S Pasadena — 2024-11-20

10. CONSIDERATION OF A RESOLUTION TO ACCEPT THE TERMS AND CONDITIONS\nFOR A REAP 2.0 GRANT IN THE AMOUNT OF $57,000, APPROVING THE\nEXECUTION OF AN AGREEMENT TO RECEIVE THE FUNDING FROM THE\nSOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS, AND APPROVE A\nFUND ALLOCATION AND APPROPRIATION\nRecommendation\nIt is recommended that the Council:\n1. Adopt the resolution accepting the terms and conditions of the REAP 2.0 grant in\nthe amount of $57,000 and approving the execution of an agreement to receive the\nfunding from the Southern California Association of Governments; and\n2. Allocate and approve an appropriation of $32,000 from General Fund Fund Balance\nAccount Number 101-0000-0000-3200-000 to the Community Development\nDepartment Professional Services Account Number 101-7010-7011-8170-000 and\nestablish a revenue fund for receipt of the grant.\n3

11. CONSIDERATION OF APPROVAL OF A PROPOSED THREE-YEAR CONTRACT\nSERVICES AGREEMENT WITH THE PASADENA POLICE DEPARTMENT FOR JAIL\nBOOKING AND HOUSING SERVICES OF SOUTH PASADENA POLICE ARRESTEES\nFOR A TOTAL AMOUNT NOT-TO-EXCEED $83,000 FOR FISCAL YEARS 2024-2025,\n2025-2026, AND 2026-2027.\nRecommendation\nIt is recommended that the City Council:\n1. Approve the proposed three-year Contract Services Agreement with the Pasadena\nPolice Department for jail booking and housing services of South Pasadena Police\narrestees for a total amount not to exceed $83,000 for Fiscal Years 2024-2025,\n2025-2026, and 2026-2027 in the form approved by the City Attorney and City\nManager.\n2. Authorize the City Manager to execute the proposed Contract Services Agreement\nwith the Pasadena Police Department with an option for two additional three-year\nagreements not to exceed $83,000 per extension term.

12. CONSIDERATION OF APPROVAL OF THE SECOND AMENDMENT TO A\nPROFESSIONAL SERVICES AGREEMENT WITH RAFTELIS FINANCIAL\nCONSULTANTS, INC. FOR A WATER AND WASTEWATER SERVICE RATES STUDY\nTO INCREASE THE COMPENSATION TO A NOT TO EXCEED AMOUNT OF $94,300\nRecommendation\nIt is recommended that the City Council consider approval of an amendment of an\nexisting Professional Services Agreement with Raftelis Financial Consultants, Inc.\n(Raftelis) to conduct a comprehensive rate study for water and wastewater services in the\namount of $94,300.

13. CONSIDERATION OF APPROVAL OF AN AMENDMENT TO A PROFESSIONAL\nSERVICES AGREEMENT WITH ENGINEERING CONSULTING SERVICES, INC. FOR\nPROJECT MANAGEMENT SERVICES FOR TRANSPORTATION CAPITAL\nIMPROVEMENT PROGRAM PROJECTS\nRecommendation\nIt is recommended that the City Council consider approval of an amendment of an\nexisting Professional Services Agreement with Engineering Consulting Services, Inc. to\nprovide project management services to support the City's transportation projects in the\nCapital Improvement Program (CIP) in the amount of $75,000.

14. CONSIDERATION OF APPROVAL OF A THREE YEAR AGREEMENT BETWEEN EMS\nQI PARTNERS AND THE CITY OF SOUTH PASADENA ON BEHALF OF THE FIRE\nDEPARTMENT TO PROVIDE CONTINUING EDUCATION AND QUALITY\nIMPROVEMENT SERVICES IN THE AMOUNT OF $29,988.00 FOR THE FIRST YEAR\nAND THEREAFTER AN INCREASE OF UP TO FIVE PERCENT FOR THE SECOND\nAND THIRD YEAR\nRecommendation\nIt is recommended that the City Council:\n1. Approve a three-year agreement between EMS QI Partners and the City of South\nPasadena on behalf of the Fire Department to provide continuing education and\n4\nquality improvement services in the amount of $29,988.00 for the first year and\nthereafter an increase of up to five percent for the second and third year, in the form\nnegotiated and approved by the City Attorney and City Manager.\n2. Authorize the City Manager to execute the agreement and any other documents in\nsupport of the agreement.\n3. Authorize the Finance Director to amend PO25079 to $8,580.99 to cover the\nremainder of the current contract with UCLA Center for Prehospital Medicine

15. CONSIDERATION OF APPROVAL OF THE SECOND AMENDMENT TO THE\nPROFESSIONAL SERVICES AGREEMENT WITH RCS, LLC., FOR TEMPORARY\nSTAFFING SERVICES, AT A COST OF $192,200 FOR A NEW TOTAL NOT-TO-\nEXCEED AMOUNT OF $286,500\nRecommendation\nIt is recommended that the City Council consider approval of the Second Amendment to\nthe Professional Services Agreement with RCS, LLC, in the amount of $192,200, for\ncontinued temporary staffing services, and for a new total not-to-exceed amount of\n$286,500.

