Santa Monica — 2024-05-14

10.A. Introduction and First Reading of an Ordinance Adding Section 3.75 to the\nMunicipal Code to Prohibit Harassment of Bicyclists and Provide for a Private\nRight of Action for Violations\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of categorical exemption pursuant to Section 15321 of the\nCalifornia Environmental Quality Act (CEQA) Guidelines;\n2. Introduce for first reading the attached ordinance adding Section 3.75 of the\nSanta Monica Municipal Code to prohibit harassment of bicyclists and provide\na private right of action for violations.\n11. STAFF ADMINISTRATIVE ITEMS

11.A. Annual Interdepartmental Update on Addressing Homelessness\nRecommended Action\nStaff recommends that the City Council:\n1. Receive the 2024 Annual Interdepartmental Update on Addressing\nHomelessness.\n2. Adopt the attached Proclamation declaring a local emergency on\nHomelessness through 05/31/2025 (Attachment A), unless repealed or\nextended by Council, due to the ongoing crisis of homelessness as evidenced\nby the 2023 increase in the Point-In-Time Count.\n3. Adopt a finding of no possibility of significant effect pursuant to Section\n15061(b)(3) (Common Sense Exemption) of the California Environmental\nQuality Act (CEQA) Guidelines.

16.A. Appointment to an unscheduled vacancy on the Commission on\nSustainability, Environmental Justice and the Environment for a term ending\non June 30, 2024. - New Item Received. 5/10/2024

16.B. Appointment to an unscheduled vacancy on the Transient Occupancy Tax\nAdvisory Committee for a term ending on June 30, 2025. - New Item Received.\n5/10/2024

16.C. Request of Mayor Brock that the City Attorney, City Clerk, and City Manager\nreturn with an amendment to the City Council Rules to limit the time period for\ngeneral public input (e.g., 20 minutes), and to continue any remaining general\npublic input to the end of the meeting. - New Item Received. 5/10/2024

16.D. Request of Councilmembers Zwick, Torosis, and Davis that the City Council\nadopt the attached resolution supporting the resumption of a negotiated\nbilateral ceasefire in Gaza and reiterating the City’s condemnation of all\nantisemitism, anti-Arab racism, Islamophobia, and all forms of hate and\nincitement to violence. - New Item Received. 5/10/2024

16.E. Request of Councilmember Zwick, Councilmember Torosis, and\nCouncilmember Davis that the City Council direct the City Manager to\nprioritize measures to reduce vehicle speeding and mitigate crashes on\nNeilson Way in order to enhance safety for pedestrians, cyclists, and drivers\non the corridor; specifically, the City Manager is directed to prepare cost\nestimates and identify potential funding sources and tradeoffs for adding the\ninstallation of speed cushions along Neilson Way as a project for\nconsideration as part of the upcoming biennial Capital Improvement Program\nbudget process. This would result in Neilson Way being prioritized as the next\nphase of the ongoing partnership among the Department of Transportation,\nSanta Monica Fire Department, and Public Works Department to re-initiate\ndeployment of speed humps/bumps and other speed calming measures that\ndo not impact emergency response times, as resources and staff capacity\nallow. - New Item Received. 5/10/2024\nCity of Santa Monica Generated: 5/10/2024 3:23 PM Page 13

16.F. Request of Vice Mayor Negrete, Councilmember Parra, and Councilmember de\nla Torre that the City Manager include language in contracts between the City\nof Santa Monica and Venice Family Clinic and CLARE|Matrix pursuant to the\nFiscal Year 24/25 Human Services Grant Program (HSGP) that states:\n“Agency will not use HSGP funds provided under this contract or renewals of\nthis contract for the purpose of syringe distribution/exchange at or around\nparks and public open spaces.” On April 9, 2024, the City Council adopted a\nresolution that was transmitted to Los Angeles County indicating that harm\nreduction is an important tool to connect individuals to healthcare, behavioral\nhealth, and substance abuse resources but objects to the County of Los\nAngeles Substance Abuse Prevention and Control Bureau’s (County)\ndistribution of clean needles and other drug paraphernalia in parks or near\nschools. To this end, Vice Mayor Negrete, Councilmember Parra, and\nCouncilmember de la Torre are requesting that the City Manager incorporate\nadditional language into the City’s contracts with Venice Family Clinic and\nCLARE|Matrix to reflect City Council policy direction. - New Item Received.\n5/10/2024

