Palm Springs — 2025-01-09

AA. APPROVAL OF PAYROLL WARRANTS, CLAIMS AND DEMANDS\nRECOMMENDATION:\nAdopt a Resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nPALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF PAYROLL\nWARRANTS/DISBURSEMENTS FOR THE PERIOD ENDING 10-26-24 AND 11-09-24\nTOTALING $5,711,369.90 AND ACCOUNTS PAYABLE WARRANTS DATED 10-24-24\nAND 11-07-24 TOTALING $20,813,417.75, IN THE AGGREGATE AMOUNT OF\n$26,524,787.65 DRAWN ON BANK OF AMERICA"\nEXCLUDED CONSENT CALENDAR: Items removed from the Consent Calendar for separate\ndiscussion are considered at this time.

B. STAFF AUTHORIZED AGREEMENTS AND PURCHASE ORDERS FOR THE PERIOD\nOF NOVEMBER 1 THROUGH NOVEMBER 30, 2024\nRECOMMENDATION:\nReceive and file the report of Staff Authorized Agreements and Purchase Orders for the\nperiod of November 1 through November 30, 2024.

C. ACCEPTANCE OF RESIGNATIONS FROM THE LIBRARY BOARD OF TRUSTEES\nAND THE PARKS & RECREATION COMMISSION\nRECOMMENDATION:\nAccept the resignations of Craig Borba from the Library Board of Trustees, and Daniel\nBallister from the Parks & Recreation Commission effective immediately.

D. ACCEPT A GRANT AWARD FROM THE CALIFORNIA PUBLIC UTILITIES\nCOMMISSION IN THE AMOUNT OF $23,831\nRECOMMENDATION:\nAccept a grant award from the California Public Utilities Commission in the amount of\n$23,831.

E. SECOND READING AND ADOPTION OF ORDINANCE NO. 2105, AN ORDINANCE OF\nTHE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING\nPALM SPRINGS MUNICIPAL CODE, TITLE 14 STREETS AND SIDEWALKS, TO ADD\nCHAPTER 14.28, “WIRELESS FACILITIES IN PUBLIC RIGHTS-OF-WAY\nRECOMMENDATION:\nWaive the second reading of text in its entirety, read by title only, and adopt Ordinance No.\n2105, AN ORDINANCE OF THE CITY OF PALM SPRINGS, CALIFORNIA TO AMEND\nTHE PALM SPRINGS MUNICIPAL CODE; TITLE 14 STREETS AND SIDEWALKS, TO\nADD CHAPTER 14.28, “WIRELESS FACILITIES IN PUBLIC RIGHTS-OF-WAY.”

F. SECOND READING AND ADOPTION OF ORDINANCE NO. 2104, AN ORDINANCE OF\nTHE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING\nPALM SPRINGS MUNICIPAL CODE ARTICLE V OF CHAPTER 8.04 OF TITLE 8\nREGARDING UNDERGROUNDING OF UTILITIES AND THE FORMATION OF\nUNDERGROUND UTILITY DISTRICTS\nRECOMMENDATION:\nWaive the second reading of text in its entirety, read by title only, and adopt Ordinance No.\n2104, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,\nCALIFORNIA, AMENDING PALM SPRINGS MUNICIPAL CODE ARTICLE V OF\nCHAPTER 8.04 OF TITLE 8 REGARDING UNDERGROUNDING OF UTILITIES AND\nTHE FORMATION OF UNDERGROUND UTILITY DISTRICTS.”

G. SECOND READING AND ADOPTION OF ORDINANCE NO. 2106, AN ORDINANCE OF\nTHE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING\nPALM SPRINGS MUNICIPAL CODE CHAPTER 11.44, MODIFYING SIGNAGE\nPOSTING REQUIREMENTS AT PARKS AND RECREATION AREAS\nRECOMMENDATION:\nWaive the second reading of text in its entirety, read by title only, and adopt Ordinance No.\n2106, “AN ORDINANCE OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING\nTHE PALM SPRINGS MUNICIPAL CODE CHAPTER 11.44 MODIFYING SIGNAGE\nPOSTING REQUIREMENTS AT PARKS AND RECREATION AREAS.”

