Alhambra — 2023-01-09

1. COMMENDATIONS: K9 OFFICER SERGIO LLAMAS AND HIS PARTNER OTIS –\nF2M23-3\nMayor Andrade-Stadler and the Alhambra City Council, on behalf of the citizens of\nAlhambra, wish to commend and thank Alhambra Police K9 Officer Sergio Llamas and\nhis partner, Otis, for their outstanding and dedicated service that led to an arrest on\nNovember 17, 2022. During a traffic stop for a vehicle code violation, K9 Otis alerted\nofficers to a false fire extinguisher in the vehicle which held approximately 50,000 fentanyl\npills. The City of Alhambra is proud of the Alhambra Police Department K9 Unit for their\ndiligent training and service to our community. Mayor Andrade-Stadler will present\ncommendations to K9 Officer Llamas and K9 Otis.\nPRESENTATIONS

10. RESOLUTION REAUTHORIZING THE CITY COUNCIL AND THE CITY’S BOARDS\nAND COMMISSIONS TO IMPLEMENT TELECONFERENCE ACCESSIBILITY FOR\nCONDUCTING PUBLIC MEETINGS PURSUANT TO AB 361 – F2M20-33, R2M23-1\nDuring COVID, the City has conducted meetings offering teleconferencing accessibility to\nmembers of the public, City Council, members of City boards and commissions, City staff\nand consultants. The executive orders authorizing such meetings lapsed on September\n30, 2021, replaced with legislation in the form of AB 361. AB 361 was signed into law by\nthe Governor on September 16, 2021, which went into effect immediately as urgency\nlegislation (codified under Government Code § 54953), and waived certain provisions of\nthe Brown Act in order to allow local agencies to continue to meet remotely. Specifically,\nthe bill allows remote teleconference flexibility, but only when there is a state of emergency\nthat makes it unsafe to meet in person. The Council made the necessary findings for the\nconduct of teleconferenced accessible meetings via Resolution No. R2M21-42 adopted\non October 25, 2021. The proposed Resolution again makes the required findings under\nAB 361, and if adopted, it will allow the City to continue to offer teleconference accessibility\nfor public meetings, to help mitigate the spread of COVID-19, as well as during other state-\nproclaimed emergencies, such as earthquakes or wildfires, where physical attendance\nmay present a risk. When Governor Newsom ends the State’s emergency declaration on\nFebruary 28, 2023, the City Councilmembers and Commissioners will no longer be able\nto attend meetings remotely except under limited circumstances as set forth in AB 2449\nand other provisions of Government Code section 54953, absent another emergency\ndeclaration.\nRecommended Action: City Council adopt Resolution No. R2M23-1: A Resolution\nof the City Council of the City of Alhambra reauthorizing the City Council, and the City’s\nBoards and Commissions to implement teleconference accessibility for conducting public\nmeetings pursuant to AB 361

11. AWARD CONTRACT: OFFICER SAFETY PLAN 7 – F2M23-6B, C2M19-50, C2M23-1,\nM2M23-4\nOn November 12, 2019, the Council approved a five-year contract between the City of\nAlhambra and Axon Enterprises, Inc. for an integrated in-car mobile audio video system\n(MAVS), body-worn camera (BWC) system and digital evidence management software.\nThe contract, now entering its fourth year, does not include taser and other specialized\nequipment and enhancements, which have traditionally been purchased separately.\nRecently, Axon Enterprises, Inc. made available a more comprehensive and more\nadvanced police equipment safety package, the Officer Safety Plan 7, which integrates\nTaser 7, MAVS, BWC video evidence into one digital evidence management system\ntotaling $1,031,582 over a five-year contract. When bundling the equipment together, the\nCity is expected to save $206,191.80 for all equipment items and upgrades versus\npurchasing independently. Staff is seeking to purchase the MAVS, BWC system and\ndigital evidence software through a cooperative purchase agreement, allowable under\nAlhambra Municipal Code (AMC) Section 3.36.080(B)(3). Sourcewell awarded contract\n#010720-AXN to Axon Enterprises, Inc. for public safety video surveillance solutions with\nrelated equipment, software and accessories with an expiration date of February 21, 2024.\nAdditionally, Axon Enterprises, Inc. is the sole source provider of TASER Energy\nWeapons. Sole source purchase is allowable per AMC Section 3.36.080(B)(2). Should the\nCity move forward with securing a new five-year contract with Axon for its Officer Safety\n6\n1-9-23\nPlan 7, City staff will notify the vendor that the existing contract (C2M19-50) will be\nterminated; however, it will be replaced with the new Officer Safety Plan 7 contract\nbeginning in February, 2023.\nRecommended Action: City Council terminate Contract No. C2M19-50 and approve\na contract, subject to final language approval by the City Manager and City Attorney, by\nand between the City of Alhambra and Axon Enterprises, Inc. for Officer Safety Plan 7 in\nan amount not to exceed $1,031,582 under a five-year contract; and, direct staff to\nundertake the steps necessary to finalize Council’s action. (M2M23-4)