5.A. Award Construction Contract for Olympic Boulevard and 26th Street Project

5.B. Award Agreement to Woodard and Curran for Engineering Design Services for\nthe Moss Avenue Pump Station and Santa Monica Urban Runoff Recycling\nFacility Rehabilitation Project\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of Categorical Exemption pursuant to Section 15301 (Existing\nFacilities) and Section 15302 (Replacement/Reconstruction) of the California\nEnvironmental Quality Act (CEQA) guidelines;\n2. Award RFP #388 to Woodard and Curran for design services for the Moss\nAvenue Pump Station and Santa Monica Urban Runoff Recycling Facility\nRehabilitation Project for the Public Works Department; and\n3. Authorize the City Manager to negotiate and execute an agreement with\nWoodard and Curran, in an amount not to exceed $1,525,401 over a 5-year\nperiod, with future year funding contingent on Council budget approval.

5.C. Award of Agreement to Michael Baker International to conduct the Santa\nMonica Blvd Safety Enhancement Study supported by a Caltrans Sustainable\nTransportation Planning Grant\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of categorical exemption pursuant to Section 15252 of the\nCalifornia Environmental Quality Act Guidelines.\n2. Award RFP # 389 to Michael Baker International to provide transportation\nplanning and traffic engineering services for the Santa Monica Boulevard\nSafety Enhancement Study for the Department of Transportation.\n3. Authorize the City Manager to negotiate and execute an agreement with\nMichael Baker International in an amount not to exceed $590,000 (including\nan 11.6% contingency) for two years, with an additional one-year no-cost\nrenewal option on the same terms and conditions, for a total amount not to\nexceed $590,000 over a three-year period. Any additional future year funding\nwould be contingent on Council budget approval.

5.D. Approval of Modification for Contract Extension and Additional Funding for\nParking Data Analytics Management Services with ParkHub\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section\n15061(b)(3) of the California Environment Quality Act (CEQA) Guidelines;\n2. Authorize the City Manager to negotiate and execute a first modification to\nagreement #10806 (CCS) in the amount of $486,948 with ParkHub, for\nparking data analytics management services for the Department of\nTransportation. This will result in a seven-year agreement with a new total\namount not to exceed $1,705,948, with future year funding contingent on\nCouncil budget approval.

5.E. Award Construction Contract for The Groundwater Recharge Well SM-11i and\nMonitoring Wells MWi-2 & MWi-3 Drilling and Equipping Project\nCity of Santa Monica Generated: 5/10/2024 3:23 PM Page 6\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding that the groundwater recharge wells were analyzed in the\nadopted Olympic Arcadia Treatment Plant Initial Study/Mitigated Negative\nDeclaration (State Clearinghouse No. 2020070129), and a finding of\ncategorical exemption pursuant to Section 15302,15303 and 15304 of the\nCalifornia Environmental Quality Act (CEQA) Guidelines;\n2. Award Bid #2678-C to Environmental Construction, Inc.to provide\nconstruction services to the Groundwater Recharge Well SM-11i and\nMonitoring Wells MWi-2 & MWi-3 Drilling and Equipping Project for the Public\nWorks Department;\n3. Authorize the City Manager to negotiate and execute a contract with\nEnvironmental Construction Inc., in an amount not to exceed $7,477,314\n(including a 15% contingency);\n4. Authorize the Director of Public Works to issue any necessary change orders\nto complete additional work within contract authority; and\n5. Authorize budget amendment as outlined in the Financial Impacts and Budget\nActions section of this report (requires 5 votes).

5.F. Award Professional Services Contract to NBS Government Finance Group,\ndba NBS to Analyze the Existing Water/Wastewater Rate Structure and\nEstablish a New Five-Year Rate Structure for Potable Water, Recycled Water,\nand Wastewater Commodity Charges; Fire Line Rates; and Capital Facility Fee\nfor Calendar Years 2025 to 2029\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of Categorical Exemption pursuant to Section 15262\n(Feasibility and Planning Studies) of the California Environmental Quality Act\n(CEQA) Guidelines;\n2. Award RFP #391 to NBS Government Finance Group, dba NBS to analyze\nthe existing water/wastewater rate structure and establish a new five-year\nrate structure for potable water, recycled water, and wastewater commodity\ncharges; fire line rates; and a capital facility fee for calendar years 2025 to\n2029 for the Public Works Department; and\n3. Authorize the City Manager to negotiate and execute an agreement with NBS\nGovernment Finance Group, dba NBS in the amount not to exceed $420,000\nover a 5-year period, with future year funding contingent on Council budget\napproval.

