Placentia — 2025-06-17

1.a Consideration to Waive Reading in Full of all Ordinances and Resolutions\nFiscal Impact:\nNone.\nRecommended Action: It is recommended that the City Council:\nApprove.

1.b City Fiscal Year 2024-25 Registers for June 17, 2025\nCheck Register\nFiscal Impact: $ 621,491.08\nElectronic Disbursement Register\nFiscal Impact: $ 809,569.78\nRecommended Action: It is recommended that the City Council: Receive and file.

1.c Amendment No. 3 to Professional Services Agreement with HdL Companies for Sales Tax\nAuditing and Consulting Services\nFiscal Impact:\nExpense: $6,540 Annual Fee Plus Additional Fees Contingent on Recovered Revenue\nBudgeted in FY2025-26 Proposed Budget (102020-6099)\nRecommended Action: It is recommended that the City Council take the following actions:\n1. Approve Amendment No. 3 to the Professional Services Agreement with Hinderliter, de\nLlamas and Associates (HdL Companies) for Sales Tax Analysis and Auditing Services\nfor a term ending June 30, 2026; and\n2 Authorize the City Administrator and/or her designee to execute all the necessary\ndocuments in a form approved by the City Attorney.

1.d Amendment No. 1 to Professional Services Agreement with CliftonLarsonAllen (CLA) for\nFinancial Auditing Services\nFiscal Impact:\nFY 2025/26: $93,673 Annual Contract Amount (102020-6010)\nFY 2026/27: $96,778 Annual Contract Amount (102020-6010)\nRecommeded Action: It is recommended that the City Council take the following actions:\n1. Approve Amendment No. 1 to the Professional Services Agreement with\nCliftonLarsonAllen for financial auditing services extending the term to June 30, 2027\nand increasing compensation by $210,000, for a total not to exceed amount of\n$425,000; and\n2. Authorize the City Administrator and/or her designee to execute all the necessary\ndocuments in a form approved by the City Attorney.

1.e Approve Amendment No 1 to Support Services Agreement with PlanetBids for\neProcurement Software Platform\nFiscal Impact:\nFY2025/26: $28,028 (101523-6136)\nFY2026/27: $28,869 (101523-6136)\nRecommended Action: It is recommended that the City Council take the following action:\n1. Approve the Amended Support Services Software Agreement with PlanetBids, Inc. for\nan extension of two (2) years; and\n2. Authorize the City Administrator and/or her designee to execute all the necessary\ndocuments in a form approved by the City Attorney.

1.f\nResolution Declaring Certain Right-of-Way Property Near 450 S. Placentia Avenue on\nIndustrial Way as Exempt Surplus Land for Purposes of the Surplus Land Act\nFiscal Impact:\nThe request to adopt a Resolution declaring that the Property is surplus land and is not\nnecessary for the City’s use and directing the City Administrator to follow the procedures set\nforth in the Surplus Land Act, California Government Code Section 54220, et seq., as\namended, for the sale of surplus land can be done within the existing operating budget. In\nthe event that the City sells said Property, the process will be subject to its own Fiscal\nImpact at said time.\nRecommended Action: It is recommended that the City Council take the following actions:\n1. Adopt Resolution No. R-2025-29, a Resolution of the City Council of the City of\nPlacentia, California Finding that Sale of the Subject Property as Surplus is Exempt\nfrom Environmental Review Under the California Environmental Quality Act (“CEQA”)\nPursuant to CEQA Guidelines Section 15312 and declaring property near 450 S.\nPlacentia Avenue on Industrial Way as Exempt Surplus Land and directing the City\nAdministrator to follow the procedures set forth in the Surplus Land Act, California\nGovernment Code Section 54220, et seq., as amended, for its disposition; finding that\nsuch declaration is exempt from environmental review under the California\nEnvironmental Quality Act; and\n2. Authorize the City Administrator and/or her designee to execute all necessary\ndocuments, in a form approved by the City Attorney.

1.g Appointment of a Representative from the Placentia Yorba Linda Unified School District to\nthe Centennial Steering Committee for the City's Centennial Planning\nFiscal Impact:\nThere is no fiscal impact associated with the appointment to this Committee.\nRecommended Action: It is recommended that the City Council take the following action:\n1. Approve the appointment of Lorely Meza to serve on the Centennial Steering\nCommittee in representation of the Placentia Yorba Linda Unified School District.

1.h Reject All Bids for Old Town Placentia Facade Improvement Project and Authorize\nRebidding of Project\nFiscal Impact:\nBudgeted: $321,069 FY 2024-25 CDBG Budget (302535-6401)\nRecommended Action: It is recommended that the City Council take the following actions:\n1. Reject all bids and authorize the return of the bid bonds; and\n2. Authorize Staff to solicit new bids for the Old Town Placentia Facade Improvement\nProject; and\n3. Authorize the City Administrator and/or her designee to execute all necessary\ndocuments, in a form approved by the City Attorney.

