Pomona — 2024-03-18

CITY MANAGER COMMUNICATIONS\nReports from the City Manager.

CLOSED SESSION AGENDA ITEMS\nA) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION\n(Pursuant to Government Code Section 54956.9 (a) and (d)(1))\nChad Jensen and Michael Neaderbaomer vs. City of Pomona; Michael Olivieri;\nDennis Cooper and Does 1 through 50\nLos Angeles County Superior Court Case No. 20STCV17625\nEdil Vazquez vs. City of Pomona\nLos Angeles County Superior Court Case No. 20STCV15371\nEdil Vazquez’s vs. City of Pomona; and DOES 1 through 20, inclusive\nLos Angeles County Superior Court Case No. 23PSCV00404\nB) CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED\nLITIGATION-INITIATION OF LITIGATION\n(Pursuant to Government Code Section 54956.9(d)(4))\nIn re Shell USA Inc. and Dow Chemical Co. for contamination of Well 34 with\n1,2,3-trichloro propane

MAYOR/COUNCILMEMBER COMMUNICATIONS\nReports on conferences, seminars, and regional meetings attended by Mayor and City Council and announcements of\nupcoming events, and also items for future City Council consideration as requested by Mayor or Members of the City\nCouncil.\nAdditionally, this is the time for Mayor and City Council to disclose on the record any contributions per Charter Section\n1403. This section states “Prior to casting a vote on any contract, permit, or other matter requiring City Council\napproval where the applicant seeking approval is a person or business entity controlled by that person that has\ncontributed more than five hundred dollars ($500) within the previous twelve (12) months to a Councilmember’s City\nelection campaign committee, the Mayor or Councilmember receiving such contribution(s) shall disclose on the public\nrecord the receipt of said contribution(s).

1. Approval of City Council/Housing Authority/Successor Agency to the Redevelopment\nAgency Meeting Minutes\nIt is recommended that the City Council approve the following City Council/Housing\nAuthority/Successor Agency to the Redevelopment Agency Meeting Minutes:\nFebruary 26, 2024 Meeting Minutes

10. Resolution to Amend the FY 2023-24 Capital Improvement Program (CIP) Budget by\nCreating a New Project, “HVAC Replacement at Community Centers”\nIt is recommended that the City Council adopt the following resolution:\nRESOLUTION NO. 2024-36 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF POMONA, CALIFORNIA, AMENDING THE FY 2023-24 OPERATING AND CAPITAL\nIMPROVEMENT PROGRAM (CIP) BUDGETS BY CREATING A NEW CIP PROJECT,\n“HVAC REPLACEMENT AT COMMUNITY CENTERS,” PROJECT NO.\n428-2590-XXXXX-71100 AND APPROPRIATING $90,000 OF GENERAL FUND\nHOURLY SAVINGS TO THE PROJECT

11. Resolution to Amend the FY 2023-24 Operating and Capital Improvement Program (CIP)\nBudgets by Appropriating Additional Funding to “Memorial Park Building Renovation and\nRetrofitting”\nIt is recommended that the City Council adopt the following resolution:\nRESOLUTION NO. 2024-37 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF POMONA, CALIFORNIA, AMENDING THE FY 2023-24 OPERATING AND\nCAPITAL IMPROVEMENT PROGRAM (CIP) BUDGETS BY APPROPRIATING\n$300,000 OF GENERAL FUND SALARY, HOURLY, AND ACTIVITY PROGRAM\nSUPPLIES SAVINGS TO “MEMORIAL PARK BUILDING RENOVATION AND\nRETROFITTING,” PROJECT NO. 428-2590-XXXXX-71084

12. Resolution to Amend the FY 2023-24 Operating and Capital Improvement Program (CIP)\nBudgets by Appropriating Additional Funding to “Park Improvements - Sport Court\nResurfacing and Restriping”\nIt is recommended that the City Council adopt the following resolution:\nRESOLUTION NO. 2024-38 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF POMONA, CALIFORNIA, AMENDING THE FY 2023-24 OPERATING AND CAPITAL\nIMPROVEMENT PROGRAM (CIP) BUDGETS BY APPROPRIATING $30,000 OF\nGENERAL FUND HOURLY AND GAS AND ELECTRICITY SAVINGS TO “PARK\nIMPROVEMENTS - SPORT COURT RESURFACING AND RESTRIPING,” PROJECT\nNO. 428-2590-XXXXX-71069