12. APPROVAL OF A CONTRACT FOR THIRD PARTY ADMINISTRATION OF WORKERS\nCOMPENSATION CLAIMS – F2M18-42, C2M23-2, M2M23-5\nOn July 1, 2018, the City Council authorized the City’s membership in the California Joint\nPowers Insurance Authority (CJPIA) for insurance services. As a part of the requirements\nfor membership, the City contracted with third party administrator York Services (which\nbecame Sedgwick Claims Management Services), who was selected by CJPIA, for the\nadministration of all of the City’s workers compensation claims. Most recently, as of\nOctober 2022, the City was notified of CJPIA’s decision to no longer utilize Sedgwick\nClaims Management Services and instead utilize the services of Athens Administrators\nbeginning on January 1, 2023 as the third-party administrator of all workers compensation\nclaims for CJPIA member agencies. The City’s Memorandum of Coverage for the Workers\nCompensation Program dictates that CJPIA, “at its discretion, will choose and manage\nservice providers necessary to fulfill its objectives; including third party claims\nadministrators, medical management providers, defense attorneys, investigators, etc.”\nRecommended Action: City Council approve that certain Workers’ Compensation\nService Agreement between the City of Alhambra and Athens Administrators, a copy of\nwhich Agreement is on file in the City Clerk’s Office as Contract No. C2M23-2 and by this\nreference incorporated herein and made a part of as though fully set forth herein to provide\nthird party workers compensation claims administration through the City’s membership\nwith the California Joint Powers Insurance Auhority; and, direct staff to undertake the steps\nnecessary to execute the contract and finalize Council’s action. (M2M23-5)

13. AWARD CONTRACT: PURCHASE OF A 7-YARD DUMP TRUCK FOR THE PUBLIC\nWORKS DEPARTMENT – F2M21-6A, N2M22-50, C2M23-3, M2M23-6\nOn April 25, 2022, the City Council approved the distribution of a Notice Inviting Bids for\nthe purchase of one 7-yard dump truck for the Public Works Division. However, bids were\ndelayed due to the Ford Motor Company’s discontinuance of the placement of orders for\nnew vehicles in May, 2022. Once the ordering process was reinstated, staff circulated the\nNotice Inviting Bids. On December 8, 2022 the City Clerk received two bids for the\npurchase ranging from $126,948.69 to $147,278.22. The bid received from Rush Medium-\nDuty Truck Centers of California Inc., dba Rush Truck Center Ceres in the amount of\n$126,948.69 is the lowest responsible bid. Staff reviewed the bid and found it to be in full\ncompliance and conformance with the bid specifications.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, to Rush Medium-Duty Truck Centers of\n7\n1-9-23\nCalifornia Inc., dba Rush Truck Center Ceres in an amount of $126,948.69 for the\npurchase of a 7-yard dump truck; direct the Finance Director to appropriate $23,976.69\nfrom the Equipment Fund and allocate the funding to account 507.70.7110.92028 to\ncomplete the purchase of this replacement vehicle; and, direct staff to undertake the steps\nnecessary to finalize Council’s action. (M2M23-6)

14. AWARD CONTRACT: PURCHASE OF ONE UTILITY SERVICE BODY TRUCK FOR\nTHE UTILITIES DEPARTMENT – F2M22-6A, N2M22-132, C2M23-4, M2M23-7\nOn November 14, 2022, the City Council approved the distribution of Notice Inviting Bids\nfor the purchase of one utility service truck for the Utilities Division. On December 8, 2022\nthe City Clerk received three bids for the purchase ranging from $81,500.00 to $95,041.88.\nThe bid received from Advanced Truck Body & Equipment Co. in the amount of\n$81,500.00 is the lowest responsible bid. Staff has reviewed the bid from Advanced Truck\nBody & Equipment Co. and found it is in full compliance and conformance with the bid\nspecifications.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, to Advanced Truck Body & Equipment\nCo. for the purchase of a utility service body truck in an amount of $81,500.00; and, direct\nstaff to undertake the steps necessary to finalize Council’s action. (M2M23-7)

