West Hollywood — 2023-05-15

2.A. POSTING OF AGENDA: SUBJECT: The agenda for the meeting\nof Monday, May 15, 2023 was posted at City Hall, Plummer\nPark, the Sheriff’s Station, and at the West Hollywood Library\non Wednesday, May 10, 2023.\nRECOMMENDATION: Receive and file.\nSTAFF REPORT

2.C. APPROVAL OF DEMAND REGISTER NO. 929 [L. QUIJANO, C.\nCORRALES, S. HERNANDEZ]:\nThe City Council shall receive the Demand Register for period\nending May 5, 2023 pursuant to Sections 37201 to 37210 of the\nGovernment Code of the State of California.\nRECOMMENDATION: Approve Demand Register No. 929 and\nadopt Resolution No. 23-039, “A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF WEST HOLLYWOOD APPROVING\nPAYMENT OF DEMANDS PRESENTED ON DEMAND REGISTER\nNO. 929.”\nSTAFF REPORT

2.D. CLAIMS ADMINISTRATION [J. JIMENEZ, M. CROWDER]:\nThe City Council is receiving notification that the City’s third-party\nadministrator Carl Warren & Co. has denied one (1) Claims for\nDamages filed against the City.\nRECOMMENDATION: Receive and file.\nSTAFF REPORT

2.E. ADOPT ORDINANCE NO. 23-16 (2ND READING) “AN\nORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST\nHOLLYWOOD, AMENDING ORDINANCE NO. 23-07 TO FIX A\nNUMBERING ERROR AND RENUMBER WEST HOLLYWOOD\nMUNICIPAL CODE ARTICLE 2, TITLE 9, CHAPTER 9.28\n(PROHIBITING FALSE AND MISLEADING ADVERTISING BY\nPREGNANCY CRISIS CENTER) AS CHAPTER 9.23, AND\nRETAINING EXISTING ARTICLE 2, TITLE 9, CHAPTER 9.28\n(PROHIBITION ON BASIS OF SEXUAL ORIENTATION AND\nGENDER IDENTITY)” [M. CROWDER, L. MORALES]:\nThe City Council will waive further reading and adopt Ordinance\nNo. 23-16, amending Ordinance No. 23-07 to fix a numbering error\nrenumbering West Hollywood Municipal Code Article 2, Title 9,\nChapter 9.28 (prohibiting false and misleading advertising by\nPregnancy Crisis Center) as Chapter 9.23, and retaining existing\nArticle 2, Title 9, Chapter 9.28 (prohibition on basis of sexual\norientation and gender identity).\nRECOMMENDATION: Waive further reading and adopt Ordinance\nNo. 23-16, “AN ORDINANCE OF THE CITY COUNCIL OF THE\nCITY OF WEST HOLLYWOOD, AMENDING ORDINANCE NO. 23-\n07 TO FIX A NUMBERING ERROR AND RENUMBER WEST\nHOLLYWOOD MUNICIPAL CODE ARTICLE 2, TITLE 9, CHAPTER\n9.28 (PROHIBITING FALSE AND MISLEADING ADVERTISING BY\nPREGNANCY CRISIS CENTER) AS CHAPTER 9.23, AND\nRETAINING EXISTING ARTICLE 2, TITLE 9, CHAPTER 9.28\n(PROHIBITION ON BASIS OF SEXUAL ORIENTATION AND\nGENDER IDENTITY)”.\nSTAFF REPORT

2.F. ADOPT ORDINANCE NO. 23-17 (2ND READING) “AN\nORDINANCE OF THE CITY OF WEST HOLLYWOOD AMENDING\nSECTION 15.12.010 AND REPEALING SECTION 15.12.030 OF\nTHE WEST HOLLYWOOD MUNICIPAL CODE TO AUTHORIZE\nTHE ADOPTION OF FUTURE SEWER SERVICE CHARGES BY\nRESOLUTION” [M. CROWDER, L. MORALES]:\nThe City Council will waive further reading and adopt Ordinance\nNo. 23-17, amending Section 15.12.010 of the West Hollywood\nMunicipal Code to authorize the adoption of future sewer service\ncharges by resolution.\nRECOMMENDATION: Waive further reading and adopt Ordinance\nNo. 23-17, “AN ORDINANCE OF THE CITY OF WEST\nHOLLYWOOD AMENDING SECTION 15.12.010 AND REPEALING\nSECTION 15.12.030 OF THE WEST HOLLYWOOD MUNICIPAL\nCODE TO AUTHORIZE THE ADOPTION OF FUTURE SEWER\nSERVICE CHARGES BY RESOLUTION”.\nSTAFF REPORT

2.G. COMMISSION AND ADVISORY BOARD MEETING SYNOPSES\n[M. CROWDER, L. MORALES]:\nThe City Council will receive Synopses from the Public Facilities,\nRecreation and Infrastructure Commission, Disabilities Advisory\nBoard, and Senior Advisory Board regarding actions taken at their\nrecent meetings.\nRECOMMENDATION: Receive and File.\nSTAFF REPORT

