South El Monte — 2024-09-10

12.a. Mayor Pro Tem Rudy Bojorquez\n1. Discussion to implement new procedures for all commissioners to\nimmediately sign an affidavit under penalty of perjury stating they\nphysically reside in South El Monte and immediate termination of\ncommissioners for non-compliance.\nRECOMMENDATION: Discussion and/or Action.

12.b. Councilmember Hector Delgado\n1. Recognition of Mrs. Sonia Ayala, 2024/2025 El Monte Union High\nSchool District Teacher of the Year from South El Monte High School.\nClosed Session next page.\n13. CLOSED SESSION

13.a. CONFERENCE WITH LEGAL COUNSEL – POTENTIAL EXPOSURE\nTO LITIGATION\nPursuant to Government Code Section 54956.9(d)(2) - Four Cases

4.a. Proclamation Proclaiming National Senior Center Month

4.b. Presentation of Certificates of Completion to South El Monte High School\nInterns for successfully completing the South El Monte Internship Program

4.c. Presentation of Certificates of Recognition to South El Monte Library\nStudent Volunteers for their Contributions to the South El Monte\nCommunity

4.d. Recognition of Mrs. Sonia Ayala, 2024/2025 El Monte Union High School\nDistrict Teacher of the Year from South El Monte High School.

4.e. Presentation of Appreciation to Transtech Engineers, Inc. and Spiritt\nFamily Services for their Sponsorship of the Healthy South El Monte\nProduce Stand at the 2024 Night Markets.

4.f. Presentation by Dr. Julia Ruedas, Senior Program Manager & Policy\nAnalyst, LAC+USC Medical Center Foundation on Reducing Youth\nAccess to Tobacco Products

7.b. CONSIDERATION AND APPROVAL OF THE SPECIAL CITY COUNCIL\nMEETING MINUTES OF AUGUST 7, 2024\nStaff is requesting approval of Minutes for the August 7, 2024, Special City\nCouncil Meeting.\nRECOMMENDED ACTION: Staff is requesting approval of Minutes for the\nAugust 7, 2024, Special City Council Meeting.

7.c. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24-211,\nAPPROVING WARRANTS FOR THE PERIOD OF JULY 24, 2024,\nTHROUGH SEPTEMBER 10, 2024\nAuthorizing payment of City expenditures for the period of July 24, 2024,\nthrough September 10, 2024, totaling $5,553,531.15.\nRECOMMENDED ACTION: Staff recommends City Council adopt\nResolution No. 24-211, authorizing payment of City expenditures.

7.d. CONSIDERATION AND APPROVAL OF THE 2024 "CHRISTMAS WISH\nTOY GIVEAWAY" EVENT DONATION LETTER, AUTHORIZATION TO\nINCLUDE THE CITY COUNCILMEMBERS' SIGNATURES, AND THE\nDISTRIBUTION OF DONATION LETTERS TO THE SOUTH EL MONTE\nBUSINESS COMMUNITY\nThe Community Services Department is requesting approval of the 2024\n"Christmas Wish Toy Giveaway" donation letter, authorization to include\nthe City Councilmembers' signatures, and distribution of the donation\nletters to the South El Monte business community.\nRECOMMENDED ACTION: Staff recommends City Council approve the\n2024 "Christmas Wish Toy Giveaway" donation letter, authorization to\ninclude the City Councilmembers' signatures, and distribution of the\ndonation letters to the South El Monte business community.\nConsent Calendar Items 7.e. through 7.g. next page.\nCONSENT CALENDAR (CONTINUED)

7.e. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24-212,\nADOPTING AND APPROVING THE WORKPLACE VIOLENCE\nPREVENTION POLICY\nSB 553 was enacted on September 30, 2023. The bill requires covered\nemployers to create, implement and maintain a Workplace Violence\nPrevention Plan(“WVPP”) by July 1, 2024. Staff is requesting the City\nCouncil consider adopting a WVPP that addresses the hazards known to\nbe associated with the four types of workplace violence as defined by\nState Law. The purpose of this Plan is to provide guidelines for City\nemployees to follow in preventing and reporting workplace violence, as it is\nthe City’s goal to maintain a violence-free working environment. If this\npolicy is approved by the City Council, City management will complete a\nrequired meet and confer with both Bargaining Units within the City and\nprovide effective training regarding the City’s adopted WVPP.\nRECOMMENDED ACTION: Staff recommends City Council consider\nadopting Resolution No. 24-212, adopting and approving the Workplace\nViolence Prevention Policy.

7.f. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24-213,\nADOPTING AND APPROVING THE MEMORANDUM OF\nUNDERSTANDING (MOU) BETWEEN THE CITY OF SOUTH EL MONTE\nAND THE SOUTH EL MONTE EMPLOYEES’ ASSOCIATION (SEMEA)\nThe Memorandum of Understanding (MOU) between the City of South El\nMonte and the South El Monte Employees’ Association (SEMEA) for the\nperiod beginning July 1, 2024, and ending June 30, 2027, has been\nagreed to, subject to City Council approval.\nRECOMMENDED ACTION: Staff recommends City Council adopt\nResolution No. 24-213, approving the MOU between the City of South El\nMonte and SEMEA.