15. CONTRACT AMENDMENT: PROFESSIONAL ENGINEERING DESIGN SERVICES\nFOR THE MAIN STREET, FOURTH STREET, AND MISSION ROAD SEWER MAIN\nREPLACEMENT PROJECT – F2M21-58, C2M21-55, M2M23-8\nOn October 11, 2021, the City Council awarded a contract for Engineering Design services\nin the amount of $178,650.00 for the Main Street, Fourth Street, and Mission Road Sewer\nMain Replacement Project to Hunsaker & Associates Irvine Inc. The project was\nadvertised on July 25, 2022 and the bid amounts returned were significantly higher than\nthe budget. On December 12, 2022, the City Council rejected the bids and directed staff\nto review the scope of work, and re-advertise the project at a later date. Staff is proposing\nconstructing the project in two phases over the next two years with one phase of the\nproject occurring each year. This amendment covers the cost to prepare the plans and\nspecifications and provide construction support for each phase of the project. Therefore,\nstaff is recommending a contract amendment in the amount of $49,600.00 to complete the\nproject.\nRecommended Action: City Council approve an amendment, subject to final\nlanguage approval by the City Manager and City Attorney, to the contract by and between\nthe City of Alhambra and Hunsaker & Associates Irvine Inc. for engineering design\nservices for the Main Street, Fourth Street, and Mission Road Sewer Main Replacement\nProject to increase the total contract amount by $49,600.00, and, direct staff to undertake\nthe steps necessary to finalize Council’s action. (M2M23-8)

16. STRATEGIC PLAN UPDATE – F2M18-35\nStaff continues to present quarterly updates to the City Council and diligently works\n8\n1-9-23\nthrough Strategic Plan goals and individual items with much progress. There are now a\ntotal of 25 items on the current working plan and 28 items in the complete and continuous\nsection. A full Strategic Plan planning session with the City Council, staff and a consultant,\nis tentatively scheduled for March 30, 2023.\nRecommended Action: City Council receive and file the Alhambra Strategic Plan\nupdate.

18. PERSONNEL ACTIONS – F2M23-1\nRecommended Action: City Council ratify the actions of the City Manager set forth\nin that certain Personnel Actions document dated January 9, 2023 showing the various\nappointments, classifications, salary changes, etc., since the last City Council meeting.

19. DEMANDS - F2M23-1\nRecommended Action: City Council approve as submitted Final Check List (234643\nthru 234770) in the amount of $1,454,393.63 for the period ending November 3, 2022;\nFinal Check List (234771 thru 234932) in the amount of $1,024,007.60 for the period\nending November 10, 2022 and Schedule of Wire Transfers in the amount of\n$3,224,014.46 for the week ending October 28, 2022; and, Final Check List (234933 thru\n235040) in the amount of $858,791.60 for the period ending November 16, 2022 and\nSchedule of Wire Transfers in the amount of $2,424,922.99 for the week ending November\n11, 2022.

2. APPOINTMENT OF THE CITY’S REPRESENTATIVE TO THE BOARD OF TRUSTEES\nOF THE SAN GABRIEL VALLEY MOSQUITO & VECTOR CONTROL DISTRICT –\nF2M4-46, R2M23-2\nUnder the California Health and Safety Code, the San Gabriel Valley Mosquito and Vector\nControl District is a public health agency that is primarily charged with fighting mosquito-\nborne diseases. The District is governed by a 27-member Board of Trustees, consisting\nof an appointed representative from each city plus the County of Los Angeles. On\nNovember 9, 2020, the City Council appointed Mr. Stephen Sham, to the District’s Board\nof Trustees for a two-year term to and including December 31, 2022. By letter dated\nOctober 17, 2022, the San Gabriel Valley Mosquito & Vector Control District has requested\nthat the City Council appoint a representative to the Board of Trustees prior to January\n13, 2023. Staff contacted Mr. Sham and he wishes to step down from the Board of\nTrustees at this time. California Health & Safety Code Section 2022(b) provides that each\nperson appointed by a City Council to be a member of the Board of Trustees shall be a\nvoter and resident of the appointing city that is within the district. Additionally, Health &\nSafety Code Section 2024(a) provides that the term of office for a member of the Board of\nTrustees shall be for a term of 2 or 4 years, at the discretion of the City Council, beginning\nJanuary 1 and ending December 31. Staff requests that the City Council select a\n2\n1-9-23\nCouncilmember or another voter and resident of the City to represent the City of Alhambra\non the Board of Trustees and then adopt a resolution officially appointing the selected\nrepresentative to either a 2-year or 4-year term.\nRecommended Action: City Council take the following actions: 1) Select a\nCouncilmember or another voter and resident of the City to represent the City of Alhambra\non the Board of Trustees of the San Gabriel Valley Mosquito & Vector Control District for\na 2-year or 4-year term commencing on January 1, 2023; and, 2) Adopt Resolution No.\nR2M23-2 appointing the selected individual to the Board of Trustees for the new 2-year or\n4-year term and authorize the City Clerk to add any language specifically required by the\nSan Gabriel Valley Mosquito & Vector Control District to effectuate the appointment.

