Santa Monica — 2023-12-12

City Council

A. Introduction and First Reading of an Ordinance Amending Santa Monica Municipal Code (SMMC)\nSection 4.85.020 Related to Lobbyist Registration and Reporting Requirements\nRecommended Action\nStaff recommends that the City Council:\n1. Introduce for first reading the attached ordinance to amend Section 4.85.020 requiring\nlobbyists to file lobbyist forms using the City’s new electronic lobbyist registration system,\nand\n2. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines.\nStaff Report Printout\na. Proposed Ordinance Amending SMMC 4.85.020

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A. Request of Mayor Davis and Mayor Pro Tem Negrete that the City Manager should issue a public\nnotice to solicit letters of interest for the revitalization of the Civic Auditorium. The City Manager is\nbeing asked to prepare a public notice that shall indicate that the City will maintain ownership of the\nCivic Auditorium and will consider entering into a long-term lease. In addition, the public notice\nshould indicate that the City is seeking letters of interest from individuals and/or entities that have\nthe experience to operate the facility as a thriving entertainment and cultural arts venue, experience\nworking with projects with landmark restrictions and express intention to preserve the distinguishing\nhistorical landmark attributes of the facility, to the greatest extent possible, and has the\ndemonstrated financial wherewithal to operate the facility without any financial contribution from the\nCity. New Item Received. 12/8/2023

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B. Request of Councilmember Brock, Mayor Pro Tem Negrete and Councilmember de la Torre that the\nCity Manager extend the amount of free parking offered by the City at its Downtown parking\ngarages from 90 minutes to 3 hours from December 22 through December 24 to spur last minute\nholiday shopping as a gift to our residents and visitors. New Item Received. 12/8/2023

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A. Commendation: City Clerk Denise Anderson-Warren\nStaff Report Printout

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B. Recognition of outgoing Mayor Gleam Davis and installation of new Mayor Phil Brock\nStaff Report Printout

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C. City Manager Report - Santa Monica Public Library Annual Report\nStaff Report Printout\na. SMPL Annual Report 2022-23

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A. Conference with Labor Negotiator: Government Code Section 54957.6 -- Agency Designated\nRepresentatives: Acting Director of Human Resources Oles Gordeev and Human Resources Manager\nRobert Scalise; Bargaining Unit: Coalition of Santa Monica City Employees.\nNew Item Received. 12/8/2023\nThe following is the order of business for items to be heard no earlier than 7:00 p.m.

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A. Adoption of a Resolution Amending the Policies for Board and Commission\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a resolution amending the Policies for City Boards, Commissions, Committees,\nTask Forces, and Regional Advisory Boards, and repealing Resolution No.\n11510 (CCS) to include language concerning term limits of chairs/vice chairs as\napproved by Council on July 27, 2021, and to revise the method for boards and\ncommissions to provide their annual reports and workplans to Council; and\n2. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines.\nStaff Report Printout\na. 12.12 Board and Commission Policies Resolution

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B. Annual Reporting of Development Impact Fees and Adoption of Transportation Impact Fee Resolution\nRecommended Action\nStaff recommends that the City Council:\n1. Review and accept the FY 2022-23 Annual Reporting of Development Impact Fees per\nthe Mitigation Fee Act (Government Code 66000-66025) and the FY 2022-23 Child Care\nLinkage Fee Report per SMMC Chapter 9.65;\n2. Approve and adopt the proposed resolution making the necessary five-year findings for\nthe Transportation Impact Fee; and\n3. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines.\nStaff Report Printout\na. Attachment A - FY 2022-23 Development Impact Fees Report (AB 1600)\nb. 121223 (001) - Resolution Adopting Five-year Findings for TIF

