South Pasadena
| Date | Item Type | Item | Description | Info Location | County | City | Meeting Type | id |
|---|---|---|---|---|---|---|---|---|
| April 15, 2026 | Closed Session Item | a | a. Receive and file this report on the status of the City's Self-Insurance Fund (Fund 103); | April 15, 2026 Closed Session Item # a | LA County | South Pasadena | City Council | 6ac4378a878302ed9bef89b1 |
| April 15, 2026 | Closed Session Item | b | b. Authorize the City Manager to execute the necessary PRISM program documentation to increase the City's General Liability Self-Insured Retention (SIR) from $100,000 to $250,000 per occurrence, effective July 1, 2026; and | April 15, 2026 Closed Session Item # b | LA County | South Pasadena | City Council | 6ac4378a878302ed9bef89b5 |
| April 15, 2026 | Closed Session Item | c | c. Direct staff to place the resulting savings in premium into Fund 103 general liability claims expenditure line item to cover increased claim liability. | April 15, 2026 Closed Session Item # c | LA County | South Pasadena | City Council | 6ac4378a878302ed9bef89b4 |
| April 15, 2026 | Closed Session Item | d | d. Find that the Project is exempt from CEQA pursuant to Section 15301, Class 1 "existing facilities."; and | April 15, 2026 Closed Session Item # d | LA County | South Pasadena | City Council | 6ac4378a878302ed9bef89ba |
| April 15, 2026 | Closed Session Item | e | e. Authorize the City Manager to execute the Contract. | April 15, 2026 Closed Session Item # e | LA County | South Pasadena | City Council | 6ac4378a878302ed9bef89b9 |
| April 15, 2026 | Item | 1 | 1. A PROCLAMATION DECLARING APRIL 29, 2026, AS DENIM DAY IN THE CITY OF SOUTH PASADENA | April 15, 2026 Item # 1 | LA County | South Pasadena | City Council | 6ac4378a878302ed9bef89b7 |
| April 15, 2026 | Item | 2 | 2. A PROCLAMATION DECLARING APRIL 22, 2026, AS EARTH DAY IN THE CITY OF SOUTH PASADENA | April 15, 2026 Item # 2 | LA County | South Pasadena | City Council | 6ac4378a878302ed9bef89bb |
| April 15, 2026 | Item | 3 | 3. A PROCLAMATION FOR LIBRARY VOLUNTEER RECOGNITION DAY | April 15, 2026 Item # 3 | LA County | South Pasadena | City Council | 6ac4378a878302ed9bef89b8 |
| April 15, 2026 | Item | 4 | 4. A PROCLAMATION DECLARING APRIL 24, 2026, AS ARBOR DAY IN THE CITY OF SOUTH PASADENA | April 15, 2026 Item # 4 | LA County | South Pasadena | City Council | 6ac4378a878302ed9bef89b6 |
| April 15, 2026 | Item | 5 | 5. A PROCLAMATION DECLARING APRIL 19, 2026 - APRIL 25, 2026, AS CALIFORNIA MOSQUITO AWARENESS WEEK IN THE CITY OF SOUTH PASADENA CLOSED SESSION ANNOUNCEMENTS | April 15, 2026 Item # 5 | LA County | South Pasadena | City Council | 6ac4378a878302ed9bef89b3 |
| April 15, 2026 | Item | 6 | 6. CLOSED SESSION ANNOUNCEMENTS PUBLIC COMMENT | April 15, 2026 Item # 6 | LA County | South Pasadena | City Council | 6ac4378a878302ed9bef89b0 |
| April 15, 2026 | Item | 7 | 7. PUBLIC COMMENT - GENERAL (NON-AGENDA ITEMS) General Public Comment will be limited to 30 minutes at the beginning of the agenda. If there are speakers remaining in the queue, they will be heard at the end of the meeting. Only Speakers who submit a Public Comment card within the first 30 minutes of Public Comment period will be queued up to speak. CHANGES TO THE AGENDA | April 15, 2026 Item # 7 | LA County | South Pasadena | City Council | 6ac4378a878302ed9bef89b2 |