3. CONSIDERATION OF “SAFE AND SANE” FIREWORKS RESTRICTIONS – F2M22-16\nAt the May 23, 2022 City Council meeting, Councilmember Lee requested an agendized\nitem to discuss consideration of restrictions for “safe and sane” fireworks. Alhambra\nMunicipal Code (AMC) Chapter 19.01.010 stipulates the dates/times whereby fireworks\ncan be sold. There are no restrictions in the AMC pertaining to when fireworks may be\nused. As requested, staff brought this item before the Council on September 12, 2022.\nAfter Council’s discussion, no action was taken since the item had recently been\ndiscussed at the April 11, 2022 meeting, in addition to the fact there was no representation\nfrom the groups affected by potential changes to “safe and sane” fireworks. Said groups\nhave been advised of this evening’s meeting. Staff is seeking direction from Council, if\nany.\nRecommended Action: City Council direct staff as deemed appropriate.\nCONSENT AGENDA (Item Nos. 4 – 19)\nAll items listed under the Consent Agenda are considered by the City Council to be routine and\nwill be enacted by one motion unless a citizen or Council member requests otherwise; in which\ncase, the item will be removed for separate consideration.

4. APPROVE A LAND ACKNOWLEDGMENT – F2M18-35, M2M23-1\nOn October 10, 2022, the City Council directed staff to amend the Strategic Plan to\nconsider a verbal Land Acknowledgment statement to be said prior to City Council\nmeetings to honor the history of Alhambra. Staff worked with an Alhambra teacher who\nhas completed extensive research for a local land acknowledgment for Alhambra Unified\nSchool District. Based on this research and recommendation for Alhambra, staff proposes\nthe following Land Acknowledgment statement: For Alhambra – We acknowledge that the\nland on which we are gathered is the traditional, ancestral, and unceded territory of the\nGabrielino/Tongva peoples. We seek to prioritize respect for the historic culture and\ncontemporary presence of the native peoples throughout California, especially in the\ngreater Los Angeles/Alhambra area. We come with respect and gratitude for the\nGabrielino/Tongva people who still consider themselves the caretakers of this land. It is\nthrough their examples that we are reminded of our greater responsibility to take care of\nMother Earth and to take care of each other.\n3\n1-9-23\nRecommended Action: City Council approve a verbal Land Acknowledgement\nstatement prior to City Council meetings. (M2M23-1)

5. NOTICE INVITING BIDS: WATER MAIN REPLACEMENT PROJECT ON\nWESTMINSTER AVENUE, ORANGE GROVE AVENUE AND CONCORD AVENUE –\nF2M23-20, N2M23-4\nThe four-inch cast iron water mains on Westminster and Orange Grove Avenues between\nPoplar Boulevard and Concord Avenue and the six-inch cast iron water main on Concord\nAvenue between Orange Grove Avenue and Westboro Avenue have reached the end of\ntheir useful lives and are in need of replacement due to a history water main breaks.\nReplacement of these water main lines would greatly improve flow and firefighting\ncapabilities in an emergency. This project would replace the existing four-inch and six-\ninch cast iron water mains with new 8-inch ductile iron water mains. Plans and\nspecifications have been prepared. Staff reviewed the plans and found them to be\nconsistent with the City’s standards.\nRecommended Action: City Council approve the distribution of a Notice Inviting Bids\nto qualified contractors for the Water Main Replacement Project on Westminster Avenue,\nOrange Grove Avenue, and Concord Avenue with bids due no later than 10:30 a.m. on\nFebruary 9, 2023, and opened at 11:00 a.m. that same day.