13. Approve Amendment No. 3 to CASC Engineering to Continue Inspections and Plan\nReviews\nIt is recommended that the City Council take the following actions:\n1) Approve Amendment No. 3 (Attachment No. 1) to the Agreement with CASC\nEngineering in the amount not to exceed $250,000 for each FY 2023-2024 and FY\n2024-2025 the continuation of the industrial, commercial, construction, and plan\nreviews; and,\n2) Authorize the City Manager, or designee, to execute any agreements necessary to\ncomplete the CASC Engineering amendments thereto, on behalf of the City, pending\nCity Attorney review and approval.

14. Request for Review and Approval of Categorical Exemption as Compliance with CEQA for\nthe “Water Treatment - Volatile Organic Compound Treatment Plant,” Project No.\n528-2590-XXXXX-95087\nIt is recommended that the City Council approve the “Water Treatment - Volatile Organic\nCompound Treatment Plant,” Project No. 528-2590-XXXXX-95087, as described below,\nas being categorically exempt from the California Environmental Quality Act (CEQA)\npursuant to Categorical Exemption, Section 15303.

15. Adopt a Resolution Amending the FY 2023-24 CIP Budget for “City Lot Remediation,”\nProject No. 418-2590-XXXXX-71021 and Approve the Appropriation of $157,658 for\noversight services provided by the Department of Toxic Substances Control\nIt is recommended that the City Council take the following actions:\n1) Adopt the following resolution:\nRESOLUTION NO. 2024-39 - A RESOLUTION OF THE CITY COUNCIL OF THE\nCITY OF POMONA, CALIFORNIA, AMENDING THE FY 2023-24 CAPITAL\nIMPROVEMENT PROGRAM (CIP) BUDGET BY APPROPRIATING $43,799 FROM\nWATER FUND RESERVES, $43,798 FROM SEWER FUND RESERVES AND\n$70,061 FROM REFUSE FUND RESERVES (TOTALING $157,658) TO THE “CITY\nLOT REMEDIATION," PROJECT NO. 418-2590-XXXXX-71021\n2) Approve appropriation of $157,658 for oversight services provided by the\nDepartment of Toxic Substances Control (DTSC) in FY 2023-24; and,\n3) Authorize the City Manager or Designee, to execute the amendment, subject to\napproval as to form by the City Attorney.

16. Adopt a Resolution Amending the FY 2023-24 CIP Budget for “Water Resources\nBuilding,” Project No. 575-8125-XXXXX-93135 and, Approve a Second Amendment to\nProfessional Services Agreement with Griffin Structures, Inc.\nIt is recommended that the City Council take the following actions:\n1) Adopt the following resolution:\nRESOLUTION NO. 2024-40 - A RESOLUTION OF THE CITY COUNCIL OF THE\nCITY OF POMONA, CALIFORNIA AMENDING THE FY 2023-24 CAPITAL\nIMPROVEMENT PROGRAM (CIP) BUDGET BY APPROPRIATING $325,000 FROM\nWATER FUND RESERVES and $325,000 FROM SEWER FUND RESERVES\n(TOTALING $650,000) TO THE “WATER RESOURCES BUILDING,” PROJECT NO.\n575-8125-XXXXX-93135\n2) Approve the second amendment to the professional services agreement with Griffin\nStructures, Inc. (Griffin) for the “Water Resources Building” project increasing the\ncontract amount by $140,000 from $550,832 to $690,832; and,\n3) Authorize the City Manager, or designee, to execute the agreement amendment with\nGriffin, contingent upon City Attorney review.