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C. Award RFP and enter into Agreement with Lance Soll & Lunghard LLP for Professional Auditing\nServices\nRecommended Action\nStaff recommends that the City Council:\n1. Award RFP# 377 to Lance Soll & Lunghard LLP, a California-based company for\nprofessional external auditing services; and\n2. Authorize the City Manager to negotiate and execute a three-year agreement with a\ntwo-year option with Lance Soll & Lunghard LLP, for a total amount not to exceed\n$958,936 over a five-year period, with future year funding contingent on Council\nbudget approval. Costs for the first year of the agreement will not exceed $180,620;\neach year thereafter contains an annual increase of 3%.\nStaff Report Printout\na. OAKS Initiative Form\nb. Staff Report #7199 - February 23, 2016 Council Meeting

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D. Approval of Second Modification to MRI Software Contract to Administer Housing Voucher Programs\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines.\n2. Authorize the City Manager to negotiate and execute a second modification to\nagreement #10786 in the amount of $385,013 with MRI Software, LLC, for software\nlicensing, software maintenance, technical support services, as well as criminal\nbackground check services for the Housing Authority. This will result in a ten-year\namended agreement with a new total amount not to exceed $705,341 (including a\n$20,000 contingency) with future year funding contingent on Council budget approval.\nStaff Report Printout\na. January 14, 2020 Staff Report (Web Link)\nb. December 18, 2018 Staff Report (Web Link)\nc. OAKS Initiative Form

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E. Award RFP and Enter into Agreements with GCAP Services, Inc. and GAFCON for Prevailing Wage\nand Certified Payroll Monitoring Services\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) of\nthe California Environmental Quality Act (CEQA) Guidelines.\n2. Award RFP# 366 to GCAP Services, Inc. as the primary consultant, and GAFCON, Inc.\nas the secondary consultant, to provide prevailing wage and certified payroll monitoring\nservices for public works projects for all City Departments.\n3. Authorize the City Manager to negotiate and execute an agreement with GCAP Services\nInc., in an amount not to exceed $1,632,306, (including a $148,391 contingency) (for five\nyears and rate increases of 5% in years 3, 4, and 5) for a total amount not to exceed\n$1,632,306 over a 5-year period with future year funding contingent on Council budget\napproval.\n4. Authorize the City Manager to negotiate and execute an agreement with GAFCON, Inc., in\nan amount not to exceed $1,396,356 (including a $126,941 contingency) (for five years\nand rate increases of 3% in years 2,3,4, and 5) for a total amount not to exceed\n$1,396,356 over a 5-year period with future year funding contingent on Council budget\napproval.\nStaff Report Printout\na. Oaks Initiative Form - GCAP\nb. Oaks Initiative Form - GAFCON

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F. Authorize the City Manager to Enter into a License Agreement with Cirque du Soleil\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of categorical exemption pursuant to Section 15301 (Existing\nFacilities), Section 15304 (Minor Alterations to Land), and Section 15323 (Class 23\nNormal Operations of Facilities for Public Gatherings) of the California Environmental\nQuality Act (CEQA) Guidelines; and\n2. Authorize the City Manager to negotiate and execute a license agreement with\nCirque du Soleil to use a portion of Lot 1N from October 1, 2024 to January 24, 2025.\nStaff Report Printout\na. 7/25/2023 Item 16-C (Web Link)\nb. Economic Impact Report 10.11.10\nc. Proposed Footprint\nd. Signed_OAKS_INITIATIVE_2023

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G. Award Contract for Banking Services to JPMorgan Chase\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines.\n2. Award RFP #360 to JPMorgan Chase Bank, N.A. to provide banking services for the\nFinance Department.\n3. Authorize the Director of Finance/City Treasurer to negotiate and execute an agreement\nwith JPMorgan Chase Bank, N.A. in an estimated amount of $800,000 for eight years,\nwith future year funding contingent on Council budget approval.\nStaff Report Printout\na. OAKS Initiative Form

