San Fernando — 2024-09-03

1) CONSIDERATION TO APPROVE CITY COUNCIL MEETING MINUTES:\na. February 13, 2024 – Special Meeting c. May 6, 2024 – Regular Meeting\nb. April 2, 2024 – Regular Meeting d. August 19, 2024 – Regular Meeting

10) CONSIDERATION TO APPROVE A TRANSFER AGREEMENT WITH THE LOS ANGELES FLOOD\nCONTROL DISTRICT FOR THE DISBURSEMENT OF FUNDS FOR THE SAFE, CLEAN WATER –\nMUNICIPAL PROGRAM\nRecommend that the City Council:\na. Approve Transfer Agreement No. 2024MP68 with the Los Angeles Flood Control District\n(Contract No. 2288) for the disbursement of funds for the Safe, Clean Water – Municipal\nProgram; and\nb. Authorize the City Manager, or designee, to execute the Agreement and all related\ndocuments.\nADMINISTRATIVE REPORTS

11) DISCUSSION AND CONSIDERATION REGARDING PROCEDURES FOR COUNCILMEMBER\nINITIATED REQUEST TO AGENDIZE AN ITEM FOR CITY COUNCIL DISCUSSION\nRecommend that the City Council:\na. Review and discuss the pilot process for Councilmember requests to agendize an item,\nwhich has been in effect since April 2, 2024; and\nb. Provide additional direction, as appropriate.

12) DISCUSSION AND CONSIDERATION TO AWARD A PROFESSIONAL SERVICES AGREEMENT TO\nTREEPEOPLE FOR PROJECT MANAGEMENT, PROJECT REPORTING, GRANT COORDINATION,\nCOMMUNITY ENGAGEMENT, AND LANDSCAPE PLANTING AND ESTABLISHMENT FOR THE\nCARLISLE GREEN ALLEY PROJECT\nRecommend that the City Council:\nSpecial and Regular Meeting Notice and Agenda – September 3, 2024\na. Approve a Professional Services Agreement to TreePeople (Contract No. 2286) in an\namount of $270,020, for project management, project reporting, grant coordination,\ncommunity engagement and workshops, and tree and shrub planting and establishment for\nthe Carlisle Green Alley Project; and\nb. Authorize the City Manager, or designee, to make non-substantive changes and execute\nthe Agreement and any related documents.\nSTAFF COMMUNICATION INCLUDING COMMISSION UPDATES\nGENERAL CITY COUNCIL/BOARD MEMBER COMMENTS AND LIAISON UPDATES

2) CONSIDERATION TO ADOPT A RESOLUTION APPROVING THE WARRANT REGISTER\nRecommend that the City Council adopt Resolution No. 24-091 approving the Warrant Register.\nSpecial and Regular Meeting Notice and Agenda – September 3, 2024

3) RECEIVE AND FILE STATUS UPDATES FOR ENHANCEMENTS, PROJECTS, AND CITY COUNCIL\nPRIORITIES\nRecommend that the City Council receive and file the status report for FY 2024-2025\nEnhancements, Capital Projects, and City Council Priorities, and provide direction, as\nappropriate.

4) CONSIDERATION TO AWARD A CONSTRUCTION CONTRACT TO ONYX PAVING COMPANY, INC.\nFOR FOG SEAL COATING OF CITY PARKING LOTS PROJECT\nRecommend that the City Council:\na. Accept the lowest responsive bid from Onyx Paving Company, Inc., for construction services\nfor Fog Seal Coating of City Parking Lots Project, Job No. 7627;\nb. Approve a Construction Contract (Contract No. 2289) with Onyx Paving Company, Inc., for\nan amount not-to-exceed $552,560 for construction services for Fog Seal Coating of City\nParking Lots Project, Job No. 7627;\nc. Approve a contingency of $47,440 for any change orders due to unforeseen conditions or\nchange in work;\nd. Adopt Resolution No. 8332 amending the budget for Fiscal Year 2024-2025 to transfer\ncapital funds within Measure M and the Parking & Maintenance Operations to fund the City\nParking Lots Project; and\ne. Authorize the City Manager, or designee, to execute the agreement and all related\ndocuments.

5) CONSIDERATION TO ACCEPT THE DONATION FROM ASSEMBLYMEMBER LUZ RIVAS OF A\nMEMORIAL SIGN FOR THE PACOIMA WASH PEDESTRIAN BRIDGE\nRecommend that the City Council accept the donation from Assemblymember Luz Rivas of a\nmemorial sign dedicating the Pacoima Wash Pedestrian Bridge to the memory of Elias\nRodriguez and authorize staff to install the sign as part of the Pacoima Wash Bikeway Project.

6) CONSIDERATION TO ADOPT A RESOLUTION APPROPRIATING FUNDING FOR POLICE\nDEPARTMENT OVERTIME\nRecommend that the City Council:\nSpecial and Regular Meeting Notice and Agenda – September 3, 2024\na. Adopt Resolution No. 8330 amending the budget for Fiscal Year 2024-2025 to appropriate\nfunds from the General Fund reserve for overtime costs associated with increased patrol,\nenforcement, investigations, and other police activity; and\nb. Authorize the City Manager to appropriate revenue into the Police Department Overtime\nFunds.

7) CONSIDERATION TO APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH HABITAT FOR\nHUMANITY OF GREATER LOS ANGELES TO ADMINISTER A HOME REHABILITATION PROGRAM\nRecommend that the City Council:\na. Approve a Professional Services Agreement (Contract No. 2287) with Habitat for Humanity\nof Greater Los Angeles, in an amount not-to-exceed $50,000, to establish a Home\nRehabilitation Program for a term of one year. The agreement may be extended by the City\nsubject to its same terms and conditions for a maximum of two (2) additional one-year\nextension terms, provided the City issues written notice of its intent to extend; and\nb. Authorize the City Manager, or designee, to make non-substantial edits and execute all\nrelated documents.

8) CONSIDERATION TO ADOPT A RESOLUTION AUTHORIZING SUBMITTAL OF A GRANT\nAPPLICATION TO THE CALIFORNIA NATURAL RESOURCES AGENCY FOR THE YOUTH\nCOMMUNITY ACCESS GRANT PROGRAM\nRecommend that the City Council adopt Resolution No. 8331 authorizing the preparation and\nsubmittal of a grant application to the California Natural Resources Agency for the Youth\nCommunity Access Grant in the amount of $498,850 to fund the San Fernando Montañeros\nprogram.

9) CONSIDERATION TO APPROVE AN AMENDMENT TO THE PROFESSIONAL SERVICES\nAGREEMENT WITH BEAR COMMUNICATIONS, INC., DBA BEARCOM TO UPDATE, REPLACE,\nAND INCREASE SECURITY MEASURES FOR THE SAN FERNANDO POLICE FACILITY\nRecommend that the City Council:\na. Approve a First Amendment to the Professional Services Agreement with Bear\nCommunications Inc. dba BearCom (Contract No. 2041(a)) to increase the not-to-exceed\namount by $133,353 from $776,709 to $910,062 to replace the Department’s outdated and\nnon-supported security camera system and access control system;\nSpecial and Regular Meeting Notice and Agenda – September 3, 2024\nb. Authorize the City Manager, or designee, to utilize $133,353 from the 2022 Urban Area\nSecurity Initiative Grant for the agreement with Bear Communications, Inc. to install and\nmaintain the replacement surveillance and access control system; and\nc. Authorize the City Manager, or designee, to make non-substantive changes and execute all\nrelated agreements.

A) CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO G.C. §54957.6:\nDesignated City Negotiators: City Manager Nick Kimball\nEmployees and Employee Bargaining Units:\nSan Fernando Management Group (SEIU, Local 721)\nSan Fernando Public Employees’ Association (SEIU, Local 721)\nSan Fernando Police Officers Association\nSan Fernando Police Officers Association Police Management Unit\nSan Fernando Police Civilian Association\nSan Fernando Part-Time Employees’ Bargaining Unit (SEIU, Local 721)\nAll Unrepresented Employees

B) CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION\n54956.9(D)(1) – EXISTING LITIGATION:\nCase Name: Raul Barahona v City of San Fernando\nWC Case No.: ADJ17283123\nClaim No.: 22-167266

C) CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION\n54956.9(D)(1) – EXISTING LITIGATION:\nCase Name: Jeffrey Pak v City of San Fernando\nWC Case No.: ADJ15757346\nClaim No.: 22-161642

D) CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957.6 – CONFERENCE WITH\nLABOR NEGOTIATOR:\nCity Representative: City Attorney Richard Padilla\nUnrepresented Employee: City Manager