17. Adoption of Resolutions Adding an Initiative Charter Amendment to the November 5, 2024\nGeneral Municipal Election Ballot Requiring at Least Ten Percent of the City’s Annual\nUnrestricted General Purpose Revenues be Allocated to Children and Youth Programs\nand Services\nIt is recommended that City Council adopt the following resolutions:\nRESOLUTION NO. 2024-41 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF POMONA, CALIFORNIA, SUBMITTING TO THE QUALIFIED VOTERS OF THE\nCITY OF POMONA AN INITIATIVE CHARTER AMENDMENT REQUIRING AT LEAST\nTEN PERCENT OF THE CITY’S ANNUAL UNRESTRICTED GENERAL PURPOSE\nREVENUES TO BE ALLOCATED TO CHILDREN AND YOUTH PROGRAMS AND\nSERVICES, AT THE MUNICIPAL GENERAL ELECTION TO BE HELD ON TUESDAY,\nNOVEMBER 5, 2024\nRESOLUTION NO. 2024-42 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF POMONA, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE\nCOUNTY OF LOS ANGELES TO CONSOLIDATE A MUNICIPAL GENERAL ELECTION\nTO BE HELD ON NOVEMBER 5, 2024 WITH THE STATEWIDE GENERAL ELECTION\nTO BE HELD ON THAT DATE PURSUANT TO ELECTIONS CODE SECTION 10403\nRESOLUTION NO. 2024-43 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF POMONA, CALIFORNIA, PROVIDING FOR THE FILING OF DIRECT AND\nREBUTTAL ARGUMENTS AND SETTING RULES FOR THE FILING OF WRITTEN\nARGUMENTS REGARDING A CITY MEASURE TO BE SUBMITTED AT THE\nNOVEMBER 5, 2024 MUNICIPAL GENERAL ELECTION

18. Award of Construction Contract to Loengreen, Inc. in the Amount of $259,300 and\nApprove an Amendment to an Existing Purchase Order for Westgroup Designs, Inc. to\nProvide Professional Consultant Services in the Amount of $70,000 for “City Hall Complex\nRemodel and Flooring,” Project No. 428-2590-XXXXX-74115\nIt is recommended that the City Council approve the following actions:\n1) Award a construction contract to Loengreen, Inc. for “City Hall Complex Remodel and\nFlooring,” Project No. 428-2590-XXXXX-74115, to include all Base Bid items, plus\nAdditive Alternate Nos. 1 and 2, in the amount of $259,300;\n2) Approve an Amendment to the existing purchase order for Professional Architecture\nServices to Westgroup Designs, Inc. in the amount of $70,000 for basic services, plus\nAdditive Alternate Nos. 1 and 2;\n3) Find that the Project referenced above is categorically exempt from the California\nEnvironmental Quality Act (CEQA) pursuant to Section 15301(C) and that the\nproposed Project will not have a significant effect on the environment;\n4) Approve an increase in contingency capacity to 75% due to the scope of the work,\nincluding furniture, along with the additional alternate work;\n5) Approve working days and hours to include nights and weekends; and\n6) Authorize the City Manager, or her designee, to execute the construction\ncontract/agreement and related documents (permits, etc.).

19. Finding of Public Benefit to the Community at Large-Recommended Expenditure(s) and\nRecap of Expended Funds\nIt is recommended that the City Council take the following actions:\n1) Approve the expenditure(s) recommended and make the finding that the community at\nlarge will receive a public benefit from the expenditure of funds for the recommended\nitem(s); and\n2) Receive and file the recap of final amounts.

2. Acceptance of the U.S. Department of Justice Bulletproof Vest Partnership Grant\nIt is recommended that the City Council take the following actions:\n1) Adopt the following resolution:\nRESOLUTION NO. 2024-06 - A RESOLUTION OF THE CITY COUNCIL OF THE\nCITY OF POMONA, CALIFORNIA, ACCEPTING THE U.S DEPARTMENT OF\nJUSTICE BULLETPROOF VEST PARTNERSHIP GRANT IN THE AMOUNT OF\n$1,073 AND AMENDING THE FY2023-24 OPERATING BUDGET BY INCREASING\nREVENUE ESTIMATES AND APPROPRIATIONS IN THE SAME AMOUNT\n2) Authorize the use of Sourcewell Cooperative contract #011221-URM to U.S. Armor\nCorporation for the purchase of bulletproof vest body armor in the amount of $2,146.\n3) Authorize the City Manager, or designee, to execute any and all agreements on behalf\nof the City.