H. APPROVE SERVICE AGREEMENT 24S353 WITH TABLET COMMAND, INC. FOR\nINTEGRATION AND THREE-YEARS SERVICE PROVIDING ELECTRONIC INCIDENT\nCOMMAND\nRECOMMENDATION:\n1. Approve Service Agreement 24S353 (Attachment A) with Tablet Command, Inc. for\nintegration and three-years’ service as a Sole Source purchase at a cost of $95,900.\n2. Authorize the City Manager or designee to execute all necessary documents

I. APPROVE CONTRACT SERVICE AGREEMENTS NO. 24B386 AND 24B388 WITH GA\nTECHNICAL SERVICES, INC., AND 24B387 AND 24B389 WITH AARON HAN DBA\nPOLAR ELECTRICAL COMPANY FOR ELECTRICAL MAINTENANCE AND\nINSTALLATION SERVICES\nRECOMMENDATION:\n1. Approve Contract Services Agreement 24B386 with GA Technical Services, Inc. to\nprovide electrical maintenance and installation services for the Public Works\ndepartment in an amount not to exceed $870,000 for the initial three-year term\nbeginning January 13, 2025, through January 12, 2028, with two one-year extension\noptions at the City’s sole discretion;\n2. Approve Contract Services Agreement 24B387 with Aaron Han dba Polar Electrical\nCompany to provide electrical maintenance and installation services for the Public\nWorks department in an amount not to exceed $580,000 for the initial three-year\nterm beginning January 13, 2025, through January 12, 2028, with two one-year\nextension options at the City’s sole discretion;\n3. Approve Contract Services Agreement 24B388 with GA Technical Services, Inc. to\nprovide electrical maintenance and installation services for the Parks and Recreation\ndepartment in an amount not to exceed $470,000 for the initial three-year term\nbeginning January 13, 2025, through January 12, 2028, with two one-year extension\noptions at the City’s sole discretion;\n4. Approve Contract Services Agreement 24B389 with Aaron Han dba Polar Electrical\nCompany to provide electrical maintenance and installation services for the Parks\nand Recreation department in an amount not to exceed $315,000 for the initial\nthree-year term beginning January 13, 2025, through January 12, 2028, with two\none-year extension options at the City’s sole discretion;\n5. Authorize the City Manager or designee to execute all necessary documents.

J. CITY OF PALM SPRINGS DEVELOPMENT PROJECT FEE REPORT FOR FISCAL\nYEAR 2023-24\nRECOMMENDATION:\nReceive and File the City’s Development Project Fee Report for Fiscal Year 2023-24.

K. APPROVE THE PURCHASE OF THE ART OF TAMING HORSES BY CHRISTOPHER\nMYERS (REPRESENTED BY JAMES COHAN GALLERY) IN THE AMOUNT OF $9,000\nWITH PUBLIC ARTS FUNDS\nRECOMMENDATION:\n1. Appropriate funds in the amount of $9,000 from the Public Arts Fund Balance.\n2. Approve the purchase of The Art of Taming Horses by Christopher Myers in the\namount of $9,000 with Public Arts Funds.\n3. Authorize the Director to execute all necessary documents to facilitate funding for\nthe purchase of the artwork from James Cohan Gallery.

L. APPROVE A RESOLUTION OF THE CITY OF PALM SPRINGS ADOPTING THE PALM\nSPRINGS INTERNATIONAL AIRPORT TITLE VI PLAN\nRECOMMENDATION:\n1. Approve the adoption of Palm Springs International Airport Title VI Plan as required\nby the Federal Aviation Administration.\n2. Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE\nCITY OF PALM SPRINGS, CALIFORNIA, ADOPTING THE PALM SPRINGS\nINTERNATIONAL AIRPORT TITLE VI PLAN AS REQUIRED BY THE FEDERAL\nAVIATION ADMINISTRATION (FAA) FOR RECIPIENTS OF FEDERAL FINANCIAL\nASSISTANCE”.\n3. Authorize the Executive Director of Aviation or designee to execute all necessary\ndocuments related to implementation of the Title VI Plan, including minor revisions\nand routine updates required every three years by law, except in cases where\nsignificant revisions to FAA policies or federal guidelines necessitate substantial\nrevisions to and readoption of the Title VI Plan by the City Council.