2.H. TREASURER’S REPORT FOR MARCH 2023 [L. QUIJANO, C.\nCORRALES, K. BARENG]:\nThe City Council will receive the Treasurer’s Reports for the month\nended March 2023 pursuant to Section 53646 of the Government\nCode of the State of California.\nRECOMMENDATION: Receive and file the March 2023 Treasurer’s\nReport.\nSTAFF REPORT

2.I. 2023 WEHO PRIDE ARTS FESTIVAL UPDATE [L. BIERY, R.\nEHEMANN, M. CHE]:\nThe City Council will receive information on the 2023 WeHo Pride\nArts Festival’s events, exhibitions, and activities taking place\nbetween May 22 - June 30, 2023.\nRECOMMENDATION: Receive and approve the list of events,\nexhibitions, and activities for the 2023 WeHo Pride Arts Festival.\nSTAFF REPORT

2.J. WEST HOLLYWOOD CITY POET LAUREATE [L. BIERY, R.\nEHEMANN, M. CHE]:\nThe City Council will consider increasing the amount of the West\nHollywood City Poet Laureate honorarium stipend.\nRECOMMENDATION: Approve increasing the City Poet Laureate\nhonorarium stipend to $15,000 to be included in the Fiscal Year 24\nbudget.\nSTAFF REPORT

2.K. AUTHORIZE STAFF TO ISSUE A REQUEST FOR PROPOSAL\nTO REPLACE THE CITY’S CURRENT LEGACY FINANCE AND\nHUMAN RESOURCES ENTERPRISE RESOURCE PLANNING\n(ERP) SYSTEM [L. QUIJANO, C. CORRALES, A. RUIZ, E.\nTSIPIS, B. ROSEN]:\nThe City Council will consider authorizing staff to issue a Request\nfor Proposal to replace the City’s current legacy finance and human\nresources Enterprise Resource Planning (ERP) system.\nRECOMMENDATIONS: 1) Authorize staff to issue a Request for\nProposal to replace the city's current legacy Finance and Human\nResources ERP system; and 2) After proposal evaluation, return for\nauthorization to enter into an agreement with the vendor whose\nproposal best meets the needs of the City.\nSTAFF REPORT

2.L. REJECT THE BID RECEIVED AND RE-ADVERTISE FOR CIP\n2305, SAN VICENTE BOULEVARD AND ROSEWOOD AVENUE\nSTREET IMPROVEMENTS [S. CAMPBELL, J. GILMOUR, R.\nGARLAND]:\nThe City Council will consider rejecting the bid received to construct\nCIP 2305, San Vicente Boulevard and Rosewood Avenue Street\nImprovements, and authorize staff to reissue and re-advertise the\nbid.\nRECOMMENDATIONS: 1) Reject the bid to construct CIP 2305,\nSan Vicente Boulevard and Rosewood Avenue Street\nImprovements, as submitted on April 13, 2023, and return the\nassociated bid bond; and 2) Authorize staff to reissue and re-\nadvertise the bid solicitation to construct CIP 2305, San Vicente\nBoulevard and Rosewood Avenue Street Improvements.\nSTAFF REPORT

2.M. CONSTRUCTION AGREEMENT WITH T&G GLOBAL, LLC. FOR\nCIP 2304, DECORATIVE LANTERN PROJECT MID-CITY\nSTREET LIGHTING [S. CAMPBELL, J. GILMOUR, R.\nGARLAND]:\nThe City Council will consider approval of a construction agreement\nwith T&G Global, LLC to construct CIP 2304, Decorative Lantern\nProject Mid-City Street Lighting.\nRECOMMENDATIONS: 1) Approve a construction agreement with\nT&G Global, LLC dba St. Nick's, in the amount of $298,206.00, for\nthe construction of CIP 2304, Decorative Lantern Project Mid-City\nStreet Lighting; 2) Authorize the City Manager or designee to\nexecute documents incident to the agreement; 3) Authorize the City\nEngineer to approve change orders to the construction contract in\namount not-to-exceed 20% ($59,641.20) of the total agreement\namount; 4) Include a funding allocation in the amount of\n$357,847.20 for construction of CIP 2304, Decorative Lantern\nProject Mid-City Street Lighting and related costs in the Fiscal Year\n23/24 budget; and 5) Adopt Resolution No. 23-________: "A\nRESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST\nHOLLYWOOD APPROVING THE DESIGN AND PLANS FOR THE\nCONSTRUCTION OF CIP 2304, DECORATIVE LANTERN\nPROJECT MID-CITY STREET LIGHTING, PURSUANT TO\nGOVERNMENT CODE SECTION 830.6."\nSTAFF REPORT

2.N. AGREEMENT FOR SERVICES WITH EMERGENCY-1\nRESPONSE, INC. [D. RIVAS, M. KUSTANOVICH]:\nThe City Council will consider approving an agreement for services\nwith Emergency-1 Response, Inc. in the amount of $130,000 for\nmedical care center services during the West Hollywood Pride\nCelebration the weekend of June 2 through June 4, 2023, and\nduring Halloween on October 31, 2023.\nRECOMMENDATIONS: 1) Approve the Agreement for Services\nwith Emergency-1 Response, Inc. for a not-to-exceed amount of\n$130,000 for medical care center services during major special\nevents or activities occurring in the City; and 2) Authorize the City\nManager or designee to execute all documents incident to this\nagreement.\nSTAFF REPORT