| April 15, 2026 | Item | 8 | 8. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA CONSENT CALENDAR OPPORTUNITY TO COMMENT ON CONSENT CALENDAR Items listed under the Consent Calendar are considered by the City Manager to be routine in nature and will be enacted by one motion unless a public comment has been received or Councilmember requests otherwise, in which case the item will be removed for separate consideration. Any motion relating to an ordinance or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate. | April 15, 2026 Item # 8 | LA County | South Pasadena | City Council | 6ac4378a878302ed9bef89d2 |
| April 15, 2026 | Item | 9 | 9. CONSIDERATION OF APPROVAL OF THE REGULAR CITY COUNCIL MEETING MINUTES FOR MARCH 18, 2026 AND THE SPECIAL CITY COUNCIL MEETING MINUTES FOR APRIL 8, 2026 Recommendation It is recommended that the City Council approve the minutes from the Regular City Council meeting held on March 18, 2026 and the Special City Council meeting held on April 8, 2026. | April 15, 2026 Item # 9 | LA County | South Pasadena | City Council | 6ac4378a878302ed9bef89d1 |
| April 15, 2026 | Item | 10 | 10. CONSIDERATION TO RECEIVE AND FILE THE 2025 ANNUAL PROGRESS REPORT (APR) FOR THE GENERAL PLAN HOUSING ELEMENT Recommendation It is recommended that the City Council receive and file the 2025 Annual Progress Report | April 15, 2026 Item # 10 | LA County | South Pasadena | City Council | 6ac4378a878302ed9bef89c7 |
| April 15, 2026 | Item | 11 | 11. CONSIDERATION TO APPROVE THE SECOND AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH WILLIAM HEZMALHALCH ARCHITECTS FOR ARCHITECTURAL DESIGN SERVICES INCREASING THE COMPENSATION IN THE AMOUNT OF $90,000 FOR A NEW AGGREGATE TOTAL OF $150,000 AND EXTENDING THE TERM BY THREE YEARS TO OCTOBER 31, 2029. Recommendation It is recommended that the City Council approve the Second Amendment to the Professional Services Agreement with William Hezmalhalch Architects for architectural design review services for the City. | April 15, 2026 Item # 11 | LA County | South Pasadena | City Council | 6ac4378a878302ed9bef89c8 |
| April 15, 2026 | Item | 12 | 12. CONSIDERATION TO RECEIVE AND FILE THE JANUARY 2026 MONTHLY BUDGET REPORT Recommendation It is recommended that the City Council receive and file the monthly budget report through January 31, 2026 (Attachment 1). | April 15, 2026 Item # 12 | LA County | South Pasadena | City Council | 6ac4378a878302ed9bef89ca |
| April 15, 2026 | Item | 13 | 13. CONSIDERATION TO APPROVE THE FIFTH AMENDMENT TO THE AGREEMENT WITH CALIFORNIA METRO PATROL FOR SECURITY GUARD SERVICES TO EXTEND THE AGREEMENT TERM TO MAY 31, 2026 Recommendation It is recommended that the City Council consider approving the fifth amendment to the Agreement with California Metro Patrol for security guard services at the Library to extend the agreement term to May 31, 2026. | April 15, 2026 Item # 13 | LA County | South Pasadena | City Council | 6ac4378a878302ed9bef89c9 |
| April 15, 2026 | Item | 14 | 14. CONSIDERATION OF THE AWARD OF A CONSTRUCTION CONTRACT TO KOBA CONSTRUCTION, INC. IN AN AMOUNT NOT TO EXCEED $82,800.00 FOR THE ARROYO SECO GOLF COURSE 13TH HOLE FENCING REPLACEMENT PROJECT (PROJECT NO. 5231) Recommendation It is recommended that the City Council: a. Approve the specifications for the Arryo Seco Golf Course 13th Hole Fencing Replacement Project (Project); b. Award a construction contract to KOBA Construction, Inc. for construction services for the Project for an amount not to exceed $82,800 which includes the proposed bid amount of $69,000 and a 20% contingency of $13,800; c. Reject all other bids received; d. Find that the Project is exempt from CEQA pursuant to Section 15301, Class 1 "existing facilities."; and e. Authorize the City Manager to execute the agreement and all related documents. | April 15, 2026 Item # 14 | LA County | South Pasadena | City Council | 6ac4378a878302ed9bef89d0 |
