South El Monte — 2024-02-13

13.a. CONFERENCE WITH LABOR NEGOTIATOR\nPursuant to Government Code Section 54957.6\nCity Negotiator: City Manager\nEmployee Organizations: South El Monte Employees Association and the\nSouth El Monte Executive Management Team Association

13.b. CONFERENCE WITH LEGAL COUNSEL — POTENTIAL INITIATION OF\nLITIGATION\nPursuant to Government Code Section 54956.9(d)(4) — (two cases)

13.c. CONFERENCE WITH LEGAL COUNSEL — POTENTIAL EXPOSURE\nTO LITIGATION\nPursuant to Government Code Section 54956.9(d)(2)\nEdison claim related to pole fees imposed for installation of poles in the\nright-of-way.

13.d. CONFERENCE WITH LEGAL COUNSEL — THREAT TO THE\nSECURITY OF PUBLIC BUILDINGS\nPursuant to Government Code Section 54957

4.a. Certificates of Recognition Presented to the El Monte/South El Monte\nJets Cheer Teams, Pee-Wee Division Placing 2nd in the San Gabriel\nValley Junior All American Competition and 1% place in the SHARP\nCompetition with the Gremlin Division Placing 2nd in the San Gabriel\nValley Junior All American Competition as well as the JAMZ Nationals\nand Placing 1 at the SHARP Competition. The Jets Cheer Team\nProgram Received the City Spirit Award for the Most Pride and Spirit\nShown at the San Gabriel Valley Junior All American Competition and\nthe Judges' Choice Award at the SHARP Competition

4.b. Presentation of Years of Service Awards to City Employees

4.c. Presentation by Dr. Julia Ruedas, Senior Program Manager & Policy\nAnalyst, LAC+USC Medical Center Foundation on Reducing Youth\nAccess to Tobacco Products

7.a. CONSIDERATION AND APPROVAL OF THE JOINT SPECIAL\nMEETING WITH VALLE LINDO SCHOOL DISTRICT-BOARD OF\nEDUCATION, AND THE REGULAR CITY COUNCIL MEETING\nMINUTES OF JANUARY 9, 2024\nStaff is requesting approval of Minutes for the January 9, 2024, Joint\nSpecial and Regular City Council Meetings.\nRECOMMENDED ACTION: Staff is requesting approval of Minutes for the\nJanuary 9, 2024, Joint Special Meeting with Valle Lindo School DistrictBoard of Education, and the Regular City Council Meeting.

7.b. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24-121,\nAPPROVING WARRANTS FOR THE PERIOD OF JANUARY 10, 2024,\nTHROUGH FEBRUARY 13, 2024\nAuthorizing payment of City expenditures for the period of January 10,\n2024, through February 13, 2024, totaling $1,796,277.21.\nRECOMMENDED ACTION: Staff recommends City Council adopt\nResolution No. 24-121, authorizing payment of City expenditures.

7.c. CONSIDERATION AND APPROVAL OF THE WOMEN'S\nEMPOWERMENT EVENT\nStaff is requesting the City Council's approval to organize the Women's\nEmpowerment event in honor of Women's History Month. The proposed\nevent date is Saturday, March 9th, from 10:00 am to 12:30 pm at the\nSouth El Monte Senior Center.\nRECOMMENDED ACTION: Staff recommends City Council:\n1. Approve the Women's Empowerment event to be held on Saturday,\nMarch 9th, from 10:00 am to 12:30 pm at the South El Monte Senior\nCenter; and\n2. Approve allocating $3,000.00 from the City's Special Events account\n01-151-1543-5952 to host the event.

7.d. COUNCIL TO RECEIVE AND FILE SUCCESSOR AGENCY TO THE\nSOUTH EL MONTE IMPROVEMENT DISTRICT'S APPROVED\nRECOGNIZED OBLIGATION PAYMENT SCHEDULES FOR THE\nANNUAL PERIODS JULY 1, 2024 THROUGH JUNE 30, 2025 (“ROPS\n24-25”)\nOn January 22, 2024, the County Oversight Board approved the\nSuccessor Agency's ROPS 24-25 by adopting Resolution No. OB 24-1.\nStaff requests City Council receive and file ROPS 24-25.\nRECOMMENDED ACTION: Staff recommends City Council receive and\nfile ROPS 24-25.