2.O. AGREEMENT WITH NANCY BAKER CAHILL STUDIO FOR\nMOVING IMAGE MEDIA ARTWORK COMMISSION [L. BIERY, R.\nEHEMANN]:\nThe City Council will consider the recommendation from the Arts\nand Cultural Affairs Commission to approve the first commission of\na moving image artwork for the Moving Image Media Art Program\n(MIMA), Flesh and Blood, by artist Nancy Baker Cahill, for\nexhibition at on 8743 Sunset Boulevard and 9157 Sunset\nBoulevard, from October 1, 2024 – January 31, 2025.\nRECOMMENDATION: Approve the Agreement for Services with\nNancy Baker Cahill for a total not to exceed amount of $185,000\nand authorize the City Manager or designee to execute documents\nincident to the agreement.\nSTAFF REPORT

2.P. AUTHORIZE THE USE OF A COOPERATIVE PURCHASING\nAGREEMENT WITH USA SHADE - PLAYPOWER, INC. FOR\nSHADE STRUCTURES [S. CAMPBELL, H. COLLINS, E.\nHAMANT]:\nThe City Council will consider authorizing the use of the Sourcewell\ncooperative purchasing agreement with USA Shade – PlayPower,\nInc. to provide and install shade structures at City facilities to\ninclude the West Hollywood Park Dog Parks.\nRECOMMENDATION: Authorize the Finance & Technology\nServices Department to issue Purchase Orders to USA Shade –\nPlayPower, Inc., to provide an install shade at City facilities in a\ntotal amount not-to-exceed $400,000.\nSTAFF REPORT

2.Q. AMENDMENT TO MAINTENANCE AND SUPPORT AGREEMENT\nWITH SHARP BUSINESS SYSTEMS FOR COPYING AND\nREPRODUCTION EQUIPMENT [L. QUIJANO, E. TSIPIS, K.\nDEVINE]:\nThe City Council will consider authorizing an amendment to the\ncontract with Sharp Business Systems for an additional twenty-four\n(24) months of maintenance, support, and usage of Sharp copier\nand printing equipment at City facilities.\nRECOMMENDATIONS: 1) Approve Amendment No. 4 from Sharp\nBusiness Systems (Sharp) to extend the current contract for an\nadditional twenty-four (24) months; and 2) Authorize the City\nManager or designee to execute documents incident to this Lease\nAgreement.\nSTAFF REPORT

2.R. AMENDMENT TO THE AGREEMENT FOR SERVICES WITH\nMAROON SOCIETY [C. SCHROEDER, L. ISENBERG, D.\nMURRAY]:\nThe City Council will consider approving an amendment to the\nagreement for services with Maroon Society for HIV Zero\nEvaluation Services.\nRECOMMENDATION: Approve Amendment No. 9 to the agreement\nfor services with Maroon Society; Increase by $9,423 for a total not-\nto-exceed amount of $289,341 to provide HIV Zero Evaluation\nServices.\nSTAFF REPORT

2.S. AMENDMENT TO THE AGREEMENT FOR TREE\nMAINTENANCE SERVICES WITH WEST COAST ARBORISTS,\nINC. [S. CAMPBELL, H. COLLINS, E. HAMANT]:\nThe City Council will consider approving Amendment No. 1 with\nWest Coast Arborists, Inc. to provide Tree Maintenance Services.\nRECOMMENDATIONS: 1) Approve Amendment No. 1 to the\nAgreement with West Coast Arborists, Inc. to provide Tree\nMaintenance Services for an increased amount of $2,481,378.78\nand a new total not-to-exceed amount of $6,508,378.70; and 2)\nAuthorize the City Manager or designee to execute documents\nincident to the award of the Amendment.\nRECOMMENDATIONS: 1) Approve Amendment No. 1 to the\nAgreement with West Coast Arborists, Inc. to provide Tree\nMaintenance Services for an increased amount of $2,481,378.78\nand a new total not-to-exceed amount of $6,508,378.70; and 2)\nAuthorize the City Manager or designee to execute documents\nincident to the award of the Amendment.\nSTAFF REPORT

2.T. AMENDMENTS TO THE AGREEMENTS WITH ART\nCONSERVATORS FOR ART MAINTENANCE AND\nCONSERVATION ON-CALL SERVICES [L. BIERY, R.\nEHEMANN, M. MITCHELL]:\nThe City Council will consider amending the agreements for art\nmaintenance and conservation on-call services with Rosa Lowinger\n& Associates, Sculpture Conservation Studio of Constantinople Inc,\nand Silverlake Conservation LLC and extend the terms of the\nagreements.\nRECOMMENDATIONS: 1) Approve Amendment No. 1 to the\nagreement for services with Rosa Lowinger & Associates to extend\nthe term to June 30, 2024; 2) Approve Amendment No. 1 to the\nagreement for services with Sculpture Conservation Studio of\nConstantinople Inc to extend the term to June 30, 2024; 3) Approve\nAmendment No. 1 to the agreement for services with Silverlake\nConservation LLC to extend the term to June 30, 2024; and 4)\nAuthorize the City Manager or designee to execute documents\nincident to the agreement.\nSTAFF REPORT