20. Fiscal Year 2023-24 General Fund Mid-Year Budget Review and approval of a\nMemorandum of Agreement (MOA) with the City of Pomona, Los Angeles County Police\nAssociation, and County of Los Angeles\nIt is recommended that the City Council take the following actions:\n1) Review the Fiscal Year (FY) 2023-24 General Fund Mid-Year Budget Report\n2) Adopt the following resolution:\nRESOLUTION NO. 2024-28 - A RESOLUTION OF THE CITY COUNCIL OF THE\nCITY OF POMONA, CALIFORNIA, AMENDING THE FISCAL YEAR 2023-24\nOPERATING BUDGET AND AMENDING THE FISCAL YEAR 2023-24 CAPITAL\nIMPROVEMENT PROGRAM (CIP) BUDGET\n3) Approve the Memorandum of Agreement (MOA) between; Los Angeles County Police\nChiefs' Association ("LACPCA") (Acting as “HOST Coordinator”); City of Pomona\n("City") (Acting as the "Fiscal Agent" for Los Angeles County Police Chiefs’\nAssociation); and County of Los Angeles by and through Los Angeles County Chief\nExecutive Office Homeless Initiative ("CEO-HI") and coordinated with the Los Angeles\nCounty Sheriff’s Department ("LASD") utilizing resources allocated by the County of\nLos Angeles ("County") for law enforcement homeless outreach services.

21. Recommendation to the City Council to Re-Name Vehicle Parking District (VPD) Lot 13 to\nManuel Castillejos Plaza\nIt is recommended that the City Council take the following actions:\n1) Consider the re-naming of the Vehicle Parking District (VPD) Lot 13 to “Manuel\nCastillejos Plaza”.\n2) Authorize the City Manager to execute any and all documents on behalf of the City,\nsubject to review by the City Attorney.

22. Approval to Release a Request for Proposals for Bridging Architectural Design Services\nfor Downtown Parking Structure\nIt is recommended that the City Council approve the attached Request for Proposals No.\n2024-14.

3. Adoption of a Resolution Adopting the Annual Consumer Price Index (CPI) Adjustment for\nBusiness License Taxes, Cannabis Business Taxes, Utility Users’ Maximum Annual Taxes,\nand Income Levels for Qualifying for Residential Utility Users’ Tax Exemption Eligibility\nIt is recommended that the City Council adopt the following resolution:\nRESOLUTION 2024-17 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nPOMONA, CALIFORNIA, ADOPTING THE ANNUAL CONSUMER PRICE INDEX (CPI)\nADJUSTMENT FOR BUSINESS LICENSE TAXES, CANNABIS BUSINESS TAXES,\nUTILITY USERS’ MAXIMUM ANNUAL TAXES, AND INCOME LEVELS FOR\nRESIDENTIAL UTILITY USERS’ TAX EXEMPTION ELIGIBILITY

4. Approve a Professional Services Agreement for Consulting Services for Safe Clean Water\nto Craftwater Engineering\nIt is recommended that the City Council take the following actions:\n1) Approve a three-year Professional Services Agreement (PSA), with the option for two\nadditional one-year terms for Engineering Consulting Services for Safe Clean Water\n(SCW) as well as respective Capital Improvement Program (CIP) projects falling under\nthe SCW’s goals to Craftwater Engineering (Craftwater); and,\n2) Authorize the City Manager, or designee, to execute the agreement on behalf of the\nCity and any subsequent documents or amendments, subject to approval as to form\nby the City Attorney.

5. Award of Contracts to Geocko, Inc. DBA FORWARD for Project Administrator and\nDisbursement Card Administrator of the “Pomona’s Flourishing Families” (PFF) Pilot\nProject\nIt is recommended that the City Council take the following actions:\n1) Award a contract to FORWARD to serve as the Project Administrator for the\n“Pomona’s Flourishing Families” (PFF) Pilot Project for an amount not to exceed\n$950,000 for a contract term of two years, with a one-year extension option;\n2) Award of a contract to FORWARD to serve as Disbursement Card Administrator for\nthe “Pomona’s Flourishing Families” (PFF) Pilot Project for an amount not to exceed\n$250,000 for a contract term of two years, with a one-year extension option; and\n3) Authorize the City Manager or designee, to execute the contract and any amendments\non behalf of the city, subject to review by the City Attorney.