| April 15, 2026 | Item | 15 | 15. CONSIDER THE ADOPTION OF RESOLUTION NO. 7991 TO DE-LIST 1806 CAMDEN AVENUE FROM THE CITY'S INVENTORY OF CULTURAL RESOURCES Recommendation It is recommended that the City Council adopt Resolution No. 7991 approving the removal and de-listing of the property located at 1806 Camden Avenue from the City's Inventory of Cultural Resources. | April 15, 2026 Item # 15 | LA County | South Pasadena | City Council | 6ac4378a878302ed9bef89cd |
| April 15, 2026 | Item | 16 | 16. CONSIDERATION TO ADOPT RESOLUTION NO. 7992 APPROPRIATING BUDGET TRANSFERS TO RESOLVE NEGATIVE FUND BALANCES IN THE PROGRAMS AND PROJECTS FUND (FUND 107) AND MOBILE SOURCE AIR POLLUTION REDUCTION REVIEW COMMITTEE FUND (FUND 238) Recommendation It is recommended that the City Council adopt Resolution No. 7992 (Attachment 1) appropriating the following budget transfers: a) $325,222 from Unassigned General Fund Reserve to Fund 238 (MSRC Fund) to eliminate the fundâs negative fund balance; and b) $314,877 from Assigned General Fund Balance to Fund 107 (Programs and Projects Fund) to eliminate the fundâs negative fund balance. | April 15, 2026 Item # 16 | LA County | South Pasadena | City Council | 6ac4378a878302ed9bef89cb |
| April 15, 2026 | Item | 17 | 17. CONSIDERATION TO ADOPT RESOLUTION 7993 TO ESTABLISH THE JOB SPECIFICATION FOR THE SENIOR BUILDING INSPECTOR AND SALARY RANGE, REVISE THE SALARY RANGE OF THE PERMIT TECHNICIAN, AND ADD ONE (1) SENIOR BUILDING INSPECTOR AND ONE (1) PERMIT TECHNICIAN. Recommendation It is recommended that the City Council adopt Resolution No. 7993 establishing the job specification for the Senior Building Inspector and salary range, revising the salary range for the Permit Technician, as well as the approving the addition of one (1) Senior Building Inspector and one (1) Permit Technician position. | April 15, 2026 Item # 17 | LA County | South Pasadena | City Council | 6ac4378a878302ed9bef89cc |
| April 15, 2026 | Item | 18 | 18. CONSIDERATION OF APPROVAL OF A PURCHASE ORDER FOR ALTA PLANNING + DESIGN, INC. IN THE AMOUNT OF $48,586 FOR PAYMENT OF OUTSTANDING INVOICES FOR THE SLOW STREETS PROGRAM AND ADOPTION OF RESOLUTION NO. 7995 APPROVING A BUDGET AMENDMENT TO APPROPRIATE PROPOSITION C LOCAL RETURNS FUNDS TO THE PROJECT Recommendation It is recommended that the City Council: a. Authorize the City Manager to approve a purchase order for Alta Planning + Design, Inc. in the amount of $48,586 for payment of outstanding invoices related to professional services performed under the Slow Streets Program; and b. Adopt Resolution No. 7995 (Attachment No. 2) amending the Fiscal Year 2025- 2026 Capital Improvement Project budget to appropriate $50,000 to the project budget from Proposition C Local Return Funds. c. Authorize the City Manager to execute any documents necessary to implement this action. | April 15, 2026 Item # 18 | LA County | South Pasadena | City Council | 6ac4378a878302ed9bef89c0 |