M. APPROVE AMENDMENT NO. 3 TO PROFESSIONAL SERVICES AGREEMENT WITH\nLESAR DEVELOPMENT CONSULTANTS (A8761) FOR ONGOING ENCAMPMENT\nRESOLUTION FUND PROGRAMS AND AFFORDABLE HOUSING PROJECTS\nRECOMMENDATION:\n1. Approve Amendment No. 3 to the Professional Services Agreement with LeSar\nDevelopment Consultants for a term of three years.\n2. Authorize the City Manager or their designee to execute all necessary documents.

N. AUTHORIZE THE PURCHASE OF ONE VELOCITY TRIPLE COMBINATION PUMPER\nTRUCK IN AN AMOUNT NOT TO EXCEED $1,221,692.18.\nRECOMMENDATION:\n1. Approve Purchase of one velocity triple combination pumper in an amount not to\nexceed $1,221,692.18, inclusive of 10% ($111,062.93) contingency;\n2. Authorize the City Manager or designee to execute all necessary documents.

O. AUTHORIZE THE PURCHASE OF 11 NEW VEHICLES\nRECOMMENDATION:\n1. Approve the issuance of a purchase order to Fiesta Ford, Inc., for the purchase of 2\nnew Ford F-150 XL Crew Cab vehicles, 2 new Ford F-250 Crew Cab vehicles, and 2\nnew Ford Explorers in an amount not to exceed $321,178.66, inclusive of a 10%\ncontingency;\n2. Approve the issuance of a purchase order to Palm Springs Motors, Inc., for the\npurchase of five new Ford F-150 XL Super Cab vehicles in an amount not to exceed\n$238,301.91, inclusive of a 10% contingency;\n3. After delivery of the new vehicles, declare existing vehicles being replaced as\nsurplus vehicles and authorize the City Manager or designee to sell them at public\nauction in accordance with Chapter 7.07 of the Palm Springs Municipal Code;\n4. Authorize the City Manager or designee to execute all necessary documents.

P. APPROVE CONTRACT SERVICES AGREEMENT NO. 24P372 WITH ADLERHORST\nINTERNATIONAL, LLC FOR POLICE CANINE TRAINING SERVICES FOR\nAPPREHENSION AND SCENT DETECTION\nRECOMMENDATION:\n1. Approve Contract Services Agreement No. 24P372 (Attachment A) with Adlerhorst\nInternational, LLC to provide police canine training services for apprehension and\nscent detection for a three-year term in an amount not to exceed $33,612 beginning\nJanuary 13, 2025 through January 12, 2028, with two one-year extension options at\nthe City’s sole discretion; and\n2. Authorize the City Manager or designee to execute all necessary documents.

Q. APPROVE CONTRACT SERVICES AGREEMENT NO. 24P373 WITH VOHNE LICHE\nKENNELS, INC. FOR POLICE CANINE TRAINING SERVICES FOR EXPLOSIVES\nDETECTION\nRECOMMENDATION:\n1. Approve Contract Services Agreement No. 24P373 (Attachment A) with Vohne Liche\nKennels, Inc. to provide police canine training services for explosives detection for a\nthree-year term in an amount not to exceed $74,400 beginning January 13, 2025,\nthrough January 12, 2028, with two one-year extension options at the City’s sole\ndiscretion; and\n2. Authorize the City Manager or designee to execute all necessary documents.

R. APPROVE CONTRACT SERVICES AGREEMENT NO. 24P358 WITH ASM\nCONSULTING & INVESTIGATIONS, INC. FOR BACKGROUND INVESTIGATION\nSERVICES\nRECOMMENDATION:\n1. Approve Contract Services Agreement No. 24P358 (Attachment A) with ASM\nConsulting & Investigations, Inc. to provide background investigation services for a\nthree-year term in an amount not to exceed $280,000 beginning January 13, 2025,\nthrough January 12, 2028, with two one-year extension options at the City’s sole\ndiscretion; and\n2. Authorize the City Manager or designee to execute all necessary documents.

S. APPROVE COOPERATIVE PURCHASE AGREEMENT NO. 24C367 FOR THE\nPURCHASE OF DRONES, DRONE DOCKS AND SOFTWARE FOR THE DRONE\nFIRST RESPONDER PROGRAM\nRECOMMENDATION:\n1. Approve Cooperative Purchase Agreement No. 24C367 with Advexure, LLC for a\nthree-year period not to exceed $111,713.80, beginning February 1, 2025, through\nFebruary 1, 2028.\n2. Authorize the City Manager or designee to execute all necessary documents.

T. APPROVE CONTRACT SERVICES AGREEMENT NO. 24B361 WITH DESERT FIRE\nEXTINGUISHER CO., INC. FOR FIRE SUPPRESSION EQUIPMENT MAINTENANCE,\nTESTING, INSPECTION, AND REPAIR SERVICES FOR PALM SPRINGS\nINTERNATIONAL AIRPORT\nRECOMMENDATION:\n1. Approve Contract Services Agreement No. 24B361 with Desert Fire Extinguisher\nCo., Inc. to provide fire suppression equipment maintenance, testing, inspection,\nand repair services for the Palm Springs International Airport in an amount not to\nexceed $150,000 for the initial three-year term beginning January 13, 2025 through\nJanuary 12, 2028, with two one-year extension options at the City’s sole discretion.\n2. Authorize the City Manager or designee to execute all necessary documents.

U. APPROVE AMENDMENT 1 TO AGREEMENT 24S123 WITH ARCHITECTURAL\nRESOURCES GROUP, INC. FOR A PEER REVIEW OF THE SECTION 14 HISTORICAL\nCONTEXT STUDY\nRECOMMENDATION:\n1. Approve Amendment 1 to Agreement 24S123 with Architectural Resources Group,\nInc. for a peer review of the Section 14 Historical Context Study in the amount not to\nexceed $32,500 and a revised agreement amount of $107,490.\n2. Appropriate $32,500 into the Department’s contractual services budget to cover this\nadded work.\n3. Authorize the City Manager or designee to execute all necessary documents.

V. ACCEPTANCE OF THE 2024 PAVEMENT REHABILITATION PROJECT, CITY\nPROJECT 24-01, AND APPROVAL OF A SECOND TASK ORDER UNDER ON-CALL\nAGREEMENT NO. A8566 WITH DUDEK, INC.\nRECOMMENDATION:\n1. Accept the subject Project as completed in accordance with the contract documents;\n2. Authorize the City Manager to approve Task Order No. 2 for additional project\nmanagement and inspection services from an on-call engineering services firm,\nDudek, Inc., for $71,500 and a new not-to-exceed limit of $286,500; and\n3. Authorize the City Engineer to execute and file a Notice of Completion for\nrecordation with the Riverside County Recorder

W. AUTHORIZE A SECOND TASK ORDER WITH BERG AND ASSOCIATES, INC. IN THE\nAMOUNT OF $236,934.21, PURSUANT TO AGREEMENT A8567 FOR ADDITIONAL\nCONSTRUCTION MANAGEMENT AND INSPECTION SERVICES ASSOCIATED WITH\nSTORM LINE 20, STAGE 3, CITY PROJECT NO. 19-15\nRECOMMENDATION:\n1. Authorize the City Manager to approve a second task order in the amount of\n$236,934.21 for additional CM professional services with Berg and Associates, Inc.,\nan ‘on-call’ firm for CM services.\n2. Authorize the City Manager or his designee to execute all necessary documents.

X. APPROVAL OF A CULTURAL MONITORING CONTRACT WITH THE AGUA CALIENTE\nBAND OF CAHUILLA INDIANS IN THE AMOUNT OF $115,000 FOR THE South Palm\nCanyon Bridge Replacement at Tahquitz Creek Channel, City Project No. 12-02,\nFederal Aid Project No. BRLS-5282(042)\nRECOMMENDATION:\n1. Approve a cultural monitoring agreement with the Tribe in the amount of $115,000;\n2. Delegate authority to the City Manager or designee to approve and execute the\ncultural monitoring agreement and amendments up to a total amount of $35,000 with\nall amendments reported to the City Council; and\n3. Authorize the City Manager or his designee to execute all necessary documents.

Y. APPROVAL OF AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT\nNO. 23P047 WITH HARRIS AND ASSOCIATES, INC., IN AN AMOUNT NOT TO\nEXCEED $471,600 FOR THE INDIAN CANYON DRIVE WIDENING, FEDERAL AID\nPROJECT NO. BRLO-5282(017), CITY PROJECT NO. 01-11\nRECOMMENDATION:\n1. Approve Amendment No. 1 in the amount of $471,600 to Professional Services\nAgreement No.23P047 with Harris and Associates, Inc., for a new not-to-exceed\namount of $4,598,117.54, for the Indian Canyon Drive Widening, Federal Aid Project\nNo. BRLO-5282(017), City Project No. 01-11; and\n2. Authorize the City Manager to execute all necessary documents.