6. Amend Fiscal Year 2023-24 Operating Budget by Appropriating $79,790 of San\nGabriel/Pomona Regional Center Grant Funds to Inclusive Pomona Project\nIt is recommended that the City Council adopt the following resolution:\nRESOLUTION NO. 2024-33 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF POMONA, CALIFORNIA, AMENDING THE FISCAL YEAR 2023-24\nOPERATING BUDGET BY APPROPRIATING $79,790 OF SAN GABRIEL/POMONA\nREGIONAL CENTER GRANT FUNDS TO INCLUSIVE POMONA PROJECT

7. Adopt a Resolution Accepting Amended Grant Funds for the Operation of the Bridge\nHousing Program at Hope for Home Homeless Services Center and Amendment of the\nFY 2023-24 Operating Budget\nIt is recommended that the City Council take the following actions:\n1) Adopt the following resolution:\nRESOLUTION NO. 2024-27 - A RESOLUTION OF THE CITY COUNCIL OF THE\nCITY OF POMONA, CALIFORNIA, AUTHORIZING THE ACCEPTANCE OF AN\nADDITIONAL $91,000 IN CONTINUUM OF CARE (COC) HOUSING HOMELESS,\nASSISTANCE AND PREVENTION (HHAP) AND MEASURE H GRANT FUNDS FOR\nTHE OPERATION OF THE BRIDGE HOUSING PROGRAM AT HOPE FOR HOME\nHOMELESS SERVICES CENTER (H4H), AMENDMENT OF THE FY 2023-24\nOPERATING BUDGET TO INCREASE REVENUE ESTIMATES BY $91,851 AND\nAPPROPRIATIONS BY $88,517\n2) Amend the agreement with Volunteers of America Los Angeles (VOALA) as the H4H\nSite Operator by increasing the award by $86,126 to operate the Bridge Housing\nProgram; and\n3) Authorize the City Manager to execute all agreements and any other documentation\nrequested for acceptance of the award, distribution of the funding and operation of the\nH4H Bridge Housing Program, subject to approval as to form by the City Attorney.

8. Resolution to Amend the FY 2023-24 Capital Improvement Program (CIP) Budget by\nCreating a New Project, “Meadow View Demonstration Garden”\nIt is recommended that the City Council adopt the following resolution:\nRESOLUTION NO. 2024-34 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF POMONA, CALIFORNIA, TO AMEND THE FY 2023-24 CAPITAL IMPROVEMENT\nPROGRAM (CIP) BUDGET BY CREATING A NEW PROJECT, “MEADOW VIEW\nDEMONSTRATION GARDEN,” PROJECT NO. 428-2590-XXXXX-71200, AND\nAPPROPRIATING $300,000 OF DISTRICT 5\nCORONAVIRUS STATE AND LOCAL FISCAL RECOVERY AMERICAN RESCUE PLAN\n(ARP) AND $100,000 OF MAYORAL ARP FUNDING TO THE PROJECT

9. Resolution to Amend the FY 2023-24 Operating and Capital Improvement Program (CIP)\nBudgets by Appropriating Funding for Diving Board Replacements at City Pools\nIt is recommended that the City Council adopt the following resolution:\nRESOLUTION NO. 2024-35 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF POMONA, CALIFORNIA, AMENDING THE FY 2023-24 OPERATING AND CAPITAL\nIMPROVEMENT PROGRAM (CIP) BUDGETS BY APPROPRIATING $100,000 OF\nGENERAL FUND HOURLY AND CONTROLLABLE CONTRACT SAVINGS TO\n“COMMUNITY CENTER AND SWIMMING POOL UPGRADES,” PROJECT NO.\n428-2590-XXXXX-71062

PRESENTATIONS\n*A Proclamation of the City Council of the City of Pomona Recognizing March 19, 2024 as\n“Ignacio Lopez Day” in the City of Pomona