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H. Award a Design/Build Agreement with Landscape Structures, Inc. for the Douglas Park Playground\nReconstruction Project\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of Categorical Exemption pursuant to Sections 15301 and 15302 of the\nCalifornia Environmental Quality Act (CEQA) Guidelines.\n2. Authorize the City Manager to negotiate and execute an agreement with Landscape\nStructures, Inc. for the design, purchase of equipment, and installation of an inclusive\nplayground at Douglas Park for the Public Works Department. This recommended award\nis made as an exception to the competitive bidding process, pursuant to Santa Monica\nMunicipal Code (SMMC) Section 2.24.250(c) and is for an amount not to exceed\n$1,900,000 (including a 10% contingency) for two years with a one-year renewal option.\nStaff Report Printout\na. October 27, 2020 Staff Report (Web Link)\nb. June 28, 2022 Staff Report (Web Link)\nc. Oaks Initiative Form - Landscape Structures, Inc.

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I. Award Contract for Managing Advertising Program in City Owned Parking Structures\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of categorical exemption pursuant to Section 15301 and Section 15311 of\nthe California Environmental Quality Act (CEQA) Guidelines;\n2. Award RFP# 375 to BIG Outdoor, for sales, administration, and installation and\nmaintenance of advertising in City-owned parking structures for the Department of\nTransportation; and\n3. Authorize the City Manager to negotiate and execute an agreement with BIG Outdoor for\nsales, administration, and installation and maintenance of advertising in City-owned\nparking structures over a five-year period, with two one-year renewal options, with\nguaranteed minimum revenue of $90,000 dollars in year one, and an increase of 2% per\nyear thereafter.\nStaff Report Printout\na. Attachment B -City Parking Structure Ad Policy -Updated\nb. Attachment A - Cost and Pro Forma Data -Updated\nc. 23-1012_Oaks_Initiative -Signed

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J. Accept Bid with vCloud Tech for Proofpoint Cybersecurity Software Licenses\nRecommended Action\nStaff Recommends that the City Council\n1. Award Bid #4471 to vCloud Tech to provide Proofpoint's Intelligent Classification and\nProtection, Enterprise Data Loss Prevention, and Web Security solutions, associated\nlicensing, and services as required by the Information Services Department;\n2. Authorize the Procurement Manager to issue a purchase order with vCloud Tech for\nProofpoint's Intelligent Classification and Protection, Enterprise Data Loss Prevention,\nand Web Security solutions, associated licensing, and services in the amount not to\nexceed $506,826 for an initial two-year term, with one additional one-year renewal option\nto extend on the same terms and conditions for a total amount not to exceed $799,918,\nwith future year funding contingent on Council budget approval; and\n3. Adopt a finding of Categorical Exemption pursuant to Section 15061(d)(3) (Common\nSense Exemption) of the California Environmental Quality Act (CEQA) Guidelines.\nStaff Report Printout\na. 2021 Urban Area Security Initiative (UASI) Grant Funds for Homeland Security Projects (Web\nLink)\nb. vCloud - FY23-24_Oaks_Initiative_Disclosure_Form

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K. Authorization to Accept the 2023 Justice Assistance Grant for implementation of the JAG Project to\nImpact Crime and Keep Neighborhoods Safe\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines;\n2. Authorize the City Manager to accept a grant award in the amount $55,117 from the U.S.\nDepartment of Justice (DOJ) Edward Byrne Memorial Justice Assistance Grant for\nimplementation of the JAG 2023 Project to Impact Crime and Keep Neighborhoods Safe\nin the Police Department, and to accept all grant renewals;\n3. Authorize the City Manager to execute all necessary documents to accept the grant; and\n4. Authorize budget changes as outlined in the Financial Impacts & Budget Actions section\nof the report.\nStaff Report Printout\na. April 11, 2023 - Staff Report (Web Link)

