Claremont — 2023-01-10

1. ANNOUNCEMENT AND CONFIRMATION OF LOCAL AND REGIONAL COUNCILMEMBER\nAPPOINTMENTS AND ADOPTION OF A RESOLUTION DESIGNATING A GOVERNING\nBOARD MEMBER AND VOTING ALTERNATE TO THE SAN GABRIEL VALLEY COUNCIL\nOF GOVERNMENTS JOINT POWERS AUTHORITY\nRecommendation: Staff recommends that the City Council:\nA. Confirm the various appointments to local and regional committees,\nboards, and organizations; and\nB. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nCLAREMONT, CALIFORNIA, DESIGNATING A GOVERNING BOARD\nMEMBER AND A VOTING ALTERNATE TO THE SAN GABRIEL VALLEY\nCOUNCIL OF GOVERNMENTS JOINT POWERS AUTHORITY.\nAttachment(s): City Council Master Committee List\nResolution Designating a Board Member and Alternate to the SGVCOG

10. AWARD OF CONTRACTS FOR BUS SHELTER ENHANCEMENT PROJECT (FUNDING\nSOURCES: GRANT FUNDS AND PROPOSITION C FUND)\nRecommendation: Staff recommends that the City Council:\nA. Award contract to Tolar Manufacturing, Inc. for fabrication and _ installation\nservices for the Bus Stop Enhancement Project and authorize the City\nManager to enter into an agreement in the amount of $470,539, and\nauthorize a ten percent contingency in the amount of $47,054, for a total\ncontract amount of $517,593;\nB. Award contract to Green Giant Landscape, Inc. for site preparation\nservices for the Bus Stop Enhancement Project and authorize the City\nManager to enter into an agreement in the amount of $280,000, and\nauthorize a ten percent contingency in the amount of $28,000, for a total\ncontract amount of $308,000;\nC. Authorize the City Manager to enter into an agreement with JBohn\nAssociates, Inc. in the amount of $12,500 for consultation services for the\nBus Stop Enhancement Project;\nD. Authorize the City Manager to enter into an agreement with RKA Group in\nthe amount of $25,000 for public works inspection services for the Bus Stop\nEnhancement Project;\nE. Appropriate $147,494 in Prop 1B funds for the Bus Stop Enhancement\nProject;\nF. Appropriate $397,677 in FTA 5307 funds for the Bus Stop Enhancement\nProject;\nG. Appropriate $317,922 in Proposition C funds for the Bus_ Stop\nEnhancement Project; and\nH. Find this item is exempt from environmental review under the California\nEnvironmental Quality Act (CEQA).

11. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH CXT INCORPORATED FOR THE\nCAHUILLA —= PARK = RESTROOM __ IMPROVEMENT — PROJECT FUNDING | SOURCES:\nMEASURE A, PARK DEDICATION FUNDS, AND CLAREMONT UNIFIED ~ SCHOOL\nDISTRICT FUNDS)\nRecommendation: Staff recommends that the City Council:\nA. Authorize the City Manager to enter into an agreement with CXT\nIncorporated in the amount of $362,000 for the demolition and_ installation\nwork related to the Cahuilla Park Restroom Improvement Project, and\nauthorize a ten percent project contingency of $36,200;\nB. Appropriate $211,200 in Park Dedication funds to fund a ten percent\ncontingency in the amount of $36,200 and $175,000 until reimbursement\nfunds from the Claremont Unified School District are received for the\ndemolition and_ installation work related to the Cahuilla Park Restroom\nImprovement Project; and\nC. Authorize acceptance of $175,000 from the Claremont Unified School\nDistrict to partially fund the demolition and installation work related to the\nCahuilla Park Restroom Improvement Project; and\nD. Appropriate $308,500 in Measure A funds to complete the City's portion of\nthe Cahuilla Park Restroom Improvement Project; and\nE. Find this item is exempt from environmental review under the California\nEnvironmental Quality Act (CEQA).\nAttachment(s): 12-07-22 Draft Community and Human Services Commission Meeting Minutes (

