S Pasadena — 2024-12-18

10. ELECTION OF MAYOR AND MAYOR PRO TEM FOR THE 2025 TERM

11. ADMINISTRATION OF OATH OF OFFICE TO MAYOR

12. ADMINISTRATON OF OATH OF OFFICE TO MAYOR PRO TEM\nCITY COUNCIL REORGANIZATION

13. CITY COUNCIL REORGANIZATION ON DAIS\nFollowing the City Council Reorganization, there will be a 30 minute reception for the community and audience\nin the City Hall Court Yard.

15. CONSIDERATION OF THE APPROVAL OF PREPAID WARRANTS IN THE AMOUNT\nOF $229,496.12; GENERAL CITY WARRANTS IN THE AMOUNT OF $733,942.15;\nONLINE PAYMENTS IN THE AMOUNT OF $18,313.37; VOIDS IN THE AMOUNT OF -\n$63,054.82; PAYROLL IN THE AMOUNT OF $846,905.07\nRecommendation\nIt is recommended that the City Council approve the Warrants as presented.

16. CONSIDERATION OF APPROVAL OF THE REGULAR CITY COUNCIL MEETING\nMINUTES FOR DECEMBER 4, 2024\nRecommendation\nIt is recommended that the City Council consider the approval of the minutes for the\nRegular City Council Meeting for December 4, 2024.

17. CONSIDERATION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nSOUTH PASADENA APPROVING A SIDE LETTER OF AGREEMENT AMENDING\nSECTION 4 OF THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF\nSOUTH PASADENA AND THE SOUTH PASADENA FIREFIGHTERS' ASSOCIATION\nRecommendation\nIt is recommended that the Council consider:\n4\n1. Adopting the Resolution approving the side Letter of Agreement between the City of\nSouth Pasadena and the South Pasadena Firefighters' Association and;\n2. Authorizing the City Manager to execute the Letter of Agreement.

18. CONSIDERATION OF THE APPROPRIATION OF FUNDS IN THE AMOUNT OF $750\nRECEIVED THROUGH SPONSORSHIPS FOR THE CITY SENIOR EVENTS OF\nDECEMBER 17, 2024 AND FEBRUARY 4, 2025\nRecommendation\nIt is recommended that the City Council appropriate funds in the amount of $750 in the\nSenior Services Special Event Account and allocate funds in the Miscellaneous Revenue\nAccount for the City Senior Services Holiday Event on December 17, 2024 and Senior\nServices Lunar New Year Event on February 4, 2025.

19. CONSIDERATION OF THE SOLE SOURCE PURCHASE AND REPLACEMENT OF\nCARBON MEDIA FROM CALGON CARBON CORPORATION FOR THE WILSON AND\nGRAVES WELLHEAD TREATMENT SYSTEMS FOR A TOTAL NOT-TO EXCEED\nAMOUNT OF $850,000\nRecommendation\nIt is recommended that the City Council consider approval of the sole source purchase\nand replacement of carbon media from Calgon Carbon Corporation for a total not-to-\nexceed amount of $850,000 for the Wilson and Graves Water Reservoirs Wellhead\nTreatment Systems, which includes material, freight and field services, and any analysis,\nand acceptance testing required by a landfill related to disposal; and authorize the City\nManager to take all actions to effectuate the purchase and replacement.

20. CONSIDERATION OF ADOPTION OF A RESOLUTION GRANTING A\nNONEXCLUSIVE FRANCHISE AND APPROVING A NONEXCLUSIVE FRANCHISE\nAGREEMENT FOR TOWING SERVICES WITH HENRY’S TOWING COMPANY AND\nNAVARRO’S TOWING COMPANY FOR A ONE-YEAR PERIOD\nRecommendation\nIt is recommended that the City Council adopt the Resolution granting a nonexclusive\nfranchise and approving a nonexclusive franchise agreement for police generated towing\nservices to Henry's Towing and Navarro’s Towing for a one-year period with an option to\nextend for one additional year.

