West Hollywood — 2023-11-06

2.A. POSTING OF AGENDA:\nSUBJECT: The agenda for the meeting of Monday, November 6,\n2023 was posted at City Hall, Plummer Park, the Sheriff's\nStation, and at the West Hollywood Library on Wednesday,\nNovember 1, 2023.\nRECOMMENDATION: Receive and file.\nSTAFF REPORT

2.B. APPROVAL OF MINUTES:\nSUBJECT: The City Council is requested to approve the\nminutes of the prior Council meeting.\nRECOMMENDATION: Approve the minutes of October 16,\n2023.\nSTAFF REPORT

2.C. APPROVAL OF DEMAND REGISTER NO. 936 [L. QUIJANO, C.\nCORRALES, S. HERNANDEZ]:\nThe City Council shall receive the Demand Register for period\nending October 27, 2023 pursuant to Sections 37201 to 37210 of\nthe Government Code of the State of California.\nRECOMMENDATION: Approve Demand Register No. 936 and\nadopt Resolution No. 23-094, "A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF WEST HOLLYWOOD ALLOWING\nAND APPROVING THE PAYMENT OF DEMANDS ON DEMAND\nREGISTER NO. 936".\nSTAFF REPORT

2.D. COMMISSION AND ADVISORY BOARD MEETING SYNOPSES\n[M. CROWDER, L. MORALES]:\nThe City Council will receive Synopses from the Arts and Cultural\nAffairs Commission, Human Services Commission, LGBTQ+\nCommission, and Public Facilities, Recreation & Infrastructure\nCommission regarding actions taken at their recent meetings.\nRECOMMENDATION: Receive and File.\nSTAFF REPORT

2.F. KINGS ROAD PARK OFF-LEASH DOG PARK LISTENING\nSESSION [S. CAMPBELL, H. COLLINS, E. HAMANT]:\nThe City Council will receive a summary of the public input received\nat a listening session held at the Kings Road Park Community\nCenter on December 3, 2022, and consider staff’s recommendation\nto continue the focus on a new dog park at Plummer Park and a\nredesigned dog park at Hart Park.\nRECOMMENDATION: Direct staff to continue their focus on the\ncompletion of the new dog park at Plummer Park and the\nredesigned dog park at Hart Park.\nSTAFF REPORT

2.G. AGREEMENT FOR SERVICES WITH THE ENERGY COALITION\nFOR EQUITABLE BUILDING PERFORMANCE STANDARDS [N.\nMARICICH, F. CONTRERAS, C. SHEN, D. ONG]:\nThe City Council will consider approval of an Agreement for\nServices with The Energy Coalition (TEC) to provide policy\ndevelopment and engagement support for Equitable Building\nPerformance Standards (EBPS) for existing buildings in West\nHollywood, per the City’s Climate Action and Adaptation Plan.\nRECOMMENDATIONS: 1) Approve an Agreement for Services with\nThe Energy Coalition (TEC) in the not-to-exceed amount of\n$195,000 and a June 30, 2025 expiration date; and 2) Authorize the\nCity Manager or designee to sign and execute all documents\nrelated to this Agreement.\nSTAFF REPORT

2.H. AWARD OF AGREEMENT FOR ON-CALL CONSTRUCTION\nMANAGEMENT SERVICES WITH AE3 PARTNERS, INC. [S.\nCAMPBELL, H. COLLINS, E. HAMANT]:\nThe City Council will consider approving the award of an\nAgreement to AE3 Partners, Inc. to provide on-call construction\nmanagement services for the City’s Capital Improvement Program.\nRECOMMENDATIONS: 1) Approve an Agreement with AE3\nPartners, Inc. to provide on-call construction management services\nfor the City's Capital Improvement Program for a total not-to-exceed\namount of $500,000; and 2) Authorize the City Manager or\ndesignee to execute documents incident to the Amendment.\nSTAFF REPORT

2.I. AWARD OF AGREEMENT FOR ON-CALL MATERIALS TESTING\n& PUBLIC WORKS INSPECTION SERVICES WITH WILLDAN\nENGINEERING [S. CAMPBELL, H. COLLINS, E. HAMANT]:\nThe City Council will consider approving the award of an\nAgreement to Willdan Engineering to provide on-call materials\ntesting and public works inspection services for City projects.\nRECOMMENDATIONS: 1) Approve an Agreement with Willdan\nEngineering to provide materials testing and public works\ninspection services for City projects for a total not-to-exceed\namount of $200,000; and 2) Authorize the City Manager or\ndesignee to execute documents incident to the Amendment.\nSTAFF REPORT