1.i\nProfessional Services Agreement with John L. Hunter and Associates, Inc. For National\nPollutant Discharge Elimination System (NPDES) Consulting Services\nFiscal Impact:\nExpense: $200,000 Total Cost for Services Over 3 Years\nBudgeted: $25,000 FY 2025-26 Operating Budget (103593-6099)\n$87,500 Estimated for FY 2026-27 Operating Budget (103593-6099)\n$87,500 Estimated for FY 2027-28 Operating Budget (103593-6099)\nRecommended Action: It is recommended that the City Council take the following actions:\n1. Approve a Professional Services Agreement with John L. Hunter and Associates, Inc.,\nfor a three-year contract not-to-exceed amount of $200,000 for NPDES Consulting\nServices with one (1) two-year term extension, based on consultant performance and\nat the discretion of the City; and\n2. Authorize the City Administrator to extend term of agreement based on consultant\nperformance and at the discretion of the City; and\n3. Authorize the City Administrator to increase contract amendments up to 10%; and\n4. Authorize City Administrator to extend the term of agreement based on Section 4.1 of\nthe Agreement; and\n5. Authorize the City Administrator and/or her designee to execute all the necessary\ndocuments in a form approved by the City Attorney.

1.j\nResolution Adopting Fiscal Year 2025-26 Project List for Compliance with SB 1, The Road\nRepair and Accountability Act of 2017\nFiscal Impact:\nProjected Revenue: $1,414,458 FY 2025-26 Budget\n(SB 1/RMRA FUND)\nRecommended Action: It is recommended that the City Council take the following actions:\n1. Approve Resolution No. R-2025-32, a Resolution of the City Council of the City of\nPlacentia, California, adopting the List of Projects for Fiscal Year 2025-26 funded by\nSB 1, The Road Repair and Accountability Act 2017; and\n2. Authorize Staff to submit the project list and all necessary documentation to the\nCalifornia Transportation Commission to satisfy SB1 funding requirements; and\n3. Authorize the City Administrator and/or her designee to execute all necessary\ndocuments, in a form approved by the City Attorney.

1.k Award of Contract to Anaheim Fullerton Towing for Official Towing and Storage of Vehicles\nFiscal Impact:\nRevenue: $67,500\nFranchise Fee (Flat Fee of $75 Per Vehicle)\nRecommended Action: It is recommended that the City Council take the following actions:\n1. Approve the Official Tow Service Agreement with Anaheim Fullerton Towing Company\nfor the period covering July 1, 2025, to June 30, 2030, with the option for two (2)\nadditional one-year extensions, to be exercised at the sole discretion of the City; and\n2. Adopt Resolution R-2025-33, a Resolution of the City Council of the City of Placentia,\nCalifornia, Issuing Certificates of Public Convenience and Necessity Approving the\nOfficial Towing and Storage Service Agreement; and\n3. Authorize the City Administrator and/or her designee to execute the necessary\ndocuments, in a form approved by the City Attorney.

1.l\nAmendment No. 1 to the Professional Services Agreement with California Yellow Cab for\nSenior Transportation Services and for Vendor Name Change to Orange County Yellow\nCooperative, Inc. (OCYC)\nFiscal Impact:\nTotal Expense:\n$165,340.60\nLeftover Funds FY 24-25: $61,502.48\nGeneral Fund:\n$33,068.12\nOffsetting Revenue:\n$70,770\nFY 24-25 Leftover Funds\n20% Match Required by OCTA Grant\nOCTA Measure M Funding\nRecommended Action: It is recommended that City Council take the following actions:\n1. Approve Amendment No. 1 to the Professional Services Agreement with Orange\nCounty Yellow Cooperative, Inc for Senior Transportation Services for the first one (1)\nyear extension from the date that the agreement is fully executed in a not-to-exceed\namount of $165,340.60; and\n2. Approve Amendment No. 1 with Orange County Yellow Cooperative, Inc (OCYC) due\nto name change of Cabco Yellow Inc., dba California Yellow Cab; and\n3. Authorize the City Administrator and/or her designee to execute all necessary\ndocuments, in a form approved by the City Attorney.

1.m Second Reading and Adoption of Ordinance O-2025-04, approving the designation of Fire\nHazard Severity Zones within the City of Placentia.\nFiscal Impact:\nThe current fee schedule is intended to recover the costs of providing enforcement of the\nregulatory functions and enforcement.\nRecommend Action: It is recommended that the City Council take the following action:\n1. Waive full reading, by title only, and adopt Ordinance O-2025-04, An Ordinance of the\nCity Council of the City of Placentia, California, Designating Fire Hazard Severity\nZones.

1.n Acceptance of Resignation from the Planning Commission\nFiscal Impact: None.\nRecommended Action: It is recommended that the City Council take the following actions:\n1. Accept the resignation of Thomas Ingalls from the Planning Commission effective\nJune 30, 2025; and,\n2. Update the City’s master Commission/Committee vacancy list to include one vacancy\non the Planning Commission and solicit applications or make an appointment of a\nprevious applicant.