| April 15, 2026 | Item | 19 | 19. CONSIDERATION OF ADOPTION OF RESOLUTION NO. 7996 AMENDING THE FISCAL YEAR 2025-2026 ADOPTED BUDGET FOR THE NORTH-SOUTH FAIR OAKS INTELLIGENT TRANSPORTATION SYSTEMS DEPLOYMENT PROJECT RABA01- 5071(024) USING PROPOSITION C LOCAL RETURN FUNDS AND AUTHORIZE THE CITY MANAGER TO AMEND THE PURCHASE ORDERS ISSUED FOR THE PROJECT, REFUND ANY FUNDS TO CALTRANS AND TAKE ALL ACTIONS NECESSARY TO EFFECTUATE RESOLUTION NO. 7996 Recommendation It is recommended that the City Council: a. Adopt Resolution No. 7996 amending the Fiscal Year 2025-2026 Capital Improvement Project budget for the North-South Fair Oaks Intelligent Transportation Systems Deployment Project to utilize $1,295,051.09 of Fund 207 (Proposition C Local Return). b. Authorize staff to reconcile expenses from previous and current Fiscal Years to Proposition C in accordance with the budget. c. Authorize the City Manager to amend the funding sources for the Purchase Orders issued to KOA/Lochner and Iteris Inc. to utilize the appropriated Proposition C Local Return Funds instead of currently approved funding sources. | April 15, 2026 Item # 19 | LA County | South Pasadena | City Council | 6ac4378a878302ed9bef89bc |
| April 15, 2026 | Item | 20 | 20. CONSIDERATION OF APPROVAL OF AN AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH TAKE TO TWO LLC., FOR FILM PROGRAM CONSULTANT SERVICES, IN THE AMOUNT OF $69,700, FOR A NEW TOTAL NOT TO EXCEED AMOUNT OF $99,700, AND ADOPTION OF RESOLUTION NO. 7997 APPROVING A BUDGET AMENDMENT TO APPROPRIATE $69,700 TO FUND THE PROPOSED AMENDMENT Recommendation It is recommended that the City Council: 1. Approve the amendment to the professional services agreement with Take to Two LLC., for film program consultant services, in the amount of $69,700, for a new total not to exceed amount of $99,700 and amend the termination date; and 2. Adopt Resolution No. 7997, approving a budget amendment to appropriate funds in the amount of $69,700 to Account No. 101-2010-2011-8180-000 (Contract Services) and in revenue Account No. 101-0000-0000-4445-000 (Filming Permits) | April 15, 2026 Item # 20 | LA County | South Pasadena | City Council | 6ac4378a878302ed9bef89c5 |
| April 15, 2026 | Item | 21 | 21. CONSIDERATION OF THE AWARD OF A CONSTRUCTION CONTRACT TO RAMCO CONSTRUCTION, INC. IN AN AMOUNT NOT TO EXCEED $91,885.00 FOR THE LIBRARY NORTHEAST RAMP LIGHTING PROJECT (PROJECT NO. 5149) Recommendation It is recommended that the City Council: a. Approve the plans and specifications for the Library Northeast Ramp Lighting Project (Project); b. Award a construction contract to RAMCO Construction, Inc. for construction services for the Project not to exceed $91,885.00, including the proposed bid amount of $79,900.00 and a 15% contingency of $11,985.00; c. Reject all other bids received; d. Find that the Project is exempt from CEQA pursuant to Section 15301, Class 1 "existing facilities."; and e. Authorize the City Manager to execute the Contract. | April 15, 2026 Item # 21 | LA County | South Pasadena | City Council | 6ac4378a878302ed9bef89c6 |
| April 15, 2026 | Item | 22 | 22. CONSIDERATION TO APPROVE AN INCREASE IN THE PURCHASE ORDER AMOUNT FROM $120,953.67 TO $131,962.24, FOR THE PURCHASE OF TWO FERNO POWER X2 POWERED GURNEYS, AND TWO FERNO POWER F2 FASTENING SYSTEMS FROM FERNO-WASHINGTON INC. Recommendation It is recommended that the City Council approve an increase to the purchase order amount from $120,953.67 to $131,962.24 for the purchase of two Ferno Power X2 powered gurneys and two Ferno Power F2 fastening systems from Ferno-Washington Inc., fully funded through Measure B. | April 15, 2026 Item # 22 | LA County | South Pasadena | City Council | 6ac4378a878302ed9bef89c4 |