2.U. CITY OF WEST HOLLYWOOD LIST OF TRANSPORTATION\nRELATED PROJECTS ELIGIBLE FOR FUNDING UNDER SB-1\n(BEALL) TRANSPORTATION FUNDING FY 2023-2024 [S.\nCAMPBELL, J. GILMOUR]:\nThe City Council will consider adopting a resolution specifying\ncertain transportation related projects eligible for funding under SB-\n1 (Beall) Transportation Funding to be completed during the next\nfiscal year. The project list included in the resolution will be\nsubmitted to the California Transportation Commission (CTC)\nbefore the deadline of July 1, 2023.\nRECOMMENDATIONS: 1) Adopt Resolution No. 23-________ "A\nRESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST\nHOLLYWOOD ADOPTING A LIST OF PROJECTS FOR FISCAL\nYEAR 2023-2024 FUNDED BY SB 1: THE ROAD REPAIR AND\nACCOUNTABILITY ACT OF 2017"; and 2) Direct staff to submit the\nCity's project list to the California Transportation Commission (CTC)\nbefore the July 1st, 2023, deadline.\nSTAFF REPORT

2.V. APPROVAL OF THE RECLASSIFICATION OF FOUR POSITION\n[J. JIMENEZ, C. LEUNG, C. KOKUBUN, J. LU]:\nThe City Council will consider the recommendation from the Human\nResources Division for approval of the reclassification of four\nexisting positions.\nRECOMMENDATIONS: 1) Approve the reclassification of the\nBuilding Maintenance Supervisor position within the Facilities and\nField Services Division of the Department of Public Works. Approve\nthe revised classification specification of Building Maintenance\nSupervisor. Authorize salary placement from 5270n to 5280n; 2)\nApprove the reclassification of the Street Maintenance Supervisor\nposition within the Facilities and Field Services Division of the\nDepartment of Public Works. Approve the revised classification\nspecification of Street Maintenance Supervisor. Authorize salary\nplacement from 5270n to 5280n; 3) Approve the reclassification of\nthe Urban Forest and Landscape Maintenance Supervisor position\nwithin the Facilities and Field Services Division of the Department\nof Public Works. Approve the revised classification specification of\nUrban Forest and Landscape Maintenance Supervisor. Authorize\nsalary placement from 5270n to 5280n; and 4) Approve the\nreclassification of one Rent Stabilization and Housing Information\nCoordinator position within the Rent Stabilization Division of the\nHuman Services and Rent Stabilization Department. Approve the\nrevised classification specification of Rent Stabilization Supervisor.\nAuthorize salary placement from 5270e to 5280e.\nSTAFF REPORT

6.A. CONSIDERATION OF THE ANNUAL REPORT OF THE SUNSET\nSTRIP BUSINESS IMPROVEMENT DISTRICT AND ADOPTION\nOF A RESOLUTION OF INTENTION TO LEVY AN ASSESSMENT\nFOR THE 2023-2024 FISCAL YEAR [L. BIERY, T. COYNE]:\nThe City Council will initiate preliminary proceedings regarding the\nlevy of an annual assessment against businesses within the West\nHollywood Sunset Strip Business Improvement District for Fiscal\nYear 2023-2024. This includes the consideration of approval of the\nDistrict annual report, adoption of a resolution of intention to levy an\nassessment for Fiscal Year 2023-2024 and scheduling a public\nhearing for June 26, 2023.\nRECOMMENDATIONS: 1) Adopt Resolution No. 23-_______, "A\nRESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST\nHOLLYWOOD APPROVING THE ANNUAL REPORT OF THE\nADVISORY BOARD TO THE WEST HOLLYWOOD DESIGN\nDISTRICT, DECLARING ITS INTENTION TO LEVY AN\nASSESSMENT AGAINST BUSINESSES WITHIN THE WEST\nHOLLYWOOD DESIGN DISTRICT FOR FISCAL YEAR 2023-2024,\nAND SETTING A TIME AND PLACE FOR PUBLIC HEARING"; and\n2) Direct staff to notice a public hearing to be held on June 26,\n2023, to hear protests or objections to the District's proposed\nassessment and activities for Fiscal Year 2023-2024.\nSTAFF REPORT\nITEM 6.A. - ATTACHMENT A\nITEM 6.A. - ATTACHMENT B

