West Hollywood — 2025-03-03

B.1. POSTING OF AGENDA:\nSUBJECT: The agenda for the meeting of Monday, March 3, 2025 was\nposted at City Hall, Plummer Park, the West Hollywood Library, and the\nAquatics & Recreation Center (ARC) on Wednesday, February 26, 2025.\nRECOMMENDATION: Receive and file.

B.10. AMENDMENT NO. 3 TO THE AGREEMENT FOR DESIGN SERVICES\nFOR THE HOLLOWAY MOTEL HOMEKEY TRANSITIONAL HOUSING\nPROJECT [H. COLLINS, E. HAMANT]:\nSUBJECT: The City Council will consider approving Amendment No. 3 to\nthe Agreement for Licensed Design Professionals with John Kaliski\nArchitects, Inc. (JKA) to increase the not-to-exceed amount of the\nAgreement to provide design services for the Holloway Motel Homekey\nTransitional Housing Project.\nRECOMMENDATIONS: 1) Approve Amendment No. 3 to the Agreement\nfor Licensed Design Professionals with John Kaliski Architects, Inc. to\nprovide design services for the Holloway Motel Homekey Transitional\nHousing Project for an increased amount of $50,000 and a new total not-to-\nexceed amount of $583,509.94; and 2) Authorize the City Manager or\ndesignee to execute documents incident to the amendment to the\nAgreements.

B.11. AWARD OF AN AGREEMENT FOR MAINTENANCE SERVICES TO\nWESTERN A/V FOR AUDIO AND VIDEO EQUIPMENT MAINTENANCE\nSERVICES [H. COLLINS, E. HAMANT]:\nSUBJECT: The City Council will consider approving the award of an\nAgreement for Maintenance Services to Western A/V to provide audio and\nvideo equipment maintenance services.\nRECOMMENDATIONS: 1) Approve an Agreement for Maintenance\nServices with Western A/V to provide audio and video equipment\nmaintenance services for a total not-to-exceed amount of $294,600; and 2)\nAuthorize the City Manager, or designee, to execute all documents incident\nto the Agreement.

B.12. ASSIGNMENT AGREEMENT BETWEEN THE CITY OF LAKEWOOD\nAND THE CITY OF WEST HOLLYWOOD FOR THE EXCHANGE OF\nPROPOSITION A LOCAL RETURN FUNDS [L. BIERY, P. KESPRADIT]:\nSUBJECT: The City Council will consider a General Funds trade\nagreement with Proposition A Local Return Funds with the City of\nLakewood.\nRECOMMENDATIONS: 1) Approve an Assignment Agreement for\nProposition A local return fund exchange with the City of Lakewood for\n$1,400,000 in City of West Hollywood General Fund dollars in exchange for\n$2,000,000 in City of Lakewood Proposition A funds and authorize the City\nManager to execute documents incident to the Agreement; and 2) Authorize\nthe Director of Finance and Technology Services to allocate $1,400,000\nfrom reserves committed for Proposition A purchases in the General Fund,\nto the Expenditure for Traded Funds account.

B.13. ISSUE A SUPPLEMENTAL FINANCING LOAN COMMITMENT LETTER\nAMENDING THE TERMS OF THE FINANCING AND LOAN FROM THE\nAFFORDABLE HOUSING TRUST FUND FOR CONSTRUCTION AND\nPERMANENT FINANCING AT 910-916 N WETHERLY DRIVE AND\n$300,000 FOR ASSOCIATED PLAN CHECK FEES [S. CAMPBELL, B.\nLEAGUE, A. BARTLE]:\nSUBJECT: The City Council will consider issuing a supplemental financing\nloan commitment letter to the West Hollywood Community Housing\nCorporation (“WHCHC”), a non-profit housing developer and operator, to\namend the terms of already committed funds in the amount of $10,000,000\nfor Construction and Permanent Financing at 910-916 N. Wetherly Drive.\nRECOMMENDATIONS: 1) Authorize the City Manager to sign a\nsupplemental commitment letter in substantially the form attached, pledging\n$10,000,000 to the modified terms and conditions for the affordable housing\ndevelopment of 89 units at 910-916 N. Wetherly Drive; 2) Authorize the\nDirector of Finance and Technology Services to allocate $300,000 from the\nAffordable Housing Trust Fund to cover the costs associated with plan\ncheck services; and 3) Authorize the City Manager or designee to execute\nall documents incident to the agreement.