12. 2020 STATE HOMELAND SECURITY GRANT PROGRAM EXPENDITURE PLAN (FUNDING\nSOURCE: 2020 STATE HOMELAND SECURITY GRANT)\nRecommendation: Staff recommends that the City Council:\nA. Approve the purchase of Motorola Solutions, Inc. radio equipment offered\nthrough the reimbursable State of California 2020 Homeland Security Grant\nProgram (SHSGP);\nB. Authorize the City Manager to enter into an agreement with Motorola\nSolutions, Inc. in the amount of $66,849.19 for the purchase of mobile\nradios; and\nC. Appropriate $66,849.19 from the General Fund for the purchase of mobile\nradios which will be reimbursed through SHSGP grant funds.

13. AUTHORIZATION TO ENTER INTO A MEMORANDUM OF AGREEMENT WITH THE\nCLAREMONT UNIFIED SCHOOL DISTRICT PROVIDING RECORDED NOTICE OF THE\nEXISTENCE OF AN AGREEMENT BETWEEN THE CITY OF CLAREMONT AND_ THE\nCLAREMONT UNIFIED SCHOOL DISTRICT FOR THE MANAGEMENT AND USE OF THE\nCAHUILLA PARK ATHLETIC FIELDS (FUNDING SOURCE: GENERAL FUND)\nRecommendation: Staff recommends that the City Council authorize the City Manager to enter\ninto a Memorandum of Agreement with the Claremont Unified School District\nto provide constructive notice of the existing agreement for the use and\nmanagement of the Cahuilla Park Athletic Fields.

14. AUTHORIZATION TO ENTER INTO A MEMORANDUM OF AGREEMENT WITH THE\nCLAREMONT UNIFIED SCHOOL DISTRICT PROVIDING RECORDED NOTICE OF THE\nEXISTENCE OF AN AGREEMENT BETWEEN THE CITY OF CLAREMONT AND _ THE\nCLAREMONT UNIFIED SCHOOL DISTRICT FOR USE OF CERTAIN PORTIONS OF THE LA\nPUERTA SCHOOL SITE (FUNDING SOURCE: GENERAL FUND)\nRecommendation: Staff recommends that the City Council authorize the City Manager to enter\ninto a Memorandum of Agreement with the Claremont Unified School District\nto provide constructive notice of the existing 99-year Agreement for Use of\nCertain Portions of the La Puerta School Site.

15. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH TUNNELWORKS_ SERVICES\nINC. FOR EMERGENCY SEWER REPAIR SERVICES (FUNDING SOURCE: SEWER\nFUND)\nRecommendation: Staff recommends that the City Council:\nA. Authorize the City Manager to execute an agreement with Tunnelworks\nServices, Inc. in the amount of $38,820 for emergency sanitary sewer\nsystem repairs;\nB. Appropriate $38,820 from the Sewer Fund to cover the cost of the\nemergency repair; and\nC. Find this item is exempt from environmental review under the California\nEnvironmental Quality Act (CEQA).

16. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH CUMMINS, INC. FOR VEHICLE\nREPAIR SERVICES (FUNDING SOURCE: SANITATION FUND)\nRecommendation: Staff recommends that the City Council:\nA. Authorize the City Manager to execute an agreement with Cummins, Inc.\nin the amount of $34,807.19 for vehicle repairs; and\nB. Appropriate $49,500.94 from the Sanitation Fund to cover the full cost of\nthe engine diagnosis and the emergency repair.