21. CONSIDERATION OF APPROVAL OF A LEASE AGREEMENT BETWEEN THE CITY\nOF THE SOUTH PASADENA PRESERVATION FOUNDATION, INC. (FOUNDATION)\nFOR THE BUILDING LOCATED AT 913 MERIDIAN AVENUE FOR THE OPERATION\nOF THE SOUTH PASADENA HISTORICAL MUSEUM AND APPROVE AS TO FORM\nAND CONTENT THE LICENSE AGREEMENT BETWEEN THE FOUNDATION AND\nTHE SOUTH PASADENA CHAMBER OF COMMERCE FOR USE OF A PORTION OF\nTHE BUILDING TO CONDUCT CERTAIN TASKS RELATED TO THE SOUTH\nPASADENA FARMERS' MARKET\nRecommendation\nIt is recommended that the City Council approve the lease agreement with the South\nPasadena Preservation Foundation, Inc. for the building located at 913 Meridian for the\n5\noperation of the South Pasadena Historical Museum (Museum) and approve as to form\nand content the license agreement between the South Pasadena Preservation\nFoundation, Inc. and the South Pasadena Chamber of Commerce for use of a portion of\nthe building to conduct certain tasks related to the South Pasadena Farmers' Market.\nPUBLIC HEARING

22. PUBLIC HEARING ON THE PROPOSED SOLID WASTE RATES AND ADOPTION OF\nA RESOLUTION APPROVING NEW SOLID WASTE RATES FOR THE COLLECTION,\nTRANSFER, TRANSPORTATION, RECYCLING, PROCESSING, AND DISPOSAL OF\nSOLID WASTE, INCLUDING ORGANIC WASTE, COMMENCING JANUARY 1, 2025,\nAND MAKING A DETERMINATION OF EXEMPTION UNDER THE CALIFORNIA\nENVIRONMENTAL QUALITY ACT\nRecommendation\nIt is recommended that the City Council conduct a public hearing on the proposed solid\nwaste rates and determine whether there is a majority protest against the proposed rate\nincreases and if no majority protest exists, adopt a resolution establishing new solid\nwaste rates effective January 1, 2025. If a majority protest exists, the City Council should\ndiscuss and direct staff on how to proceed with the next steps.\nACTION/DISCUSSION

23. CONSIDERATION OF AN AWARD OF A CONSTRUCTION CONTRACT WITH CT&T\nCONCRETE PAVING, INC. IN AN AMOUNT NOT TO EXCEED $ 525,000 FOR THE\nSIDEWALK REPLACEMENT & ADA RAMPS PROJECT; APPROPRIATE $50,822 OF\nADDITIONAL CDBG FUNDS TO MAXIMIZE UTILIZATION OF THE COMMUNITY\nDEVELOPMENT BLOCK GRANT; APPROPRIATE $45,000 FROM MEASURE M FOR\nTHE CITY'S LEVERAGED MATCH; AND APPROVE THE PLANS AND\nSPECIFICATIONS FOR THE PROJECT\nRecommendation\nIt is recommended that the City Council consider:\n1. Approving the plans and specifications for the Sidewalk Replacement & American\nDisability Act (ADA) Ramps Project (Project); and\n2. Adjusting the Project budget as necessary to maximize the use of $564,663 in\navailable Community Development Block Grant (CDBG) funds, including\nappropriation of $50,822 of additional CDBG funds to the Fiscal Year (FY) 2024-\n2025 Council adopted Capital Improvement Program (CIP) Project budget of\n$513,841; and\n3. Approving the appropriation of $45,000 from Los Angeles County Metro Measure M\nLocal Return Fund 236 to CIP Project Account No. 400-9000-9008-9264-000, as\nthe City's leveraged (matching) funds;\n4. Awarding a construction contract to CT&T Concrete Paving, Inc. for construction\nservices for sidewalk and ramp improvements in an amount not to exceed\n$525,000.00, including the proposed bid amount of $312,065.50 and a contingency\nof $212,934.50; and\n5. Reject all other bids received; and\n6\n6. Authorize the City Manager to execute the contract .

24. CONSIDERATION OF APPROVAL OF THE PROFESSIONAL SERVICES\nAGREEMENT WITH THE ARROYO GROUP FOR SERVICES RELATED TO A\nHOUSING ELEMENT REVISION AND IMPLEMENTATION OF HOUSING ELEMENT\nPROGRAMS\nRecommendation\nStaff recommends that the City Council consider approval of a Professional Services\nAgreement with the Arroyo Group for services related to a Housing Element Revision and\nhousing program implementation tasks associated with the passage of Measure SP, for a\nterm of one year with the option to extend the contract for one (1) additional year, for a\ntotal maximum contract term of two years at a not-exceed amount of $139,370.

