Pasadena — 2026-06-22

A. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)\nLASC Case No. 26STCP00632

B. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)\nLASC Case No. 26STCP00634

C. CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8\nProperty Location: 434-470 North Lake Avenue\nAgency Negotiator: Matthew E. Hawkesworth, Interim City Manager, or designee\nNegotiating Parties: Holos Communities & Heritage Housing Partners\nUnder Negotiation: Price and terms of payment

D. CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8\nProperty Locations: 230 Wigmore Drive, 180 W. Glenarm Avenue, 1175 Pasadena Avenue, and 163 State Street\nAgency Negotiator: Matthew Hawkesworth, Interim City Manager\nNegotiating Party: Bryan Wong, Chief Executive Officer, San Gabriel Valley Habitat for Humanity\nUnder negotiation: Price and Terms of Payment

E. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6\nAgency Designated Representatives: Matthew Hawkesworth and Tiffany Jacobs-Quinn\nEmployee Organization: Laborers International Union of North America

F. CONSIDERATION OF INITIATION OF LITIGATION pursuant to Government Code Section 54956.9(d)(4): One potential case

G. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding significant exposure to potential litigation pursuant to Government Code\nSection 54956.9(d)(2): Two potential cases

1. AUTHORIZE THE CITY MANAGER TO ENTER INTO A PRE-DEVELOPMENT AGREEMENT AND NEGOTIATE FINAL DEVELOPMENT AND\nOPERATING\nAGREEMENTS WITH OUTWARD BOUND ADVENTURES FOR DEVELOPMENT AND OPERATION OF PUBLIC LAND IN THE HAHAMONGNA\nWATERSHED PARK (PRCS Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is not a “project” subject to the California Environmental Quality Act (“CEQA”) pursuant to\nPublic Resources\nCode Section 21065 and within the meaning of State CEQA Guidelines Section 15378; and\n(2) Authorize the City Manager to enter into a Pre-Development Agreement and negotiate final development and Operating Agreements, with\nOutward Bound Adventures\nfor the development and operation of public land in the Hahamongna Watershed Park based on a competitive selection process pursuant to\nPasadena Municipal\nCode Section 4.08.047. Competitive bidding is not required pursuant to City Charter Section 1002(F) for professional or unique services.

10. AUTHORIZE THE CITY MANAGER TO AMEND CONTRACT NO. 32786 WITH AMERICAN GLOBAL SECURITY, INC., FOR SECURITY GUARD\nSERVICES FOR\nCALTRANS PROPERTIES TO INCREASE THE CONTRACT AMOUNT BY $120,000 AND EXTEND THE CONTRACT TERM (Housing Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the recommended actions in the agenda report are exempt from the California Environmental Quality Act ("CEQA") pursuant to\nState CEQA\nGuidelines Section 15061(b)(3), the “Common Sense” exemption that CEQA only applies to projects that may have an effect on the environment;\n(2) Authorize the City Manager to amend Contract No. 32786 with American Global Security to increase the contract value by $120,000,\nthereby increasing the\ngrand total to a not-to-exceed amount of $577,500, for provision of security services; and\n(3) Authorize the City Manager to approve a no-cost amendment to Contract No. 32786 to extend the term through December 31, 2026.\nTPA

11. AUTHORIZE THE CITY MANAGER TO ENTER INTO CONTRACTS WITH J LEE ENGINEERING, INC., JASON ADDISON SMITH CONSULTING\nSERVICES, INC., AND TRUE NORTH COMPLIANCE SERVICES, INC., FOR $450,000 EACH FOR BUILDING AND FIRE PLAN REVIEW\nSERVICES WITH\nAN OPTIONAL ONE-YEAR EXTENSION AND ADDITIONAL $450,000 EACH FOR A NOT-TO-EXCEED TOTAL AMOUNT OF $900,000 FOR\nEACH FIRM (Planning Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the actions proposed in the agenda report are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State\nCEQA Guidelines Section 15061(b)(3);\n(2) Authorize the City Manager to enter into a contract for building and fire plan review services following a competitive selection process,\npursuant to Pasadena Municipal\nCode Section 4.08.047 with J Lee Engineering, Inc., in an amount not-to-exceed $450,000 for an initial one-year term;\n(3) Authorize the City Manager to enter into a contract for building and fire plan review services following a competitive selection process,\npursuant to Pasadena Municipal\nCode Section 4.08.047 with Jason Addison Smith Consulting Services, Inc., in an amount not-to-exceed $450,000 for an initial one-year term;\n(4) Authorize the City Manager to enter into a contract for building and fire plan review services following a competitive selection process,\npursuant to Pasadena Municipal\nCode Section 4.08.047 with True North Compliance Services, Inc., in an amount not-to-exceed $450,000 for an initial one-year term; and\n(5) Authorize the City Manager to extend each contract for an additional one-year period with an additional not-to-exceed amount of $450,000\neach.\nTPA