17. VILLAGE SOUTH DEVELOPMENT PROJECT:\nAPPEAL OF THREE PLANNING COMMISSION ACTIONS: (1) RECOMMENDATION TO\nAPPROVE _VESTING TENTATIVE TRACT MAP NUMBERS 83439 AND 83463 2\nAPPROVAL OF THE PARKING REDUCTION PLAN FOR THE VILLAGE SOUTH\nDEVELOPMENT, AND (3) FINDING THAT THE VACATION OF THE SOUTHERN HALF OF\nSANTA FE STREET IS CONSISTENT WITH THE CITY OF CLAREMONT GENERAL PLAN.\nAPPELLANT - SUPPORTERS ALLIANCE FOR ENVIRONMENTAL ~ RESPONSIBILITY\n(SAFER); AND\nCOUNCIL REVIEW OF VESTING TENTATIVE TRACT MAPS (NUMBERS 83439 AND\n83463) TO SUBDIVIDE 12.4ACRES OF LAND TO FACILITATE DEVELOPMENT OF\nVILLAGE SOUTH DEVELOPMENT PROJECT HASES _ 1-3). APPLICANT - VILLAGE\nPARTNERS.\nRecommendation: Staff recommends that the City Council review the submitted materials, hold a\npublic hearing, and approve the following:\nA. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nCLAREMONT, CALIFORNIA, DENYING THE APPEAL OF AND AFFIRMING\nTHE PLANNING COMMISSION'S: (1) RECOMMENDATION THAT THE CITY\nCOUNCIL APPROVE VESTING TENTATIVE TRACT MAPS 83439 & 83463\nWHICH SUBDIVIDE APPROXIMATELY 12.4ACRES OF LAND IN’ THE\nVILLAGE SOUTH SPECIFIC PLAN AREA FOR’ THE PROPOSED\nMIXED-USE SOUTH VILLAGE DEVELOPMENT PROJECT; (2) APPROVAL\nOF A 25% REDUCTION IN REQUIRED PARKING FOR JOINT USE AND\nCOMMON PARKING FACILITIES WITHIN THE SOUTH VILLAGE\nDEVELOPMENT PROJECT; AND (3) FINDING THAT THE VACATION OF\nRIGHT OF WAY ON THE SOUTH SIDE OF SANTA FE STREET BETWEEN\nINDIAN HILL BOULEVARD AND BUCKNELL AVENUE IS IN\nCONFORMANCE WITH THE CITY'S GENERAL PLAN. APPLICANT VILLAGE PARTNERS. APPELLANT - SUPPORTERS ALLIANCE FOR\nENVIRONMENTAL RESPONSIBILITY (SAFER);\nB. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nCLAREMONT, CALIFORNIA, APPROVING VESTING TENTATIVE TRACT\nMAPS 83439 & 83463, WHICH SUBDIVIDE APPROXIMATELY 12.4 ACRES\nOF LAND IN THE VILLAGE SOUTH SPECIFIC PLAN AREA FOR’ THE\nPROPOSED MIXED-USE SOUTH VILLAGE DEVELOPMENT PROJECT APPLICANT: VILLAGE PARTNERS; and\nC. Find that these approvals are within the scope of the Village South\nSpecific Plan Environmental Impact Report (State Clearing House No.\n2019080072) (EIR), and that under Section 21166 of the California Public\nResources Code and Section 15162o0f the Guidelines to the California\nEnvironmental Quality Act (CEQA), there is no basis for subsequent or\nsupplemental environmental review.

18. CONSIDERATION OF THE AMERICAN RESCUE PLAN ACT-FUNDED ACCESSORY\nDWELLING UNIT GRANT PROGRAM GUIDELINES (FUNDING SOURCE: AMERICAN\nRESCUE PLAN ACT)\nRecommendation: Staff recommends that the City Council:\nA. Approve ADU Grant Program Option A_ (Attachment A) with a\nmoderate-income affordable rental requirement; or\nB. Approve ADU Grant Program Option B (Attachment B) without an\naffordable rental requirement.\nAttachment(s): Option A - ADU Grant Qualifications and Conditions\nOption B - ADU Grant Qualifications and Conditions

2. REAPPOINTMENT OF MEMBERS TO THE SUSTAINABILITY COMMITTEE\nRecommendation. The City Council Ad Hoc Nominating Committee recommends that the City\nCouncil reappoint Chris Chinn, Richard Haskell, and Susan Schenk to the\nSustainability Committee, each for a four-year term commencing February\n1, 2023.\nCouncil Assignment Reports