5.G. Adoption of a Resolution for the 2024 Annual Water Shortage Assessment\nReport\nCity of Santa Monica Generated: 5/10/2024 3:23 PM Page 7\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of statutory exemption pursuant to Section 10652 of the\nCalifornia Water Code; and\n2. Receive public comment and approve the attached resolution adopting the\n2024 Annual Water Shortage Assessment Report.

5.H. Award Contracts to Browning Ferris Industries, Inc., Waste Management of\nCalifornia, and County Sanitation Districts of Los Angeles County for Backup\nLandfill Facility Services\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of Categorical Exemption pursuant to Section 15301 and\n15308 of the California Environmental Quality Act (CEQA) Guidelines;\n2. Authorize the City Manager to negotiate and execute an agreement with\nBrowning Ferris Industries, Inc., dba Sunshine Canyon Landfill to provide\nbackup landfill services for the Public Works Department. This recommended\naward is made as an exception to the competitive bidding process pursuant to\nSection 2.24.250 (g) and is for a total amount not to exceed $2,277,521\n(including a 20% contingency) for 10 years, with future year funding\ncontingent on Council budget approval;\n3. Authorize the City Manager to negotiate and execute an agreement with\nWaste Management of California – Simi Valley Landfill to provide backup\nlandfill services for the Public Works Department. This recommended award\nis made as an exception to the competitive bidding process pursuant to\nSection 2.24.250 (g) and is for a total amount not to exceed $1,824,264\n(including a 20% contingency) for 10 years, with future year funding\ncontingent on Council budget approval; and\n4. Authorize the City Manager to negotiate and execute an agreement with Los\nAngeles County Sanitation Districts – Puente Hills Material Recycling Facility\nto provide backup landfill services for the Public Works Department. This\nrecommended award is made as an exception to the competitive bidding\nprocess pursuant to Section 2.24.250 (g) and is for a total amount not to\nexceed $1,175,856 (including a 20% contingency) for 1.5 years, with future\nyear funding contingent on Council budget approval.

5.I. Award Construction Contract to Environmental Construction, Inc. for\nPedestrian Improvements at Six Schools Project\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of Categorical Exemption pursuant to Section 15301 and\nSection 15311 of the California Environmental Quality Act (CEQA) Guidelines\nand Section 21080.25 of CEQA;\n2. Award Bid #SP2649 to Environmental Construction, Inc., for the construction\nof the Safe Routes to Schools: Pedestrian Improvements at Six Schools\nProject for the Public Works Department;\n3. Authorize the City Manager to negotiate and execute a contract with\nCity of Santa Monica Generated: 5/10/2024 3:23 PM Page 8\nEnvironmental Construction, Inc., in an amount not to exceed $ 3,545,430\n(including a 10% contingency);\n4. Authorize the Director of Public Works to issue any necessary change orders\nto complete additional work within contract authority; and\n5. Authorize budget amendment as outlined in the Financial Impacts & Budget\nActions section of this report (requires 5 votes).

5.J. Approval of Big Blue Bus Renewal of Any Line, Any Time Program for Santa\nMonica College\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section\n15061(b)(3) (Common Sense Exemption) of the California Environmental\nQuality Act (CEQA) Guidelines;\n2. Authorize the City Manager to negotiate and execute an agreement to renew\nthe “Any Line, Any Time” unlimited ride transit program with Santa Monica\nCollege (SMC), effective July 1, 2024, for a two-year term through June 30,\n2026. SMC will reimburse Big Blue Bus for transit services in the amount of\n$1,258,000 over the two-year term.

5.K. Award Contract to Reign Industries, Inc. as Primary and Leed Electric, Inc. as\nSecondary to Provide Electrical Contractor Services at Water & Wastewater\nTreatment Facilities\nRecommended Action\nStaff recommends that City Council:\n1. Adopt a finding of Categorical Exemption pursuant to Section 15301 (Existing\nFacilities) of the California Environmental Quality Act (CEQA) Guidelines;\n2. Award Bid #4476 to Reign Industries Inc. as the primary vendor to provide\nelectrical contractor services at water and wastewater treatment facilities; and\nto Leed Electric, Inc. as the secondary vendor to provide electrical contractor\nservices at water and wastewater treatment facilities for the Public Works\nDepartment;\n3. Authorize the City Manager to negotiate and execute an agreement with\nReign Industries, Inc. in an amount not to exceed $300,000 for one year, with\nfour additional one-year renewal options in the amount of $1,200,000 on the\nsame terms and conditions for a total amount not to exceed $1,500,000 over\na five-year period with future funding contingent on Council budget approval;\nand\n4. Authorize the City Manager to negotiate and execute an agreement with Leed\nElectric, Inc. in an amount not to exceed $160,000 for one year, with four\nadditional one-year renewal options in the amount of $640,000 for a total\namount not to exceed $800,000 over a five-year period with future funding\ncontingent on Council budget approval.