7.g. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24-214,\nADOPTING AND APPROVING THE TERMS AND PROVISIONS OF THE\n2024-2027 MEMORANDUM OF UNDERSTANDING BETWEEN THE\nCITY OF SOUTH EL MONTE AND THE SOUTH EL MONTE EXECUTIVE\nMANAGEMENT TEAM ASSOCIATION (“SEMEMTA”)\nThe Memorandum of Understanding (MOU) between the City of South El\nMonte and the South El Monte Executive Management Team Association\n(SEMEMTA) for the period beginning July 1, 2024, and ending June 30,\n2027, has been agreed to, subject to City Council approval.\nRECOMMENDED ACTION: Staff recommends City Council adopt\nResolution No. 24-214, approving the MOU between the City of South El\nMonte and SEMEMTA.\nConsent Calendar Items 7.h. and 7.i. next page.\nCONSENT CALENDAR (CONTINUED)

7.h. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24-215,\nACCEPTING THE MECHANICAL ENERGY EFFICIENCY UPGRADES\nFOR THE SOUTH EL MONTE AUTONOMOUS BUILDING CONTROLS\nRETROFIT PROJECT AND AUTHORIZING THE CITY CLERK TO FILE\nTHE NOTICE OF COMPLETION WITH THE LOS ANGELES COUNTY\nRECORDER\nOn May 25, 2023, the City released a Request for Proposals (RFP) for\nMechanical Energy Efficiency Upgrades at three (3) City facilities -\nCommunity Center, Mini Center and Senior Center. The final cost of the\nservice completed by AC Pros, Inc is $1,126,315.\nRECOMMENDED ACTION: Staff recommends City Council:\n1. Adopt Resolution No. 24-215, accepting the completion of the\nMechanical Energy Efficiency Upgrades;\n2. Authorize City Clerk to send the Notice of Completion for\nrecordation to the Los Angeles County Recorder’s Office; and\n3. Release retention accordingly.

7.i. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24-216,\nACCEPTING THE COMMUNITY CENTER AND MINI CENTER\nPARKING LOT IMPROVEMENTS PROJECT AS COMPLETE AND\nAUTHORIZING THE CITY CLERK TO FILE THE NOTICE OF\nCOMPLETION WITH THE LOS ANGELES COUNTY RECORDER\nOn April 10, 2024, the Engineering Department solicited bids for the\nCommunity Center and Mini Center Parking Lot Improvements Project.\nThe work involved asphalt resurfacing, parking lot striping, and other\nrelated work at the Community Center and Mini Center parking lots. The\nfinal cost for the construction work completed by Superior Paving\nCompany, Inc. dba United Paving Co. is $280,974.00.\nRECOMMENDED ACTION: Staff recommends City Council:\n1. Adopt Resolution No. 24-216, accepting the completion for the\nCommunity Center and Mini Center Parking Lot Improvements\nProject;\n2. Authorize City Clerk to send the Notice of Completion for\nrecordation to the Los Angeles County Recorder’s Office; and\n3. Release retention accordingly.\nConsent Calendar Items 7.j. and 7.k. next page.\nCONSENT CALENDAR (CONTINUED)

7.j. CONSIDERATION OF APPROVAL OF RESOLUTION NO. 24-217,\nAPPROVING FUND TRANSFER AGREEMENT NO. 2024MP76 FOR\nTHE SAFE, CLEAN WATER (SCW) PROGRAM WITH THE LOS\nANGELES COUNTY FLOOD CONTROL DISTRICT TO RECEIVE\nANNUAL FUNDING FOR WATER QUALITY PROJECTS AND\nPROGRAMS\nIn November 2018, voters approved the Safe, Clean Water (SCW)\nProgram, a special parcel tax based on impermeable areas within the\njurisdiction of the Flood Control District. The SCW Program aims to\nimprove water quality while also providing additional benefits, such as\nincreasing water supply and investing in the health and well-being of Los\nAngeles County communities. The City’s 2024-2025 portion of the parcel\ntax is estimated to be $440,000.\nRECOMMENDED ACTION: Staff recommends City Council:\n1. Adopt Resolution No. 24-217 to approve Transfer Agreement No.\n2024MP76 for the Safe Clean Water Program with the Los Angeles\nCounty Flood Control District to receive annual SCW Program\nfunding for water quality projects and programs; and\n2. Authorize the City Manager or designee to negotiate and execute\nthe agreement.