6. AUTHORIZE RFP: ENTERPRISE RESOURCE PLANNING (ERP) FINANCIAL\nSOFTWARE AND IMPLEMENTATION SERVICES – F2M23-21, RFP2M23-1\nAt the September 27, 2021 and January 24, 2022 City Council meetings, staff presented\nto the Council on the proposed plan for the American Rescue Plan Act (ARPA) of 2021\nrelief funds. The Council approved a listing of projects using the federal ARPA funds. The\nproposed plan contains funding for a modernized ERP financial system, which is an\nintegrated suite of software applications that will provide for data input for accounting,\nhuman resources, inventory, capital assets, budgeting, payroll, purchasing, and\ncashiering. The goal of the RFP is to implement a financial software based upon today’s\nindustry-standard open architecture and one that will provide a high level of functionality\nwith ease of use.\nRecommended Action: City Council authorize the distribution of a Request for\nProposals (RFP) to prospective firms to provide Enterprise Resource Planning (ERP)\nfinancial software and implementation services with proposals due by 5:00 p.m. on\nFebruary 15, 2023; and, direct staff to undertake the steps necessary to finalize Council’s\naction.

7. AUTHORIZE RFP: ACCESS CONTROL SYSTEM FOR THE POLICE DEPARTMENT\nFACILITY – F2M23-22, RFP2M23-2\nThe Police Department facility was built in 1994. The current access control system was\ninstalled shortly after in 1995. Since installation, there has only been minor maintenance\nperformed to replace the hardware. The Police Department facility is in need of services\nfor the installation and/or upgrade of the existing access control system. Services include\n4\n1-9-23\nadditional controlled access points, replacement of existing controlled access points, and\nmaintenance and administration of upgrades. An updated access control system is crucial\nfor maintaining station security, which can reduce the risk of unauthorized subjects from\nentering the facility.\nRecommended Action: City Council authorize the distribution of a Request for\nProposals (RPF) for the purchase and installation of an access control system for the\nPolice Department facility; and, direct staff to undertake the steps necessary to finalize\nCouncil’s action.

8. ACCEPTANCE OF A GRANT FROM THE LOS ANGELES COUNTY REGIONAL PARK\nAND OPEN SPACE DISTRICT UNDER MEASURE A ANNUAL ALLOCATION GRANT\nPROGRAM – F2M21-18, M2M23-2\nOn November 8, 2021, the City Council adopted a resolution (R2M21-46) that enabled\nstaff to apply for annual allocation grant funding from the Los Angeles County Regional\nPark and Open Space District (RPOSD) under Measure A. Staff submitted an application\nfor $600,000 to renovate and upgrade the restroom building at Alhambra Park. On\nNovember 17, 2022, staff received notification that the City was awarded a grant for the\nfull amount of the project cost. As a condition of the grant funding, a deed restriction is\nrequired by RPOSD to ensure that the property will remain as a public resource and be\nused for the purpose consistent with Measure A. Staff will prepare the required\ndocumentation upon receipt from RPOSD and submit to the City Council for authorization\nat a future meeting.\nRecommended Action: City Council accept a grant in the amount of $600,000 from\nthe Los Angeles County Regional Park and Open Space District (RPOSD) under the\nMeasure A Annual Allocation Grant Program; appropriate revenue and expenditure funds;\nauthorize the City Manager, or designee, to execute all documents related to grant\nimplementation; and, direct staff to undertake the steps necessary to finalize Council’s\naction. (M2M23-2)

9. APPROVE CITY COUNCIL APPOINTMENTS – F2M22-67, M2M23-3\nAt the January 11, 2021 Council meeting, the Council nominated colleagues to fill the\nvacant positions on various external boards/commissions created by an outgoing\nCouncilmember who had left office and voted to approve the nominated colleagues along\nwith the other City Council appointments. These various appointments were further\nupdated and approved by the City Council on March 28, 2022. At the December 12, 2022\nCouncil meeting, newly re-elected Councilmembers were sworn-in and the City Council\nreorganized – meaning the offices of Mayor and Vice Mayor were rotated. After each\nreorganization of the Council, staff submits a list of the City Council’s appointments to\nexternal boards/commissions for approval to ensure the appointments stay current and to\nensure that any adjustments are made, if needed.\nRecommended Action: City Council vote to approve the City Council appointments\nto various external boards/commissions as outlined in the January 9, 2023 report by the\nCity Clerk; and direct staff to undertake the steps necessary to finalize Council’s action.\n(M2M23-3)\n5\n1-9-23