1.o Acceptance of one Resignation from the Financial Audit Oversight Committee\nFiscal Impact: None.\nRecommended Action: It is recommended that the City Council take the following actions:\n1. Accept the resignation of Maryam Zeineddine from the Financial Audit Oversight\nCommittee; and\n2. Update the City’s master Commission/Committee vacancy list to include one vacancy\non the Financial Audit Oversight Committee and solicit applications or make an\nappointment of a previous applicant.

1.p Resolution Appointing an Interim Director of Finance and Approving the Retired Annuitant\nEmployment Agreement with the City of Placentia\nFiscal Impact:\nThe Director of Finance is a regularly allocated position within the City's budget. The costs\nassociated with an Interim Director of Finance can be covered in the FY 2024-25 and FY\n2025-26 budgets.\nRecommended Action: It is recommended that the City Council take the following actions:\n1. Adopt Resolution R-2025-34, A Resolution of the City Council of the City of Placentia,\nCalifornia Appointing Pamela Arends-King as Interim Director of Finance Pursuant to\nGovernment Code Section 21221 (H) and Approving the Retired Annuitant\nEmployment Agreement; and\n2. Approve the Retired Annuitant Employment Agreement; and\n3. Authorize the City Administrator and/or her designee to execute all the necessary\ndocuments in a form approved by the City Attorney.

2.a Public Hearing to Provide for the Annual Levy of Assessment for the City of Placentia\nLandscape Maintenance District 92-1 for Fiscal Year 2025-26\nFiscal Impact:\nFor FY 2025-26, LMD No. 92-1 will have an estimated $440,867 in expenditures and\nprojected assessment revenue of $457,992. There is no impact to the General Fund\nassociated with these recommended actions.\nRecommended Action: It is recommended that the City Council take the following actions:\n1. Open the Public Hearing concerning the levy and collection of assessments within the\nLandscape Maintenance District 92-1; and\n2. Receive the Staff Report, consider all public testimony, ask questions of Staff; and\n3. Close the Public Hearing; and\n4. Adopt Resolution No. R-2025-30, a Resolution of the City Council of the City of\nPlacentia, California, approving Engineer’s Report, confirming diagram and\nassessment, and ordering levy of continued assessments for Fiscal Year 2025-26 for\nPlacentia Landscape Maintenance District No. 92-1.

2.b Public Hearing to Provide for the Annual Levy of Assessment for the City of Placentia Street\nLighting District 81-1 for Fiscal Year 2025-26\nFiscal Impact:\nSLD No. 81-1 has estimated expenditures of $197,245 for FY 2025-26. The proposed\nassessment for FY 2025-26 will generate approximately $136,245 in revenue leaving a\nnegative balance of $61,000, which is backfilled by the City’s General Fund. SLD 81-1 has\noperated at a deficit for numerous years because of the limited ability to increase\nassessment rates to relieve the annual General Fund contribution to the District.\nRecommended Action: It is recommended that the City Council take the following actions:\n1. Open the Public Hearing concerning the levy and collection of assessments within the\nPlacentia Street Lighting District 81-1; and\n2. Receive the Staff Report, consider all public testimony, ask questions of Staff; and\n3. Close the Public Hearing; and\n4. Adopt Resolution No. R-2025-31, a Resolution of City Council of the City of Placentia,\nCalifornia, approving Engineer’s Report, confirming diagram and assessment, and\nordering levy of continued assessments for Fiscal Year 2025-26 for Placentia Street\nLighting District No. 81-1.

3.a One-Year Pilot Program to Extend Time Limit at the Main Street Public Parking Lot and\nDesignate a 15-Minute Parking Space in Front of 109 W. Santa Fe Avenue\nFiscal Impact:\nThe fiscal impact is estimated to be approximately $1,000 which consists of Public Works\nMaintenance staff time to remove and replace the appropriate signage.\nRecommended Action: It is recommended that the City Council take the following actions:\n1. Receive the staff report and consider City Council input; and\n2. Approve a one-year pilot program extending the time limit of the Main Street Public\nParking Lot from 4 hours to 8 hours; and\n3. Approve a one-year pilot program designating one 15-minute parking space in front of\n109 W. Santa Fe Avenue.\nCITY COUNCIL MEMBERS REQUESTS:\nCouncil Members may make requests or ask questions of Staff. If a Council Member would like to\nhave formal action taken on a requested matter, it will be placed on a future Council or Board\nAgenda.\nADJOURNMENT\nThe City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to a regular City\nCouncil meeting on Tuesday, July 1, 2025 at 5:00 p.m.\nCERTIFICATION OF POSTING\nI, Nancy Albitre-Seely, Interim Deputy City Clerk for the City of Placentia and Assistant Secretary of\nthe Industrial Commercial Development Authority, the Successor Agency, and the Placentia Financing\nAuthority hereby certify that the Agenda for the June 17, 2025, meetings of the City Council,\nSuccessor Agency, and Industrial Commercial Development Authority, and the Placentia Public\nFinancing Authority was posted on June 12, 2025.\n_____________________________________\nNancy Albitre-Seely, Interim Deputy City Clerk