25. CONSIDERATION OF A RESOLUTION OF INTENTION TO AMEND THE ZONING\nORDINANCE TO DISSOLVE THE DESIGN REVIEW BOARD AND REDIRECT\nAUTHORITY FOR DESIGN REVIEW AS APPROPRIATE; AND FURTHER\nDISCUSSION TO PROVIDE DIRECTION ON RECONFIGURING THE MOBILITY AND\nTRANSPORTATION INFRASTRUCTURE, PUBLIC WORKS, AND NATURAL\nRESOURCES AND ENVIRONMENTAL COMMISSIONS\nRecommendation\nIt is recommended that the City Council:\n1. Consider the analysis provided pursuant to Council’s June 18, 2024, request to staff\nto explore amending the South Pasadena Zoning Code to dissolve the Design\nReview Board and redirect authority for the design review process as appropriate;\nand,\n2. Adopt the draft Resolution of Intention to amend the Zoning Code to dissolve the\nDRB and redistribute design review authority; and\n3. Direct Public Works staff to prepare an amendment to the South Pasadena\nMunicipal Code (SPMC) to consolidate the Mobility and Transportation\nInfrastructure Commission (MTIC) and Public Works Commission (PWC) into one\ncommission, pursuant to Council’s June 18, 2024, discussion and to maintain the\nNatural Resources and Environmental Commission (NREC), reducing its size to five\nmembers and reducing its meeting frequency to every other month.\nINFORMATIONAL REPORTS

26. DISCUSSION AND INPUT REGARDING MEASURE SP IMPLEMENTATION-\nPROCESS AND SCHEDULE\nRecommendation\nIt is recommended that the City Council receive the staff presentation and provide\nfeedback as needed.

3. STAFF INTRODUCTIONS\nFire Department:\nKevin Soto, Firefighter Paramedic\nPublic Works:\nBassam Al-Beitawi, Transportation Manager

4. CONSIDERATION OF APPROVAL OF A DISCRETIONARY FUNDS REQUEST FROM\nMAYOR ZNEIMER IN THE AMOUNT OF UP TO $1,000 TO THE SOUTH PASADENA\nTOURNAMENT OF ROSES COMMITTEE FOR DECORATING THE FLOAT\nRecommendation\nIt is recommended that the City Council:\n1. Find that the requested allocation of discretionary funds to support the South\nPasadena Tournament of Roses Committee (Committee) to cover expenses for\ndecorating the float as it serves as a public purpose benefitting the City; the\nexpenditure is free from any conflict of interest that arise from the use of the funds;\nand that the expenditure is not a gift to any individual, corporation or municipality\nand is only used to benefit the general public of the City; and\n2. Based on such findings approve the requested expenditure of discretionary funds of\nup to $1,000 to support decorating the float.\nPRESENTATION

5. OUTGOING MAYOR PRO TEM REMARKS\nDECLARATION OF ELECTION RESULTS

6. CONSIDERATION OF ADOPTION OF A RESOLUTION OF THE CITY OF SOUTH\nPASADENA, CALIFORNIA, RECITING THE FACT OF THE CITY OF SOUTH\nPASADENA GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 5, 2024,\nDECLARING THE RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW\nRecommendation\nIt is recommended that the City Council adopt a Resolution reciting the fact of the General\ndeclaring the results, and other matters as provided by law.\nADMINISTRATION OF OATH OF OFFICE/ ELECTION OF OFFICERS

7. ADMINISTRATION OF OATH OF OFFICE AND PRESENTATION OF CERTIFICATE\nOF ELECTION TO OMARI FERGUSON, ELECTED AS CITY COUNCILMEMBER,\nCOUNCIL DISTRICT 1

8. ADMINISTRATION OF OATH OF OFFICE AND PRESENTATION OF CERTIFICATE\nOF ELECTION TO SHEILA ROSSI, ELECTED AS CITY COUNCILMEMBER, COUNCIL\nDISTRICT 2\n3

9. ADMINISTRATION OF OATH OF OFFICE AND PRESENTATION OF CERTIFICATE\nOF ELECTION TO JON PRIMUTH, ELECTED AS CITY COUNCILMEMBER, COUNCIL\nDISTRICT 3