7.e. CONSIDERATION AND APPROVAL TO REJECT ALL BIDS AND READVERTISE REQUEST FOR PROPOSALS (RFP) FOR JANITORIAL\nMAINTENANCE SERVICES\nThe City received six (6) proposals for Janitorial Maintenance Services.\nOut of the six (6), only one (1) proposal met the criteria set by the City\nduring the evaluation process. Staff recommends for the City to readvertise the Request for Proposals (RFP) to ensure a minimum of two (2)\nqualifying proposals are received.\nRECOMMENDED ACTION: Staff recommends City Council reject the six\n(6) proposals received and authorize the re-advertisement of the Request\nfor Proposals (RFP) for Janitorial Maintenance Service and authorize staff\nto solicit new proposals to ensure the City receives the best pricing\navailable.\n7.4. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24-122,\nAPPROVING PROJECT ACCEPTANCE AND - NOTICE ' OF\nCOMPLETION OF FISCAL YEAR (FY) 2022-23 RESIDENTIAL STREET\nREHABILITATION PROJECT\nOn June 1, 2023, the Engineering Department solicited bids for the FY\n2022-23 Residential Street Rehabilitation Project. The work asphalt\nroadway resurfacing (asphalt cold mill and overlay), asphalt pothole\nrepairs, reconstruction of concrete curb ramps, sidewalks, curb and gutter\nat various locations and restoration of pavement markings and striping.\nThe final cost for the construction work completed by All American Asphalt\nis $934,248.18.\nRECOMMENDED ACTION: Staff recommends City Council:\n1. Adopt Resolution No. 24-122, accepting the completion of FY 2022-23\nResidential Street Rehabilitation Project;\n2. Authorize City Clerk to send the Notice of Completion for recordation\nto the Los Angeles County Recorder's Office; and\n3. Release retention accordingly.

7.g. CONSIDERATION AND APPROVAL OF RESOLUTION 24-123,\nREPEALING RESOLUTION NO. 22-83 AND AMENDING THE CITY OF\nSOUTH EL MONTE'S CONFLICT OF INTEREST CODE\nThis agenda item intends to complete the Code Review of the City of\nSouth El Monte Conflict of Interest (COI) code. The last time the City of\nSouth El Monte (“City”) revised its COl Code was on October 11, 2022.\nSince that time, there have been several new designated positions added.\nThis change required the amendment of the City’s COI Code. The City\nClerk and Interim Director of HR/Risk Management worked with the City\nAttorney, Agency Directors, and officers to determine those positions\nrequiring disclosure of financial interests.\nRECOMMENDED ACTION: Staff recommends City Council proceed with\nthe completion of the Code Review for the City and consider adopting\nResolution No. 24-123, repealing Resolution No. 22-83 and amending the\nCity's Conflict of Interest Code which formally codifies the revisions to the\nCode for the City.

7.h. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24-124,\nAWARDING A PROFESSIONAL SERVICES AGREEMENT (PSA) TO\nBEAR ELECTRICAL SOLUTIONS, INC FOR TRAFFIC SIGNAL\nMAINTENANCE SERVICES\nStaff seeks City Council approval to award a Professional Services\nAgreement (PSA) to Bear Electrical Solutions, Inc. for Traffic Signal\nMaintenance Services.\nRECOMMENDED ACTION: Staff recommends City Council:\n1. Adopt Resolution No. 24-124, awarding a PSA to Bear Electrical\nSolutions, Inc. for Traffic Signal Maintenance Services, in the\namount of $157,500; and\n2. Authorize the City Manager to execute agreement.

7.i. CONSIDERATION FOR AUTHORIZATION TO SOLICIT REQUEST FOR\nPROPOSALS (RFP) FOR CURB ADDRESS NUMBER PAINTING\nSERVICES\nStaff seeks City Council approval to publish a Request for Proposals\n(RFP) for Curb Address Number Painting Services.\nRECOMMENDED ACTION: Staff recommends City Council approve the\nRFP to solicit proposals from qualified consultants to provide Curb\nAddress Number Painting Services.

7.k. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24-125,\nCONSENTING TO THE APPOINTMENT OF IYOB TESSEMA AS\nDIRECTOR OF HUMAN RESOURCES/RISK MANAGEMENT AND\nAPPROVAL OF DIRECTOR OF HUMAN RESOURCES AND RISK\nMANAGEMENT EMPLOYMENT AGREEMENT\nStaff is asking the City Council to consent to the appointment of lyob\nTessema as Director of Human Resources and Risk Management and\napprove the employment agreement for services as Director of Human\nResources/Risk Management.\nRECOMMENDED ACTION: Staff recommends City Council:\n1. Adopt Resolution No. 24-125, approving appointment of lyob Tessema\nfor the position of Director of Human Resources and Risk Management\nand approving employment agreement; and\n2. Authorize the City Manager to execute the agreement.

8.a. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24-126,\nAUTHORIZING THE REPROGRAMMING AND PROGRAMMING OF\nCOMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR\nFISCAL YEARS (FY) 2023-24 AND 2024-25\nProvide the City Council with recommendations for programming the fiscal\nyear 2024-2025 (July 1, 2024 — June 30, 2025) and revising the\nConsolidated Action Plan for fiscal year 2023-2024 for the allocation of\nCommunity Development Block Grant CDBG funds.\nRECOMMENDED ACTION: Staff Recommends City Council:\n1. Conduct a public hearing;\n2. Take public testimony;\n3. Adopt Resolution No. 24-126, allowing the City to revise its CDBG\nConsolidated Action Plan, and reprogram the use of CDBG funds for\nFY2023-24 and program the use of CDBG funds for FY2024-25; and\n4. Allow the City Manager to adjust the CDBG Program budgets as\nnecessary throughout FY2023-24 and FY2024-25, for the timely\nexpenditure of CDBG funds according to the CDBG drawdown\nguidelines.