6.B. CONSIDERATION OF THE ANNUAL REPORT OF THE\nADVISORY BOARD TO THE WEST HOLLYWOOD DESIGN\nDISTRICT AND ADOPTION OF A RESOLUTION OF INTENTION\nTO LEVY AN ASSESSMENT FOR THE 2023-2024 FISCAL YEAR\n[L. BIERY, T. COYNE]:\nThe City Council will initiate preliminary proceedings regarding the\nestablishment of the West Hollywood Design District (District) for\nFiscal Year 2023-2024. Preliminary steps include the consideration\nof approval of the District annual report and adoption of a resolution\nof intention to levy an assessment for Fiscal Year 2023-2024 and\nscheduling a public hearing for June 26, 2023.\nRECOMMENDATIONS: 1) Adopt Resolution No. 23-_______, "A\nRESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST\nHOLLYWOOD APPROVING THE ANNUAL REPORT OF THE\nADVISORY BOARD TO THE WEST HOLLYWOOD DESIGN\nDISTRICT, DECLARING ITS INTENTION TO LEVY AN\nASSESSMENT AGAINST BUSINESSES WITHIN THE WEST\nHOLLYWOOD DESIGN DISTRICT FOR FISCAL YEAR 2023-2024,\nAND SETTING A TIME AND PLACE FOR PUBLIC HEARING"; and\n2) Direct staff to notice a public hearing to be held on June 26,\n2023, to hear protests or objections to the District's proposed\nassessment and activities for Fiscal Year 2023-2024.\nSTAFF REPORT\nITEM 6.B. - ATTACHMENT A\nITEM 6.B. - ATTACHMENT B

6.C. LEVY OF ANNUAL ASSESSMENT FOR SANTA MONICA\nBOULEVARD MAINTENANCE DISTRICT FOR FISCAL YEAR\n2023-2024 [L. BIERY, T. COYNE, J. GILMOUR]:\nThe City Council will consider adopting a resolution of intention for\nthe proposed levy of assessments for the Santa Monica Boulevard\nMaintenance District (District) for fiscal year 2023-2024 which will\nprovide for holiday decorations; and set a public hearing for June\n26, 2023.\nRECOMMENDATIONS: 1) Adopt Resolution No. 23-________: "A\nRESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST\nHOLLYWOOD APPROVING THE REPORT OF THE ENGINEER,\nDECLARING ITS INTENTION TO LEVY AND COLLECT\nASSESSMENTS WITHIN THE SANTA MONICA BOULEVARD\nMAINTENANCE DISTRICT FOR THE 2023-2024 FISCAL YEAR,\nAND SETTING A TIME AND PLACE FOR PUBLIC HEARING"; and\n2) Direct staff to notice a public hearing to be held on June 26,\n2023, to hear protests or objections to the District's proposed\nassessment and activities for Fiscal Year 2023-2024.\nSTAFF REPORT\nITEM 6.C. - ATTACHMENT A\nITEM 6.C. - ATTACHMENT B

6.D. CONSTRUCTION AGREEMENT WITH PALP INC. DBA EXCEL\nPAVING COMPANY AND AMENDMENT NO. 13 TO THE\nAGREEMENT FOR SERVICES WITH MICHAEL BAKER\nINTERNATIONAL FOR CIP 2303, SANTA MONICA BLVD\nBETWEEN CRESCENT HEIGHTS BLVD. AND LA CIENEGA\nBLVD. PAVEMENT REPAIR PROGRAM [S. CAMPBELL, J.\nGILMOUR]:\nThe City Council will consider approval of a construction agreement\nwith PALP Inc. dba Excel Paving Company to construct CIP No.\n2303, Santa Monica Blvd. between Crescent Heights Blvd. and La\nCienega Blvd. Pavement Repair Program and amending the\nagreement for services with Michael Baker International to increase\nthe not-to-exceed amount and extend the agreement.\nRECOMMENDATIONS: 1) Approve a Construction Agreement with\nPALP Inc. dba Excel Paving Company in the amount of\n$1,498,750.00 for the construction of CIP No. 2303, Santa Monica\nBlvd. between Crescent Heights Blvd. and La Cienega Blvd.\nPavement Repair Program, and authorize the City Manager or\ndesignee to execute documents incident to the Agreement; 2)\nAuthorize the City Engineer to approve change orders to the\nAgreement in an amount not-to-exceed 25% ($374,687.50) of the\ntotal Agreement amount; 3) Authorize the Director of Finance &\nTechnology Services to allocate an additional $880,549.40 from\nunallocated reserves in the Santa Monica Reconstruction Fund to\naccount number 303-4-08-84-704028 for construction of CIP No.\n2303, Santa Monica Blvd. between Crescent Heights Blvd. and La\nCienega Blvd. Pavement Repair Program and its related costs; 4)\nApprove Amendment No. 13 to the Agreement for Services with\nMichael Baker International to increase the amount of the\nAgreement by $150,415.00 for a total not-to-exceed amount of\n$1,028,620.83, and extend the term of the Agreement, and\nauthorize the City Manager or designee to execute documents\nincident to the agreement; and 5) Adopt Resolution No. 23-\n_______, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF WEST HOLLYWOOD APPROVING THE DESIGN AND PLANS\nFOR THE CONSTRUCTION OF CIP 2303, SANTA MONICA BLVD\nBETWEEN CRESCENT HEIGHTS BLVD. AND LA CIENEGA\nBLVD. PAVEMENT REPAIR PROGRAM, PURSUANT TO\nGOVERNMENT CODE SECTION 830.6."\nSTAFF REPORT\nITEM 6.D. - ATTACHMENT A\nITEM 6.D. - ATTACHMENT B\nITEM 6.D. - ATTACHMENT C