B.14. CO-SPONSORSHIP OF LOS ANGELES CITY’S CIVIL, HUMAN RIGHTS\nAND EQUITY DEPARTMENT’S TRANS JOB FAIR [Y. QUARKER, A.\nLOVANO, J. DEL TORO, M. MÁRQUEZ]:\nSUBJECT: The City Council will consider co-sponsoring Los Angeles City’s\nCivil, Human Rights and Equity Department’s Trans Job Fair, to be held at\nthe LA City College on March 27, 2025.\nRECOMMENDATIONS: 1) Approve a Co-Sponsorship Agreement with the\nLos Angeles City’s Civil, Human Rights, and Equity Department for the\nTrans Job Fair, to be held on Thursday, March 27, 2025 at the LA City\nCommunity College; 2) Waive the City’s Co-Sponsorship Policy\nrequirement that a Co-Sponsored event be held in West Hollywood City\nlimits for the Trans Job Fair event on March 27, 2025; 3) Authorize the City\nManager to execute documents incident to the Agreement; 4) Authorize the\nuse of the City name and logo on invitations, programs, and other collateral\nmaterials; 5) Direct the Communications Department to utilize all\nappropriate communications tools to promote the event; and 6) Approve the\nuse of $3,000 for the Trans Job Fair from budgeted funds in account 100-\n3-50-15-533022, Lesbian and Gay Programs (CLA) for costs associated\nwith the Trans Job Fair.

B.2. APPROVAL OF MINUTES:\nSUBJECT: The City Council is requested to approve the minutes of the prior\nCouncil meeting.\nRECOMMENDATION: Approve the minutes of February 18, 2025.

B.3. APPROVAL OF DEMAND REGISTER NO. 965 [L. QUIJANO, K.\nBARENG, S. STEPHENS]:\nSUBJECT: The City Council shall receive the Demand Register for period\nending February 21, 2025 pursuant to Sections 37201 to 37210 of the\nGovernment Code of the State of California.\nRECOMMENDATION: Approve Demand Register No. 965 and Adopt\nResolution No. 25-013, “A RESOLUTION OF THE CITY COUNCIL OF THE\nCITY OF WEST HOLLYWOOD ALLOWING AND APPROVING THE\nPAYMENT OF DEMANDS ON DEMAND REGISTER NO. 965”.

B.4. ADOPT ORDINANCE NO. 25-05 (2ND READING): “AN ORDINANCE OF\nTHE CITY COUNCIL OF THE CITY OF WEST HOLLYWOOD,\nAPPROVING AMENDMENTS TO SECTION 10.28.050 OF THE\nMUNICIPAL CODE REGARDING UTILIZING THE PARKING CREDITS\nPOOL” [J. JIMENEZ, M. CROWDER, L. MORALES]:\nSUBJECT: The City Council will waive further reading and adopt Ordinance\nNo. 25-05, approving amendments to Section 10.28.050 of the Municipal\nCode regarding utilizing the Parking Credits Pool.\nRECOMMENDATION: Waive further reading and adopt Ordinance No. 25-\n05: “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST\nHOLLYWOOD, APPROVING AMENDMENTS TO SECTION 10.28.050 OF\nTHE MUNICIPAL CODE REGARDING UTILIZING THE PARKING\nCREDITS POOL.”

B.5. COMMISSION AND ADVISORY BOARD MEETING SYNOPSIS [J.\nJIMENEZ, M. CROWDER, L. MORALES]:\nSUBJECT: The City Council will receive a Synopsis from the Rent\nStabilization Commission.\nRECOMMENDATION: Receive and file.

B.6. RECOGNITION AND APPRECIATION PLAQUE TO HONOR CITY\nCOUNCILMEMBERS [H. COLLINS, J. SCHARE, E. TAYLOR]:\nSUBJECT: The City Council will consider staff recommendations for the\ndesign of the recognition and appreciation plaque honoring and\nremembering Councilmembers who served the City of West Hollywood.\nRECOMMENDATION: Approve the recognition and appreciation plaque\ndesign and the installation location in the lobby of City Hall on the west wall\nto the right of the main entrance.

B.7. AGREEMENT FOR SERVICES WITH RINCON CONSULTANTS INC. TO\nPROVIDE TEMPORARY PLANNING STAFF SERVICES [N. MARICICH,\nJ. ALKIRE]:\nSUBJECT: The City Council will consider approval of an agreement for\nservices with Rincon Consultants Inc. to provide temporary planning staff\nservices on an “as-needed” basis for the Sunset Arts and Advertisement\nProgram.\nRECOMMENDATIONS: 1) Approve agreement for services with Rincon,\nInc. for a total annual “not-to-exceed” amount of $200,000; and 2) Authorize\nthe City Manager or designee to execute documents incident to the\nagreement.