2.J. AWARD OF AGREEMENT FOR ON-CALL MATERIALS TESTING\n& PUBLIC WORKS INSPECTION SERVICES WITH AESCO, INC.\n[S. CAMPBELL, H. COLLINS, E. HAMANT]:\nThe City Council will consider approving the award of an\nAgreement to AESCO, Inc. to provide on-call materials testing and\npublic works inspection services for City projects.\nRECOMMENDATIONS: 1) Approve an Agreement with AESCO,\nInc. to provide materials testing and public works inspection\nservices for City projects for a total not-to-exceed amount of\n$200,000; and 2) Authorize the City Manager or designee to\nexecute documents incident to the Amendment.\nSTAFF REPORT

2.K. AWARD OF AGREEMENT FOR ON-CALL CONSTRUCTION\nMANAGEMENT SERVICES WITH MARK G. ANDERSON\nCONSULTANTS, INC. [S. CAMPBELL, H. COLLINS, E.\nHAMANT]:\nThe City Council will consider approving the award of an\nAgreement to Mark G. Anderson Consultants, Inc. to provide on-call\nconstruction management services for the City’s Capital\nImprovement Program.\nRECOMMENDATIONS: 1) Approve an Agreement with Mark G.\nAnderson Consultants, Inc. to provide on-call construction\nmanagement services for the City's Capital Improvement Program\nfor a total not-to-exceed amount of $500,000; and 2) Authorize the\nCity Manager or designee to execute documents incident to the\nAmendment.\n

4.A. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF\nWEST HOLLYWOOD, CALIFORNIA, AMENDING SECTIONS\n15.16.030, 15.40.040, 15.49.030, 15.51.010, AND 15.51.020 OF\nTITLE 15 OF THE WEST HOLLYWOOD MUNICIPAL CODE TO\nPROHIBIT SELF-HAULING OF SOLID WASTE [S. CAMPBELL,\nJ. GILMOUR, M. MAGENER]:\nThe purpose of this item is to introduce on first reading an\nOrdinance to amend Title 15 of the West Hollywood Municipal Code\nrelating to Solid Waste in order to provide that act of self-hauling, as\ndefined, are prohibited under the Municipal Code\nRECOMMENDATION: Staff recommends that the City Council\nconsider all pertinent testimony and introduce on first reading\nOrdinance No. 23-_________, "AN ORDINANCE OF THE CITY\nCOUNCIL OF THE CITY OF WEST HOLLYWOOD, CALIFORNIA,\nAMENDING SECTIONS 15.16.030, 15.40.040, 15.49.030,\n15.51.010, AND 15.51.020 OF TITLE 15 OF THE WEST\nHOLLYWOOD MUNICIPAL CODE TO PROHIBIT SELF-HAULING\nOF SOLID WASTE".\nSTAFF REPORT\nITEM 4.A. - ATTACHMENT A\nITEM 4.A. - ATTACHMENT B\n5. UNFINISHED BUSINESS:

6.A. COMMUNITY VACCINATION CLINICS [J. ERICKSON, Y.\nQUARKER, H. MOLINA, M. WATSON]:\nThe City Council will consider directing staff to organize community\nvaccination clinics in West Hollywood in collaboration with the office\nof Los Angeles County Supervisor Lindsey Horvath and the Los\nAngeles County Department of Public Health (DPH).\nRECOMMENDATIONS: 1) Direct staff to work with Supervisor\nLindsey Horvath's office and the Los Angeles County Department of\nPublic Health staff to organize community vaccination clinics so that\nresidents can easily access the newly modified COVID-19 vaccine\nalong with the seasonal flu vaccine; 2) Direct the Communications\nDepartment to promote the availability of these clinics once a date\nand location have been confirmed; and 3) Authorize the Director of\nFinance & Technology Services to allocate $500 from budgeted\nfunds in the Special Council Programs account number 100-1-01-\n00-531001 for costs associated with the event.\nSTAFF REPORT

6.B. VACCINATION AWARENESS EFFORT [J. HEILMAN, Y.\nQUARKER, H. MOLINA, J. DEL TORO, M. WATSON]:\nThe City Council will consider directing staff to launch a vaccination\nawareness effort focused on education and promotion of vaccines\nfor flu, RSV, and the updated COVID-19 vaccine.\nRECOMMENDATIONS: 1) Direct Communications Department\nstaff to coordinate a vaccination awareness effort to raise\nawareness about the availability and benefits of vaccinations for flu,\nRSV, and the new COVID-19 vaccine; and 2) Direct the\nCommunications Department to amplify Los Angeles County\nDepartment of Public Health messaging and related public health\nagencies' messaging such as the Centers for Disease Control &\nPrevention regarding staying up to date on vaccines.\nSTAFF REPORT