6.E. PROGRAMMING FOR HALLOWEEN 2023 [Y. QUARKER, C.\nSMITH, M. REATH, D. RIVAS, L. BIERY, T. COYNE]:\nThe City Council will consider approval of a 2023 Halloween event.\nRECOMMENDATION: Approve the general programming outline for\nHalloween 2023: street closures, temporary infrastructure (portable\ntoilets and lighting), Special Event Permit fee waivers, enhanced\npublic safety resources, and a DJ.\nSTAFF REPORT\nITEM 6.E. - ATTACHMENT A

6.F. SET DATE FOR THE ANNUAL CONGRESS OF COMMISSIONS\nAND ADVISORY BOARDS [J. JIMENEZ, M. CROWDER, L.\nMORALES]:\nThe City Council will consider scheduling the 2023 Annual\nCongress of Commissions and Advisory Boards.\nRECOMMENDATIONS: 1) Direct the City Clerk to schedule the\nAnnual Congress of Commissions and Advisory Boards on\nAlternate date as decided upon by the City Council.\nSTAFF REPORT

6.G. A RESOLUTION TO RESCIND PREVIOUSLY ADOPTED\nRESOLUTIONS THAT RESTRICTED CITY-SPONSORED\nTRAVEL TO CERTAIN CITIES AND STATES [C. BYERS, Y.\nQUARKER, J. DEL TORO, H. MOLINA]:\nThe City Council will consider adopting a resolution to rescind\npreviously adopted resolutions that restricted City-sponsored travel\nto certain cities and states that enacted policies that run counter to\nthe core values embraced by the City of West Hollywood.\nRECOMMENDATIONS: 1) Adopt Resolution No. 23-________: "A\nRESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST\nHOLLYWOOD RESCINDING RESOLUTIONS WHICH\nRESTRICTED CITY-SPONSORED TRAVEL TO CERTAIN CITIES\nAND STATES THAT ENACTED POLICIES THAT RUN COUNTER\nTO THE VALUES EMBRACED BY THE CITY OF WEST\nHOLLYWOOD;" and 2) Direct staff to send copies of the adopted\nresolution to California Governor Gavin Newsom, California State\nSenator Ben Allen, California State Assembly Member Rick Chavez\nZbur, and other parties as deemed appropriate, including\nGovernors of states for which City-sponsored travel had been\npreviously restricted.\nSTAFF REPORT\nITEM 6.G. - ATTACHMENT A\nITEM 6.G. - ATTACHMENT B\nEXCLUDED CONSENT CALENDAR: Items removed from the Consent\nCalendar for separate discussion are considered at this time.\nPUBLIC COMMENT: This time is set aside for the public to address the\nCouncil on any item of interest within the subject matter jurisdiction of the\nCouncil that could not be heard under Item 1 at the beginning of the\nmeeting.\nCOUNCILMEMBER COMMENTS AND MEETING ATTENDANCE REPORTS:\nThis portion of the meeting is set aside for general comments,\nannouncements, requests of staff, subcommittee meeting reports, and/or\nother issues of concern from members of the City Council.

1. PUBLIC COMMENT: The City Council values your comments;\nhowever, pursuant to the Brown Act, the Council cannot take action\non items not listed on the posted agenda. The public comment\nperiod is limited to 20 minutes, with 2 minutes allotted for each\nspeaker. This public comment period is to address the City Council\non Consent Calendar items, other agenda items (if the member of\nthe public cannot be present at the time the item is considered) or\nitems of general interest within the jurisdiction of the City Council.\nAnother period is also reserved for general comment later in the\nmeeting for those that could not be heard at this time. Public\nHearing testimony will only be taken at the time of the hearing.

2. CONSENT CALENDAR: The following routine matters can be acted\nupon by one motion. Individual items may be removed by the\nCouncil for separate discussion. Items removed for separate\ndiscussion will be heard following New Business Items. The title is\ndeemed to be read and further reading waived of any ordinance\nlisted on the consent calendar for introduction or adoption.