9.a. CONSIDERATION FOR AUTHORIZATION TO SEEK REQUEST FOR\nPROPOSALS (RFP) TO IMPLEMENT THE CITY'S COMMERCIAL\nCANNABIS OPERATIONS REGULATORY PROGRAM AND PROVIDE\nAPPLICATION EVALUATION SERVICES\nStaff seeks City Council approval to issue Request for Proposals (RFP) to\nImplement the City's Commercial Cannabis Operations Regulatory\nProgram and provide Application Evaluation Services\nRECOMMENDED ACTION: Staff recommends City Council approve the\nRFP to solicit proposals from qualified consultants to implement the City's\nCommercial Cannabis Operations Regulatory Program and provide\nApplication Evaluation Services.

9.b. CONSIDERATION AND APPROVAL OF THE 2024 NIGHT MARKETS,\nSUMMER CONCERT SERIES AND FOURTH OF JULY CELEBRATION\nCONCERT BAND PERFORMANCES\nStaff is requesting the approval for the 2024 Night Markets (4), Summer\nConcert Series (6), and the Fourth of July Celebration band performances.\nRECOMMENDED ACTION:\nStaff recommend City Council consider and approve the 2024 Night\nMarkets (4), Summer Concert Series (6), and the Fourth of July\nCelebration band performances.

9.c. CONSIDERATION TO RECEIVE AND FILE 2023-2024 CALIFORNIA\nLEGISLATION UPDATE\nStaff is requesting City Council receive and file this 2023-24 California\nLegislation Update and discuss any questions with staff and the City\nAttorney’s Office.\nRECOMMENDED ACTION: Staff recommends City Council receive and\nfile this report and presentation.

9.d. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24-127,\nAPPROVING A LICENSE AGREEMENT WITH VACCO INDUSTRIES\nFOR PARKING SPACES AT 1530 CENTRAL AVENUE, SOUTH EL\nMONTE, CALIFORNIA\nConsideration and approval of a license agreement for leasing parking\nspaces to Vacco Industries.\nRECOMMENDED ACTION: Staff Recommends City Council:\n1. Adopt Resolution No. 24-127, approving a license agreement for\nleasing parking spaces to Vacco Industries; and\n2. Authorize the City Manager to execute agreement.\nENVIRONMENTAL ANALYSIS: This action proposed herein is not a\nproject subject to the California Environmental Quality Act (CEQA) in\naccordance with Section 21065 of CEQA and State CEQA Guidelines\nSections 15060(c)(2), 15060(c)(3), and 15378. Entering into a lease\nagreement for parking spaces is an administrative action that would not\ncause either a direct physical change in the environment or a reasonably\nforeseeable indirect physical change in the environment. Therefore, the\nproposed action is not a “project” subject to CEQA, as defined in Section\n21065 of CEQA and Section 15378 of the State CEQA Guidelines. Since\nthe action is not a project subject to CEQA, no environmental document is\nrequired.

9.e. CONSIDERATION OF RESOLUTION NO. 24-128, RESCINDING\nRESOLUTION NO. 23-67, AND AUTHORIZING THE CITY MANAGER\nTO NEGOTIATE AND EXECUTE A NEW PARKING LICENSE\nAGREEMENT WITH COUNTY OF LOS ANGELES AT 1415 AND 1441\nSANTA ANITA AVENUE\nConsideration of resolution authorizing the City Manager to negotiate and\nexecute a license agreement for the use of parking spaces by the County\nof Los Angeles (County).\nRECOMMENDED ACTION: Staff recommends the City Council:\n1. Rescind Resolution No. 23-67; and\n2. Adopt Resolution No. 24-128, authorizing the City Manager to negotiate\nand execute a license agreement for the use of City parking spaces by the\nCounty.\nENVIRONMENTAL ANALYSIS: This action proposed herein is not a\nproject subject to the California Environmental Quality Act (CEQA) in\naccordance with Section 21065 of CEQA and State CEQA Guidelines\nSections 15060(c)(2), 15060(c)(3), and 15378. Entering into a license\nagreement for parking spaces is an administrative action that would not\ncause either a direct physical change in the environment or a reasonably\nforeseeable indirect physical change in the environment. Therefore, the\nproposed action is not a “project” subject to CEQA, as defined in Section\n21065 of CEQA and Section 15378 of the State CEQA Guidelines. Since\nthe action is not a project subject to CEQA, no environmental document is\nrequired.