6.C. PROTECTED BIKE FACILITIES [J. ERICKSON, C. BYERS, Y.\nQUARKER, H. MOLINA]:\nThe City Council will consider adopting a Citywide policy by which\nonly protected (Class I or Class IV) bike facilities will be planned\nand implemented throughout the City.\nRECOMMENDATIONS: 1) Direct Community Development\nDepartment (CDD) staff to develop a policy by which only protected\nbike facilities will be planned and implemented in West Hollywood,\nwithout removing any proposed bike facilities in the City's General\nPlan; 2) Staff to conduct outreach to residents and businesses to\ngather input and incorporate the findings as feasible into the draft\npolicy for City Council consideration; and 3) Staff to return to City\nCouncil as soon as feasible with different options to amend\napplicable plans to achieve the above-referenced policy goal.\nSTAFF REPORT\nPUBLIC CORRESPONDENCE 11.03.23 (Morning)

6.D. AMENDMENT TO THE CITY COUNCILMEMBER LIST OF PRE-\nAPPROVED ORGANIZATIONS/EVENTS TO INCLUDE\nSCHOLAS OCCURRENTES USA DELEGATION PROGRAM [J.\nERICKSON, Y. QUARKER, H. MOLINA, J. DEL TORO]:\nThe City Council will consider amending the City Councilmember\nlist of pre-approved organizations and events to include the\nInaugural Scholas Occurrentes USA Delegation Program.\nRECOMMENDATION: Approve the addition of the Inaugural\nScholas Occurrentes USA Delegation Program to the list of pre-\napproved organizations and events that members of the City\nCouncil are permitted to attend each year.\nSTAFF REPORT\nITEM 6.D. - ATTACHMENT A

6.E. SPONSORSHIP OF SCREENING AND PANEL DISCUSSION OF\nTHE DOCUMENTARY "SHEPHERD: THE STORY OF A JEWISH\nDOG" [L. MEISTER, Y. QUARKER, H. MOLINA, J. DEL TORO]:\nThe City Council will consider sponsoring a screening and panel\ndiscussion of the film "Shepherd: The Story of a Jewish Dog", in\nrecognition of International Holocaust Remembrance Day on\nJanuary 27, 2024, at the City Council Chambers.\nRECOMMENDATIONS: 1) Approve the sponsorship of a film\nscreening and discussion of the film Shepherd: The Story of a\nJewish Dog on January 27, 2024, in the City Council Chambers; 2)\nDirect the Communications Department to utilize all appropriate\ncommunication tools to promote the event, such as the City's\nwebsite and social media tools; and 3) Authorize the Director of\nFinance and Technology Services to allocate $1,500 from budgeted\nfunds in the Special Council Programs Account 100-1-01-00-\n531001 for costs associated with technical support (Waveguide)\nand graphic design for the event.\nSTAFF REPORT

6.F. SPONSORSHIP OF SCREENING OF "THE DADS" AND PANEL\nDISCUSSION AS PART OF THE HUMAN RIGHTS SPEAKERS\nSERIES [J. ERICKSON, Y. QUARKER, H. MOLINA, J. DEL\nTORO, J. DUCKWORTH, L. BIERY, R. EHEMANN, J. TRIBBLE]:\nThe City Council will consider sponsoring the screening of the short\nfilm "The Dads" and a panel discussion focused on trans youth as\npart of the Human Rights Speakers Series.\nRECOMMENDATIONS: 1) Approve the sponsorship of the\nscreening of "The Dads" and a panel discussion highlighting trans\nyouth, as part of the Human Rights Speakers Series; 2) Authorize\nthe use of the City name and logo on invitations, programs, and\nother collateral materials for the event; 3) Direct the\nCommunications Department to utilize all appropriate\ncommunication tools to promote the events including, but not\nlimited to, the City's website, a press release, and social media\ntools; and 4) Authorize the Director of Finance and Technology\nServices to approve the use of $1,000 from budgeted funds in the\nSpecial Council Programs account 100-1-01-01-531001 for costs\nassociated with this event.

5.A. RECREATION FEE STRUCTURE FOR LOW-INCOME AND\nOLDER ADULT RESIDENTS AND YOUTH SCHOLARSHIP\nPROGRAM [Y. QUARKER, S. MARTINEZ]:\nThe City Council will receive an overview of a proposed fee\nstructure to include reduced rates for recreation programs for low-\nincome and older adult residents. Also included is a proposed youth\nscholarship program for residents with recommendations on award\namounts and application process.\nRECOMMENDATIONS: Provide staff direction on the proposed fee\nstructure for low-income and older adults residents and a youth\nscholarship program to begin in Fiscal Year 2024-25. 1) Discuss\nand provide directions on recreation fee structures for low-income\nand older adults residents; and 2) Discuss and provide direction on\nyouth scholarship program, allocate amount per individual,\napplication process and total allocated amount from City funds.\nSTAFF REPORT\nITEM 5.A. - ATTACHMENT A\n6. NEW BUSINESS: