Upland — 2024-12-09

b. ACCEPT AND FILE SCHEDULED VACANCIES FOR COMMISSIONS, COMMITTEES, AND\nBOARDS FOR CALENDAR YEAR 2025\nCEQA: Not a Project.\nRecommended Action:\nAccept and file the Local Appointments List for all City commissions, committees, and boards\nfor calendar year 2025, and direct the City Clerk to post the list. (Staff Person: Keri Johnson)

c. CONSIDER RATIFYING THE APPOINTMENT OF MAYOR PRO TEM\nCEQA: Not a Project.\nRecommended Action:\nRatify the appointment of Councilmember Zuniga as Mayor Pro Tem, term to expire in\nDecember 2025. (Staff Person: Keri Johnson)

d. CONSIDER RATIFICATION OF MAYORAL APPOINTMENTS FOR 2025\nCEQA: Not a Project.\nRecommended Action:\nRatify the Mayoral Appointments for 2025, appointing Council Members and City\nRepresentatives to City Council committees and various City and regional committees. (Staff\nPerson: Keri Johnson)

e. CONSIDERATION OF A RESOLUTION ADOPTING REVISED CITY COUNCIL RULES OF\nPROCEDURE\nCEQA: Not a Project.\nRecommended Action:\nReview the revised Rules of Procedure and adopt a Resolution repealing Resolution No. 6702\nand adopting Rules of Procedure for the Upland City Council. (Staff Person: Keri Johnson)

f. CONSIDER ADOPTION OF THE FIVE-YEAR DEVELOPMENT IMPACT FEE REPORT AND\nRECEIVE AND FILE THE FY 2023-24 QUIMBY AND DEVELOPMENT IMPACT FEE ANNUAL\nREPORTS\nCEQA: Not a Project\nRecommended Action:\nAdopt the Five-Year Development Impact Fee Report in accordance with Assembly Bill 1600\nfor Fiscal Year 2024-25; and receive and file the FY 2023-24 Quimby and Development Impact\nFee annual reports. (Staff Person: Stephen Parker)

g. CITY OF UPLAND PARKING AUTHORITY 2024 ANNUAL REPORT\nCEQA: Not a Project\nRecommended Action:\nCity of Upland Parking Authority Board of Directors receive and file the annual report of the\n2024 activities of the Parking Authority. (Staff Person: Stephen Parker)

h. CITY OF UPLAND FINANCING AUTHORITY 2024 ANNUAL REPORT\nCEQA: Not a Project\nRecommended Action:\nCity of Upland Financing Authority Board of Directors receive and file the annual report for the\n2024 activities of the Financing Authority. (Staff Person: Stephen Parker)

i. CONSIDER APPROVAL OF AN AGREEMENT FOR INSTALLATION OF CAMERAS IN THE\nDOWNTOWN\nCEQA: Categorically exempt from further environmental review pursuant to Section 15301(c)\n“Existing Facilities” of the CEQA Guidelines.\nRecommended Action:\nApprove an agreement with TRL Systems to purchase cameras, networking systems and\ninstallation services in the amount of $508,926.92; approve the use of $8,926.92 in Asset\nForfeiture funds; and authorize the City Manager to execute the agreement. (Staff Person:\nStephen Parker)

j. CONSIDER APPROVAL OF AGREEMENT FOR WEBSITE REDESIGN AND HOSTING\nSERVICES WITH REVIZE INC. USING ARPA FUNDING\nCEQA: Not a Project.\nRecommended Action:\nApprove an agreement with Revize Inc. for website redesign and hosting services for\n$100,000; and authorize the City Manager to execute the agreement and any documents\nnecessary to implement the website redesign. (Staff Person: Stephen Parker)

k. CONSIDER APPROVAL OF APPROPRIATION OF $2.5 MILLION IN AMERICAN RESCUE\nPLAN ACT FUNDS FOR THE FOOTHILL BOULEVARD IMPROVEMENT PROJECT\nCEQA: Not a Project.\nRecommended Action:\nApprove an appropriation of $1,036,662 in American Rescue Plan Act funds for the Foothill\nBoulevard Improvement Project; approve an appropriation of $1,263,338 previously obligated\nfor indirect administrative services support for the Foothill Boulevard Improvement Project;\nadopt a Resolution approving an interdepartmental Memorandum of Understanding between\nthe City Manager’s Office and the Public Works Department to obligate to obligate American\nRescue Plan Act funds in the total amount of $2.3 million towards the Foothill Boulevard\nImprovement Project; and authorize the City Manager and Acting Public Works Director to\nexecute the Memorandum of Understanding. (Staff Person: Stephen Parker)

l. CONSIDERATION OF A RESOLUTION AND AMENDED LICENSE AGREEMENT WITH\nSBCTA REGARDING THE PACIFIC ELECTRIC TRAIL AND THE TOM THOMAS MAGNOLIA\nPLAZA PROJECT\nCEQA: Determined to be Exempt pursuant to Section 15061(b)(3) of the CEQA Guidelines.\nRecommended Action:\nAdopt Resolution No. 6810 affirming reservation of the Pacific Electric Trail right-of-way\n(formally known as the Baldwin Park Branch right of way) purchased by San Bernardino\nCounty Transportation Authority from the Southern Pacific Transportation Company, is\nreserved for a future transportation facility and any other uses of the property are interim uses\nonly; and approve Amendment No. 2 to the License Agreement between the City of Upland\nand San Bernardino County Transportation Authority. (Staff Person: Robert Dalquest)