16. CONSIDERATION OF APPROVAL OF THE FIFTH AMENDMENT TO THE\nPROFESSIONAL SERVICES AGREEMENT WITH MV CHENG AND ASSOCIATES,\nINC., FOR TEMPORARY STAFFING SERVICES, AT A COST OF $163,800, FOR A\nNEW TOTAL NOT-TO-EXCEED AMOUNT OF $662,800 AND EXTEND THE TERM\nTHROUGH DECEMBER 31, 2025\nRecommendation\nIt is recommended that the City Council consider approval of the Fifth Amendment to the\nProfessional Services Agreement with MV Cheng and Associates, Inc., in the amount of\n$163,800 for continued temporary staffing services, and for a new total not-to-exceed\namount of $662,800 and to amend the termination date to December 31, 2025.

17. CONSIDERATION OF THE APPROPRIATION OF FUNDS IN THE AMOUNT OF $1,000\nRECEIVED THROUGH SPONSORSHIPS FOR THE CITY SENIOR EVENTS OF\nNOVEMBER 20, 2024 AND DECEMBER 17, 2024\nRecommendation\nIt is recommended that the City Council appropriate funds in the amount of $1,000 in the\nSenior Services Special Event Account and allocate funds in the Miscellaneous Revenue\nAccount for the City Senior Services Thanksgiving Event on November 20, 2024, and\nSenior Services Holiday Event on December 17, 2024.

18. CONSIDERATION OF APPROVAL OF A DISCRETIONARY FUND REQUEST FROM\nMAYOR PRO TEM DONOVAN IN THE AMOUNT OF UP TO $2,500 FOR THE\nPURCHASE OF UNITED STATES FLAGS TO BE DISPLAYED THROUGHOUT THE\nYEAR FOR FLAG DAY, 4TH OF JULY, AND VETERANS DAY\nRecommendation\nIt is recommended that the City Council: (i) find that the requested allocation of\ndiscretionary funds to purchase United States flags to be displayed throughout the year\nfor Flag Day, 4th of July and Veterans Day serves a public purpose benefitting the City, is\n5\nfree from any conflict of interest that arise from the use of the funds, and that the\nexpenditure is not a gift to any individual, corporation or municipality and is only used to\nbenefit the general public of the City; (ii) and based on such findings approve the\nrequested expenditure of discretionary funds of up to $2,500 for purchase of the United\nStates flags.\nACTION/DISCUSSION

19. CONSIDERATION OF ADOPTION OF A RESOLUTION APPROVING AND ADOPTING\nCOMPREHENSIVE MASTER SALARY SCHEDULES IN ACCORDANCE WITH TITLE 2\nOF THE CALIFORNIA CODE OF REGULATIONS SECTION 570.5 AND THE\nCALIFORNIA EMPLOYEES’ RETIREMENT SYSTEM (CALPERS)\nRecommendation\nConsider adoption of a resolution, approving the City’s Master Salary Schedule in\naccordance with Title 2 of the California Code of Regulations Section 570.5 (CCR 570.5)\nand California Public Employees Retirement (CalPERS) regulations for Fiscal Year 2024-\n25, Fiscal Year 2023-24, and Fiscal Year 2022-23.

20. CONSIDERATION OF A RESOLUTION ESTABLISHING A NEW EMPLOYEE\nCLASSIFICATION AND JOB DESCRIPTION FOR A BUDGET AND PURCHASING\nMANAGER; UPDATING THE JOB DESCRIPTION AND SALARY RANGE OF AN\nEXISTING CLASSIFICATION FROM ACCOUNTING MANAGER TO ACCOUNTING\nMANAGER-CONTROLLER; ADD TWO NEW POSITIONS, AN ADMINISTRATIVE\nSECRETARY IN PUBLIC WORKS AND A MANAGEMENT AIDE IN HUMAN\nRESOURCES; APPROVE THE APPROPRIATION RELATED THERETO; AND\nADOPTION OF AN UPDATED MASTER SALARY SCHEDULE\nRecommendation\nIt is recommended that the City Council consider adoption of a Resolution to:\n1. Approve and establish the classification specification and job description for Budget\nand Purchasing Manager; and\n2. Approve the addition of one Administrative Secretary position in Public Works; and\n3. Approve the addition of one Management Aide position for Human Resources; and\n4. Approve the updated job specification and salary range for the Accounting Manager\nto Accounting Manager-Controller; and\n5. Approve the appropriation of the funding from the vacant Assistant to the City\nManager position in the City Manager's Office to fund the recommended personnel\nchanges; and\n6. Adopt the Updated Master Salary Schedule for Fiscal Years 2024-2025, in\naccordance with Title 2 of the California Code of Regulations Section 570.5 and the\nCalifornia Employees Retirement System ("CalPERS").