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L. Award Construction Contract to RAMCO for the 7th Street Fencing Upgrade and Activation Project\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of Categorical Exemption pursuant to Section 15301 (Existing Facilities),\nSection 15302 (Replacement/Reconstruction), Section 15304 (Minor Alterations to Land),\nand Section 15311 (Accessory Structures) of the California Environmental Quality Act\n(CEQA) Guidelines.\n2. Award Bid #SP2577 to RAMCO General Engineering Contractor for construction\nservices for the 7th Street Fencing Upgrade and Activation Project for the Department of\nTransportation.\n3. Authorize the City Manager to negotiate and execute a contract with RAMCO General\nEngineering Contractor in an amount not to exceed $1,985,000 (including a $250,000\ncontingency).\n4. Authorize the Director of Public Works to issue any necessary change orders to\ncomplete additional work within contract authority.\n5. Authorize budget changes as outlined in the Financial Impacts & Budget Actions section\nof this report.\nStaff Report Printout\na. June 23, 2020 Staff Report (Web Link)\nb. January 12, 2021 Staff Report (Web Link)\nc. June 22, 2021 Staff Report (Web Link)\nd. September 28, 2021 Staff Report (Web Link)\ne. June 27, 2023 Staff Report (Web Link)\nf. Oaks Initiative Form - RAMCO General Engineering Contractor

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M. Approval of Second Modification of Agreement #11338 with Flying Lion for Drone as a First\nResponder Program\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines; and\n2. Authorize the City Manager to negotiate and execute a second modification to\nagreement #11338 in the amount of $1,200,000 with Flying Lion Incorporated (FLI) to\nprovide air support services for the Police Department. This will result in a 5-year\namended agreement with a new total amount not to exceed $1,381,000, with future year\nfunding contingent on council budget approval.\nStaff Report Printout\na. November 15, 2022 Staff Report (Web Link)\nb. October 24, 2023 Staff Report (Web Link)\nc. Flying Lion CT - Original\nd. Flying Lion CT - 1st Modification\ne. Flying Lion - OAKS INITIATIVE FORM

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N. Second Reading and Adoption of an Ordinance of the City Council of the City of Santa Monica\nAmending Santa Monica Municipal Code Chapter 4.04.390 Pertaining to the Feeding of Birds and\nOther Animals in the City Public Right of Way\nRecommended Action\nStaff recommends that the City Council adopt the attached Ordinance.\nStaff Report Printout\na. ORD-SMMC 4.04.390 Feeding Animals\nSPECIAL JOINT MEETING OF THE REDEVELOPMENT SUCCESSOR AGENCY\nROLL CALL

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O. Annual Report on Low-Mod Housing Income Asset Fund\nRecommended Action\nStaff recommends that the City Council and Redevelopment Successor Agency:\n1. Receive the Annual Report on the Low- and Moderate-Income Housing Asset Fund for\nFiscal Year 2022-23 and authorize the City Manager to post the report on the City's\nwebsite by December 31, 2023;\n2. Direct the City Manager to present the independent audit of the Low- and Moderate-\nIncome Housing Asset Fund to the Council upon completion of the independent audit of\nthe City’s Annual Comprehensive Financial Report (ACFR) and authorize the City\nManager to post the results of the audit on the City's website after presentation to City\nCouncil; and\n3. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) of the\nCalifornia Environmental Quality Act (CEQA) Guidelines.\nStaff Report Printout\na. Attachment A-Annual Summary Report-LMIHAF 22-23

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P. Approval of Annual Recognized Obligation Payment Schedule (ROPS)\nRecommended Action\nStaff recommends that the Redevelopment Successor Agency:\n1. Adopt resolutions approving the Agency’s recognized obligation payment schedule and\nadministrative budget for July 1, 2024 through June 30, 2025.\n2. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) of the\nCalifornia Environmental Quality Act (CEQA) Guidelines.\nStaff Report Printout\na. SA Attachment A - ROPS 24-25\nb. SA Attachment B - ROPS 24-25\nc. SA Attachment C - Letter from DOF\nd. SA Attachment D - Credit Agreement\ne. SA Attachment E - Letter from B of A (2023)