Z. APPROVE AMENDMENT NO. 4 TO PROFESSIONAL SERVICES AGREEMENT NO.\n23Q183 WITH GROUP 4 ARCHITECTURE, RESEARCH + PLANNING, INC. FOR PALM\nSPRINGS PUBLIC LIBRARY RENOVATION PROJECTS 16-08, MAIN LIBRARY\nRENOVATIONS, AND 19-18, JC FREY BUILDING REHABILITATION\nRECOMMENDATION:\n1. Approve Amendment No. 4 to the Professional Services Agreement No. 23Q183\nwith Group 4 Architecture, Research + Planning, Inc. to provide design services for\nan amount not to exceed $56,360.\n2. Authorize the City Manager or designee to execute all necessary documents.

A. REQUEST BY THE CITY OF PALM SPRINGS FOR A LIMITED UPDATE TO THE\nGENERAL PLAN, INCLUDING REVISIONS TO THE LAND USE ELEMENT,\nCIRCULATION ELEMENT, SAFETY ELEMENT AND ADMINISTRATION SECTION\nRECOMMENDATION:\n1. Open the public hearing and receive public testimony; and\n2. Adopt A Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE\nCITY OF PALM SPRINGS, CALIFORNIA, APPROVING AN ADDENDUM TO THE\nPREVIOUSLY CERTIFIED ENVIRONMENTAL IMPACT REPORT TO THE 2007\nGENERAL PLAN FOR AN AMENDMENT TO THE LAND USE, CIRCULATION AND\nSAFETY ELEMENTS AND ADOPTING THE 2040 GENERAL PLAN WITH\nAMENDMENTS TO THE ADMINISTRATION SECTION, LAND USE ELEMENT,\nCIRCULATION ELEMENT AND SAFETY ELEMENT.”\n3. BUSINESS & LEGISLATIVE:

A. INTRODUCTION OF AN ORDINANCE ENTITLED, “AN ORDINANCE OF THE CITY\nCOUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING TITLE 7\nPROCUREMENT AND CONTRACTING POLICIES OF THE PALM SPRINGS\nMUNICIPAL CODE REGARDING PROCUREMENT AND CONTRACTING BY THE CITY\nOF PALM SPRINGS”\nRECOMMENDATION:\n1. Waive the reading of the ordinance text in its entirety and read by title only: and\n2. Introduce on first reading an ordinance entitled, “AN ORDINANCE OF THE CITY\nCOUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING TITLE 7\nPROCUREMENT AND CONTRACT POLICIES OF THE PALM SPRINGS\nMUNICIPAL CODE REGARDING PROCURMENT AND CONTRACTING BY THE\nCITY OF PALM SPRINGS.”

B. RESOLUTION SETTING THE REGULAR CITY COUNCIL MEETING SCHEDULE FOR\n2025\nRECOMMENDATION:\nReview, provide direction on modifications, and adopt a Resolution entitled, “A\nRESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,\nCALIFORNIA, APPROVING THE CITY COUNCIL REGULAR MEETING PLACE, DAYS,\nAND TIME, AND RESCINDING RESOLUTION NO. 25153.”

C. REVIEW AND APPROVE THE ROSTER OF CITY COUNCIL SUBCOMMITTEES,\nAPPOINTEES, LIAISONS, AND REPRESENTATIVES TO EXTERNAL\nORGANIZATIONS\nRECOMMENDATION:\n1. Review and provide direction on changes to the roster of City Council\nsubcommittees, appointees, liaisons, and representatives to external organizations.\n2. Alternatively, approve the roster of City Council subcommittees, appointees, liaisons,\nand representatives to external organizations, and authorize the City Clerk to\nprepare and execute FPPC Form 806, Public Official Appointments.

D. DISCUSSION REGARDING AN ORDINANCE TO IMPOSE A MORATORIUM ON NEW\nDRIVE-THROUGH USES\nRECOMMENDATION:\nDiscuss and provide direction to City staff with regard to a possible moratorium ordinance\non drive through uses within the City.