San Gabriel — 2024-05-21

A. CONFERENCE WITH LABOR NEGOTIATOR (GOVERNMENT CODE\n§54957.6)\nCity Negotiators – City Manager Lazzaretto, City Attorney Lemieux, and Human\nResources/Risk Management Director Macias\nRegarding the following Employee Organizations – San Gabriel Police Officers’\nAssociation, San Gabriel Police Management Group, San Gabriel Firefighters’\nAssociation, San Gabriel Fire Management Group and all Unrepresented\nEmployees.

A. INTRODUCTION OF EMPLOYEES

B. RECOGNITION OF PLANNING COMMISSION CHAIRPERSON TOM\nKLAWITER FOR 20 YEARS OF SERVICE ON THE PLANNING COMMISSION

C. RECOGNITION OF NEW COMMUNITY EMERGENCY RESPONSE TEAM\n(CERT) MEMBERS

D. RECOGNITION OF OUTSTANDING OLDER AMERICAN – GEORGE CARNEY

B. MATERIAL DEMANDS\nThe most recent Material Demands from the Finance Department are presented\nto the City Council for review and approval.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council approve Material Demands as\npresented.

C. CASH AND INVESTMENT REPORT – APRIL 2024\nIn accordance with the City of San Gabriel’s 2023-2024 Adopted Investment\nPolicy (Resolution No. 23-36) and California Government Code Section 53646,\nthe Finance Director is to render an investment report to the City Council, City\nTreasurer, City Manager, and the City Attorney. The Cash and Investment\nReport is presented to receive and file in accordance with the City’s adopted\n2023-24 Investment Policy.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council receive and file the Cash and\nInvestment Report for April 2024.

D. PROFESSIONAL SERVICES AGREEMENT WITH WILLIAM HEZMALHALCH\nARCHITECTS (WHA) FOR ARCHITECTURAL, URBAN DESIGN, AND\nHISTORIC PRESERVATION PROFESSIONAL SERVICES\nOn January 4, 2021, the City issued a Request for Proposals (RFP 21-01) for a\nqualified firm to provide architectural, urban design, and historic preservation\nprofessional services. The City selected William Hezmalhalch Architects (WHA)\nas the firm that best met the criteria outlined in the Request for Proposal. WHA\nhas met the performance expectations as outlined in the Scope of Work. Staff\nrecommends a fee at a not-to-exceed amount of $40,000 yearly for a three-\nyear period, inclusive of all costs and services through June 1, 2027. Funds have\nbeen included in both the current year and proposed 2024-2025 Fiscal Year\nbudgets.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council approve the Professional Services\nAgreement with William Hezmalhalch Architects and authorize the City\nManager to execute said agreement and issue purchase order in the amount of\n$40,000.

E. AGREEMENT BETWEEN THE CITY OF SAN GABRIEL AND RELATED\nCOMPANIES (DEVELOPER), RELATED TO A REIMBURSEMENT PROGRAM\nFOR THE PERMANENT LOCAL HOUSING ALLOCATION (PLHA) FUNDING\nFOR THE 405 S. DEL MAR PROJECT\nThe Los Angeles County Development Authority (LACDA), on behalf of Los\nAngeles County and its participating cities, has applied for funding for the grant\nprogram known as the Permanent Local Housing Allocation (PLHA) Program\nfrom the California Department of Housing & Community Development. The\nallocation is based on real estate recording fees, and the City of San Gabriel will\nbe allocated $982,382 over a four-year period from the grant. The City of San\nGabriel has the opportunity to utilize this funding opportunity toward eligible\nhousing activities as identified in the PLHA grant guidelines. As such, staff will\nbe utilizing the $982,382 toward the affordable housing project at 405 S. Del\nMar Avenue. In order to facilitate a reimbursement program between the PLHA\ngrant funds and services rendered by the Related Companies, an agreement\nbetween the City of San Gabriel and Related Companies (Developer) is\nnecessary. The City is expected to have access to the $982,382 PLHA\nreimbursable grant funds through LACDA. The City has already allocated\n$480,191 from the PLHA fund, which must be expended by December 31, 2024.\nThe Year 3 funding of $334,526 must be spent by December 2025. By December\n2026, $167,665 of the PLHA grant funds must be expended.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council authorize the City Manager to execute\nan agreement between Related Companies, and the City of San Gabriel for the\ngrant agreement.

F. ADOPTION OF RESOLUTION NO. 24-22, RELATED TO PERMANENT LOCAL\nHOUSING ALLOCATION (PLHA) YEAR 4 FUNDING AND PROPOSED\nELIGIBLE ACTIVITIES\nThe Los Angeles County Development Authority (LACDA), on behalf of Los\nAngeles County and its participating cities, will be applying for funding for Year\nFour of the Permanent Local Housing Allocation (PLHA) Program from the\nCalifornia Department of Housing & Community Development. The allocation\nis based on real estate recording fees, and it is estimated that the City of San\nGabriel will be allocated $167,665 from the $9 million grant for the period of\nJuly 1, 2024 – June 30, 2025 (Year Four). The City of San Gabriel has the\nopportunity to utilize the this funding for the eligible housing activities as\nidentified in the PLHA grant guidelines.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council adopt Resolution No. 24-22, which\napproves the following actions:\n1. Elect the following eligible activities, subject to the State approval, for Year\nFour of the 5-Year Permanent Local Housing Allocation grant period:\n(1) The predevelopment, development, acquisition, rehabilitation, and\npreservation of multifamily, residential live-work, rental housing that is\naffordable to extremely low-, very low-, or moderate-income\nhouseholds, including necessary operating subsidies.\n2. Allocate, upon State approval, $167,665 of the Year Four Permanent Local\nHousing Allocation allocation toward eligible activity #1, and\n3. Authorize the City Manager to execute new contracts (and any other\nrequired documents) with Los Angeles County Development Authority for\nthe 5-year Permanent Local Housing Allocation Plan grant period and for\nyear Four of the allocation and make adjustments as necessary to reflect the\nactual allocation of funds to San Gabriel.

G. PURCHASE OF PROFESSIONAL STANDARDS REPORTING SOFTWARE\nThe Police Department seeks to implement a comprehensive case management\nsoftware with a forward-facing portal that will assist in documenting,\nreferencing, and storing events such as use of force, pursuits, and complaints.\nAdditionally, the system will provide management with early intervention\nopportunities to address training and behavioral issues. The Fiscal Year 2023-\n2024 adopted budget for Contractual Services-General, 121-751-00-22-000,\nincluded $25,000 to pay for software no longer in use. The savings from\nterminating this contract can be reallocated to this project, which has an initial\ncost of $14,500. Once purchased, the annual licensing fee for continued use will\nbe $9,600.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council authorize the City Manager to enter\ninto an agreement with Versaterm, a global public safety software company, for\nthe product IA Pro software.

H. ALL CITY MANAGEMENT SERVICES CONTRACT RENEWAL FOR CROSSING\nGUARD SERVICES FOR FISCAL YEAR 2024-2025 IN THE AMOUNT OF\n$187,545\nThe City has had a Professional Services Agreement with All City Management\nServices (ACMS), Incorporated to provide school crossing guard services since\n2014. The current contract expires on June 30, 2024. Crossing guard services\nare currently budgeted in the Police Department’s Contractual Services #121-\n751-00-22-000 in the amount of $200,000 for FY 2024-25. The fiscal impact for\nFiscal Year 2024-2025 would be $187,545, an increase of $13,881. The new rates\nreflect the Los Angeles County price increases due to inflation.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council authorize the City Manager to enter\ninto a one-year agreement Professional Services Agreement with All City\nManagement Services for crossing guard services for an annual amount of not\nto exceed $187,545 and then reevaluate their services and other opportunities\nfor services in Fiscal Year 2024-25.

I. ORDINANCE NO. 707 DELETING TITLE III, CHAPTER 33.50-33.57 FROM\nTHE SAN GABRIEL MUNICIPAL CODE TO DISSOLVE THE HUMAN EQUITY,\nACCESS AND RELATIONS (HEAR) COMMISSION – SECOND READING AND\nADOPTION\nAdoption of Ordinance No. 707 would dissolve the Human Equity, Access and\nRelations (HEAR) Commission. There is no fiscal impact related to this item.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council waive full reading and adopt Ordinance\nNo. 707 entitled, An Ordinance of the City Council of the City of San Gabriel,\nCalifornia, Deleting Title III, Chapter 33, Sections 33.50-33.57 of the San Gabriel\nMunicipal Code to Remove the Human Equity, Access and Relations\nCommission.

J. COMMUNITY SERVICES COMMISSION 2024 ANNUAL WORKPLAN\nThe Annual Workplan is intended to guide the work of the Community Services\nCommission and outline the areas of focus for the Fiscal Year 2024-25. It\nincludes proposed programs and projects that will be implemented and\ncompleted throughout the year and into 2025. The Commissioners had an open\nand constructive dialogue to develop a plan that best fits in alignment with the\npurpose and scope of the Community Services Commission as well as the City\nof San Gabriel’s Mission. There is no anticipated fiscal impact related to this\nitem. Should funds be needed to complete any of the projects listed that cannot\nbe absorbed into the existing departmental budget, a separate funding request\nwill be made to the City Council at that time.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council review and approve the FY 2024-2025\nCommunity Services Commission’s Annual Workplan.

A. REQUEST FROM THE FAMILY OF LATE CHIEF ERNIE SALAS TO PLACE A\nPLAQUE IN HIS HONOR IN PLAZA PARK\nIn April 2021, the Native Sons of the Golden West gifted a plaque in honor of\nthe late Chief Ernie Perez Teutimez to his family. His son, Andy Salas, has been\nin communication with City staff and would like to donate his plaque to the City\nto be installed. This request was initially reviewed by the Historic Preservation\nand Cultural Resources Commission (HPCRC), which approved the placement.\nSince that time, additional information has been presented. The cost of\ninstallation is negligible and will be absorbed by the Public Works Department.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council review and discuss the following\noptions:\nOption 1: Direct staff to place the plaque in the proposed location in Plaza Park.\nOption 2: As mentioned during the discussion about the west end of Smith\nPark, direct staff to propose a monument to be placed in Smith Park\ndenoting the area as open/passive park space to pay tribute to all of\nthe ancestors of the Gabrieleño tribe.\nOption 3: Take no action at this time.