21. CONSIDERATION OF APPROVAL OF TASK ORDERS WITH WILLDAN FOR A\nCOMPREHENSIVE USER FEE STUDY, COST ALLOCATION PLAN, AND\nDEVELOPMENT IMPACT FEE STUDY\nRecommendation\nIt is recommended that the City Council:\n6\n1. Consider approval of a Task Order in the amount of $45,000 in the final form\napproved by the City Attorney, under an existing Master On-Call Professional\nServices Agreement with Willdan to conduct a Comprehensive User Fee Study and\ndevelop a Cost Allocation Plan to support the City's master fee schedule and\nfunding of internal services; and\n2. Consider approval of a Task Order in the amount of $50,000 in the final form\napproved by the City Attorney, under an existing Master On-Call Professional\nServices Agreement with Willdan to conduct a Development Impact Fee Study to\nsupport funding for City infrastructure capacity improvements.

22. CONSIDERATION OF AN AWARD OF CONTRACT TO GROUP 4 ARCHITECTURE,\nRESEARCH + PLANNING, INC. FOR THE DEVELOPMENT OF THE\nLIBRARY/COMMUNITY CENTER COMPREHENSIVE SITE PLAN IN AN AMOUNT\nNOT TO EXCEED $150,000\nRecommendation\nIt is recommended that the City Council consider:\n1. Awarding and approval of a contract to Group 4 Architecture, Research + Planning,\nInc. for the development of the Library/Community Center Comprehensive Site Plan\nin an amount not to exceed $150,000, including the proposed bid amount of\n$148,600 and a contingency of $1,400, in the final contract form as approved by the\nCity Attorney; and\n2. Appropriating $150,000 to the Library/Community Center Comprehensive Site Plan\nProject from the General Fund 101, replacing the previously appropriated State and\nLocal Fiscal Recovery Funds (SLRF) budget of $150,000, which will be used in\nanother yet to-be-determined capacity.

3. MAYOR'S STATE OF THE CITY

4. A PRESENTATION FROM THE SAN GABRIEL VALLEY COUNCIL OF\nGOVERNMENTS ON THEIR PROGRAMS, ACCOMPLISHMENTS, AND GOALS FOR\nTHE COMING YEAR

5. PRESENTATION ON UPDATES REGARDING FINANCE DEPARTMENT ACTIVITIES\nCHANGES TO THE AGENDA

7. CONSIDERATION OF THE APPROVAL OF PREPAID WARRANTS IN THE AMOUNT\nOF $49,694.38; GENERAL CITY WARRANTS IN THE AMOUNT OF $774,003.42;\nONLINE PAYMENTS IN THE AMOUNT OF $17,403.99; VOIDS IN THE AMOUNT OF -\n$300; PAYROLL IN THE AMOUNT OF $826,814.90\nRecommendation\nIt is recommended that the City Council approve the Warrants as presented.

8. CONSIDERATION TO RECEIVE AND FILE THE MONTHLY INVESTMENT REPORTS\nFOR APRIL THROUGH OCTOBER 2024\nRecommendation\nIt is recommended that the City Council receive and file the Monthly Investment Reports\nfor April through October 2024.

9. CONSIDERATION OF APPROVAL OF THE REGULAR CITY COUNCIL MEETING\nMINUTES FOR MARCH 6, 2024, THE SPECIAL JOINT CITY COUNCIL WITH THE\nFINANCE COMMISSION MEETING MINUTES FOR JUNE 27, 2024, AND THE\nREGULAR CITY COUNCIL AND HOUSING AUTHORITIY - BOARD OF DIRECTORS\nMEETING MINUTES FOR NOVEMBER 6, 2024.\nRecommendation\nIt is recommended that the City Council consider the approval of the minutes for the\nRegular City Council Meeting for March 6, 2024, the Special Joint City Council Meeting\nwith the Finance Commission for June 27, 2024, and the Regular City Council Meeting\nand Housing Authority - Board of Directors for November 6, 2024.