3. PUBLIC HEARINGS:

4. LEGISLATIVE: None.

5. UNFINISHED BUSINESS:

6. NEW BUSINESS:

1.A. PUBLIC COMMENTS ON CONSENT CALENDAR ITEMS WHICH\nHAVE NOT BEEN REMOVED FROM THE CONSENT\nCALENDAR:

1.B. PUBLIC COMMENTS, GENERAL INTEREST:\nFISCAL IMPACT ON CONSENT CALENDAR:\nFISCAL IMPACT REPORT

3.A. USER FEE STUDY AND PROPOSED FEE RESOLUTION FOR\nFISCAL YEAR 2023-24 [L. QUIJANO, A. RUIZ, C. DUNCAN]:\nThe City Council will hold a public hearing, consider all pertinent\ntestimony, and consider adopting a resolution establishing fees and\ncharges for certain services provided by the City of West Hollywood\nfor Fiscal Year 2023-24. The City Council will also receive and file\nthe updated User Fee Study prepared by Willdan Financial\nServices.\nRECOMMENDATIONS: 1) Staff recommends that the City Council\nhold a public hearing, consider all pertinent testimony, and adopt\nResolution No. 23-________, "A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF WEST HOLLYWOOD ADOPTING\nFEES AND CHARGES FOR CERTAIN SERVICES PROVIDED BY\nTHE CITY OF WEST HOLLYWOOD;" and 2) Receive and file the\nUpdated User Fee Study prepared by Willdan Financial Services.\nSTAFF REPORT\nITEM 3.A. - ATTACHMENT A\nITEM 3.A. - ATTACHMENT B\nITEM 3.A. - ATTACHMENT C

3.B. APPEAL OF THE PLANNING COMMISSION’S CERTIFICATION\nOF A FINAL ENVIRONMENTAL IMPACT REPORT AND\nAPPROVAL TO DEMOLISH ALL EXISTING STRUCTURES ON\nSIX CONTIGUOUS PARCELS IN ORDER TO CONSTRUCT A\nNEW FIVE STORY, MIXED-USE DEVELOPMENT LOCATED AT\n8527-8555 SANTA MONICA BOULEVARD AND 8532-8552 N.\nWEST KNOLL DRIVE, WEST HOLLYWOOD, CALIFORNIA [J.\nKEHO, J. ALKIRE, L. YELTON]:\nThis item is regarding a timely filed appeal of the Planning\nCommission’s adoption of Resolution Nos. PC 22-1481 certifying a\nfinal Environmental Impact Report (EIR), adopting a Statement of\nOverriding Considerations, and adopting a Mitigation Monitoring\nand Reporting Program (MMRP), and PC 22-1482 which approved\nthe demolition of three, two-story commercial structures, surface\nparking lots, and four single-family dwelling units on six contiguous\nparcels (1.4-acre site) in order to construct a new, five-story,\n158,836-square-foot mixed-use development containing 44,274\nsquare feet of commercial space (including 12 live/work units, retail,\nrestaurant, office, and personal service uses), and 111 residential\napartment units (of which 17 are affordable) over three parking\nlevels (two of which are subterranean) with 347 parking spaces.\nThe project has not been amended or changed since the time of\nPlanning Commission’s approval. This project is subject to the\nHousing Accountability Act (HAA) as the project is 70% residential,\nexceeding the two-third residential threshold required under the\nHAA (Gov. Code 65589.5(h)(2)(B)). This project will add 111\nadditional residential units (including 17 affordable) to City’s existing\nhousing stock. As a qualifying HAA housing development project,\nthe project can only be denied with findings of a specific, adverse\nimpact to the public health and safety that cannot be satisfactorily\nmitigated (Gov. Code 65589.5 (d)(2)). The project also includes 12\nlive/work units, which is a unique land use that can provide a more\nreasonable cost of living by combining a live/work use that the City\nseeks to encourage. The project is near major transit, which follows\nthe state legislature’s recent intent to provide more housing near\npublic transportation and in transit corridors.\nRECOMMENDATIONS: Staff recommends that the City Council\nhold a public hearing, consider all pertinent testimony, deny the\nappeal, and uphold the Planning Commission's decision by\nadopting the following resolutions: 1) Resolution No. 23-_______:\n"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nWEST HOLLYWOOD DENYING THE APPEAL FILED BY CAROL\nWEINER AND CERTIFYING THE FINAL ENVIRONMENTAL\nIMPACT REPORT, ADOPTING A STATEMENT OF OVERRIDING\nCONSIDERATIONS, AND ADOPTING A MITIGATION\nMONITORING AND REPORTING PROGRAM FOR A PROPOSED\nMIXED-USE DEVELOPMENT LOCATED AT 8527-8555 SANTA\nMONICA BOULEVARD AND 8532-8552 N. WEST KNOLL DRIVE,\nWEST HOLLYWOOD, CALIFORNIA;" and 2) Resolution No. 23-\n________: "A RESOLUTION OF THE CITY COUNCIL OF THE\nCITY OF WEST HOLLYWOOD DENYING THE APPEAL FILED BY\nCAROL WEINER AND CONDITIONALLY APPROVING A\nDEMOLITION PERMIT AND DEVELOPMENT PERMIT TO\nDEMOLISH ALL EXISTING STRUCTURES ON SIX CONTIGUOUS\nPARCELS IN ORDER TO CONSTRUCT A NEW, FIVE-STORY,\nMIXED-USE DEVELOPMENT CONTAINING APPROXIMATELY\n44,274 SQUARE FEET OF COMMERCIAL SPACE AND 111\nRESIDENTIAL UNITS ABOVE THREE LEVELS OF PARKING\nWITH 347 PARKING SPACES LOCATED AT 8527-8555 SANTA\nMONICA BOULEVARD AND 8532-8552 N. WEST KNOLL DRIVE,\nWEST HOLLYWOOD, CALIFORNIA."\nSTAFF REPORT\nITEM 3.B. - ATTACHMENT A\nITEM 3.B. - ATTACHMENT B\nITEM 3.B. - ATTACHMENT C\nITEM 3.B. - ATTACHMENT D\nITEM 3.B. - ATTACHMENT E\nITEM 3.B. - ATTACHMENT F\nITEM 3.B. - ATTACHMENT G\nITEM 3.B. - ATTACHMENT H\nITEM 3.B. - ATTACHMENT I\nITEM 3.B. - ATTACHMENT J\nITEM 3.B. - ATTACHMENT K\nITEM 3.B. - ATTACHMENT L\nITEM 3.B. - ATTACHMENT M\nITEM 3.B. - ATTACHMENT N\nITEM 3.B. - ATTACHMENT O\nITEM 3.B. - ATTACHMENT P\nPUBLIC CORRESPONDENCE 5.12.23 (Morning)

5.A. ORGANIZATIONAL STRUCTURE UPDATE AND APPROVAL OF\nORGANIZATION CHART, ADDING ELEVEN FULL-TIME\nEQUIVALENT POSITIONS, AND ELIMINATING TEN FULL-TIME\nEQUIVALENT POSITIONS [D. WILSON, C. SAFRIET]:\nThe City Council will receive an update on organizational structure\nchanges and consider approval of adding eleven full-time\nequivalent (FTE) positions and eliminating ten FTE positions.\nRECOMMENDATIONS: 1) Approve the Proposed Organization\nChart effective July 1, 2023; 2) Approve adding the following new\npositions: a. Diversity & Inclusion Officer, b. Innovation Officer, c.\nSupervisor (Social Services), d. Specialist (Social Services), e.\nPublic Safety Manager, f. Recreation Specialist, g. Recreation\nLeader I (4 Part-Time), h. Public Works Inspector, i. Engineering\nPermit Technician, j. Assistant Director of Community Development;\n3) Approve eliminating the following positions: a. Innovation\nManager, b. Senior Innovation Analyst, c. Strategic Initiatives\nManager, d. Transportation & Transit Operations Technician, e.\nMediator, f. Public Safety Administrator, g. Recreation Leader II (1\nFull-Time), h. Recreation Leader I (3 Full-Time).\nSTAFF REPORT\nITEM 5.A. - ATTACHMENT A\nITEM 5.A. - ATTACHMENT B

5.B. SEMI-ANNUAL COMMUNITY SAFETY UPDATE [D. RIVAS, W.\nMOULDER, D. SMITH, C. SCHROEDER, C. PLANCK, L.\nISENBERG]:\nThe City Council will receive an update on community safety\nactivities, including crime data from October 2022 to April 2023;\nprogress of the Block by Block Security Ambassador Program;\ncollaboration between social services outreach and law\nenforcement; progress on training for the West Hollywood Sheriff’s\nStation and Block by Block Security Ambassadors; and confirm\ncitywide community safety contract staffing levels.\nRECOMMENDATIOS: 1) Receive an update and provide feedback\non community safety activities. 2) Confirm citywide community\nsafety contract staffing levels to consider as part of the Fiscal Year\n2023-24 budget.\nSTAFF REPORT\nITEM 5.B. - ATTACHMENT A\nITEM 5.B. - ATTACHMENT B\nITEM 5.B. - ATTACHMENT C

5.C. COMMISSION AND ADVISORY BOARD APPOINTMENTS AND\nRE-APPOINTMENTS [J. JIMENEZ, M. CROWDER, L.\nMORALES]:\nThe City Council will consider making direct and at-large\nappointments to City Commissions and Advisory Boards.\nRECOMMENDATIONS: 1) Make new appointments or re-\nappointments to City Commissions and Advisory Boards; with terms\nending February 28, 2025, as follows: Councilmember Byers to\nmake a direct appointment to the following: a. Senior Advisory\nBoard; Councilmember Heilman to make a direct appointment to\nthe following: a. Social Justice Advisory Board; 2) Call for\nnominations for the at-large appointments for the following\nCommissions and Advisory Boards: a. Arts & Cultural Affairs\nCommission: 2 at-large appointments, b. Business License\nCommission: 2 at-large appointments, c. Historic Preservation\nCommission: 2 at-large appointments, d. Human Services\nCommission: 2 at-large appointments, e. LGBTQ+ Commission: 2\nat-large appointments, f. Public Facilities, Recreation &\nInfrastructure Commission: 2 at-large appointments, g. Public\nSafety Commission: 2 at-large appointments, h. Rent Stabilization\nCommission: 2 at-large appointments, i. Transportation & Mobility\nCommission: 2 at-large appointments, j. Disabilities Advisory Board\n: 4 at-large appointments, k. Russian-Speaking Advisory Board: 4\nat-large appointments, l. Transgender Advisory Board: 4 at-large\nappointments, m. Women's Advisory Board: 4 at-large\nappointments.\nSTAFF REPORT\nITEM 5.C. - ATTACHMENT A