5.L. Award Contract to Global Power Group, Inc. as Primary and Bay City Electric\nWorks as Secondary to Provide Emergency Generator Maintenance & Repair\nat Water & Wastewater Facilities\nCity of Santa Monica Generated: 5/10/2024 3:23 PM Page 9\nRecommended Action\nStaff recommends that City Council:\n1. Adopt a finding of Categorical Exemption pursuant to Section 15301 of the\nCalifornia Environmental Quality Act (CEQA) Guidelines;\n2. Award Bid #4478 to Global Power Group, Inc. as the primary vendor to\nprovide emergency generator maintenance and repair services at water and\nwastewater treatment facilities; and to Bay City Electric Works as the\nsecondary vendor to provide emergency generator maintenance and repair\nservices at water and wastewater treatment facilities for the Public Works\nDepartment;\n3. Authorize the City Manager to negotiate and execute an agreement with\nGlobal Power Group, Inc. in an amount not to exceed $350,000 over a five\nyear period, with future funding contingent on Council budget approval; and\n4. Authorize the City Manager to negotiate and execute an agreement with Bay\nCity Electric Works in an amount not to exceed $250,000 over a five year\nperiod, with the same price, terms and conditions in renewal years two\nthrough four, with future funding contingent on Council budget approval.

5.M. Approval of Modification to Contract #10571 with Active Net to Extend the\nContract Term and Price\nRecommended Action\nStaff recommends that Council:\n1. Adopt a finding of Categorical Exemptions pursuant to Section15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act\n(CEQA) Guidelines.\n2. Authorize the City Manager to negotiate and execute a fifth modification to\nextend the term and contract price of agreement #10517 (CSD) for one year\nin the amount of $54,366, with a one year option to renew for $52,388, with\nActive Network Inc. to provide a cloud-based hosted recreation-management\nsoftware system for the Recreation and Arts Department, Housing and\nHuman Services Department, and Department of Transportation. This will\nresult in a 14-year amended agreement with a total not to exceed amount of\n$645,579 with future-year funding contingent on Council budget approval.

5.N. Approval of Sixth Modification with West Coast Care Foundation for Homeless\nOutreach Services\nCity of Santa Monica Generated: 5/10/2024 3:23 PM Page 10\nRecommended Action\nStaff recommends that Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section\n15061(b)(3) (Common Sense Exemption) of the California Environmental\nQuality Act (CEQA) Guidelines; and\n2. Authorize the City Manager to negotiate and execute a sixth modification to\nContract No. 10684 (CCS) in the amount of $150,000 with West Coast Care\nFoundation for homeless outreach services. This will result in a seven-year\namended contract with a new total not to exceed $1,450,000.

5.O. Second Reading and Adoption of an Ordinance Amending Article 8 of the\nSanta Monica Municipal Code to Adopt the 2022 California Green Building\nStandards Code, Repeal Outdated Local Amendments, and Adopt a 2022 Local\nAmendment Relating to Concrete Requirements for Newly Constructed\nBuildings\nRecommended Action\nStaff recommends that the City Council adopt the attached Ordinance.

5.P. Second Reading and Adoption of an Ordinance Amending the Text of the\nCity's Zoning Ordinance to Update Provisions Related to State Density Bonus\nLaw for Consistency with Recent Amendments to State Law Adopted by AB\n1287 and Making Other Minor Changes, Corrections, and Clarifications\nRecommended Action\nStaff recommends that the City Council adopt the attached Ordinance.

5.Q. Adoption of a Resolution Amending the Rules of Order and Procedure for the\nConduct of City Council Meetings and Repealing Resolution Number 11547\n(CCS)\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section\n15061(b)(3) (Common Sense Exemption) of the California Environmental\nQuality Act (CEQA) Guidelines.\n2. Pursuant to a Council approved 16 Item, consider amendments to the Council\nRules to allow 16 items, with exceptions, to be treated like the Consent\nCalendar with one vote for all items. Additional changes are proposed to\nprovide clarity and document procedures for Councilmembers requesting 16\nitems and closed session items.