Yucca Valley — 2023-08-15

1. Frontier Communications Update- Doug McAllister\nAPPROVAL OF AGENDA:\nRecommendation:\nApprove the meeting agenda as prepared.

10. Town Project No. 8970, Little League Drive Pedestrian Improvements, Active\nTransportation Program, Accept Project as Substantially Complete\nRecommendation:\nThat the Town Council accepts the project as substantially complete,\nauthorizes staff to file the Notice of Completion, authorizes the\nreduction of the Faithful Performance Bond to 10%, and directs staff to\nretain the Labor and Material Bond for six (6) months for Project\nNo.8970.

11. Town-Wide Slurry /Cape Seal Project – Town Project No.7037, Change Order #1\nRecommendation:\nThat the Town Council approves Change Order #1 to the contract with\nCopp Contracting, Inc., by adding extra streets for Cape/Seal, increasing\nthe contract with Copp Contracting Inc., by $200,000.00, from\n$1,069,649.00 to the amount of $1,269,649.00, and authorizes the\nTown Manager or designee to execute all necessary documents.

12. Emergency Street Debris Cleanup/Removal Services, Award of Professional\nServices Agreement, Valley Pipeline, Three (3) Year Contract\nRecommendation:\nThat the Town Council approves and awards a professional services\nagreement for Emergency Street Debris Cleanup/Removal Services to\nValley Pipeline, Inc., in the amount of twenty five thousand dollars\nannually, for a total of $75,000 over a three (3) year contract period,\nauthorizing the Town Manager, Town Attorney, and Mayor to sign all\nnecessary documents to implement the program.

13. Townwide Crack Seal Project; Town Project No. 7037; Acceptance of Project as\nSubstantially Complete\nRecommendation:\nThat the Town Council accepts the project as substantially complete,\nauthorizes staff to file the Notice of Completion, authorizes the\nreduction of the Faithful Performance Bond to 10%, and directs staff to\nretain the Labor and Material Bond for six (6) months for Project\nNo.7037.

14. Proposition 68, Resolution No. 23-XX, California Environmental Quality Act,\nAddendum No.3 to the previously adopted initial study/mitigated negative\ndeclaration and mitigation monitoring and reporting program for the Brehm\nYouth Sports Park project;\nRecommendation:\nThat the Town Council adopts the Resolution, approving Addendum No.\n3 to the previously adopted initial study/mitigated negative declaration\nand mitigation monitoring and reporting program for the Brehm Youth\nSports Park project.\nA RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF YUCCA\nVALLEY, CALIFORNIA, APPROVING ADDENDUM NO. 3 TO THE\nPREVIOUSLY ADOPTED INITIAL STUDY/MITIGATED NEGATIVE\nDECLARATION AND MITIGATION MONITORING AND REPORTING\nPROGRAM FOR THE BREHM YOUTH SPORTS PARK PROJECT

15. Revised Town Flag Etiquette Policy\nRecommendation:\nThat the Town Council approves the proposed minor modification to\nthe Town Flag Etiquette Policy.

16. Annexed Property East Fence and Gate Project, Town Project No. 8953. Award of\nConstruction Contract\nRecommendation:\nThat the Town Council:\n· Awards the construction contract to KNC Construction, Inc., in\nthe amount of $320,000 to construct Annexed Property East\nFence and Gate Project.\n· Authorizes construction, construction contingencies and\ninspection costs in the total amount of $350,000.\n· Authorizes the Mayor, Town Manager, and Town Attorney to\nexecute the agreement, and authorizes the Town Manager or\ndesignee to expend contingency funds, if necessary, for project\ncompletion.

17. Resolution No. 23-XX: Measure I Five-Year Capital Improvement Program,\n2023/2024 to 2027/2028, Measure I Expenditure Strategy\nRecommendation:\nThat the Town Council adopts Resolution No. 23-xx approving the\nMeasure I Five-Year Capital Improvement Program and Expenditure\nStrategy for Fiscal Years 2023/2024 to 2027/2028.\nA RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF YUCCA\nVALLEY, CALIFORNIA, ADOPTING THE FIVE-YEAR MEASURE I CAPITAL\nIMPROVEMENT PROGRAM FOR FISCAL YEARS 2023/2024 TO\n2027/2028.

18. Fall/Winter 2023-24 Planned Programs - Community Services Dept\nRecommendation:\nThat the Town Council accept the recommendation of the Parks,\nRecreation and Cultural Commission and approve the Fall/Winter 2023-\n24 programs and events organized and conducted by the Community\nServices Department.

19. Treasurer's Report for the Quarter Ending June 30, 2023\nRecommendation:\nReceive and file the Treasurer’s Report for the fourth quarter of FY2022-\n23.

2. Waive further reading of all ordinances (if any in the agenda) and read by title\nonly.\nRecommendation:\nWaive further reading of all ordinances and read by title only.

20. AB1234 Reporting Requirements\nRecommendation:\nReceive and file the AB1234 Reporting Requirement Schedule for the\nmonth of June 2023.

21. AB1234 Reporting Requirements\nRecommendation:\nReceive and file the AB1234 Reporting Requirement Schedule for the\nmonth of July 2023.

22. Ratification of Warrant Registers\nRecommendation:\nRatify the Payroll Registers totaling $295,533.97 dated June 09,2023,\nand $280,628.07 dated June 23, 2023.\nRatify the Warrant Registers totaling $854,391.74 dated June 09,2023,\n$982.02 dated June 14, 2023, and $1,212,266.90 dated June 23, 2023.

23. Ratification of Warrant Registers\nRecommendation:\nRatify the Payroll Registers totaling $236,822.36 dated July 07,2023, and\n$279,924.31 dated July 21, 2023.\nRatify the Warrant Registers totaling $792,745.07 dated July 07,2023,\nand $1,159,804.79 dated July 21, 2023.\nDEPARTMENT REPORTS:

24. Yucca Valley Aquatic and Recreation Center Project – Town Project 6009,\nApproval of List of Qualified Contractors; Authorization to Release Plans and\nSpecifications to Qualified Contractors for Construction Bidding Purposes.\nRecommendation:\nThat the Town Council:\n1. Approves the list of qualified contractors, including\nSwinerton Builders, Erickson-Hall Construction Co., Neff\nConstruction, Inc., and Pinner Construction, as the only\ncontractors eligible to submit construction bids for the\nproject.\n2. Approves the plans and specifications, subject to non-\nsubstantive changes and modifications as approved by the\nTown Manager.\n3. Authorizes the release of the Plans and Specifications to the\nqualified contractors identified in this staff report to bid on\nthe Yucca Valley Aquatic and Recreation Center Project,\nTown Project No.6009.\n4. Authorizes and directs the Town Clerk to advertise and\nreceive bids.\nA RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF YUCCA\nVALLEY, CALIFORNIA, APPROVING THE LIST OF QUALIFIED\nCONTRACTORS AND AUTHORIZING THE RELEASE OF PLANS AND\nSPECIFICATIONS TO THE QUALIFIED CONTRACTORS FOR THE YUCCA\nVALLEY AQUATIC AND RECREATION CENTER PROJECT AND\nAUTHORIZING AND DIRECTING THE TOWN CLERK TO ADVERTISE AND\nRECEIVE BIDS.

25. Independent Audit Contract Amendment No. 3 and Award\nRecommendation:\nThat the Town Council:\n1. Amend the Agreement with Rogers, Anderson, Malody & Scott,\nLLP, extending the agreement for an additional three-year\nperiod commencing with fiscal year 2023-24 for a total contract\namount not to exceed $165,350 as indicated in Exhibit 1.\n2. Authorize the Town Manager and Town Attorney to sign all\nnecessary contract documents.\n3. Authorize the Town Manager and/or Finance Manager to sign\nthe engagement letters annually for the term of the contract.

26. Essig Park Improvements Project, Town Project No. 8519, Approval of Extra Work\n– Change Order #1, Measure Y Program Funding\nRecommendation:\n1) That the Town Council approves Change Order #1 to the contract\nwith IMR, Inc. for the expansion of the small dog park segment at Essig\nPark by 2600 square feet, increasing the contract by $153,173.00, from\nthe amount of $713,758.00 to the amount of $866,931.00, authorizing\nthe Town Manager or designee to execute all necessary documents.\n2) That the Town Council amends the FY2023-24 Measure Y Fund 801\nbudget, appropriating $300,000 of unassigned reserve funds to be\nallocated to the Essig Park Project #8519.

27. Town-Wide Beautification Program, Street Name Sign Replacement Program,\nPurchase Approval from Safeway Sign Company\nRecommendation:\nThat the Town Council approves and authorizes the purchase of\nreplacement street name signs from Safeway Sign Company in the\namount of $32,662.30, establishes a contingency of $3,500.70 for a total\nof $36,163.00, authorizes staff to purchase all other materials and\nhardware necessary to install such signs.

28. Special Events in Single Family Residential Zones\nRecommendation:\nThat the Town Council receives the report and provides direction.\nFUTURE AGENDA ITEMS:

5. Rejection of Claim\nRecommendation:\nThat the Town Council rejects one Claim filed against the Town of Yucca\nValley submitted on July 17, 2023, by Cari McCormick c/o Aiman-Smith\nMarcy.

6. Rejection of Claims\nRecommendation:\nThat the Town Council rejects two Claims filed against the Town of\nYucca Valley submitted on July 20, 2023 by Rizio Lipinsky Law Firm PC,\non behalf of Christian Bayer and Silke Bayer.

7. Manual of Procedural Guidelines Amendment\nRecommendation:\nAdopt the Resolution amending the Town's Manual of Procedural\nGuidelines for the Conduct of Town Council and Constituent\nBody/Commission Meetings\nA RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF YUCCA\nVALLEY, AMENDING THE MANUAL OF PROCEDURAL GUIDELINES FOR\nTHE CONDUCT OF TOWN COUNCIL AND CONSTITUENT\nBODY/COMMISSION MEETINGS

8. Authorization to Purchase Replacement Fleet Heavy Equipment, unit #92 and\nvehicle replacement unit #21\nRecommendation:\nThat the Town Council:\n1- Authorizes the purchase of One (1) new 2023 Caterpillar Model\n930M Wheel Loader including optional equipment from Quinn\nCAT, with the amount not to exceed $410,000.00 to replace\nvehicle #92; and authorizes the purchase of a One (1) new 2023\nDodge Ram 1500 Classic Tradesman truck, from Joshua Tree\nChrysler Dodge Jeep Ram, with the amount not to exceed of\n$55,000.00 to replace vehicle #21.\n2- Declares the 2005 CAT Loader (924G) and 2001 Chevy S-10\nPickup as surplus, and approves the sale of the surplus vehicles,\nauthorizing the Town Manager or designee to auction/sell the\nvehicle through a public bidding/auction process or through\ndisposition through dismantling services.

9. Yucca Valley Aquatic and Recreation Center Project – Town Project 6009\nauthorization to release a Request for Proposal (RFP) for inspection services.\nRecommendation:\nThat the Town Council authorizes the release the RFP for inspection\nservices for the Yucca Valley Aquatic Recreation Center Project.