B.8. AGREEMENT WITH KOONTZ BUILDING, LLC TO AMEND THE LEASE\nAGREEMENT AT 8916 SANTA MONICA BOULEVARD FOR AN\nADDITIONAL TWO YEARS [S. CAMPBELL, B. LEAGUE, A. BARTLE]:\nSUBJECT: The City Council will consider approving an Amendment to an\nexisting Lease Agreement with Koontz Building LLC (City Hall West) to\nextend the term of the Agreement by an additional two years commencing\non April 1, 2025.\nRECOMMENDATIONS: 1) Approve Amendment No. 2 to extend the term\nof the Lease Agreement with Koontz Building LLC, for City staff office space\n(City Hall West) at 8916 Santa Monica Blvd, by two years commencing April\n1, 2025 with the right to terminate the agreement with 90-day notice; 2)\nAuthorize an increase to the Lease Agreement amount of $1,818,514.58 to\nadd $533,004 for a new total not to exceed $2,351,518.58; and 3) Authorize\nthe City Manager, or designee, to execute documents incident to the\nAgreement.

B.9. AMENDMENT TO THE AGREEMENT FOR CITYWIDE ELEVATOR\nMAINTENANCE SERVICES WITH THURSTON ELEVATOR CONCEPTS,\nINC. [H. COLLINS, E. HAMANT]:\nSUBJECT: The City Council will consider approving Amendment No. 1 to\nthe Agreement for Maintenance Services with Thurston Elevator Concepts,\nInc. to provide citywide elevator maintenance services.\nRECOMMENDATIONS: 1) Approve Amendment No. 1 to the Agreement\nfor Maintenance Services with Thurston Elevator Concepts, Inc. to provide\ncitywide elevator maintenance services for an increased amount of\n$600,000 and a new total not-to-exceed amount of $816,944; and 2)\nAuthorize the City Manager, or designee, to execute all documents incident\nto the award of the Amendment.

C.1. REQUEST TO AMEND THE PACIFIC DESIGN CENTER SPECIFIC PLAN\nTO ALLOW MORE FLEXIBILITY IN THE TENANT MIX [N. MARICICH, J.\nALKIRE, G. YOLLES, D. VU, A. GALLO]:\nSUBJECT: The proposal is a request to amend the Pacific Design Center\nSpecific Plan to (1) allow more flexibility for the vacant space to be occupied\nby new tenants, (2) eliminate the minimum square footage requirements for\ndesign showrooms and other defined uses, and (3) revise the applicable\nparking rate for uses within the Pacific Design Center. No expansion,\naddition, or physical change to the existing Blue, Green, and Red Buildings\nis proposed. This request is subject to CEQA and an addendum to Pacific\nDesign Center Final Environmental Impact Report was prepared, and which\nanalyzed the project.\nRECOMMENDATION: Staff recommends that the City Council hold a\npublic hearing, consider all pertinent testimony, and adopt Resolution No.\n25-______: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nWEST HOLLYWOOD ADOPTING THE ADDENDUM TO THE CERTIFIED\nFINAL ENVIRONMENTAL IMPACT REPORT AND APPROVING AN\nAMENDMENT TO THE PACIFIC DESIGN CENTER SPECIFIC PLAN\nLOCATED AT 8687 MELROSE AVENUE, WEST HOLLYWOOD,\nCALIFORNIA, AND 750 N. SAN VICENTE BOULEVARD, WEST\nHOLLYWOOD, CALIFORNIA.”

E.1. AMENDMENT NO. 2 TO THE AGREEMENT FOR SERVICES WITH THE\nCOUNTY OF LOS ANGELES DEPARTMENT OF BUSINESS AND\nCONSUMER AFFAIRS FOR MINIMUM WAGE ENFORCEMENT [L.\nBIERY, P. KESPRADIT]:\nSUBJECT: The City Council will consider approving Amendment No. 2 to\nthe Agreement for Services with the County of Los Angeles Department of\nBusiness and Consumer Affairs to provide minimum wage enforcement\nservices.\nRECOMMENDATIONS: 1) Approve Amendment No. 2 to the Agreement\nfor Services with the County of Los Angeles Department of Business and\nConsumer Affairs for minimum wage enforcement services for an increased\namount of $110,000 and a new total not-to-exceed amount of $260,000; 2)\nAuthorize the Director of Finance & Technology Services to allocate\n$110,000 from unallocated reserves in the General Fund to account number\n100-3-10-13-531005 for minimum wage enforcement services and related\ncosts; and 3) Authorize the City Manager or designee to execute documents\nincident to the amendment to the agreement.