3. ADOPTION OF RESOLUTIONS APPROVING THE CITY WARRANT REGISTERS\nRecommendation: Staff recommends that the City Council:\nA. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nCLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND\nDEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME\nARE TO BE PAID, dated December 22, 2022: and\nB. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nCLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND\nDEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME\nARE TO BE PAID, dated January 5, 2023.\nAttachment(s): Resolution Approving City Warrant Register Dated December 22, 2022\nResolution Approving City Warrant Register Dated January 5, 2023

5. RESOLUTION RECONFIRMING THE EXISTENCE OF A STATE OF EMERGENCY DUE TO\nTHE COVID-19 PANDEMIC\nRecommendation: Staff recommends that the City Council, in consideration of the ongoing state\nof emergency due to the COVID-19 pandemic, and existing public health\norders, adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nCLAREMONT, CALIFORNIA, RECONFIRMING THE EXISTENCE OF A\nSTATE OF EMERGENCY DUE TO THE COVID-19 PANDEMIC.\nAttachment(s): Resolution Reconfirming Emergency

6. AUTHORIZATION TO AMEND EXISTING ~CONSTRUCTION ~AND ~~ CONSTRUCTION\nMANAGEMENT AND INSPECTION CONTRACTS TO INCREASE COMPENSATION FOR\nTHE CLAREMONT BOULEVARD AND MONTE VISTA AVENUE ACCESSIBILITY PROJECT\n(FUNDING SOURCES: PROPOSITION C & MEASURE R FUNDS)\nRecommendation: Staff recommends that the City Council:\nA. Authorize the City Manager to execute an amendment to the existing\ncontract with Gentry Brothers, Inc. adding an _ additional $55,000 in\ncompensation, increasing the total contract amount to $699,375 to complete\nthe Claremont Boulevard and Monte Vista Avenue Accessibility Project;\nB. Authorize the City Manager to execute an amendment to the existing\ncontract with LAW Associates, Inc. adding an _ additional $44,800 in\ncompensation, increasing the total contract amount to $104,405 for\nconstruction management and inspection services;\nC. Appropriate $55,000 from the Proposition C Fund and $44,800 from the\nMeasure R Fund to fund the contracts; and\nD. Find this item is exempt from environmental review under the California\nEnvironmental Quality Act (CEQA).

7. AUTHORIZATION TO AMEND THE EXISTING PROFESSIONAL SERVICES AGREEMENT\nWITH WILLDAN ENGINEERING TO EXTEND THE TERM AND INCREASE

8. AUTHORIZATION TO EXERCISE THE OPTION TO EXTEND THE TERM OF THE RUTAN &\nTUCKER, LLP LEGAL SERVICES AGREEMENT (FUNDING SOURCE: GENERAL FUND)\nRecommendation: Staff recommends that the City Council authorize the City Manager to\nprovide written notice to the City Attorney that the City Council has opted to\nextend the term of the Legal Services Agreement between the City of\nClaremont and Rutan & Tucker, LLP for an additional five-year term.

9. AUTHORIZATION TO AMEND AGREEMENTS FOR VIRTUAL INFRASTRUCTURE SYSTEM\nUPGRADE ~AND ADVANCED BACK-UP SYSTEM (FUNDING —~ SOURCE: ~ AMERICAN\nRESCUE PLAN ACT (ARPA) FUND)\nRecommendation: Staff recommends that the City Council:\nA. Authorize the City Manager to execute an amendment to the agreement\nwith Abtech Technologies to include all applicable sales tax to complete the\npurchase of the advanced back-up system and increase appropriations in\nthe ARPA Fund by the same amount; and\nB. Authorize the City Manager to execute an amendment to the agreement\nwith Abtech Technologies to include all applicable sales tax to complete the\npurchase for the virtual server infrastructure equipment and_ increase\nappropriations in the ARPA Fund by the same amount.