7.k. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24-218, TO\nAPPROVE THE CITY SERVICE REQUEST WITH LOS ANGELES\nCOUNTY FOR THE PECK ROAD TRAFFIC SYNCHRONIZATION\nPROJECT ON DURFEE AVENUE FROM RUSH STREET TO THE\nINTERSECTION OF PECK ROAD AND DURFEE AVENUE\nThe Los Angeles County Department of Public Works (LACDPW) is set to\nperform a Traffic Signal Synchronization Project (TSSP) on Peck Road\nfrom Hemlock Street to Workman Mill Road, which is jurisdictionally\nshared among three cities—South El Monte, El Monte, and Industry—and\nthe unincorporated communities of Whittier and Whittier Narrows. Due to\nthe scope and cost of the project, County policy requires a City Service\nRequest to be submitted for the TSSP project. The City of South El\nMonte’s estimated cost share for the project is $86,200.\nRECOMMENDED ACTION: Staff recommends City Council:\n1. Adopt Resolution No. 24-218 to approve submittal of the City\nService Request to the County of Los Angeles, including the project\ncost share of $86,200;\n2. Program $86,200 from the City’s Proposition C Local Return funds\nto cover the City's cost share; and\n3. Authorize the City Manager or designee to negotiate and execute\nthe agreement.\nConsent Calendar Items 7.l. and 7.m. next page.\nCONSENT CALENDAR (CONTINUED)

7.l. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24-219,\nAPPROVING AWARD OF CONSTRUCTION CONTRACT TO GENTRY\nBROTHERS, INC. FOR THE FY 24-25 PAVEMENT REHABILITATION\nPROJECT\nOn July 29, 2024, the Engineering Department solicited bids for the FY 24-\n25 Pavement Rehabilitation Project. The work involves asphalt concrete\nreconstruction/rehabilitation of existing streets, curb & gutter repairs, and\nrestoration of pavement markings and striping on select segments of Rush\nSt, Klingerman St, and Floradale Ave. The lowest responsive bid was\nsubmitted by Gentry Brothers, Inc. in the total bid amount of\n$1,953,040.00.\nRECOMMENDED ACTION: Staff recommends City Council:\n1. Adopt and approve the plans and specifications for the FY 24-25\nPavement Rehabilitation Project;\n2. Adopt and approve Resolution No. 24-219, awarding the FY 24-25\nPavement Rehabilitation Project contract to the lowest responsible\nbidder in an amount of $1,953,040.00 to Gentry Brothers Inc. and\nauthorize the City Manager to execute the contract; and\n3. Authorize 10% of the total contract amount as contingency\nallowance to be used if necessary for unforeseen conditions at the\nCity Manager’s discretion.

7.m. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24-220,\nAWARDING A PUBLIC WORKS AGREEMENT TO SOUTHERN\nCALIFORNIA PRECISION CONCRETE INC. DBA PRECISION\nCONCRETE CUTTING FOR TRIP HAZARD REMOVAL SERVICES\nStaff seeks City Council approval to award a Public Works Agreement to\nSouthern California Precision Concrete Inc. dba Precision Concrete\nCutting for Trip Hazard Removal Services.\nRECOMMENDED ACTION: Staff recommends City Council:\n1. Adopt Resolution No. 24-220, awarding a Public Works Agreement\nto Southern California Precision Concrete Inc dba Precision\nConcrete Cutting for Trip Hazard Removal Services; and\n2. Authorize the City Manager or designee to negotiate and execute\nthe agreement.\nENVIRONMENTAL ANALYSIS: The action proposed herein is not a\nproject subject to the California Environmental Quality Act (CEQA)\npursuant to Section 20165 of CEQA and Sections 15060(c)(2),\n15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no\nenvironmental document pursuant to CEQA is required. Sidewalk repair\ncomplies with all requirements of the California Environmental Quality Act\n(CEQA) and is categorically exempt under Section 15301 Class 1\nSubsection (c) as the work involves maintenance and repair of existing\nfacilities with negligible or no expansion of use.\n8. PUBLIC HEARINGS - NONE\n9. GENERAL BUSINESS

9.a. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24-222,\nAMENDING THE FISCAL YEAR (FY) 2024-25 BUDGET\nOn June 11, 2024, the City adopted a tentative FY 2024-25 budget subject\nto change when agreements are reached with its employees' labor unions.\nThe City has reached an agreement with its employees' labor unions, and\nstaff has prepared a proposed budget amendment.\nRECOMMENDED ACTION: Staff recommends City Council adopt\nResolution No. 24-222 amending the City's FY 2024-25 budget.

9.b. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24-222,\nAPPROVING AWARD OF PROFESSIONAL SERVICES AGREEMENT\n(PSA) TO SCI CONSULTING GROUP FOR CANNABIS CONSULTING\nSERVICES\nRECOMMENDED ACTION: Staff recommends City Council:\n1. Adopt Resolution No. 24-222, awarding PSA to SCI Consulting\nGroup for cannabis consulting services, in an amount not to exceed\n$91,000; and2\n2. Authorize the City Manager or his designee to negotiate and\nexecute the agreement.\n10. COMMITTEE REPORTS, INCLUDING AB 1234 REPORTS\nAB 1234, section 53232.3(d) requires Members of a legislative body to provide\nbrief reports on meetings attended at the expense of the local agency (i.e.,\nLeague of California Cities Conferences, ICSC conferences, etc.) at the next\nregular meeting of the legislative body.\n11. CORRESPONDENCE - NONE\n12. COUNCILMEMBERS’ AGENDA