| April 15, 2026 | Item | 23 | 23. CONSIDERATION TO APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH CITIGUARD INC. FOR SECURITY GUARD SERVICES AT THE LIBRARY ($362,500) AND FOR PATROL SERVICES AT CITY-OWNED VACANT RESIDENTIAL PROPERTIES ($40,000), FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $402,500 Recommendation Staff recommends that the City Council authorize the City Manager to execute a five-year Agreement with Citiguard Inc. for security guard services at the Library in an amount of $362,500, and to authorize an additional $40,000 for patrol services at multiple vacant City-owned residential properties within the city, for a total contract amount not to exceed $402,500 and in the final form approved by the City Attorney. | April 15, 2026 Item # 23 | LA County | South Pasadena | City Council | 6ac4378a878302ed9bef89c3 |
| April 15, 2026 | Item | 24 | 24. CONSIDERATION OF A LEGAL SERVICES AGREEMENT WITH KRONICK MOSKOVITZ TIEDEMANN & GIRARD FOR SPECIAL COUNSEL SERVICES Recommendation Approve the legal services agreement with Kronick Moskovitz Tiedemann & Girard for special counsel services. ACTION/DISCUSSION | April 15, 2026 Item # 24 | LA County | South Pasadena | City Council | 6ac4378a878302ed9bef89be |
| April 15, 2026 | Item | 25 | 25. RECEIVE A REPORT ON THE SELF-INSURANCE FUND AND CONSIDERATION TO INCREASE THE CITY'S GENERAL LIABILITY SELF-INSURED RETENTION FROM $100,000 TO $250,000 PER OCCURRENCE Recommendation It is recommended that the City Council: a. Receive and file this report on the status of the City's Self-Insurance Fund (Fund 103); b. Authorize the City Manager to execute the necessary PRISM program documentation to increase the City's General Liability Self-Insured Retention (SIR) from $100,000 to $250,000 per occurrence, effective July 1, 2026; and c. Direct staff to place the resulting savings in premium into Fund 103 general liability claims expenditure line item to cover increased claim liability. | April 15, 2026 Item # 25 | LA County | South Pasadena | City Council | 6ac4378a878302ed9bef89bd |
| April 15, 2026 | Item | 26 | 26. CONSIDERATION TO APPROVE THE FIRST AMENDMENT TO THE CITY MANAGER EMPLOYMENT AGREEMENT BETWEEN THE CITY OF SOUTH PASADENA AND TODD HILEMAN AND ADOPT RESOLUTION NO. 7994, APPROVING AND ADOPTING THE AMENDED SALARY SCHEDULE FOR THE POSITION OF CITY MANAGER Recommendation The City Attorney recommends that the City Council approve the First Amendment to the Hileman and adopt Resolution No. 7994 approving and adopting the amended salary schedule for the position of City Manager. INFORMATIONAL REPORTS | April 15, 2026 Item # 26 | LA County | South Pasadena | City Council | 6ac4378a878302ed9bef89c1 |
| April 15, 2026 | Item | 27 | 27. RECEIVE AND FILE THE CAPITAL IMPROVEMENT PROGRAM QUARTERLY UPDATE Recommendation It is recommended that the City Council receive and file the Capital Improvement Program Quarterly Update report. PUBLIC COMMENT - CONTINUED | April 15, 2026 Item # 27 | LA County | South Pasadena | City Council | 6ac4378a878302ed9bef89c2 |
| April 15, 2026 | Item | 28 | 28. CONTINUED PUBLIC COMMENT - GENERAL This time is reserved for speakers in the Public Comment queue not heard during the first 30 minutes of Item No. 2. No new speakers will be accepted at this time. COMMUNICATIONS | April 15, 2026 Item # 28 | LA County | South Pasadena | City Council | 6ac4378a878302ed9bef89cf |
| April 15, 2026 | Item | 29 | 29. COUNCILMEMBER COMMUNICATIONS | April 15, 2026 Item # 29 | LA County | South Pasadena | City Council | 6ac4378a878302ed9bef89ce |
| April 15, 2026 | Item | 30 | 30. CITY MANAGER COMMUNICATIONS | April 15, 2026 Item # 30 | LA County | South Pasadena | City Council | 6ac4378a878302ed9bef89bf |