12. FINANCE COMMITTEE: AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH INTERNATIONAL TRADE EDUCATION\nPROGRAMS DBA\nEXP TO RECEIVE FUNDING OF $300,000 FOR THE EXP SUMMER INTERNSHIP PROGRAM AND AMEND THE CITY MANAGER’S FY 2026\nOPERATING BUDGET\nTO RECOGNIZE AND APPROPRIATE THE FUNDS (Office of the City Manager)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is not a “project” subject to the California Environmental Quality Act (“CEQA”) pursuant to\nPublic Resources\nCode Section 21065 and within the meaning of State CEQA Guidelines Section 15378;\n(2) Authorize the City Manager to execute a contract with International Trade Education Programs DBA EXP to receive funding in the amount of\n$300,000 to implement the\nEXP Summer Internship Program and execute any related documents necessary to implement the program; and\n(3) Amend the City Manager’s FY 2026 Operating Budget by recognizing revenues and appropriating $300,000 to support program\nimplementation, staffing, and participant\nwages in the Workforce Innovation Opportunity Fund (Fund 681).

13. FINANCE COMMITTEE: QUARTERLY INVESTMENT REPORT – QUARTER ENDING MARCH 31, 2026 (Finance Dept.)\nRecommendation: This report is for information only. There is no staff recommendation for this item. The City Council may; however, take action\nrelating to this item\nas it deems appropriate following consideration and discussion of the matter.

14. FINANCE COMMITTEE: AMEND THE FISCAL YEAR 2027 CAPITAL IMPROVEMENT PROGRAM BUDGET (Finance Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed actions in the agenda report are not “projects” as defined in the California Environmental Quality Act (CEQA), Public\nResources\nCode Section 21065 and Section 15378(b)(4) and (5) of the State CEQA Guidelines, and as such, are not subject to environmental review; and\n(2) Amend the Fiscal Year 2027 Capital Improvement Program (CIP) Budget as detailed in Attachment A of the agenda report.

15. FINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR 2026 OPERATING BUDGET (Finance Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is not a “project” subject to the California Environmental Quality Act (CEQA) pursuant to\nPublic Resources Code Section 21065 and within the meaning of State CEQA Guidelines Section 15378; and\n(2) Amend the Fiscal Year (FY) 2026 Operating Budget as detailed in the agenda report by a net amount of $8,056,000.

16. APPOINTMENTS, REAPPOINTMENTS, AND RESIGNATIONS\nAPPOINTMENT OF RAPHAEL HENDERSON TO THE PLANNING COMMISSION EFFECTIVE JULY 1, 2026 (District 1 Nomination)\nAPPOINTMENT OF EMINA DARAKJY TO THE ROSE BOWL OPERATING COMPANY BOARD EFFECTIVE JULY 1, 2026 (District 1\nNomination)\nAPPOINTMENT OF MERIEL STERN TO THE HISTORIC PRESERVATION COMMISSION EFFECTIVE JULY 1, 2026 (Garfield Heights\nNomination)\nRESIGNATION OF SHERI BONNER FROM THE HUMAN SERVICES COMMISSION EFFECTIVE JUNE 30, 2026 (Agency Nomination)

