION OF RESOLUTION NO. R-\n24-31 AMENDING JOB CLASSIFICATIONS AND APPROVING THE JOB\nCLASSIFICATION FOR THE POSITION OF PART-TIME BUILDING\nATTENDANT, CONSIDERATION OF RESOLUTION NO. R-24-30\nAPPROVING THE UPDATED SALARY SCHEDULE FOR FY 2024-2025,\nAND CONSIDERATION OF RESOLUTION NO. R-24-34 AMENDING THE\nUNREPRESENTED EMPLOYEES SALARY AND BENEFITS SCHEDULE FOR\nTHE PERIOD COVERING JULY 1, 2024, THROUGH JUNE 30, 2027, TO\nINCLUDE THE POSITION OF PART-TIME BUILDING ATTENDANT\nRecommendation: Staff recommends the City Council approve an amended and\nrestated City Manager Employment Agreement with Philippe Eskandar, approve\nnecessary budget amendments, adopt Resolution No. R-24-31 amending job\nclassifications and approving the classification for the position of part-time Building\nAttendant, adopt Resolution No. R-24-30 approving the updated Salary Schedule for\nFY 2024-2025, adopt Resolution No. R-24-34 amending the Unrepresented\nEmployees Salary and Benefits Schedule for the period covering July 1, 2024,\nthrough June 30, 2027, to include the position of part-time Building Attendant. If the\nCity Council agrees, an appropriate motion would be:\n“I move to approve the amended and restated City Manager Employment Agreement\nwith Philippe Eskandar, approve necessary budget amendments, adopt Resolution\nNo. R-24-31 amending job classifications and approving the classification for the\nposition of part-time Building Attendant, adopt Resolution No. R-24-30 approving the\nupdated Salary Schedule for FY 2024-2025, and adopt Resolution No. R-24-34\namending the Unrepresented Employees Salary and Benefits Schedule for the period\ncovering July 1, 2024, through June 30, 2027, to include the position of part-time\nBuilding Attendant.”

7. AWARD OF 3-YEAR PROFESSIONAL SERVICES AGREEMENTS TO JOHN\nL HUNTER AND ASSOCIATES, AND DUDEK IN A TOTAL AMOUNT NOT\nTO EXCEED $150,000 EACH FOR ON-CALL STORMWATER\nENGINEERING SERVICES THROUGH JUNE 30, 2027\nRecommendation: Staff recommends the City Council award professional services\nagreements for on-call stormwater engineering services to John L Hunter and\nAssociates and Dudek. If the City Council concurs with staff’s recommendation, an\nappropriate motion would be:\n“I move to award a three-year professional services agreement for on-call\nstormwater engineering services to John L Hunter and Associates and Dudek through\nJune 30, 2027, with total contract values not to exceed $150,000 each.”

8. APPROVAL OF AMENDMENTS TO PROFESSIONAL SERVICES\nAGREEMENTS WITH TRANSTECH ENGINEERS AND HARTZOG &\nCRABILL IN TOTAL AMOUNTS OF $50,000 AND $100,000 FOR ON-\nCALL TRAFFIC ENGINEERING SERVICES THROUGH JUNE 30, 2026.\nRecommendation: Staff recommends the City Council approve Amendments No. 1 to\nboth Professional Services Agreements with Transtech and HCI, increasing the total\ncompensation amounts by $50,000 and $100,000, respectively, for the duration of\nthe agreements. If the City Council concurs with staff’s recommendation, an\nappropriate motion would be:\n“I move to approve Amendments No. 1 to the Professional Services Agreements with\nTranstech Engineers and Hartzog & Crabill increasing the total compensation\namounts by $50,000 and $100,000, respectively, for the duration of the\nagreements.”

9. AWARD OF PROFESSIONAL SERVICES AGREEMENT WITH RAFTELIS\nTO CONDUCT A SEWER RATE STUDY IN THE AMOUNT OF $52,949 &\nAWARD OF PROFESSIONAL SERVICES AGREEMENT TO REVENUE &\nCOST SPECIALISTS (RCS) TO CONDUCT THE COST ALLOCATION PLAN\n& CITYWIDE FEE STUDY IN THE AMOUNT OF $29,750\nRecommendation: Staff recommends the Council award a Professional Services\nAgreement with Raftelis to conduct a Sewer Rate Study in an amount not to exceed\n$52,949. and approve a budget amendment of $52,949 in the General Fund to cover\nthe cost of the study. If Council agrees with Staff’s recommendation a motion would\nbe:\n“I move to authorize the City Manager to execute a contract with Raftelis to conduct\na Sewer Rate Study, in the amount not to exceed $52,949 and approve the FY 24/25\nbudget amendment to appropriate $52,949 in the General Fund.”\nStaff also recommends the Council award a Professional Services Agreement with\nRevenue & Cost Specialists (RCS)to conduct a Cost Allocation Plan and City-wide Fee\nStudy in an amount not to exceed $29,750. If Council agrees with Staff’s\nrecommendation a motion would be:\n“I move to authorize the City Manager to execute a contract with Revenue & Cost\nSpecialists (RCS) to conduct a Cost Allocation Plan and City-wide Fee Study in an\namount not to exceed $29,750.”