F.1. CONSTRUCTION AGREEMENT WITH C.S. LEGACY CONSTRUCTION\nTO CONSTRUCT CIP 2501, MELROSE AVENUE AND NORWICH DRIVE\nWEAVER’S WALK; AMENDMENT NO. 5 TO THE AGREEMENT FOR\nSERVICES WITH BERG & ASSOCIATES; AMENDMENT NO. 9 TO THE\nAGREEMENT FOR SERVICES WITH KABBARA ENGINEERING [S.\nCAMPBELL, H. COLLINS, J. GILMOUR]:\nSUBJECT: The City Council will consider the approval of a Construction\nAgreement with C.S. Legacy Construction to construct CIP 2501, Melrose\nAvenue and Norwich Drive, Weaver’s Walk, and the approval of\nAmendment No. 5 to the Agreement for Services with Berg & Associates\nand Amendment No. 9 to the Agreement for Services with Kabbara\nEngineering to provide construction inspection services and construction\nengineering services, respectively.\nRECOMMENDATIONS: 1) Approve the design changes outlined in the staff\nreport including the relocation of trees, reduction in the amount of trees, and\nchanges to tree species selection; 2) Approve a Construction Agreement\nwith C.S. Legacy Construction, in the amount of $1,411,615.78, for the\nconstruction of CIP 2501 Melrose Avenue & Norwich Drive – Weaver’s Walk\nProject; 3) Authorize the Director of Finance to create an Owner’s\nContingency Fund to allow for unforeseen circumstances in an amount not\nto exceed 20% ($282,323.16) of the total Agreement amount and authorize\nthe City Engineer to approve Change Orders to the Construction Agreement\nnot-to-exceed that amount; 4) Approve Amendment No. 5 to the Agreement\nfor Services with Berg & Associates, to increase the amount of the\nagreement by $594,353.15 for a total not-to-exceed amount of\n$5,081,490.41; 5) Approve Amendment No. 9 to the Agreement for Services\nwith Kabbara Engineering, to increase the amount of the Agreement by\n$50,000 for a total not-to-exceed amount of $2,886,352; 6) Authorize the\nCity Manager or designee to execute documents incident to the\nAgreements; and 7) Adopt Resolution No. 25-______: “A RESOLUTION OF\nTHE CITY COUNCIL OF THE CITY OF WEST HOLLYWOOD\nAPPROVING THE DESIGN AND PLANS FOR THE CONSTRUCTION OF\nCIP 2501, MELROSE AVENUE AND NORWICH DRIVE WEAVER’S WALK\nPROJECT, PURSUANT TO GOVERNMENT CODE SECTION 830.6.”

F.2. UPDATES TO THE CITY’S ADVISORY BOARDS AND DISCUSSION\nREGARDING POTENTIAL FUTURE CHANGES TO THE CITY’S\nCOMMISSIONS AND ADVISORY BOARDS [J. JIMENEZ, M.\nCROWDER, L. MORALES, D. WILSON, C. SAFRIET]:\nSUBJECT: The City Council will consider and discuss various proposed\nchanges to the City’s Commissions and Advisory Boards including:\nreducing the number of At-large appointees to the City’s Advisory Boards\nfrom four (4) members to two (2) thus reducing the number of appointed\nofficials from nine (9) to seven (7) members, amending the meeting\nfrequency for the City’s Advisory Boards from monthly to every other month,\nrevising the Attendance Policy for the City’s Advisory Boardmembers, and\ndiscussion of future changes that may be implemented over time.\nRECOMMENDATIONS: 1) Approve Resolution No. 25-______:\n“RESOLUTION OF THE CITY OF COUNCIL OF THE CITY OF WEST\nHOLLYWOOD CHANGING THE MEETING FREQUENCY AND NUMBER\nOF MEMBERS FOR THE CITY’S ADVISORY BOARDS;” 2) Adopt revised\nBy-laws for the City’s Advisory Boards; and 3) Discuss other changes to the\nCity’s Commissions and Advisory Boards.

F.3. AMEND THE CITY COUNCILMEMBER LIST OF PRE-APPROVED\nORGANIZATIONS/EVENTS TO INCLUDE THE CAPITAL PRIDE\nALLIANCE AND THE YEO NETWORK [J. ERICKSON, Y. QUARKER, A.\nLOVANO, J. DEL TORO]:\nSUBJECT: The City Council will consider amending the City\nCouncilmember list of pre-approved organizations and events to include\nevents organized by both the Capital Pride Alliance and the Young Elected\nOfficials (YEO) Network.\nRECOMMENDATION: Approve the addition of both the Capital Pride\nAlliance and the Young Elected Officials (YEO) Network to the list of pre-\napproved organizations and events that members of the City Council are\npermitted to attend each year.