17. CONSIDERATION OF A REQUEST FROM VICE MAYOR RIVAS TO CALL FOR REVIEW A HEARING OFFICER’S DECISION TO THE BOARD\nOF\nZONING APPEALS REGARDING CONDITIONAL USE PERMIT NO. 7100 AND CERTIFICATE OF EXCEPTION NO. 449, LOCATED AT 1453\nAND\n1467 NORTH LAKE AVENUE AND 874 LADERA STREET (Vice Mayor Rivas)\nCity Attorney\nCity Clerk/Secretary\nClaim No. Claimant Claim Amount\n2026 – 0290 Susan Smith Alsabih $ 804.62\n2026 – 0291 Arvin Sarkis Vartanian 35,000.00+\nOLD BUSINESS: None

2. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH R C FOSTER CORPORATION TO PROVIDE LABOR AND\nMATERIALS FOR THE\nEXPLORER WELL ABOVE-GRADE IMPROVEMENTS FOR AN AMOUNT NOT-TO-EXCEED $4,361,375 (W&P Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the action proposed in the agenda report is not a “project” subject to the California Environmental Quality Act (“CEQA”) pursuant to\nPublic Resources\nCode Section 21065 and within the meaning of State CEQA Guidelines Section 15378; and\n(2) Accept the lowest and best bid dated April 30, 2026, submitted by R C Foster Corporation in response to the project plans and specifications\nfor the\nExplorer Well Above-Grade Improvements, and authorize the City Manager to enter into a contract not-to-exceed $4,361,375, which includes the\nbase amount of $3,792,500\nand a contingency of $568,875 to provide for any necessary change orders.

3. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH SANTA MARGARITA FORD FOR THE PURCHASE OF FOUR\nTRUCKS\nWITH CUSTOM UPFITTING FOR AN AMOUNT NOT-TO-EXCEED $784,328 (W&P Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to\nPublic Resources Code Section 21065 of CEQA, and within the meaning of State CEQA Guidelines Section 15378(b); and\n(2) Award a contract to the lowest and best bid dated February 27, 2026, submitted by Santa Margarita Ford in response to the specifications\nfor Four Heavy Duty Trucks\nwith Custom Upfitting, and authorize the City Manager to enter into a contract for an amount not-to-exceed $784,328, which includes the base\ncontract amount of $713,025 and a\ncontingency amount of $71,303 to provide for any necessary change orders.

4. AUTHORIZE THE CITY MANAGER TO ENTER INTO INDIVIDUAL CONTRACTS WITH E2 CONSULTING ENGINEERS, INC., AND ACCENTURE\nINFRASTRUCTURE AND CAPITAL PROJECTS, LLC TO PROVIDE ON-CALL CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES\nFOR AN\nAMOUNT NOT-TO-EXCEED $5,000,000 PER CONTRACT FOR UP TO FIVE YEARS (W&P Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the action proposed in the agenda report is not a “project” subject to the California Environmental Quality Act (“CEQA”) pursuant to\nPublic\nResources Code Section 21065 and within the meaning of State CEQA Guidelines Section 15378;\n(2) Authorize the City Manager to enter into a contract, as a result of the competitive selection process, as specified by Section 4.08.047 of the\nPasadena Municipal Code,\nwith E2 Consulting Engineers, Inc., for an amount not-to-exceed $5,000,000, or five years, whichever occurs first. Competitive price bidding is not\nrequired pursuant to\nCity Charter Section 1002(F) Contract for professional or unique services; and\n(3) Authorize the City Manager to enter into a contract, as a result of the competitive selection process, as specified by section 4.08.047 of the\nPasadena Municipal Code,\nwith Accenture LLP DBA Accenture Infrastructure and Capital Projects, LLC for an amount not-to-exceed $5,000,000, or five years, whichever\noccurs first. Competitive price\nbidding is not required pursuant to the City Charter Section 1002(F), Contract for professional or unique services.

5. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH BAKER ELECTRIC & RENEWABLES LLC FOR THE\nCONSTRUCTION OF\nA 25-MEGAWATT, FOUR HOUR UTILITY-SCALE LITHIUM IRON PHOSPHATE BATTERY ENERGY STORAGE SYSTEM AT THE GLENARM\nPOWER PLANT\nFOR A GRAND TOTAL AMOUNT NOT-TO-EXCEED $8,386,560 (W&P Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the action proposed in the agenda report is not a “project” subject to the California Environmental Quality Act (“CEQA”) pursuant to\nPublic Resources\nCode Section 21065 and within the meaning of State CEQA Guidelines Section 15378;\n(2) Award contract to lowest and best bid dated May 28, 2026, submitted by Baker Electric & Renewables LLC (“Baker Electric”) in response to\nthe project plans\nand specifications to construct a Battery Energy Storage System at the Glenarm Power Plant (“Glenarm BESS”), authorize the City Manager to\nenter into a two-year contract\nfor an amount not-to-exceed $8,386,560, which includes the base contract amount of $6,988,800 and a contingency of $1,397,760 to provide for any\nnecessary change orders; and\n(3) Authorize the City Manager to approve amendments to the contract including durational extensions.

6. AUTHORIZE THE CITY MANAGER TO ENTER INTO A FIVE-YEAR CONTRACT WITH H&H AUTO PARTS WHOLESALE FOR THE AS-\nNEEDED PURCHASE\nOF VEHICLE OUTFITTING ACCESSORIES IN AN AMOUNT NOT-TO-EXCEED $303,402 (Public Works Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (CEQA) pursuant to\nSection 21065 of\nCEQA and Sections 15060(C)(2), 15060(C)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to\nCEQA is required;\n(2) Award contract to lowest and best bid dated May 7, 2026, submitted by H&H Auto Parts in response to specifications for As-Needed\nPurchase of\nVehicle Outfitting Accessories and Related Parts, and authorize the City Manager to enter into a five-year contract for an amount not-to-exceed of\n$303,402, which includes\nthe base contract amount of $275,820 and a contingency of $27,582 to provide any necessary change orders; and\n(3) Authorize the City Manager to approve no-cost amendments to the subject contract including durational extensions.

7. AUTHORIZE THE CITY MANAGER TO ENTER INTO A FIVE-YEAR CONTRACT WITH PROFESSIONAL POLICE SUPPLY INC., DBA\nADAMSON POLICE\nPRODUCTS FOR THE PURCHASE OF EMERGENCY VEHICLE LIGHTING AND WARNING EQUIPMENT IN AN AMOUNT NOT-TO-EXCEED\n$364,067 (Public Works Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (CEQA) pursuant to\nSection 21065 of\nCEQA and Sections 15060(C)(2), 15060(C)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to\nCEQA is required;\n(2) Award contract to lowest and best bid dated May 11, 2026, submitted by Professional Police Supply in response to specifications for\nEmergency Vehicle Lighting and\nWarning Equipment, and authorize the City Manager to enter into a five-year contract for an amount not-to-exceed of $364,067, which includes the\nbase contract amount of $330,970\nand a contingency of $33,097 to provide any necessary change orders; and\n(3) Authorize the City Manager to approve amendments within the approved budget to the subject contract including necessary change orders.

8. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH SMARTRISE ELEVATOR SERVICE INC., FOR THE PASADENA\nPOLICE DEPARTMENT\nELEVATORS MODERNIZATION PROJECT FOR AN AMOUNT NOT-TO-EXCEED $533,192 (Public Works Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find the contract proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) pursuant\nto Title 14,\nChapter 3, Article 19, Section 15301, Class 1 – Existing Facilities, and that there are no features that distinguish this project from others in the\nexempt class, and therefore,\nthere are no unusual circumstances;\n(2) Award contract to the lowest and best bid dated May 21, 2026 submitted by SmartRise Elevator Service, Inc., in response to the bid\nspecifications for the\nPolice Department Elevators Modernization project, and authorize the City Manager to enter into a contract for a total not-to-exceed amount of\n$533,192, which includes\nthe base contract amount of $444,292 and a contingency of $88,900 to provide for unforeseen change orders; and\n(3) Authorize the City Manager to approve within contract authority, amendments to the subject contract including durational extensions.

9. REJECT ALL BIDS FOR LA PINTORESCA LIBRARY WINDOWS REPLACEMENT PROJECT (Public Works Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (“CEQA”) pursuant to Public Resources\nCode Section 21080(b)(5) (projects which a public agency rejects or disapproves) and Section 15270 of the State CEQA Guidelines; and\n(2) Reject all bids received by October 23, 2025, in response to the Invitation for Bids for La Pintoresca Library Windows Replacement Project.