m. CONSIDER APPROVAL OF AMERICAN RESCUE PLAN ACT FUNDS AND PROGRAM\nGUIDELINES FOR THE SMALL BUSINESS EXPANSION GRANT\nCEQA: Determined to be Exempt pursuant to Section 15061(b)(3) of the CEQA Guidelines.\nRecommended Action:\nApprove the program guidelines for the Small Business Expansion Grant Program (“Program”),\napprove the use of $225,000 in American Rescue Plan Act funds to implement the Program,\nand adopt a Resolution approving an interdepartmental Memorandum of Understanding\nbetween the City Manager’s Office and the Development Services Department to obligate\nAmerican Rescue Plan Act funds in the amount of $225,000 for the Program. (Staff Person:\nRobert Dalquest)

n. CONSIDER APPROVING THE NOTICE OF COMPLETION FOR PROJECT NO. 32337,\nDOWNTOWN PARKLETS\nCEQA: Determined to be categorically exempt from further environmental review pursuant to\nSection 15301(c).\nRecommended Action:\nAccept the work completed; authorize the City Manager to execute and record the Notice of\nCompletion; and reduce the Faithful Performance Bond to 10% for the Downtown Parklets\nProject. (Staff Person: Robert Dalquest)

o. CONSIDER APPROVING OUT OF AGENCY SEWER SERVICE AGREEMENT NO. 2024-10-\n03 FOR 2550 THUNDER MOUNTAIN ROAD\nCEQA: Class 3 Categorical Exemption, Section 15303(d) of the California Environmental\nQuality Act Guidelines as it relates to the connection of existing structure(s) to existing\ninfrastructure. A Notice of Exemption has been filed with LAFCO.\nRecommended Action:\nApprove Sewer Service Agreement No. 2024-10-3 for the property at 2550 Thunder Mountain\nRoad; and authorize the City Manager to execute the agreement. (Staff Person: Chris Alanis)

p. CONSIDER AN AWARD OF BID FOR PROJECT NO. 74010, LEXINGTON STREET, 1ST\nAVENUE, AND 2ND AVENUE STREET REHABILITATION AND UTILITY IMPROVEMENTS\nCEQA: Categorically exempt from further environmental review pursuant to Section 15301(c)\n(Existing Facilities), of the CEQA guidelines. The City filed a Notice of Exemption with the\nCounty of San Bernardino on October 16, 2024.\nRecommended Action:\nApprove the Plans and Specifications for Project 74010; award the construction contract to All\nAmerican Asphalt in the amount of $895,527; and authorize a construction contingency in the\namount of $100,000, for a total amount of $995,527. (Staff Person: Chris Alanis)

q. CONSIDER AWARD OF BID FOR PROJECT NO. 16127, DOWNTOWN PUBLIC PARKING\nLOT IMPROVEMENTS ON THE SOUTH SIDE OF “A” STREET, 450 FEET EAST OF THIRD\nAVENUE\nCEQA: Categorically exempt from further environmental review pursuant to Section 15301(c)\n(Existing Facilities), of the CEQA guidelines.\nRecommended Action:\nApprove the Plans and Specifications for Project No. 16127; deem the bid from Estate Design\nand Construction non-responsive, award the construction contract to H L Hitchcock\nConstruction, Inc. in the amount of $228,135; and authorize a construction contingency in the\namount of $60,000, for a total amount of $288,135. (Staff Person: Chris Alanis)

r. CONSIDER APPROVAL OF SIX BASINS PURCHASE ORDER INCREASE\nCEQA: Not a Project\nRecommended Action:\nApprove a $9,168 increase to Purchase Order No. 20250093, for a total purchase order\namount of $55,260, to accommodate the updated assessment fees from Six Basins for the\ncalendar year 2024. (Staff Person: Chris Alanis)

s. CONSIDER APPROVAL OF AN INCREASE TO AN EXISTING PURCHASE ORDER WITH\n10-8 RETROFIT\nCEQA: Not a Project.\nRecommended Action:\nApprove an increase to the existing purchase order with 10-8 Retrofit by $207,000 for a total\npurchase order amount of $218,000; and authorize the City Manager to execute all necessary\ndocuments. (Staff Person: Chris Alanis)

t. CONSIDER APPROVAL OF THE SECOND AMENDED AND RESTATED AGREEMENT\nWITH BURRTEC WASTE INDUSTRIES, INC.\nCEQA: Not a Project.\nRecommended Action:\nAdopt a Resolution approving the amended and restated agreement for solid waste collection,\nprocessing, disposal, and ancillary services with Burrtec Waste Industries, Inc. and adopting\nrates for solid waste collection services; 2) approve the Second Amended and Restated\nAgreement between the City of Upland and Burrtec Waste Industries, Inc. for waste\nmanagement services, and 3) authorize the City Manager to execute the agreement, make\nadjustments to the revenue and expense portions of the previously approved budget to align\nwith the current solid waste program rates, and approve any related documents on behalf of\nthe City. (Staff Person: Chris Alanis)

a. COUNCIL REPORTS ON REGIONAL COMMITTEE MEETING, TRAINING, OR\nCONFERENCE ATTENDANCE\nCouncilmembers will provide oral reports on any meetings, trainings, or conferences they\nattended on behalf of the City. This item is for information only.

b. ECONOMIC DEVELOPMENT COMMITTEE MEETING, DECEMBER 2, 2024\nThe Committee Chairperson will report on the meeting. This is an information item.