F.4. IMMIGRATION SERVICES IN RESPONSE TO THREATS AND ACTIONS\nBY THE TRUMP ADMINISTRATION [L. MEISTER, J. HEILMAN, Y.\nQUARKER, A. LOVANO, J. DEL TORO]:\nSUBJECT: The City Council will consider directing staff to take immediate\nsteps to provide additional immigration services for West Hollywood\ncommunity members if/when needed to address the threats and actions by\nthe Trump administration.\nRECOMMENDATIONS: 1) Direct staff to partner with social services\nproviders to augment existing immigration services for West Hollywood\ncommunity members who may be impacted by the threats and actions of\nthe Trump administration; 2) Authorize the Director of Finance and\nTechnology Services to allocate up to $25,000 from unallocated General\nFund reserves to the Special Council Programs Account 100-1-01-00-\n531001 for costs associated with this direction, and increase the budget for\nSpecial Council Programs by the same amount; 3) Authorize the Director of\nFinance & Technology Services to allocate up to $25,000 from budgeted\nfunds in the Special Council Programs account number 100-1-01-00-\n531001 for costs associated with these services; 4) Direct City staff to\nevaluate this short-term funding allocation and determine if additional\nfunding and services should be prioritized as part of the upcoming Request\nfor Proposals process to address the level of need in the community; and\n5) Direct the Communications Department to utilize all appropriate\ncommunication tools to promote the services including, but not limited to,\nthe City’s website, a press release, and social media tools.

F.5. WEST HOLLYWOOD LIBRARY DONOR PLAQUES [J. HEILMAN, Y.\nQUARKER, A. LOVANO, J. DEL TORO]:\nSUBJECT: The City Council will consider directing staff to reinstall the West\nHollywood Library donor recognition plaques in West Hollywood Park.\nRECOMMENDATIONS: 1) Direct staff to determine an appropriate\npermanent location in West Hollywood Park for the recognition plaques for\ndonors to the West Hollywood Library Project; and 2) Authorize staff to\nreinstall the plaques.

F.6. CO-SPONSORSHIP AGREEMENT WITH FRIENDS OF WEST\nHOLLYWOOD ELEMENTARY FOR ITS ANNUAL GALA AND AUCTION\n[J. ERICKSON, Y. QUARKER, A. LOVANO, J. DEL TORO]:\nSUBJECT: The City Council will consider approval of a Co-Sponsorship\nAgreement with Friends of West Hollywood Elementary for its annual Gala\nand Auction event, taking place on Friday, March 21, 2025 at the Mondrian\nHotel located in West Hollywood.\nRECOMMENDATIONS: 1) Approve a Co-Sponsorship Agreement with\nFriends of West Hollywood Elementary for its annual Gala and Auction\nevent, taking place on Friday, March 21, 2025 at the Mondrian Hotel located\nin West Hollywood; 2) Authorize the City Manager or his designee to\nexecute documents incident to the Co-Sponsorship Agreement between the\nCity and Friends of West Hollywood Elementary; 3) Authorize the Director\nof Finance and Technology Services to allocate $5,000 from unallocated\nGeneral Fund reserves to the Special Council Programs Account 100-1-01-\n00-531001 for costs associated with this event, and increase the budget for\nSpecial Council Programs by the same amount; 4) Authorize the Director of\nFinance & Technology Services to allocate $5,000 from budgeted funds in\nthe Special Council Programs account number 100-1-01-00-531001 for\ncosts associated with this event; 5) Authorize the use of the City name and\nlogo on invitations, programs, and other collateral materials for this event;\nand 6) Direct the Communications Department to utilize all appropriate\ncommunication tools to promote the event including, but not limited to, the\nCity’s website, a press release, and social media tools.

F.7. COMMISSION APPOINTMENTS AND RE-APPOINTMENTS [J.\nJIMENEZ, M. CROWDER, L. MORALES]:\nSUBJECT: The City Council will consider making direct appointments to\nCity Commissions.\nRECOMMENDATION: Make new appointments or re-appointments to City\nCommissions with terms ending February 28, 2027, as follows: 1)\nCouncilmembers to make direct appointments to the following: a. Arts &\nCultural Affairs Commission, Business License Commission, Historic\nPreservation Commission, Human Services Commission, LGBTQ+\nCommission, Planning Commission, Public Facilities, Recreation, &\nInfrastructure Commission, Public Safety Commission, Rent Stabilization\nCommission, and Transportation & Mobility Commission.